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Finance & Operations Administrator – Property & Marketing Support

Pay Rate: $28–$32/hour (W-2)

Location: Onsite – New York, NY 11211

Schedule: Monday–Friday | 9:00 AM–5:00 PM (EST)

Start Date: ASAP

Duration: LOA coverage with potential longer-term extension

Perks: Weekly pay + benefits

About the Role

Our leading retail client is seeking a Finance & Operations Administrator to support the Property Coordinator, Marketing Director, and Center Management Team at Westfield World Trade Center. This role plays a critical part in ensuring smooth day-to-day operations across finance, tenant coordination, contracts, events, and marketing support.

This is an excellent opportunity to gain hands-on experience with a global retail organization while supporting a dynamic, fast-paced property environment.

What You’ll Do

Finance & Administrative Operations

• Process Accounts Payable and Accounts Receivable, including PO/invoice processing, manual billings, and percentage rent calculations
• Support month-end, quarter-end, and year-end reporting and audits
• Collect tenant sales data and maintain accurate rent rolls and financial trackers
• Reconcile P-card expenses and maintain financial documentation
• Maintain service contracts, work orders, and vendor documentation

Tenant, Vendor & Property Coordination

• Manage tenant onboarding and ongoing support, including certificates of insurance and compliance documentation
• Oversee the Port Authority Loading Dock (VS3) system, including delivery approvals and scheduling
• Issue tenant notices related to deliveries, operations, and lease requirements
• Serve as a key liaison between tenants, facilities, security, and internal teams

Retailer Events & On-Site Activation Support

• Coordinate in-store retailer events by collecting event details and securing required approvals
• Communicate event plans to security, housekeeping, engineering, and marketing partners
• Support on-site activations such as Gift with Purchase programs, The Good Festival, and seasonal events
• Assist with new retailer orientation, including URW Connect app training, center amenities, and operational guidelines
• Gather retailer feedback and participation data to support continuous improvement

Website & Marketing Content Support

• Audit and maintain the Westfield WTC website to ensure content accuracy and brand alignment
• Upload and manage promotions, tenant offers, and event listings
• Collaborate with internal teams to ensure consistency across messaging, imagery, and campaign content
• Support marketing campaigns and seasonal activations with timely content updates

General Office & Team Support

• Process mail, invoices, checks, and tenant documentation
• Order office supplies and coordinate IT support as needed
• Attend weekly staff meetings and required trainings
• Support ad hoc administrative and operational needs

What We’re Looking For

• Bachelor’s degree or equivalent experience
• 2–3 years of experience in an administrative, operations, or finance support role
• Experience with AP/AR, invoicing, and financial documentation
• Strong organizational skills and attention to detail
• Comfortable working cross-functionally with tenants, vendors, and internal teams
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint)
• Experience with Salesforce and Procore is a plus
• Ability to manage multiple priorities while maintaining professionalism and composure

Why This Role

• Exposure to property operations, finance, marketing, and events in one role
• Work onsite at a flagship, high-profile retail destination
• Strong training and onboarding with role continuity beyond LOA coverage
• Opportunity to build relationships across retail, marketing, and operations teams

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

#LI-EM1

LOCATION: New York, NY (Midtown), 5 days in office

Come join our team!

There are many reasons why EPIC Insurance Brokers & Consultants has become one of the fastest-growing firms in the insurance industry. Fueled and driven by capable, committed people who share common beliefs and values and “bring it” every day, EPIC is always looking for people who have “the right stuff” – people who know what they want and aren’t afraid to make it happen.

Headquartered in San Francisco and founded in 2007, our company has over 3,000 employees nationwide. With locations spread out across the U.S., our local market knowledge and industry expertise helps support our clients' regional and global needs. We have grown very quickly since our founding, and we continue to see growth and success thanks to our hard-working and growth-minded employees. 

Our core values are: Owner mindset, Inspire trust, Think big, and Drive results. If these values and growth align with what you're looking for in your next career? Then consider joining our amazing team!

JOB OVERVIEW:

The Administrative Assistant is responsible for providing administrative support to the company to ensure the efficient functioning of the office. Professionally administers all incoming calls and ensures phone calls are redirected accordingly. Serves as the first point of contact for clients, prospects and visiting team members on the phone as well as in person. Distribution of electronic mail to account managers utilizing various business applications.

RESPONSIBILITIES:
• Reception – Greeting visitors, setting up meetings & troubleshooting.
• Identifying, processing and distribution of mail in a timely manner.
• Opens and closes front desk/reception area (locking and unlocking doors, switching phones into day/night mode). Maintain a neat and clean reception area and posts appropriate signs for office closures, holiday hours, etc.
• Assists with other related clerical duties such as photocopying, faxing, filing, collating and scanning documents.
• Processing outgoing mail including USPS and FedEx.
• Order office supplies and maintain inventory and organization of supply room.
• Contributes to a team effort by assisting in other related areas as needed.
• Complies with all internal procedures and practices while demonstrating the ability to meet service performance and quality standards.

SKILLS AND QUALIFICATIONS:
• High school diploma.
• Strong ability to learn new technology and systems
• Minimum of 1-year administrative support experience required.
• Excellent phone, written and interpersonal skills.
• Ability to multitask in a fast-paced environment with minimum supervision.
• Proficient in Microsoft Office, use of office machines such as multiline phone systems, fax/copier/scanner and mail machine.
• Professional appearance and demeanor
• Exceptional customer service skills; tactfulness and consideration in dealing with a diverse group of people and personalities.
• Desire to advance career within our organization.
• Knowledge of Salesforce a plus.

COMPENSATION: 

The national average hourly rate for this role is $29.75 - $34.85 in base pay and exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, skills, training, certifications and education, while also considering internal equity and market data.

WHY EPIC: 

EPIC has over 60 offices and 3,000 employees nationwide – and we’re growing! It’s a great time to join the team and be a part of this growth. We offer:

• Generous Paid Time off
  • Managed PTO for salaried/exempt employees (personal time off without accruals or caps); 22 PTO days starting out for hourly/non-exempt employees; 12 company-observed paid holidays; 4 early-close days
• Generous leave time options: Paid parental leave, pregnancy disability and bonding leave, and organ donor/bone marrow donor leave
• Generous employee referral bonus program of $1,500 per hired referral
• Employee recognition programs for demonstrating EPIC’s values plus additional employee recognition awards and programs (and trips!)
• Employee Resource Groups: Women’s Coalition, EPIC Veterans Group
• Professional growth & development: Mentorship Program, Tuition Reimbursement Program, Leadership Development
• Unique benefits such as Pet Insurance, Identity Theft & Fraud Protection Coverage, Legal Planning, Family Planning, and Menopause & Midlife Support
• Additional benefits include (but are not limited to): 401(k) matching, medical insurance, dental insurance, vision insurance, and wellness & employee assistance programs
• 50/50 Work Culture: EPIC fosters a 50/50 culture between producers and the rest of the business, supporting collaboration, teamwork, and an inclusive work environment. It takes both production and service to be EPIC!
• EPIC Gives Back – Some of our charitable efforts include Donation Connection, Employee Assistance Fund, and People First Foundation
• We’re in the top 10 of property/casualty agencies according to “Insurance Journal”

To learn more about EPIC, visit our Careers Page:   

EPIC embraces diversity in all its various forms—whether it be diversity of thought, background, race, religion, gender, skills or experience. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard. It is our belief that diversity drives innovation and that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients. 

California Applicants - View your privacy rights at:  

Massachusetts G.L.c. 149 section 19B (b) requires the following statement: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 

On-site M-F: New York, NY (Midtown East)

is looking for a proactive, detail-oriented, creative, and vision oriented professional who enjoys working in a small organization where flexibility, creativity, ownership, strategic thinking and collaboration are essential. This role offers a rewarding opportunity to make a meaningful impact in the lives of families. The Special Events Manager will deliver events and experiences that fuel donor engagement, attract new audiences, and advance the organization’s mission.

About

is a 19 year old fast-growing, mission-driven nonprofit organization that provides financial grants—up to $30,000—to help individuals and couples afford the cost of adoption. We support domestic, international, and foster care adoptions and proudly serve all families regardless of race, religion, gender, marital status, or sexual orientation.

Position Overview

The onsite Special Events Manager position is responsible for planning, coordinating, and executing fundraising and mission-driven events that support the goals and values of . This role is hands-on and ideal for someone who can manage logistics, vendors, timelines, budgets, and communications what about: while collaborating closely with event committees, board leadership, and our internal team. This role operates from our NYC Midtown office five days per week and includes occasional evenings/weekends for live events

Key Responsibilities:

Event Planning & Production

• End-to-end, planning and management of all aspects of annual fundraising events, programs, and special initiatives
• Clearly communicate timelines, budgets, and event plans with internal stakeholders
• Maintain budgets and revenue reports
• Coordinate and work collaboratively with venues, vendors, catering, staffing, entertainment, and technology
• Oversee on-site event execution and troubleshoot issues as they arise
• Develop new opportunities and collaborative partnerships for fundraising events and activations at established tentpole events

Fundraising Support

• Work with event committees and board leadership
• Work with leadership to support revenue goals aligned events
• Coordinate sponsorships, ticketing, and donor communications
• Track RSVPs, guest lists, and post-event follow-up and wrap-up reports
• Work closely with the development team to identify donor engagement opportunities and further conversations about their involvement in our work

Vendor & Partner Management

• Source, negotiate, and manage relationships with vendors and service providers
• Ensure contracts, permits, insurance, and logistics are in place
• Maintain Express a calm and commanding disposition, treating all vendors and partners with respect

Communications & Promotion

• Collaborate on event marketing and outreach plans that drive attendance and awareness
• Create and produce invitations, materials, signage, and programs
• Support list management, social media or email promotion related to events

Operations & Administration

• Operationalize and maintain relationships with tech partners such as OneCause
• Manage event budgets and expense tracking for all events
• Assist with post-event reporting and evaluation
• Maintain organized records of event details, planning trackers, timelines, and contacts

About you:

You are a highly-organized, creative individual who enjoys all aspects of event planning and production for small to mid-size events. You’re naturally driven to optimize budgets and resources, resulting in successful outcomes. You are obsessed with details, have discerning taste, and are always curious about “knowing your audience”. You’re a self-starter, a multi-tasker, accountable and reliable. You’re comfortable working in a collaborative, small nonprofit or startup environment. You enjoy rewarding work that is meaningful, purpose-driven, and impacts the lives of humans around the world.

Qualifications:

• Bachelor’s degree or equivalent
• 3–7 years of event planning; nonprofit experience is a plus
• Exceptional organizational and project management skills
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent communication and problem-solving skills

Preferred Skills

• Fundraising event experience (galas, donor events, campaigns)
• Vendor negotiation and budget management
• Familiarity with ticketing or event management platforms
• Working knowledge of donor databases and reporting, Salesforce experience is a plus
• Sponsor and donor engagement skills; familiarity with OneCause
• MS Office, Google Workspace, and Canva experience is optimal

Compensation:

Salary: $70,000–$90,000 (exempt)

Position reports directly to the CEO.

Project Manager

Location: 60 Madison Avenue, New York, NY | Hours: 9:00 AM – 6:00 PM ET | Type: Full-Time

Compensation: $80-95k base salary + performance bonus eligibility

ABOUT FF GLOBAL GROUP

FF Global is a members-only luxury travel and lifestyle concierge serving ultra-high-net-worth individuals and leading families globally. We specialize in highly customized travel planning, exclusive experiences, and complex logistical coordination across the world’s top destinations. As the company continues to grow, we are building stronger operational infrastructure to support a fast-moving, high-touch, and detail- driven environment.

ROLE OVERVIEW

We are seeking a Project Manager to help drive the day-to-day execution of company operations. This role serves as the execution engine of the team — ensuring tasks are tracked, projects move forward efficiently, and internal workflows remain organized and accountable. Working closely with leadership, you will oversee both internal operations and client travel projects in a high-touch, service-first environment. Additionally, this role will oversee the implementation of CRM and AI platforms needed to enhance the efficiency of the organization.

RESPONSIBILITIES

• – Own and maintain the company’s internal task and project management systems
• – Maintain the internal operational tracker and ensure tasks are properly assigned and progressing
• on schedule
• – Coordinate timelines across internal initiatives and client travel projects
• – Monitor deliverables and proactively flag delays or bottlenecks before they impact outcomes
• – Maintain operational documentation and standard operating procedures (SOPs)
• – Ensure clear and consistent communication across team members and departments
• – Lead weekly operations meetings and diligently track action items and follow-ups
• – Implement and maintain CRM and AI platform tools necessary for the company’s operating systems

IDEAL CANDIDATE

• – Proven track record as a Project Manager with demonstrable results
• – Prior experience in hospitality, luxury travel, concierge services, or a comparable high-service industry is required
• – 2–4 years of project management experience in operations, consulting, hospitality, or startup environments
• – Exceptionally organized with acute attention to detail
• – Comfortable managing multiple concurrent projects across diverse stakeholders
• – Strong communicator with sharp problem-solving instincts
• – A proactive self-starter who thrives in fast-paced, high-expectation environments

PREFERRED TOOLS & PLATFORMS

– Notion

–

– Airtable

– Asana

– Salesforce

– Hubspot

WHO WE ARE

All NYC students deserve equitable access to a high quality public school education. The New York City Charter School Center (Charter Center) team works for that future by supporting public charter schools at every stage. We help new charter schools get started, provide programs and resources to empower existing schools, and we build community and legislative support, so that highly effective schools can flourish. In turn, these schools and their students show us what is possible in public education.

Additional background information can be found at AND EXPERIENCE

• Bachelor’s degree required

• Strong work ethic and tenure: a minimum of two years of experience supporting executive or senior leadership in a nonprofit organization preferable

• Experience and interest in internal and external communications and partnership development

• Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat, Salesforce, Mailchimp and Social media web platforms.

RESPONSIBILITIES

Reporting to the COO, the Executive Assistant serves as a key point of contact for internal and external constituencies on matters pertaining to the executive team as well as provides administrative and coordination for the implementation of key organizational programs and initiatives.  

The Executive Assistant will be creative and enjoy working in a small, entrepreneurial environment that is mission-focused, results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and have strong written and verbal communication, organizational, and project coordination skills. They must also have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities include, but are not limited to:

Executive Support 

• Responsible for a variety of high-level administrative tasks for the CEO and COO including managing dynamic calendars; arranging travel plans, itineraries, and agendas; completing expense reports; composing and preparing correspondence that may contain confidential information; and, compiling/creating documents for travel-related meetings. 
• Organize and coordinate executive outreach and external relations efforts: follow up on contacts made by leadership, and research, prioritize, and address incoming issues and concerns addressed to the CEO and COO and determine appropriate course of action, referral, or response. 
• Serve as administrative liaison to the New York City Charter School Center’s Board of Directors, assisting with the coordination of quarterly Board meetings, including preparing and distributing Board materials. Maintain and ensure compliance with by-laws and applicable nonprofit regulations.
• Support fundraising and development efforts by managing a reporting calendar, conducting research, and compiling reports for grant applications and funder requirements.

Departmental Liaison & Support

• In partnership with the COO, coordinate with the Charter Center’s various department leads (Communications & Media, School Supports, Collaborative for Inclusive Education, Policy & Advocacy, etc.) to provide administrative leadership on projects integral to the work of the Charter Center. Tasks to include everything from data entry and management to developing programmatic materials and presentations, et al.
• Aid the administration of the main office by providing customer support, assisting with event planning and coordination, and other general administrative tasks as requested.

QUALIFICATIONS

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners 
• Expert level written and verbal communication skills
• Demonstrated proactive approach to problem-solving and decision-making 
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

COMPENSATION

$34 per hour 

ANTICIPATED START DATE

Immediate

APPLY TO

Please send a resume and cover letter to

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Charter Center to provide employment opportunities without regard to race, color, religion, creed, national origin, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law. Inquiries regarding compliance with this equal opportunity policy may be directed to the Office of Equal Opportunity.

• 40% -Assistin preparing project presentation materials, solar and battery financialanalysesand marketing outreach materials
• 20% - Client research, prospectassessmentand review
• 15% - Communicate with the Business Development team to convey research and findings
• 15% - Policy and public database research
• 10% Conduct independent research to improve our services and offerings

• Currently working toward a bachelor's degree in economics, government, finance, sustainability, or a related field, with an expected graduation in 2026.

Skills/Knowledge/Abilities

• Motivated self-starter with good commercial perspective
• Strong verbal and written communication skills
• Ability to prioritize and to work under pressure whilemaintaininga high attention to detail
• Knowledge or coursework on environmental studies, energy economics,financeor sustainability
• Confidence and initiative to take on responsibility and manage your own projects
• Foundational knowledge of Excel modeling/tools creation, PowerPoint,Wordand/or Salesforce
• Ability to interact with and build relationships with people from different departments and levels of seniority

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Applicant Certification and Acknowledgment

By submitting this application, you are certifying that all information provided is true and complete to the best of your knowledge. You understand that any false, misleading, or omitted information may disqualify you from consideration for employment or result in termination if already employed. You also release the company from any liability resulting from your failure to provide accurate information.

DEI Statement

Our company-wide approach to diversity, equity and inclusion is focused on our workplace, community and business outcomes. We believe Diversity, Equity & Inclusion (DEI) is a key component to our mission of delivering renewable solutions and leading the transition to a sustainable energy future. As such, we strive to become a workplace that is diverse, equitable, and inclusive. Our aspiration is to build a culture of belonging and accountability by creating opportunities for growth and continuous learning to ensure progress.

EEO Statement

PowerFlex is committed to building a diverse and inclusive workplace. We are a proud Equal Opportunity Employer and prohibit discrimination based on age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Privacy Notice to California Job Applicants

For information on Privacy Notice to California Job Applicants, click here.

Privacy Policy

PowerFlex is committed to protecting the privacy of your personally identifiable information, for more information click here.

Special Accommodation Language

If you require assistance or accommodation while seeking employment with PowerFlex, please contact Human Resources at or . Please note that these communication alternatives are for accommodation requests and not for general employment inquiries.

Equity + $250K–$300K OTE | Remote EST/CST | AI SaaS Leader | Senior Mid-Market AE

I’m recruiting for a Senior Mid-Market Account Executive role with one of the fastest-growing AI SaaS companies in the U.S., ranked #226 on the Inc. 5000, #23 in New York, and #25 in software nationwide. This is a true closing position where you’ll step into a high-growth environment supported by an elite SDR team that books qualified meetings directly to your calendar each day.

Client Summary:

AI-powered resource management platform built for modern teams. It gives leaders instant visibility into who’s working on what, when projects will hit capacity, and where profitability is at risk — all in real time. By replacing clunky spreadsheets with predictive intelligence, helping organizations unify their workforce, forecast with confidence, and scale faster.

What You’ll Do (Responsibilities)

• Own the full sales cycle: cold outreach → qualification → product demo → negotiation → close
• Lead Mid-Market expansion with ACVs ranging from $30K–$100K+
• Drive deal structuring, strategy, and execution at startup speed
• Build strong relationships with prospects, customers, and Mosaic teammates
• Partner with dedicated SDRs who book qualified meetings for you
• Collaborate with internal teams to align on pipeline goals and customer success

What You’ll Bring (Requirements)

• 3–10 years of B2B SaaS Account Executive experience
• Proven record of consistently crushing quotas & closing $15K–$100K+ deals
• Experience selling SaaS products with user interfaces (CRM, ERP, Project Management, etc.)
• Success at Series A–C stage startups or scaling companies (50+ employees)
• Skilled across outreach, qualification, demoing, negotiation, and closing
• High EQ, self-starter mentality, competitive drive, and discipline with a “win-every-quarter” mindset
• Salesforce experience preferred
• Bonus: experience selling into time billing or professional services markets

Compensation & Benefits

• Base Salary: $125K – $150K+
• 1st Year OTE: $250K – $300K+
• Equity Stock Option Package
• Remote Schedule: Now open to fully remote! Preferably located in NYC but open to all EST, CST time zones!
• World-class medical, dental, and vision coverage
• Fun, high-energy culture: team events, happy hours, offsites, and day trips

Why This Role Stands Out

• Ranked #226 on the Inc. 5000 Fastest-Growing Companies in America (#23 in New York, #25 in software)
• Named #97 on Deloitte Technology Fast 500™
• Recognized by G2’s Best Software Awards as a Top Finance & Accounting solution
• Multiple Gartner Digital Markets Awards across Capterra, Software Advice, and GetApp
• Trusted by elite global firms managing nearly $1 trillion AUM
• 4.3 Glassdoor rating with a fun, high-energy, winning culture

Why Join Our AI Client

This is a rare opportunity to accelerate your career with a top-tier AI SaaS leader while earning equity and shaping the future of an industry.

DM Morgan Brown & Apply today to join a winning team!