Proactive Vs Reactive Examples Jobs in Usa

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing Commercial Airplanes is excited to offer opportunities for a Painter Spray B to join our Paint team in the Puget Sound in Washington. 

As a Painter Spray B, you will be a key player in our commitment to delivering high-quality finishes on aircraft components. Candidates must have the ability to see color accurately, as your expertise in applying various coatings, including primers and protective finishes, will ensure that every part meets stringent quality standards. You will prepare surfaces meticulously, utilizing your skills to remove corrosion and perform chemical reactivation as needed. Your attention to detail will be critical as you operate curing ovens and monitor time-sensitive materials, ensuring that all processes adhere to established specifications. Additionally, you will collaborate with team members to maintain an efficient workflow, contributing to a safe and compliant work environment. 

You will play a critical role in upholding our commitment to safety and quality standards, ensuring that all operations meet regulatory compliance and operational excellence. If you are detail-oriented, possess strong technical skills, and thrive in a collaborative environment, we invite you to apply and be a part of our mission to deliver excellence in aviation.  

Position Responsibilities: 

• Spray and/or brush prime, finish prime, and protective coatings to aircraft detailed parts and assemblies in accordance with blueprints and specifications. 

• Prepare surfaces to ensure proper adhesion, including the removal of corrosion and paint stripping, as well as performing chemical reactivation of painted surfaces. 

• Perform rework and touch-up painting using spray and brush techniques per BAC specifications. 

• Prepare various paint materials, such as primers, enamels, and lacquers, according to BAC specifications. 

• Clean and service spray guns, paint tanks, brushes, hoses, and related equipment after use. 

• Mask and unmask areas as required to facilitate painting operations, following drawings and specifications. 

• Set up all equipment and supplies necessary to perform work assignments. 

• Operate curing ovens and related equipment, ensuring they function properly for the current painting process and documenting as required. 

• Monitor and maintain time-sensitive materials and processes, ensuring compliance with operational standards. 

• Review work instructions to support the division of work for incoming orders and ensure compliance with quality requirements. 

• Part mark and wrap finished parts and assemblies as required per BAC specifications. 

• Obtain and maintain necessary certifications and qualifications for the role. 

• Screen work instructions to ensure clarity and adherence to specifications. 

• Coordinate with team members to ensure efficient workflow and adherence to schedules. 

• Document equipment functionality and any adjustments made during the painting process.  

Physical Demands and Potential Hazards: 

• Perform physical tasks that include lifting weights ranging from 10-15 lbs to 15-35 lbs. 

• Engage in various movements such as reaching, handling, turning, twisting, lifting, lowering, climbing, balancing, bending, kneeling, crouching, and squatting. 

• Work in environments that may involve contact with metals, solvents, and coolants. 

• Operate in proximity to moving parts and tools, sharp cutters, and potential slipping hazards. 

• Adapt to varying noise levels and atmospheric conditions. 

• Utilize personal safety gear to protect face/eyes, hands/arms, and feet while performing job duties.  

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options. 

This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee 

Current Boeing employees working in Puget Sound must submit an Employee Request Transfer (ERT) to be considered in the eligible candidate pool. Resumes of current Puget Sound Boeing employees submitted via Careers at Boeing will not be considered. 

Basic Qualifications:  

• Experience prepping, cleaning, and painting various surfaces in industrial, commercial, or academic settings.

• Experience using and maintaining various types of paint equipment and applicators, such as HVLP, pneumatic, electrostatic, and others.

• Experience using basic math (e.g. addition, subtraction, multiplication, division, & ratios).

• Experience handling and disposing hazardous materials per government regulations.

• Ability to walk constantly throughout the workday; stand 6-8 hours per day; bend and twist frequently up to six hours per day; squat and kneel.

• Ability to use and operate low impact vibratory tools (sander/buffer).

• Ability to wear eye, hearing, foot, hand, respirator and other personal protective equipment/safety gear at all times.

Preferred Qualifications: 

• Experience performing aircraft or autobody painting and finishing operations.

• Experience utilizing and following detailed work instructions.

Typical Education & Experience:  

High school graduate or GED preferred. 

Relocation: 

• Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense. 

Drug Free Workplace: 

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Union Representation Statement:  

This is an hourly position governed by the International Association of Machinists (IAM-751) Collective Bargaining agreement. 

Shift Work Statement:  

• This position is for a variety of shifts.  

Total Rewards & Pay Transparency: 

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.    

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.    

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.  

Pay: $23.32/hour, with potential to earn up to $47.54/hour in accordance with the terms of the relevant collective bargaining agreement.

Applications for this position will be accepted until Mar. 31, 2026

Language Requirements

English Preferred

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for variable shift

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Calgon Carbon | A Kuraray Company currently has an opportunity where you can be a part of our growing team as we provide our customers with outstanding products that make the air we breathe and the water we use safe for generations to come.

Position: Director - Manufacturing Maintenance and Projects
Location: Any one of the following existing locations with 25% travel per month.
• Headquarters – Moon Township, PA
• Columbus Plant, OH
• Pearl River Plant, Bay St Louis, MS
• Big Sandy Plant, Catlettsburg, KY

Excellent Benefits: Medical, dental, prescription & vision, HSA & retirement savings (401k) – Generous Company Match!
Perks: Incentives/bonus plans, competitive pay, dress for your day, hybrid schedules, paid time off (vacation starting at 3 weeks), tuition reimbursement, wellness programs, fun events, learning & development opportunities.  

Hours of work: Mondays - Fridays, 9:00 AM - 5:00 PM, 40 Hrs/Wk - Nominally a 40-hour per week position; however, plant issues will dictate actual requirements.

The Director - Manufacturing Maintenance and Projects will support the Facilities department with the implementation of a comprehensive capital management program for the Americas. The Director - Manufacturing Maintenance and Projects will have direct responsibility for projects up to $1MM and all maintenance activities for the region. Overall, the objective is to achieve high plant on stream factors utilizing the Kuraray maintenance tools provided and adapted to meet the needs of Calgon Carbon with site specific gap analysis and corrective action plans. Additionally, the Director - Manufacturing Maintenance and Projects will have a global responsibility as maintenance liaison with Kuraray in support of MTE and DX strategies.

Budget for minor projects (up to $1MM) is approximately $30MM for the US Plants. The maintenance budgets for the US plants total is $34MM, and the average annual turnaround spend for the Prime lines is another $5MM per year

 
Duties and Responsibilities (not limited to)

• Identify project needs, oversee the creation of AR's, plan work, and execute projects for all America’s capital project requirements
• Manage others, train, and delegate these activities to subordinates to expedite improvement
• Oversee the development of all aspects of the America’s maintenance budget, including capital projects
• Strive to maintain spending at the budgeted level
• Serve as Calgon Carbon’s subject matter expert (SME) pertaining to maintenance in its virgin carbon manufacturing and reactivation facilities and liaison with Kuraray regarding all matters maintenance related
• Oversee the scheduling, planning, and execution of plant maintenance turnarounds on a basis consistent with the maintenance strategy
• Develop a maintenance strategy that aligns with the plants' goals to reduce product costs and reduce required maintenance capital
• Manage line managers responsible for supervising the day to day activities of maintenance teams while moving them toward self direction
• Identify training and development needs of maintenance teams and insure that those needs are met
• Manage vendor relationships personally and via subordinates to insure that plant needs (quality, costs, and timing) are met
  

Qualifications

• Bachelor's degree (B.A. or B.S.), or equivalent from four-year college or university) is required
• Engineering degree required; electrical or mechanical preferred
• 10+ years Plant maintenance and mid-level management is required
• 10+ years Plant environment maintenance management experience is preferred

About Calgon Carbon

At Calgon Carbon, we are scientific innovators with a proud legacy of over 80 years and more than 205 patents to our name. Since pioneering the first activated carbon products from bituminous coal in the 1940s, we’ve been at the forefront of developing cutting-edge technologies and solutions to meet the world’s evolving air and water purification needs.

Today, our portfolio includes more than 700 direct market applications across a wide range of industries. Headquartered in Pittsburgh, Pennsylvania, Calgon Carbon employs approximately 1,685 professionals and operates 20 facilities worldwide dedicated to manufacturing, reactivation, innovation, and equipment fabrication. In Europe, we operate under the name Chemviron.

In March 2018, Calgon Carbon became part of the Kuraray Group. Together, we offer complementary products and services, united by a shared commitment to delivering the highest quality and most innovative activated carbon solutions to customers around the globe.

Calgon Carbon is an Equal Opportunity Employer, including disabled/veteran

PIa841216ddec5-37344-39782677

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to become among the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges, and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We're seeking qualified, motivated individuals who will help UCF fulfill its mission of unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

College of Engineering and Computer Science:

The UCF College of Engineering and Computer Science is among the nation's largest producers of engineering and technology workforce talent and we are the No. 1 provider of graduates to the defense and aerospace industries. We have more than 40 degree and certificate programs within the college and are continuing to grow. Our students, faculty, and alumni address society's greatest challenges and aspirations in aerospace, computing, energy, the environment, healthcare, transportation, and more. Our education and research efforts are supported by a strong neighboring industry presence such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World, and NASA, to name a few.

The Opportunity:
The University of Central Florida (UCF) department of Mechanical and Aerospace Engineering invites enthusiastic applications from highly motivated and talented individuals for a Postdoctoral Scholar position with focus on experimental testing of high-temperature materials, solar receivers, and thermochemical reactors. The Post Doctoral Scholar will be supported by a U.S. Department of Energy (DOE) Solar Energy Technologies Office (SETO) funded three-year project, focusing on the design and lab-scale testing of high-temperature thermochemical reactors for solar and other renewable energy conversion and storage. The scholar will co-lead a collaborative research team with members from three universities, one clean energy start-up company, and a DOE national laboratory (Sandia) for a prototype reactor development and demonstration. The scholar will also help Dr. Li organize group meetings, co-mentor graduate and undergraduate students, and publish high-impact scientific journal articles and conference papers.

Minimum Qualifications:

• PhD in Mechanical Engineering, Chemical Engineering, Material Science and Engineering, or a very closely aligned field.
  

Preferred Qualifications:

• 
  
• Experience in studying fluid-solid interactions, reactive material reduction/oxidation kinetics, and high-temperature radiation transfer is highly desired.
  
• Experience in studying material reactivity at high temperature using TGA/DSC or mass spectrometer is highly desired.
  
• Experience in designing and operating thermal/fluid systems using high-temperature furnaces is desired.
  
• Experience with material characterization such as XRD, SEM, micro-CT scan etc. is desired.
  
• Expertise in experimental design and testing of high-temperature materials and energy systems such as solar receivers, chemical reactors, or heat exchangers.
  
• A team player that is able to work together with external collaborators on chemical reactor design, model validation, and reactor scale-up, and possess good oral and written communication skills.
  
  

Are Benefits Important to You?

Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• 
  
• Benefits packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
  
• Paid time off, including annual and sick leave and paid holidays
  
• Retirement savings options
  
• Employee discounts, including tickets to many Orlando attractions
  
• Education assistance
  
• Flexible work environment
  
• And more...For more benefits information, go to the UCF Employee Benefits page and click here.
  

Who Are We?

Founded in 1963 to fuel the region's talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It's one of the reasons U.S. News & World Report ranks UCF among the nation's top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Additional Requirements related to Research Positions Pursuant to Florida State Statute 1010.35, prior to offering employment to certain individuals in research-related positions, UCF is required to conduct additional screening. Applicants subject to additional screening include any citizen of a foreign country who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of higher education, employment, or training in China, Cuba, Iran, Russia, North Korea, Syria, or Venezuela.

The additional screening requirements only apply to employment in research-related positions, including, but not limited to faculty positions (including employed visiting positions), graduate positions, individuals compensated by research grants or contract funds, postdoctoral scholar positions, and undergraduate positions.

Department

Work Schedule

Type of Appointment

Expected Salary

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

A leading global fashion organization is seeking an Associate Textile Technologist to support its Graphic and Product Design teams during a high-volume seasonal calendar. This role functions as a junior coordinator, partnering closely with Stylists, Designers, Merchants, Graphic Technologists, regional offices, and overseas vendors to ensure print and graphic execution aligns with design intent and production timelines.

The Associate Textile Technologist will play a critical role in translating creative direction into technically sound, factory-ready specifications while maintaining strict adherence to milestone deadlines.

Key Responsibilities

• Partner with Stylists and Design teams to execute prints, patterns, and engineered graphics in alignment with seasonal design intent.
• Coordinate strike-offs, handlooms, knit-downs, and graphic submits in preparation for milestone meetings.
• Review print and graphic submissions with cross-functional teams; provide feedback in partnership with leadership to ensure timely approvals.
• Track all print, pattern, and graphic developments within PLM/Centric systems, ensuring accurate seasonal documentation.
• Monitor seasonal calendar deadlines and ensure all approvals are secured by drop-dead dates; escalate risks and provide solutions proactively.
• Communicate technical requirements to overseas factories, including artwork repeats, layouts, machine limitations, and fabric specifications.
• Detail graphic packages and spec packs clearly to ensure accurate execution at the vendor level.
• Support development of inline seasonal graphics, chase additions, and collaboration projects.
• Maintain organized fabric libraries for strike-offs and reference files.
• Partner cross-functionally to mitigate risks related to delivery, costing, and quality.
• Attend weekly design meetings to align on graphic intent and build technical documentation accordingly.

Qualifications

• Bachelor’s degree in Apparel Production, Textile Technology, Graphic Design, or related discipline (or equivalent experience).
• 2–5 years of experience in print/pattern development, graphic product development, textile sourcing, or apparel production.
• Strong proficiency in Adobe Creative Suite (required).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and PLM/Centric systems.
• Experience approving color, layout, and strike-offs.
• Knowledge of artwork repeats, fabric content, printing machinery, and basic QA testing.
• Working knowledge of printing processes, yarn dyes, garment washing/dyeing, and fabric finishing.
• Experience supporting overseas factories and tracking product readiness.
• Highly detail-oriented with strong organizational and time-management skills.
• Ability to manage multiple product seasons simultaneously within tight calendar deadlines.
• Excellent written and verbal communication skills.
• Self-motivated, proactive, and solution-oriented.

Preferred Background

• Apparel graphic design experience.
• Product development exposure within the fashion industry.
• Ability to translate design concepts into technically executable factory documentation.

What Will Make a Candidate Stand Out

• Demonstrated experience working with apparel graphics and surface techniques.
• Hands-on product development experience.
• Proven ability to manage multiple seasons and collaboration projects concurrently.
• Clear examples of communicating technical artwork specifications to overseas factories.

The sales position is focused on obtaining new club memberships. This is accomplished primarily through calling leads generated through marketing activities, cold calling prospects, club tours, and contests. Sales reps are expected to meet challenging monthly quotas and must be productive within 30 days of starting. Great sales reps must be able to quickly identify potential member's needs and use solution-selling techniques to close the sale. They must be able to present the customer a solution to their specific needs using the products and services offered by the club. This is a competitive sales position, with the clear objective of always meeting quota and constant improvement. Cooperation in a team environment is also essential.

Responsibilities:

The following are the specific performance objectives for the position. In assessing competency and fit, all candidates will be benchmarked against these standards.

• Achieve Quota: Consistently meet or exceed a quota of 50 new club memberships per month within 60-days. While this goal will vary month to month, on average a good sales rep will generate 50+new memberships each month. Monthly quotas should be adjusted seasonally January, February and March might be 50-60 sales while other months may be 35-30. (Competencies: competitiveness, work-ethic, motivation)
• Call all Leads Within Two Days and Convert 30% into Appointments: Reps must call back each assigned lead within 48 hours, quickly engage the potential customer by understanding their reasons for wanting to join a club, and use a variety of persuasive and selling techniques to convert 30% of these calls into a scheduled tour of the facilities. (cold calling, verbal communications, adaptability, listening, selling, rapport building, persuasiveness)
• Effectively Plan Each Sales Day: Great reps will spend 45-minutes to an hour each day preparing and planning for their next day. They will identify who they will meet, calls they will make, goals and the expected outcomes of their efforts. Great reps will also quickly review their approach for each scheduled club tour and customize their approach based on the information they collected from the person on the phone. (organizing, planning, diligence, ability to summarize quickly, doesn't over-prep)
• Conduct Effective Club Tours: Within two weeks, know the core products offered by the club and be in a position to quickly (10-15 minutes) understand a typical potential member's needs. Present the club's product line as a solution to the customer's needs appealing to their emotions and preferred buying methodology. Within 30-days, great reps will consistently conduct five club tours each day and maintain an overall close ratio greater than 50%. (customer needs analysis, analytical skills, solution selling, insight, intelligence, develop connections, ability to learn and apply skills)
• Become Product Expert: Proactively learn all aspects of the club's programs and services during the first seven days. Develop examples of all key benefits by product offering. Personally participate in all aspects of the club's offerings and develop a series of techniques to present these products as solutions to specific customer needs. (desire and ability to learn/apply, initiative, self-improvement, goal oriented, creativity)
• Work with Team to Provide Excellent Customer Service: Develop strong awareness of total team approach to service customers in the club. Proactively meet all key team members, understand key needs, and develop approaches to maximize group effectiveness. (team skills, cooperation, understanding, sensitivity)
• Assist in Implementing Local Marketing: (Optional) Some clubs require sales reps to spend a portion of their time (as much as 2-3 hours a day) in the field calling on businesses, placing lead boxes, door hangers, flyers on cars and implementing other promotions. (Face-to-face cold calling, diligence, responsibility, integrity, attention to detail, teamwork.)

Requirements:

• Visit each club in region/market(s) a minimum once per quarter
• Conduct phone meetings with each club in region/market(s) a minimum once per week
• Deep understanding of all Workout Anytime business systems, including ABC DatatTrak, ABC Club Reporting System as well as other business and operating systems implemented from Home Office from time to time
• Superior written and verbal communication skills
• Excellent project management skills
• A team player, with the ability to work within the organization to achieve company objectives
• Excellent analytical skills
• Knowledge and passion for fitness
• Outstanding organizational skills, with the ability to manage multiple priorities and projects

Qualifications:

• Demonstrated ability to sell and train others to sell.
• Must be able to work in a fast-paced environment with demonstrated ability to handle and prioritize multiple tasks and demands.
• Flexibility in response to unexpected changes in work assignments.
• Must be able to effectively interact and communicate with individuals at all levels of the organization and members.
• Must have knowledge of office administrative procedures.
• Proficiency in computer skills including Word, Excel, Outlook, PowerPoint.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You'll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it's an opportunity to shape the future of medicine.

The HMS Center for Bioethics brings together the rich intellectual resources of the medical school faculty with health professionals and scientists from our affiliated teaching hospitals, departments across Harvard, and colleagues from other institutions worldwide to ensure that scientific progress, medical therapeutics, and health care practices proceed hand-in-hand with a reflection about the profound moral questions raised by advances in the life sciences. Our mission is to use these resources to execute our vision in teaching, service, and scholarship.

Reporting to the Associate Director of Finance and Operations and supporting the Director and Associate Director, with support for up to three additional faculty, the faculty assistant provides a wide range of complex office administration and support at the Center for Bioethics. The Candidate must be able to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The candidate must be flexible with a high level of organizational and interpersonal skills, attention to detail, diplomacy, and a demonstrated ability to handle multiple tasks and changing priorities simultaneously.

Executive support for the Center Director and Associate Director:

• Communicates professionally and effectively on behalf of the Center Director and Associate Director to both internal and external parties.
• Manages incoming mail and email, including identifying and tracking time-sensitive or high-priority communications to ensure prompt attention.
• Drafts and edits correspondence for a wide range of audiences, proactively handles scheduling requests, and manages unwanted subscriptions.
• Maintains complex calendars for the Center Director and Associate Director, including scheduling and prioritizing appointments, and coordinating across institutional calendars.
• Arranges complex travel, prepares detailed travel itineraries, and processes expense reports and reimbursement forms.
• Manages and updates complex CVs for faculty, incorporating new information as it arises.
• Drafts written correspondence and templates for faculty use, including updating and revising as needed.
• Coordinates and ensures the timely completion and submission of faculty recommendation letters.

Faculty Support:

• Provides administrative support for up to three additional core and/or research faculty, including calendar management, travel planning, processing reimbursements, and scheduling conference rooms.

Office Support and Operations:

• Serves as the point of contact for the Center for Bioethics by staffing the front desk, greeting visitors, answering the main phone line, addressing basic inquiries, and triaging center email to the appropriate staff.
• Orders and maintains office supply inventory and organizes storage spaces to ensure availability of essential items.
• Serves as primary liaison with the mailroom; develops instructions for mailing procedures for faculty and staff, and manages incoming/outgoing mail.
• Coordinates with Harvard security for employee building access, including granting and removing swipe access during onboarding and offboarding.
• Works with the Event Management System (EMS) to reserve office and conference spaces and to develop/revise step-by-step instructions for staff and faculty on room bookings.
• Maintains shared workspaces and meeting rooms to ensure cleanliness, order, and availability of equipment and computer peripherals at each workstation.
• Acts as liaison to facilities and IT regarding routine office repairs and issues, reporting, tracking, and following up on resolution.

Process Development:

• Drafts and revises process improvements and operational procedures, submitting drafts for approval to the Associate Director of Finance and Operations. Examples include (but are not limited to): overseeing the procurement and tracking of office equipment, maintaining and updating inventory systems.
• Developing and maintaining the supply ordering process and updating as needed.
• Drafting, disseminating, and updating room reservation instructions for the EMS system

Program and Event Support:

• Provides support for Center programs, including website updates, and assistance with events such as conferences, lectures, seminars, and public forums.
• Handles logistics such as scheduling rooms and media services, maintaining the Center's schedule for office and desk use.

Other Duties as Assigned:

• Contributes to the overall success of the Center by accomplishing other tasks or special projects as needed.

The faculty assistant is part of the HCB administrative team whose mission is to support the Center's faculty and students in teaching, service, and scholarship. As part of this unique and growing Center, this position works in a high-volume, fast paced and dynamic environment. All formal offers will be made by HMS Human Resources.

As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role. There will be a writing task as part of the interview process.

Basic Qualifications:

• 3+ years of related experience in an academic, executive support, research or medical environment. Higher education may count toward years of experience.

Additional Qualifications and Skills:

• Bachelor's degree or equivalent professional experience preferred.
• Strong Microsoft Office skills, knowledge of Dropbox, Zoom, along with willingness to learn new programs and systems as needed.
• Advanced understanding and experience with administrative functions, processes, and systems.
• Excellent attention to detail and interpersonal, verbal, and written communication skills.
• Ability to work well with a team while also making decisions independently.
• Experience with project management software, such as Asana, a plus.
• Must be a professional, proactive, creative, collaborative, and conscientious individual.
• Proven ability to handle sensitive material and information with discretion.

Term: This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.

Pre-Employment Screening: Identity

Other Information: Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the portal.

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our

Asphalt Specialists, LLC., is now hiring a Construction Project Engineer to manage the planning and coordination to ensure project completion within budget and according to schedule. A Project Engineer I and II supports the project team in planning, organizing, and delivering projects on schedule and within budget. This role involves administrative, coordination, and communication tasks that help maintain smooth project operations. The Project Engineer I and II will be able to perform the following essential functions under the supervision of the Account Manager.

Required Experience:

Roles and Responsibilities:

1. Project Administration

* Document Control: Organize and maintain project files, including contracts, change orders, and meeting minutes.

* Contract and Subcontract Management: Assist in preparing, distributing, and tracking contracts and purchase orders.

* Permit Coordination: Help secure and track necessary permits, licenses, and registrations required for the project.

* Construction Submittals:

• Receive submittals from subcontractors and suppliers, ensuring all required documentation is complete.
• Distribute submittals to the appropriate design professionals or internal stakeholders for review and approval.
• Track submittal status, maintain an accurate log of submittals, and follow up to ensure timely responses.
• Organize and archive approved submittals and related documents for easy reference.

2. Scheduling and Coordination

* Project Calendar: Maintain and update the master project schedule or calendar, alerting the team to upcoming deadlines and milestones.

* Meeting Coordination: Schedule project meetings, prepare agendas, take minutes, and follow up on action items.

* Resource Allocation: Support account managers in coordinating labor, materials, and equipment needs with vendors and subcontractors.

3. Communication and Reporting

* Team Communication: Serve as a central point of contact for the project team, relaying information and updates as needed.

* Client Interaction: Help respond to client inquiries and requests, escalating issues to senior management or the account manager as appropriate.

* Progress Reporting: Assist in compiling and distributing regular project status reports, summarizing updates, accomplishments, and concerns.

4. Budget and Cost Tracking

* Invoice Preparation:

• Work with account managers and accounting teams to gather all necessary documentation (timesheets, purchase orders, subcontractor invoices, etc.).
• Prepare draft invoices for clients, ensuring accuracy in billing rates, quantities, and costs.
• Coordinate invoice approvals and submit final invoices within agreed-upon timeline.

* Invoice Processing: Collect and verify invoices from suppliers and subcontractors, ensuring accuracy before forwarding to accounting.

* Expense Monitoring: Track and record project expenditures, flagging any discrepancies or potential overruns to project leadership.

* Change Order Documentation: Help prepare and process change orders, ensuring accurate cost and schedule implications are captured.

5. WIP and Backlog Management

* WIP Spreadsheet Preparation

• Gather financial data such as costs incurred, projected costs, and revenue to date from accounting and project management teams.
• Prepare and regularly update the Work-In-Progress (WIP) spreadsheet to reflect ongoing project status, percent complete, and forecasted costs.
• Ensure all formulas and calculations are accurate, providing clear visibility into project health.
• Present WIP reports to project managers, finance, or senior leadership for decision-making and financial planning.
• Keep historical records of WIP spreadsheets for auditing and analysis.

* Backlog Spreadsheet Updating

• Maintain and update the backlog spreadsheet to show upcoming and secured projects along with their start dates, projected revenues, and allocated resources.
• Coordinate with account management team to track newly awarded projects and add them to the backlog.
• Communicate backlog changes to project managers, finance, and other stakeholders to support resource planning and financial forecasting.

6. Quality Assurance and Compliance

* Documentation Support: Aid the account manager and project management team in maintaining records of inspections, testing, and compliance reports.

* Standards and Regulations: Ensure that all documents and project records meet industry standards and regulatory requirements.

* Site Coordination: Coordinate with on-site personnel to ensure that quality procedures and safety protocols are consistently followed.

7. Risk and Issue Management

* Early Warning: Track project risks or issues, escalating concerns to project management for timely resolution.

* Problem-Solving: Proactively identify coordination or logistical challenges and propose solutions to keep projects on track.

* Contingency Planning: Maintain backup plans or alternative approaches for materials, scheduling, or resource allocation.

8. Collaboration and Stakeholder Management

* Internal Coordination: Work closely with estimators, account managers, field teams, and other departments (e.g., HR, finance) to streamline project workflows.

* External Relationships: Coordinate with vendors, suppliers, and subcontractors for timely deliveries and clear communication.

* Status Updates: Prepare regular updates for stakeholders, including senior management and clients, on project milestones and outcomes.

9. Project Closeout

* Documentation Finalization: Collect and organize final project documents, such as as-built drawings, warranties, and operation manuals.

* Lessons Learned: Participate in project debriefs to capture best practices and improvement opportunities for future projects.

* Closeout Reports: Help compile final project reports and archive necessary documentation for reference.

An employee in this position may be requested to do any or all the foregoing essential functions. These examples do not include all the duties which the employee may be expected to perform.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

The Project Engineer I and II will possess at a minimum the following attributes:

* Meets all of the Company’s core values

* Strong work ethic and ability to self-start

* Organizational Skills: Capable of managing multiple tasks and priorities in a fast-paced environment.

* Communication: Clear and effective verbal and written communication with internal teams, clients, and subcontractors.

* Detail-Oriented: Accuracy in updating schedules, tracking expenditures, and maintaining project records.

* Multitasking: Ability to handle various administrative duties simultaneously while delivering consistent, quality work-product.

* Technical Knowledge: Familiarity with construction terminology, processes, and software/tools (e.g., MS Project, Procore, or similar).

* Problem-Solving: Proactive in identifying potential issues and finding practical solutions.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Ability to sit for prolonged periods of time.

* Ability to work at a computer for prolonged periods of time.

* Ability to work under pressure and meet deadlines.

* Ability to travel to various office locations, meetings, training and/or conferences as needed or required by employer.

* Ability to communicate via telephone, email, video or in person. Ability to present to small groups.

DISCLAIMER: All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. You may be required to perform other or different job-related duties as requested by your supervisor, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with the Company is 'at-will.' The Company is an Equal Opportunity Employer.