Quote Jobs in Usa

Sales / Bidding Estimator – Position Summary:

The Sales / Bidding Estimator is responsible for preparing accurate and competitive bids for construction projects while also serving as a client-facing representative of the company. This hybrid role combines technical estimating skills with strong sales abilities to ensure both profitable project acquisition and positive client engagement. The ideal candidate thrives in a dynamic environment, communicates effectively with clients and internal teams, and has deep knowledge of construction methods, materials, and costs.

Key Responsibilities:

• Business Development & Client Acquisition: Proactively identify and pursue new project opportunities in industrial markets such as manufacturing, food & beverage, chemical, and utilities. Networking with decision-makers, attend industry events, and maintain a pipeline of qualified leads to support company growth.

• Client Relationship Management: Build, maintain, and strengthen long-term relationships with existing and prospective clients. Act as the primary point of contact during the preconstruction phase, responding quickly to client inquiries, clarifying scope, and providing professional guidance to establish trust and credibility.

• Estimating & Takeoffs: Review and analyze drawings, specifications, and bid documents to identify project scope and requirements. Perform accurate quantity takeoffs for labor, materials, and equipment, ensuring estimates are complete and aligned with project objectives.

• Subcontractor & Vendor Coordination: Solicit and evaluate pricing from subcontractors and vendors, ensuring competitive coverage and compliance with project requirements. Develop and maintain a reliable network of trade partners to support accurate, timely bids.

• Bid & Proposal Development: Prepare detailed cost estimates, budgets, and proposals that clearly define scope, inclusions, exclusions, and assumptions. Present proposals to clients in a professional and compelling manner, highlighting value-engineering options when appropriate.

• Market & Cost Intelligence: Monitor construction cost trends, commodity pricing, and competitor activity to refine estimating strategies and maintain competitive positioning in the marketplace.

• Collaboration & Handoff: Work closely with project managers, engineers, and operations staff to ensure awarded projects transition smoothly from estimating to execution. Provide detailed handoff documents, clarifications, and support to ensure project success.

• Documentation & Reporting: Maintain organized estimate files, bid logs, client communications, and historical cost databases. Track bid outcomes, hit rates, and margin performance to support continuous improvement.

• Risk Management: Identify potential project risks and develop mitigation strategies to minimize impact.

• Alignment with Mission, Vision, and Core Values: Understand and support the company's mission. Contribute to achieving the company's vision. Uphold and promote the company's core values.

Qualifications:

• Minimum of 3–5 years of experience in sales, estimating, or project management within the industrial construction sector (structural steel, process piping, equipment installation, millwright). Experience with design-build or EPC environments is a plus.

• Strong ability to read and interpret blueprints, specifications, P&IDs (Piping & Instrumentation Diagrams), and bid documents. Familiarity with industry codes and standards.

• Proficiency with estimating software (e.g., Bluebeam, Sage Estimating, Trimble, or similar), takeoff programs, and Microsoft Excel. Ability to build and manage detailed cost models.

• Proven ability to build and maintain client relationships, develop proposals, and present to decision-makers. Strong negotiation and persuasion skills.

• Ability to analyze cost data, subcontractor quotes, and historical performance metrics to prepare accurate and competitive bids.

• Excellent verbal, written, and presentation skills to clearly convey information to clients, subcontractors, and internal stakeholders.

• Strong multitasking ability to manage multiple bids and deadlines simultaneously, while maintaining high accuracy and attention to detail.

• Understanding of profit margins, risk management, and market conditions that affect pricing and competitiveness.

• Flexibility to adjust to changing bid requirements, client needs, and market conditions.

• Professionalism & Integrity: High ethical standards, commitment to client satisfaction, and alignment with company mission, vision, and core values.

• Training or certification in estimating, project management, or business development (e.g., ASPE, CMAA, or similar) is desirable.

Physical Responsibilities:

• The role requires visiting construction sites, which may involve exposure to various weather conditions, noise, and hazardous materials.

• The position involves physical activities such as walking, standing, and occasionally lifting and carrying materials or equipment.

Reporting Structure:

• Reports to: Executive team, Operations Manager

• Collaborates with: Executive team, Customers, Project Teams including subcontractors and internal staff.

$95,000.00 - $115,000.00 annually

*In addition to the base wage, this role will include a commission structure based on performance and results.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Description

Customer Service & Accounting Support Specialist (AR/AP)

We are looking for a detail-oriented and customer-focused Sales/Order Administrator to join our growing commercial team. In this role, you will act as the primary order entry/customer service/accounting point of contact for customers, including key medical device accounts, while supporting internal teams to ensure smooth order management, efficient sales operations, and accurate administrative coordination.

Key Responsibilities:

• Act as the primary order entry/customer service point of contact for Phototherapy customers, providing professional communication, service excellence, and support throughout the sales cycle.
• Manage the full order process from entry to confirmation, including sales and shop order creation, order changes, RMA requests, and customer follow-up, ensuring accuracy and compliance with company procedures.
• Review and coordinate incoming quote requests, working closely with the sales team to ensure timely and accurate responses.
• Maintain and update customer accounts, sales data, and documentation within CRM and ERP systems.
• Partner with operations, quality/regulatory and engineering teams to track order status, delivery schedules, and other customer requirements
• Prepare and distribute various order and sales reports, production schedules, performance metrics, and analytical tools to support business operations
• Proactively engage with customers regarding large or high-value invoices, ensuring timely payment and prompt follow-up on overdue payments
• Contribute to cash flow forecasting by providing regular updates on the timing and status of expected customer payments. Coordinate with finance on payment applications, handling of credit notes, refunds, or adjustments as required.
• Verify and monitor customer credit limits
• Process and apply customer payments through cash application, ensuring timely and accurate posting.
• Conduct collections on past-due invoices, communicating with customers to resolve discrepancies and reduce outstanding balances.
• Perform invoice data entry for Accounts Payable (AP), verifying accuracy and proper coding before processing.
• Execute 3-way matching of AP invoices, purchase orders, and receiving documents to ensure accuracy and compliance prior to payment.
• Reconcile Concur and American Express expense reports, ensuring accurate processing, receipt verification, and adherence to company expense policies.
• Ensure compliance with company policies, contractual obligations, and industry regulations in all sales-related documentation.
• Contribute to continuous process improvement initiatives to enhance sales operations efficiency and customer satisfaction.

Requirements

Qualifications

• Bachelor’s degree in business administration, Sales, Marketing, or a related discipline preferred; equivalent professional

experience will be considered.

• Minimum of 2–3 years of experience in a sales administration or related role, preferably within manufacturing, engineering, or the

medical device industry.

• Proficient in Microsoft Office Suite with the ability to quickly learn and navigate Lumitex ERP (Macola), customer portals (GEHC

SSO), and HubSpot (CRM)

• Exceptional organizational skills, accuracy, and attention to detail.
• Strong written and verbal communication skills with the ability to interact professionally with both internal and external

stakeholders.

• Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
• A customer-focused and solutions-oriented approach.

Why Join Us?

• Opportunity to work on innovative medical technologies that improve patient outcomes.
• Collaborative and growth-oriented work environment.
• Competitive salary, benefits, and professional development opportunities.

Job Title: Parts Coordinator

Location: Centennial, CO 80112

Shift: 7:00 AM - 4:00 PM

Employment Type: 6 Months Contract on W2

Summary: You will be responsible to support inspection and release of raw materials in a regulated manufacturing environment.

Responsibilities:

• Process POs from Customers
• Research all parts inquiries, including but not limited to, replacement, foreign, obsolete and inactive parts as well as external vendor material.
• Process returned goods paperwork, issue credits/debits.
• Prepare accurate, timely service to internal and external customers to assure the precise part is delivered in accordance with request and company standards.
• Supply quotes to customers for material in a prompt and accurate manner.
• Identify and resolve order discrepancies in a timely manner.
• Resolve customer inquiries via phone or email
• Handle high volume calls while performing all other task
• Lead special projects and other duties as assigned.

Qualifications:

• Two or more years of customer service experience in a heavy call volume environment is required
• Elevator part knowledge and five or more years elevator technical experience is a plus
• Working knowledge of Word, Excel and heavy Outlook is required
• The ability to read, interpret, and comprehend technical drawings and specifications is required.
• Effective verbal and written communication skills are required.
• Must be organized and detail-oriented to perform and manage tasks as assigned.

Education Preferred:

• High school diploma or equivalent preferred.

Baldwin Paving is currently seeking an experienced VP - Heavy Civil Estimating to join our team. This will be a full-time, salaried position. This position reports directly to our CEO and is based in-office in our Marietta, GA headquarters. THIS IS NOT A REMOTE POSITION. Occasional work from home is possible after a few months in the role, but you must be based locally in the Metro Atlanta, GA area or be willing to relocate.

As our VP - Heavy Civil Estimating, you will be responsible for leading the estimating department for heavy civil roadway/transportation projects, including GDOT, local Municipal, and related transportation infrastructure projects. This role ensures accurate cost estimates, competitive bids, and compliance with company standards and client requirements. You will train, develop, and manage a team of estimators, oversee bid strategies, and collaborate with project managers and executives to secure profitable work. You will deliver consistent, competitive, and accurate estimates through detailed bids and review all bid packages before being submitted. You are typically involved in multiple projects at a time. In addition to having responsibility for the technical success and execution of the bidding process, you are also responsible for managing relationships with heavy civil department leaders and the Leadership team.

Key Responsibilities

Leadership and Management:

• Lead, train, develop, and manage the estimating team - providing guidance, mentorship, and feedback
• Develop and implement estimating procedures and best practices to improve accuracy and efficiency
• Assign responsibilities for estimating team on each project

Estimating and Bidding:

• Review Plans and Specifications to understand the scope of work.
• Analyze the project and prepare takeoffs, detailed estimate setup, subcontractor and vendor RFQs, and follow up on RFQs to ensure quotes are received.
• Visit project sites to determine potential problems, verify quantities, and determine options for construction methodology.
• Host pre-bid meetings
• Use computer-based software to complete takeoffs, verify field measurements, and obtain information from the contract documents to accurately calculate information for estimates.
• Assist in preparing Subcontracts and Purchase Orders
• Prepare project schedules for estimates.
• Prepare reports, business correspondence, and documents.
• Performs other related duties as assigned.
• Assigned tasks are completed on time, in a professional and organized manner.
• Positive company image is made with clients, potential clients, vendors, and subcontractors.
• Good working relationships with internal staff, subcontractors, vendors, client representatives, etc. maintaining ethical standards.

Required Skills and Abilities

• Ability to read, comprehend, and interpret plans, specifications, and other contract documents.
• Estimating techniques, cost control, and material pricing.
• Understanding of Civil Engineering and Construction Principles.
• Project Management principles, practices, and methods.
• An understanding of Principles of Administration, Leadership, Supervision, and Training.
• Excellent verbal and written communication skills.
• Estimating software knowledge and experience to include at least three years with B2W, AGTEK, BlueBeam, and Google Earth.
• Proficient in Microsoft Office.
• Experience in the State of Georgia is preferred.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, or similar.
• Minimum 10 years of heavy civil estimating experience with at least 4 years in a leadership role, with proven experience leading mid- to large-scale DOT project bids of $30MM or more; Georgia Department of Transportation (GDOT) experience highly preferred.
• Strong knowledge of civil engineering principles, construction methods, and DOT project requirements.
• Strong command of B2W, AGTEK, BlueBeam, and Google Earth.
• Detail-oriented, highly organized, and accountable.

Work Environment

• Office environment majority of time.
• Travel to project sites, as needed.
• Handles the physical demands of the job, including standing, walking, kneeling, bending, crouching, pulling, pushing, climbing, and lifting at least 50 pounds.
• While performing the duties of this job, the employee will be working near moving construction equipment.
• Work in a field environment with exposure to dust and/or fumes, inclement weather conditions, extreme heat, and cold.
• The noise level in the field environment can be loud.

This is a full-time position. The competitive salary will be commensurate with experience and will be discussed further during the first interview, should you be chosen to move forward.

This job description may not list all activities, duties, or responsibilities that are required for this job. Duties and activities may change at any time with or without notice.

Benefits:

• 401(k)
• 401(k) matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account
• Life Insurance
• EAP
• Pet Insurance
• Referral Program
• Bonus Opportunity

If this interests you, please apply! Should your experience and qualifications align, we will reach out!

Baldwin Paving is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Executive Assistant - Commercial

Job Level:                             Executive

Reports To:                           President / CEO                                             

EEOC:                                    Professional                                                           

Executive Assistant

We are seeking a seasoned, highly capable Executive Assistant to work directly with our CEO and support our Commercial Division. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is comfortable wearing multiple hats. The Executive Assistant will serve as a trusted partner to the CEO, managing day-to-day priorities while also supporting commercial property operations and special projects.

Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.

Key Responsibilities:

·      Provide comprehensive administrative support to the CEO, including managing email, calendars, meeting scheduling, and travel arrangements

·      Act as a gatekeeper for the CEO by screening calls, emails, and requests, ensuring efficient and timely communication

·      Take detailed meeting notes and follow up on action items as needed

·      Draft, edit, and review correspondence, reports, and other documents on behalf of the CEO

·      Assist with personal tasks such as bill payments, appointment scheduling, and personal travel coordination

·      Read, research, collect, and analyze information in advance to help prioritize and streamline executive decision-making

·      Work closely with the Chief of Staff and Senior Commercial Property Manager to support administrative and operational needs

·      Serve as a primary liaison between property management, vendors, and tenants to support issue resolution, operational needs, and accounts receivable

·      Track inspections, certifications, and regulatory requirements for commercial properties

·      Provide administrative and strategic support throughout the commercial leasing process

·      Draft and review Letters of Intent (LOIs) and coordinate leasing documentation

·      Assist with coordinating tenant build-outs to ensure schedules and budgets are maintained

·      Obtain quotes, develop scopes of work, and coordinate vendor bids for various projects

·      Support accounting and property management teams in maintaining strong tenant relationships and minimizing outstanding balances

·      Assist with special projects and additional tasks as assigned by the CEO, Chief of Staff, and Senior Property Manager

·      Performs other duties as assigned

Qualifications:

·      5+ years of experience supporting senior executives, ideally within real estate, development, property management, or a related field

·      Strong organizational skills with the ability to manage competing priorities and deadlines

·      Excellent written and verbal communication skills

·      High level of discretion and professionalism when handling confidential information

·      Proactive, self-motivated, and comfortable working independently

·      Experience supporting leasing, vendors, or property management is a strong plus

·      Proficient in Microsoft Office and general office systems

Working Conditions:

·      Works in a collaborative office environment

Physical Demands:

·      Ability to physically access all interior parts of the office

·      Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance

Salary: $70,000-85,000/yr

Location: Ardmore, PA

We are seeking an experienced Senior Estimator to lead the preparation of accurate and competitive cost estimates for commercial storefront, glazing, curtain wall, and related façade projects. The Senior Estimator will analyze drawings, specifications, and project requirements to develop detailed cost estimates, manage bid processes, and collaborate with project management, procurement, and leadership to secure profitable work.

Responsibilities

• Prepare detailed cost estimates and bid proposals for storefront, glazing, curtain wall, and architectural aluminum projects.
• Review construction drawings, specifications, and bid documents to determine scope and material requirements.
• Perform quantity takeoffs and develop labor, material, equipment, and subcontractor cost estimates.
• Solicit and evaluate vendor and subcontractor quotes.
• Identify project risks, cost drivers, and value engineering opportunities.
• Coordinate with project managers and operations teams to ensure constructability and accurate scope definition.
• Manage the full bid lifecycle, including bid tracking, clarifications, and final proposal submission.
• Develop and maintain estimating databases, cost history, and pricing benchmarks.
• Mentor and support junior estimators and estimating assistants.
• Participate in client meetings, pre-bid meetings, and internal strategy discussions.
• Assist leadership with budgeting, forecasting, and pipeline planning.

Qualifications

• 7+ years of estimating experience in commercial construction, preferably in storefront, glazing, curtain wall, or façade systems.
• Strong ability to read and interpret architectural drawings and specifications.
• Experience with takeoff and estimating software (e.g., Bluebeam, PlanSwift, OST, or similar).
• Knowledge of aluminum storefront systems, glass types, hardware, and installation methods.
• Strong understanding of construction pricing, labor productivity, and project scheduling impacts.
• Excellent analytical, negotiation, and communication skills.
• Ability to manage multiple bids and deadlines simultaneously.
• Bachelor’s degree in Construction Management, Engineering, or related field preferred (or equivalent experience).
• Experience estimating large commercial glazing packages.
• Knowledge of building codes and façade performance requirements.
• Existing relationships with glazing suppliers and subcontractors.
• Experience with value engineering and cost optimization strategies.

As a Project Manager with Graycor Industrial Constructors’, you will have the authority to drive successful project results, moving your projects from preconstruction through final closeout in the safest manner possible while maintaining the highest quality standards.

The PM will plan, coordinate and oversee the execution of gas infrastructure projects including transmission pipeline and distribution, to complete this work in the safest manner possible, at the lowest reasonable cost and in compliance with the client's documents and quality requirements. Reports to the Project Director.

With Graycor, You Will Have the Opportunity to:

• Organize and execute the project safety compliance program within the guidelines of company policies. Initiate project safety meetings for on-site supervisors and labor force.
• Interface with the client by receiving and communicating initial project setup information and periodic project status, writing significant project related correspondence, and representing the Company in meetings.
• Develop and maintain a thorough understanding of the provisions and requirements of all contract documents.
• Develop and/or analyze the preliminary project documentation, such as project code of accounts, subcontracts and purchase orders.
• Organize and plan the execution of the physical work.
• Develop the project schedule and direct its long term planning and execution. Communicate/coordinate schedule & plan with subcontractors and vendors.
• Recognize on-site activities which may impede project progress or jeopardize compliance to project/contract requirements. Prepare and submit related informational documents to the client or other responsible parties and implement corrective measures.
• Maintain strict control of the project budget for each work activity. Report monthly on the progress and current profitability of the project.
• Write subcontracts and purchase orders for field generated purchases and contracts. Review and approve related subcontractor and vendor invoices and change requests.
• Prepare, quote and negotiate contract changes with client, with Project Directors guidance.
• Maintain open communication with all other support and business units involved with the project.
• Maintain open line of communication with the local union officials.
• Promote goodwill with clients, architects, engineers etc., to facilitate construction activities and future repeat business.
• Supervise the project activities of the on-site project managers and staff.
• Participate in bidding, pre-construction services, budgeting and Continuous Improvement Programs.

To Be Successful in this Role, You Will Need:

• Bachelor degree in Construction Management, Construction Engineering or relevant discipline required.
• Five plus years of project management experience in the industrial construction markets of the Natural Gas pipeline transmission market.
• Must be familiar with lump sum, unit price, competitive bid environment.
• A proven ability to deliver Project Gross Margin on project assignments.
• Must be familiar with a “self-perform” project environment and be used to working in a unionized labor environment.
• A strong understanding of risk assessment policies and procedures.
• An ability to communicate with and lead professionals including highly technical individuals; strong interpersonal skills required.
• A deep understanding of and proven success in the management of construction operations.
• Strong conceptual planning abilities and problem solving skills.
• Leadership skills that include the ability to inspire commitment, monitor performance, coach and develop people, negotiate positive outcomes, create a collaborative environment, reduce liability, solve problems and issues.
• Ability to travel to out of town assignments.
• General knowledge of the quality and safety requirements relative to the Natural Gas Market

Why Build with Graycor's Growing, Dynamic Team?

Building Your Future is How We Build Ours. At Graycor, we seek out those with the highest potential and provide an empowering environment with tools that allow you to take ownership in your career development.

Stability Means Staying Ahead of the Curve. Graycor is committed to continuous improvement and reinvesting in evolving technologies. To ensure stability, we have a diversified project portfolio in a broad range of niche markets nationwide.

We Are Family. This is why we have an intense commitment to Safety. We want to make sure that every member of our Graycor family goes home each day to theirs. Our family-owned company also sponsors wellness and charitable events, casual employee get-togethers, lunch and learns, and other fun social events.

Our Greatest Asset? Our Name. Reputation is grown over time. Our dedication to our people and building trust has enabled us to cultivate long-term relationships with our clients, our partners, and each other.

Join the Graycor Family of Companies.

We’re Building Something More.

ABOUT THE GRAYCOR FAMILY OF COMPANIES

Established in 1921, the Graycor Companies provide General Contracting and Construction Management services to a wide variety of industrial and commercial construction markets across the US, Canada and Mexico. As a top ranking industry leader, Graycor commits to safe working environments, demands excellence and rewards passion.

As a diversified leader, we offer a competitive salary and comprehensive benefits package.

For more information, visit our website at Graycor family of companies is an Equal Employment Opportunity employer

New Orleans, LA: Flexicrew Technical Services (FTS) is seeking a Lead Marine Superintendent / Dock Manager for a direct hire opportunity with a confidential client. This person would oversee dockside operations, berth scheduling, vessel repair coordination, and production flow across multiple departments in a marine repair and shipyard environment. This leadership role serves as the operational hub of the facility, ensuring vessels are efficiently berthed, properly scoped for repairs, staffed with the appropriate craft labor, and safely returned to service. The ideal candidate will provide leadership to supervisory staff while coordinating multi-discipline teams and maintaining strong customer communication, production schedules, and margin control across multiple concurrent projects.

Essential Duties:

• Manage dock and berth operations including vessel scheduling, berth availability, and coordination of incoming vessel requests

• Oversee Dock Superintendent and ensure efficient day-to-day dock execution and vessel staging

• Ensure safe mooring, operational readiness, and proper use of dock infrastructure

• Serve as the primary operational liaison for customers requesting dock space and repair services

• Participate in scoping, estimating, and quoting vessel repair work

• Develop accurate job specifications prior to vessel arrival

• Manage scope changes and change orders during active repair projects

• Monitor job costs and protect project margins while maintaining strong customer relationships

• Lead and coordinate multi-discipline craft teams including boilermakers, machinists, welders, pipefitters, electricians, and general labor personnel

• Supervise foremen and supervisory staff while ensuring labor allocation aligns with project schedules

• Maintain schedule discipline and workforce accountability across multiple active projects

• Scope, quote, and manage offsite marine repair and field service projects

• Coordinate field crews, subcontractors, and vendors for remote repair work

• Ensure field service work meets company quality and safety standards

• Coordinate workflow between dock operations, machine shop, fabrication shop, purchasing, QA/QC, and safety departments

• Ensure materials, parts, and vendor services are staged in advance to support production schedules

• Identify and eliminate production bottlenecks to maintain operational efficiency

• Ensure all dock and vessel work complies with applicable safety and regulatory standards

• Promote a strong culture of safety, accountability, and operational excellence

Requirements/Skills:

• Minimum of 10+ years of experience in marine repair, shipyard operations, or a heavy industrial environment

• Demonstrated leadership experience managing multi-discipline craft teams and supervisory personnel

• Proven experience overseeing dockside vessel repair projects

• Experience scoping, estimating, and quoting marine repair work

• Strong production scheduling and operational planning capabilities

• Ability to read and interpret marine drawings and technical specifications

• Strong understanding of job costing, margins, and change order management

• Proven ability to lead leaders and manage multiple concurrent projects

• Experience coordinating with internal departments and external vendors

• Knowledge of marine safety standards and regulatory requirements

Preferred Qualifications:

• Experience managing floating drydock or barge repair operations

• Previous experience as a senior craft superintendent (boilermaker, machinist, pipefitter, or similar discipline)

• Experience working with commercial and government marine customers

• Experience coordinating third-party vendors and class surveyors

Physical Requirements:

• Ability to work in a shipyard or marine industrial environment

• Ability to walk long distances across docks, vessels, and shop areas

• Ability to climb ladders, gangways, and vessel access points when required

• Ability to work outdoors in varying weather conditions

• Ability to wear required PPE including hard hat, safety glasses, gloves, and steel-toe boots

Equal Opportunity Statement:

Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital

Location: Pittsburgh, PA

Job Type: Full-time, On-site

Stephany Associates is a trusted HVAC manufacturer’s representative serving the Tri-State area. We work with mechanical contractors, building owners, developers, engineers, and architects to deliver commercial and industrial equipment solutions. Our team provides application engineering support, equipment sizing and selection, budgeting assistance, and responsive customer service. We represent leading HVAC manufacturers and are known for technical expertise, reliability, and strong customer relationships.

Stephany Associates is looking for a full-time Inside Sales Project Coordinator to join our Pittsburgh office. This role is ideal for someone who is organized, responsive, and comfortable managing customer relationships while coordinating with manufacturers and internal team members to keep projects moving.

The right person will support the sales process from initial inquiry through project execution. This includes handling customer communication, preparing quotes and submittal-related information, following up on leads and open opportunities, supporting account management efforts, and helping ensure projects are delivered accurately and on time.

• Manage day-to-day communication with customers, manufacturers, and internal team members
• Support the sales team by preparing quotes, budgets, and product selections
• Follow up on customer inquiries, open quotes, and active opportunities
• Maintain and grow relationships with existing accounts
• Help generate and qualify new business opportunities
• Coordinate with manufacturers to track lead times, pricing, submittals, and order status
• Ensure accurate and timely project communication from bid stage through closeout
• Maintain organized records in CRM and other internal systems
• Assist in resolving customer issues quickly and professionally
• Work closely with outside sales and leadership to support business growth and customer satisfaction

• Experience in inside sales, account management, customer service, or project coordination
• Strong communication and follow-up skills
• Proven ability to manage multiple priorities and stay organized in a fast-paced environment
• Strong customer service mindset with a focus on responsiveness and accuracy
• Ability to work well with internal teams, customers, and manufacturer partners
• Experience with CRM systems and sales tracking tools
• Familiarity with HVAC equipment, mechanical systems, or technical products is preferred
• Bachelor’s degree in Business, Marketing, Sales, or a related field is preferred

• Someone who is dependable, detail-oriented, and proactive
• A strong communicator who can build trust with customers and partners
• A person who can keep projects and opportunities moving without constant supervision

Gibbs & Register, Inc. Florida's leading civil firm is seeking an experienced Heavy Civil Project Manager.

Main office is located in Winter Garden, FL, and project worksites are currently located throughout Central Florida, Orange, Seminole, Lake, and Brevard.

Job Title: Project Manager

Reports Directly To: Vice President or President

Job Description: A Project Manager plans and executes construction projects under his/her direction, utilizing the safe, productive and financially rewarding strategies, while meeting or exceeding client expectations. He/She will be responsible for more than one active project at a time and may have Assistant Project Managers reporting to him/her.

A Project Manager must be able to perform the following tasks:

• Review and understand proposals, estimates, contracts and scopes of work.
• Communicate contract revisions to clients and implement revisions when a mutually beneficial agreement has been reached.
• Collaborate with project superintendent(s) and general superintendent in the development of project work plans and necessary resources (personnel and equipment).
• Approve project work plans and monitor its deployment by superintendents and field crews.
• Effectively communicate with clients on pay requests and timely process pay applications and/or change orders.
• Approve all changes in the work or schedule which materially affect the financial or production requirements of your projects.
• Routinely track and accurately report percent of work completed, billings, production rates and forecast to complete.
• Provide leadership and maintain a professional working relationship with G&R staff and client representatives.
• Manage multiple projects and/or manage large projects (greater than $5M).
• Assist Estimating Department in the preparation of conceptual estimates, presentations, and proposals to prospective clients.
• On design-build projects or portions of projects that include design by G&R, review engineer’s design, provide input and monitor progress, with particular attention to scope & cost changes.
• Prepare detailed estimates, budgets, progress schedules and purchase orders/subcontracts, along with periodic updating.
• Prepare requests for quotes, receive bids, and award purchase orders & subcontractors for all items of work.
• Plan and schedule the work, including preparing and updating of CMP schedule and/or short-term schedules.
• Coordinate with local authorities pertaining to permitting, inspection, approval of project.
• Prepare monthly progress reports for distribution to Executive Management.
• Identify project resource requirements and communicate with management.
• Control costs and accurately complete monthly forecast projections for projects assigned.
• Maintain and organize the shop drawing process, including ordering, receiving and expediting shop drawings from vendors and subcontractors. Review, transmit and expedite shop drawings to the appropriate engineer or owner representative. Distribute shop drawings to project team.
• Approve vendor/subcontractor requisitions for payment.
• Participate in completing and performing annual employee evaluations.
• Review and approve daily timesheets from the crews assigned to your projects.
• Perform cost estimating for new projects and change order estimates for assigned projects.
• Identify and manage project claims efficiently, including utility damage, private property claims, etc. Work with Risk Management to mitigate and resolve issues.
• Identify and correct safety infractions. Work with Safety Director to help improve company safety.
• Perform a variety of management duties which may change periodically.
• Proficient with Windows computers and various software, including scheduling, spreadsheets, word processor, email, and project management software.
• Physically: Must be able to hear and see well (either naturally or with correction); communicate well; sit or stand for long periods of time; climb ladders; and enter/exit trenches.
• Be able to commute to/from projects throughout Florida.
• Educational and experience requirements include Four-year construction management or civil engineering degree or equivalent, plus five years or more experience/knowledge of construction, engineering, and management.

Employees operating a company vehicle for Gibbs & Register’s purpose will be required to maintain a valid, eligible driver’s license, and a driving record acceptable to our insurance carrier at all times.

We offer a competitive salary & comprehensive benefits package. G&R is proud to be an Equal Opportunity Employer and Drug Free Workplace. Applications will only be accepted for open and available positions. Applications may be completed on our website and emailed to our HR department at