Sales Jobs in Millbrae, CA

Executive Assistant & Sales Support

We're looking for someone organized, proactive, and ready to own the operational backbone that keeps a CEO and sales pipelines running smoothly.

At OWN Real Estate, we help over 100 families each year buy and sell homes across the Bay Area. We're a 20-agent team producing $200M+ annually, backed by 15 years of operating experience. We're also building Studio 1651, our in-house media agency, which means this role touches real estate operations, content production, and business development.

The Company

Own Real Estate has been a trusted name in real estate since 2004, known for delivering excellent service through a team of specialists who collaborate to achieve clients' buying, selling, and investment goals. We help over 100 families each year buy and sell homes across the Bay Area. We're a 20-agent team producing $200M+ annually, backed by 15 years of operating experience. We're also building Studio 1651, our in-house media agency, which means this role touches real estate operations, content production, and business development.

The Role

You'll work directly with our CEO across executive support, sales pipeline management, and operational coordination:

Executive Support & Communications (40%) — Manage CEO's professional calendar with strategic intent, ensuring high-priority activities get protected time. Triage and manage email inbox, drafting responses and flagging urgent items. Coordinate meetings with internal and external stakeholders including clients, vendors, partners, and professional networks. Handle travel arrangements, events, and special projects. Act as gatekeeper and first point of contact for CEO communications.

Sales Pipeline Support (30%) — Manage seller lead pipeline follow-up and conversion tracking. Ensure timely responses to inbound inquiries and coordinate listing consultations. Monitor pipeline health across seller leads, recruiting candidates, and commercial opportunities. Update CRM records, track metrics, and provide regular pipeline reports. Support business development initiatives with research, outreach coordination, and relationship management.

Operations & Team Coordination (30%) — Build and document efficient workflows and systems to enhance operations. Support recruiting and retention efforts to attract and retain top talent. Coordinate content creation for social media and newsletter campaigns. Manage relationships with vendors and service providers. Assist in scaling ancillary businesses like staging and cleaning services. Conduct regular reviews of key performance indicators to support informed decision-making. Act as connector within the team, fostering strong relationships and representing professional standards.

What You'll Do

Executive Support

• Manage CEO calendar with strategic prioritization (not just Tetris)
• Triage inbox and manage email communications—draft responses, flag urgencies, filter noise
• Coordinate internal and external meetings with proper prep and follow-up
• Handle scheduling conflicts and last-minute changes efficiently
• Prepare meeting agendas, materials, and post-meeting action items
• Manage travel logistics and special events
• Serve as professional gatekeeper for CEO's time and attention

Sales & Pipeline Management

• Monitor seller lead pipeline and ensure timely follow-up
• Coordinate listing consultation scheduling and confirmations
• Track recruiting candidate pipeline and interview coordination
• Update CRM with accurate records across all pipelines
• Generate weekly pipeline reports and conversion metrics
• Support outreach campaigns with personalized communications
• Identify stuck deals or dropped balls and flag for attention
• Coordinate between CEO, agents, and prospects to move opportunities forward

Operations & Content

• Build standard operating procedures and workflow documentation
• Support recruiting efforts with candidate communications and scheduling
• Coordinate social media content calendar and posting schedule
• Manage newsletter campaigns and audience engagement
• Maintain vendor relationships and service provider coordination
• Track KPIs across business units and prepare performance summaries
• Support special projects including ancillary business development
• Act as team liaison fostering internal communication and culture

What We're Looking For

Required:

• 3+ years experience as Executive Assistant, Operations Coordinator, or similar role
• Proven ability to manage complex calendars and prioritize competing demands
• Strong written and verbal communication skills with professional polish
• Experience managing CRM systems or sales pipelines
• Highly organized with excellent attention to detail and follow-through
• Self-directed and proactive—identifies what needs to happen without being told
• Comfortable with technology and learning new platforms quickly
• Discretion with confidential and sensitive information

Preferred:

• Experience in real estate, sales, or fast-paced entrepreneurial environment
• Familiarity with sales pipeline management and lead tracking
• Background supporting C-level executives or business owners
• Experience with marketing automation, social media management, or content coordination
• Project management skills across multiple concurrent initiatives
• Knowledge of Bay Area real estate market

Personal Attributes:

• Anticipates needs before being asked
• Thrives in organized chaos and shifting priorities
• Solutions-oriented with strong problem-solving instincts
• Comfortable saying no on behalf of CEO when appropriate
• High emotional intelligence and relationship management skills
• Team player who can also work independently
• Resourceful and adaptable with can-do attitude
• Professional representation of CEO and company brand

Details

• Full-time position, hybrid work environment (in-office and remote based on business needs)
• Primarily based in Northern San Mateo County (Millbrae/South San Francisco area)
• Occasional evening/weekend availability for events or urgent matters
• Salary: $85,000 - $120,000 depending on experience
• Health insurance and benefits package
• Professional development opportunities
• Real growth potential as the business scales

What We Offer

• Direct partnership with CEO in a high-growth business
• Visibility into strategic decisions and business operations
• Opportunity to build systems and processes that scale
• Collaborative team culture with room to make real impact
• Variety in day-to-day work across multiple business functions
• Clear growth path as responsibilities and business expand

If you're organized, proactive, and want to be the operational force multiplier that keeps a CEO and sales pipelines running at peak efficiency, we'd like to hear from you.

• To Apply: Send your resume and brief note about your executive support experience to

Role & Responsibilities:

• Plan, monitor, direct, and assign workload to station staff.
• Ensure freight is managed efficiently, including completion of correct documentation, fulfillment is completed, compliance requirements are met, customer SOPs are followed, costs are controlled, and accounts are billed and paid correctly.
• Coach and train all station staff, including cross training employees, and ensuring staff complete all required MEC trainings on time.
• Work closely with MEC sales, management, and other internal team member to respond promptly to customer needs, suggest and implement corrective action when issues arise, and take accountability for offering solutions when problems are presented.
• Proactively assist other members of MEC in order to help MEC achieve its vision and strategic goals.
• Daily report monitoring validating that KPIs are being met including but not limited to:
• Properly filing AES
• On Time Billing
• Work with District Manager to monitor P&L, acting as a secondary owner for oversight and monitoring.
• Maintaining and creating business relations with local vendors including but not limited to truckers and airline carriers.
• For stations with warehouse operations, ensure proper understanding of the fundamentals of warehousing operations including validating that warehouse is adequate to support station operations.
• Other duties as assigned by management.

Qualifications:

• Bachelor’s degree in related field.
• Minimum 5 years of experience in freight forwarding, with experience in air and ocean operations required.
• Minimum 3 years of customer service experience, with demonstrated customer service standards that have exceeded expectations.
• DG, Hazmat, TSA Certification.
• Knowledge of Incoterms.
• Experience handling bonded freight and out-of-gauge or project cargo required.
• A basic understanding of the fundamentals of warehouse and trucking operations required.
• Strong attention to detail, with the ability to respond to requests with urgency and take corrective action when problems arise.
• Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgement.
• Must be self-motivated, customer-service oriented, and eager to ensure the success of the team.
• Knowledge in Microsoft Office required, CW1 preferred.

MEC values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Sick, and Vacation. MEC reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment.

Job Responsibilities

Customer Service

• Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner
• Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls
• Help update job information throughout the lifecycle of the project

Office Support

• Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability
• Stage jobs and assist installers with their daily schedules
• Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked
• Accurately submit warranty registrations with suppliers as invoices are paid

Warehouse Management

• Keep the warehouse organized and safe
• Keep track of inbound and outbound shipments, following up with delivery providers where necessary
• Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return
• Conduct accurate and timely inventory audits
• Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks

Teamwork

• Be flexible and seek out opportunities to help other office team members experiencing high volumes of work.
• Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required

Qualifications

• Responsive and friendly customer service
• Effective organization of multiple concurrent jobs
• Strong written and verbal communication skills
• Familiarity working with online tools like g-suite
• Knowledge of window film is a plus but training will be provided
• CRM & Sales experience is a plus
• Must be able to lift up to 50 pounds

Benefits & Perks

• Competitive monthly and quarterly bonus program
• Paid Time Off plan for full time employees
• Medical, Dental, Vision, and more *For eligible employees
• 401(k): American Window Film will match 3% of what you contribute
• American Window Film Perks:
• Family & Friends Day - take an extra day off and get $300 to spend time with family and friends.
• People Helping People - take an extra day off to help someone out or contribute to a worthy cause
• Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity
• We not me time - get $300 when you spend time with a co-worker outside of work

*perks subject to terms and conditions and may change at any time

Our Core Values

• Create Loyal fans - We create an environment that people love
• Authenticity Matters - Trust is built one job at a time
• Be Excellent Together - We support our teammates
• We Embrace Change - How we got here today is not how we will get there tomorrow

American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Company Description

Asia Live located at the Westfield Valley Fair Mall, Silicone Valley area, is opening in spring of 2026. It is the first in a series of expansions of China Live San Francisco. True to the original China Live experience, the new 12,000 square-foot space complex’s restaurant will feature an open kitchen concept where diners can watch the cooking action. It is a vibrant Asian cuisine restaurant specializing in authentic and modern dishes inspired by flavors from across Asia. We are committed to delivering exceptional dining experiences through high-quality ingredients, outstanding service, and a welcoming atmosphere.

We are seeking a dynamic and experienced Restaurant Manager to lead our team and ensure excellence in daily operations.

Position Summary

The Restaurant Manager will oversee all restaurant operations, ensuring efficient service, high food quality standards, and exceptional guest experiences. The ideal candidate has strong leadership skills, a passion for Asian cuisine, and experience managing high-volume dining environments.

Key Responsibilities

• Oversee daily front-of-house and back-of-house operations
• Hire, train, schedule, and supervise staff
• Ensure exceptional customer service and promptly resolve guest concerns
• Maintain authenticity and presentation standards for Asian cuisine dishes
• Monitor inventory, manage vendor relationships, and control food and labor costs
• Ensure compliance with health, safety, and sanitation regulations
• Track sales performance and manage budgets
• Develop marketing initiatives to attract and retain customers
• Foster a team-oriented and culturally respectful workplace

Qualifications

• Proficiency in Customer Service and a commitment to delivering excellent Customer Satisfaction.
• Experience in Hiring and training team members, with the ability to foster a positive and productive work culture.
• Strong Communication skills to lead, motivate, and effectively engage with both staff and guests.
• Knowledge and experience in Food & Beverage operations to oversee quality and maintain high service standards.
• Prior restaurant management experience preferred, with a strong understanding of Asian cuisine and culture as a plus.
• Ability to work in a fast-paced, dynamic environment while maintaining attention to detail and problem-solving skills.
• Flexible availability to work evenings, weekends, and holidays as required in the hospitality industry.

Preferred Skills

• Multilingual abilities (a plus)
• Experience with traditional and modern Asian food presentation
• Strong vendor negotiation and cost control experience

To Apply

Submit your resume and a brief cover letter to with the subject line:

“Restaurant Manager Application – Asia Live VF”

Please check out our website for more update: