Receptionist Jobs in Usa

• Serves as a liaison between the assigned program(s), other ISD programs, and staff from the constituent schools districts and business/community partners.
• Collaborates with other staff within the department to ensure consistent workflow and timely completion of department activities.
• Schedules, coordinates, promotes, and attends meetings/events/activities in assigned area as required by the position.
• Prepares written correspondence, complex reports, and newsletters as requested.
• Assists with preparation and distribution of materials for meetings, programs, and training activities.
• Maintains confidential information, files, and accurate records.
• Creates and maintains accurate, up-to-date database in support of department activities, events, and programs.
• Coordinates distribution of reports and materials to other ISD programs and staff from the constituent school districts and business/community partners.
• Assists department director and/or Secretary(s) in data collection, data entry, data analysis, and data reporting for research or evaluation as directed.
• Verifies and analyzes the accuracy of all data and information used or generated by project; resolves any discrepancies or problems.
• Responsible for assisting department director and/or assigned Secretary(s) with planning and coordinating instructional programs/services for staff and/or students to include tracking attendance and maintaining program records and credit information.
• Enforces decisions made by the supervisor and/or administrator.
• Synchronizes all of the operations involved in the successful completion of a particular project (i.e. enrollment, dual enrollment, pupil count).
• Prepares records of project activities; oversees and ensures the timely processing in and the delivery of required materials.
• Consistently models Win-Win leadership.

• Performs routine tasks necessary to carry out assigned responsibilities in the department.
• Performs other related duties as assigned.

• If you do not have access to a scanner, plan to bring this documentation, if you are selected to interview.
• Transcripts printed from the Internet are not acceptable.
• Please do not send paper documentation to Human Resources.

• About GISD and Special
• JD 625 Project Secretary- Early Colleges - Revised 12.15.2025.pdf

Professional Search Group OC is partnering with a well-established law firm in Costa Mesa to identify a proactive and detail-oriented Legal Secretary / Legal Assistant. This individual will play a critical role in supporting attorneys, paralegals, and overall office operations. The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced legal environment.

The Legal Secretary / Assistant will be responsible for managing court calendaring, preparing legal documents, maintaining filing systems, and ensuring smooth day-to-day administrative operations. This role requires strong attention to detail, confidentiality, and the ability to prioritize competing deadlines effectively.

Legal Secretary / Legal Assistant Responsibilities

• Accurately calendar and track court deadlines, hearings, and case milestones
• Prepare, format, and assemble legal document packets for court filings, client distribution, and attorney review
• Maintain and organize physical and electronic filing systems, including document management within Clio
• Prepare and update legal templates, pleadings, and court-related documents
• File, scan, copy, and retrieve pleadings, discovery, correspondence, and other legal records
• Assist attorneys and paralegals with document flow and file management
• Process incoming mail, scan and upload documents, and distribute materials to appropriate team members
• Perform data entry and maintain accurate case records
• Answer and direct incoming calls, ensuring professional client communication
• Monitor office supplies and coordinate orders as needed
• Maintain office organization and coordinate maintenance requests when necessary
• Ensure confidentiality and compliance with firm privacy protocols

Legal Secretary / Legal Assistant Qualifications

• 3+ years of court calendaring experience
• 3+ years of experience working in a law office or legal setting
• Knowledge of online court filing systems (preferred)
• Paralegal certification (desired, not required)
• Strong understanding of legal procedures and terminology
• Proficiency in Microsoft Office and Adobe Acrobat
• Exceptional organizational skills with the ability to multitask and meet deadlines
• Strong written and verbal communication skills
• High level of discretion and ability to handle sensitive information

Apply with Professional Search Group OC today!

Audley Revenue Solutions, LLC & Audley Law Offices represents major hospital systems in complex healthcare reimbursement and insurance recovery matters. Our team works to resolve unpaid or improperly denied hospital claims through insurance coordination, appeals, and legal recovery processes.

The Legal Secretary & Office Operations Coordinator plays a key role in supporting this work by managing the intake and setup of new cases, triaging incoming communications, coordinating estate-related matters, and supporting general office operations.

This position combines legal administrative support with healthcare claims workflow coordination. The role requires strong organizational skills, excellent attention to detail, and the ability to work within a fast-paced environment involving insurance claims, hospital billing issues, and legal recovery processes.

The ideal candidate is comfortable managing multiple administrative and operational tasks while interacting with hospitals, insurance companies, attorneys, and patients.

Core Responsibilities

Healthcare Claims Intake & Case Setup

• Reviewing incoming hospital referrals and claim documentation
• Opening new cases within the legal case management system
• Entering patient, insurance, and claim information accurately
• Uploading and organizing supporting documentation, including EOBs, UB-04s and eligibility screens
• Categorizing cases by claim type (e.g., insurance denial, workers’ compensation, motor vehicle accident, estate)
• Preparing files for assignment to analysts or attorneys
• Maintaining accurate intake records, case notes, and hospital notes

Call Handling & Communication Triage

• Answering incoming calls from patients, hospital representatives, insurance companies, attorneys, and employer health plans
• Determining the nature of calls and directing them to the appropriate staff member
• Documenting call details in the case management system
• Assisting with basic information verification when appropriate
• Escalating urgent or sensitive issues to analysts or attorneys

Estate & Probate Coordination

• Conducting estate searches through probate court and public record databases
• Identifying estate representatives or estate attorneys
• Documenting estate information within case management systems
• Coordinating communication with estate representatives and attorneys
• Assisting with estate-related correspondence and documentation

Office Operations Support

• Monitoring and coordinating office supply inventory
• Assisting with internal administrative projects
• Supporting attorneys and analysts with document preparation
• Maintaining orderly case documentation and records
• Assisting with operational coordination within the office

Minimum Qualifications

Required

• High school diploma or equivalent
• 1–3 years of administrative or office experience
• Strong organizational and data-entry skills
• Professional phone and communication skills
• Ability to manage multiple tasks and priorities
• High attention to detail

Preferred

• Experience in a law firm, healthcare organization, or insurance claims environment

• Familiarity with medical billing or insurance terminology

• Experience with estate or probate record searches

• Experience with case management systems

Key Skills

Successful candidates will demonstrate:

• Strong organizational and case tracking abilities
• Professional communication with hospitals, insurers, and patients
• Ability to quickly learn healthcare reimbursement and insurance terminology
• High attention to detail when handling claims data
• Comfort working with confidential medical and financial information

Professional Expectations

Employees in this role are expected to:

• Maintain confidentiality when handling patient, insurance, and legal information

• Accurately document all communications and case activity

• Follow HIPAA and data security protocols

• Work collaboratively with attorneys, analysts, and administrative staff

• Support the firm’s mission of recovering hospital reimbursements efficiently and professionally

• Set the tone for world-class hospitality at the front desk-greeting members and guests with energy, professionalism, and warmth
• Supervise, coach, and support a team of front desk associates across a range of shifts
• Manage daily desk operations, including check-ins, POS transactions, schedules, and inventory
• Lead onboarding and training for new team members, ensuring service standards are consistent and strong
• Support club events, initiatives, and programs that elevate the member experience
• Act as a go-to problem solver and positive presence during peak hours
• Collaborate with leadership across departments to maintain smooth day-to-day flow
• Maintain a clean, organized, and welcoming front desk space

• A people-first mindset-you love creating great experiences for others
• Clear communication and a calm presence, even in fast-paced or busy moments
• A hands-on leadership style-you lead by example and energize those around you
• Confidence with technology and systems
• An eye for detail and a commitment to service excellence
• A natural sense of hospitality and team spirit

• 2+ years of experience in hospitality, customer service, or fitness club environments
• Prior supervisory or team lead experience preferred
• Comfortable managing a team, balancing tasks, and solving issues with confidence
• Ability to work a flexible schedule, including evenings and weekends
• Authorized with work in the United States

• Professionalism in how we lead and serve
• Ownership in how we show up and solve problems
• Team in how we support one another
• Quality in the experiences we deliver
• Celebration in the moments we share along the way

We're unique. You should be, too. We're changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy? We're different than most primary care providers. We're rapidly expanding and we need great people to join our team.

The Front Desk Supervisor, functioning under the supervision and guidance of the Center Operations Director and/or Clinical Dyad leader, is responsible for organizing and directing the work of the front desk staff, coordinating staff activities and schedules to ensure effective patient care services are provided, and ensuring quality standards are met. Trains, guides and supports Care Facilitators to ensure organizational front desk standards are met and that they have the tools and resources they need to effectively perform their duties. Leads front office center operations including, quality, compliance, human resources, patient experience, and direct supervision of employees. Leads the VIP customer experience from center entry to exit by ensuring our patients and their family members have a pleasant and memorable experience every visit and with every interaction. Establishes and maintains strong professional relationships with internal work partners and external customers; and through strict adherence of established center guidelines and standards provides the best solutions and options for our patients in support of the overall center experience.

Leads a team of Care Facilitators and other front desk staff. Supervisory tasks included but not limited to setting performance goals, developing top talent, and implementing progressive improvements when needed.

Engagement and Development:

• Instills ChenMed values and behaviors
• Builds culture and strong engagement
• Promotes team member retention
• Provides clear onboarding expectations
• Promotes team member development and retention by performing regular facilitated coaching and leadership rounding with front desk team members

Operational Excellence:

• Consistently executes the core model and follows the Center Playbook procedures
• Exhibits a strong understanding of the importance of adhering to core model execution by leading engagement and development, operational excellence and scheduling optimization
• Understands philosophy of patient flow metrics and efficiencies and shares the desired outcomes with all front desk team members
• Maintains focus on patient retention and positive customer experience and is available and accessible to both team members and patients

Scheduling Optimization:

• Adheres to enterprise scheduling templates and ensures 100% of patients are assigned and scheduled
• Top 40 and risk score 70+ patients scheduled at least bi-weekly
• IP/ER discharge follow-up scheduled immediately with daily follow-up
• Partners with growth team to ensure THV-EE and CMAP scheduling is 100% completed

• Ensures care facilitators have the resources needed and clearly defined priorities readily available to them to promote daily success.
• As supervisor, serves as a primary contributor in hiring and selection of Care Facilitators and other front desk staff.

Front Desk Ambassador:

• Helping patients in and out of their vehicles
• Opening the door
• Checking in on patients who have been waiting longer than 10 minutes. Give them updates.
• Engaging patients and Overall Patient Experience
• Mary's Cafe being up front and accessible to patients and always stocked

• Ensures OSHA, clinical and quality standards of ChenMed are met by monitoring performance and implementing corrective action plans when needed.
• Serves as first point of contact and resolution for escalated patient issues/concerns/disputes.

• Supports PCP scheduling by ensuring appropriate blocks are in place and double/over/under booking does not occur. Ensure scheduling gaps are attended to and closed in a timely manner.
• Reviews ENS notifications and ensure patients receive follow up from their Care Teams.
• Examines medical release forms for accuracy and PCP sign off prior to release of medical records. Ensures the e-fax folder is routinely checked and that documents received are correctly uploaded and indexed.
• Reviews phone messages to ensure proper and timely routing and follow-up. Ensures after hours messages from patients are recorded in the patient's medical record and followed up on by the appropriate discipline.
• Troubleshoots Dashboard, phone, and computer issues.
• Orders office and other needed supplies to ensure the Center is properly inventoried, stocked and maintained.

Other responsibilities may include:

• Fills in for Care Facilitator as needed for scheduled and unscheduled absences.
• Cover various Front Desk tasks and duties in line with business needs
• Supports the patient VIP experience by assisting with new patient paperwork and supporting New Patient Welcome and Tours.
• Performs other duties as assigned and modified at manager's discretion.

• Strong business acumen and acuity
• Good knowledge and understanding of general Operations standards, functions, methods, techniques, practices, processes and procedures
• Understanding of regulatory standards, various local, state and federal laws that apply to the business and where to find information on standards and interpretations
• Excellent critical reasoning, decision-making, and problem-solving skills to analyze situations, determine risks, and find solutions to prevent future issues and resolve recurring defects
• Strong organizational skills and attention to details to handle multiple tasks, short deadlines, frequent interruptions, and shifting priorities in support of changing company objectives
• Strong leadership, training, written and verbal communication, and interpersonal and presentation skills to drive results
• Working knowledge of medical insurance and/or knowledge of electronic medical record EMR systems
• Skilled in operating phones, personal computers, software and other basic IT systems
• Ability to communicate with employees, patients and other individuals with a professional and courteous manner disposition
• Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint and Outlook, plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software
• Ability and willingness to travel locally, regionally and nationwide up to 10% of the time
• Spoken and written fluency in English

• High school diploma or GED equivalent required
• Ability to lead and coach teams to drive positive outcomes and excellence
• Some college coursework preferred
• A minimum of 3 years' work experience in a medical facility required
• BLS for Healthcare Providers certification desired

Pay Range: $19.6 - $27.99 Hourly

Employee Benefits

We are seeking a polished Receptionist / Brand Ambassador/Front Desk to support one of our prestigious corporate clients in New York. This position requires a highly professional, service-driven individual who can consistently deliver a five-star client experience while managing a busy corporate front desk.

This role is ideal for candidates with strong corporate experience who are comfortable working in fast-paced office environments while representing a high-profile organization.

• Receptionist / Brand Ambassador
• Location: New York, NY 10154
• Pay Rate: $28.00 per hour
• Schedule: Full-Time | 40 hours per week
• Shift: Monday – Friday | 8-hour shifts scheduled between 7:00 AM – 6:00 PM

Key Responsibilities

• Serve as the first point of contact for all guests, visitors, and employees, delivering a professional and welcoming experience at all times
• Manage visitor registration and check-in processes using visitor management systems
• Coordinate conference room scheduling and meeting logistics
• Provide administrative support including calendar coordination and scheduling
• Maintain a polished and organized front desk and reception area
• Collaborate with internal teams to ensure smooth daily office operations
• Handle multiple priorities while maintaining a calm and professional demeanor

Qualifications

• 3 - 5+ years of professional experience in a corporate environment
• Prior experience as a Corporate Receptionist, Executive Assistant, Front Desk Associate, or Conference Center Coordinator
• Experience supporting fast-paced corporate offices with high visitor traffic
• Strong experience with visitor management, scheduling, and calendar coordination
• Excellent communication, professionalism, and customer service skills
• Demonstrated job stability with consistent employment history (no job hopping)
• Ability to multitask and maintain exceptional service standards

Ideal Candidate Background

Candidates who have worked in roles such as:

• Corporate Receptionist
• Executive Assistant
• Front Desk / Conference Center Coordinator
• Client Services or Corporate Hospitality

This is an excellent opportunity for a polished professional who takes pride in providing exceptional service and representing a prestigious corporate environment.

Equal Opportunity Employer: We provide equal employment opportunities to all qualified applicants and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Welling Young is partnering with our long-term client who is looking for a recent graduate that is looking to build a career in Commercial Insurance(Finance/Underwriting). In this receptionist role, you will be in this seat for a year to learn the industry before transitioning into a career role that fits your appetite.

As a receptionist, you will be the first point of contact for our company. Our receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.

Ultimately, a receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Job Duties:

Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person and office.

Handle opening and closing of the office.

Answer, screen and forward incoming phone calls.

Ensure reception area and conference rooms are tidy and presentable, with all necessary stationery and materials.

Provide basic and accurate information in-person and via phone/email. Receive and sort daily deliveries.

Prepare, pack, and ship new hire equipment.

Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing. As well as other ad hoc duties as assigned.

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise. Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks. Customer service attitude