Proactive Jobs in Usa

Seattle, WA

Addison, TX

Position Summary

As a Security Engineer/Tester, you will be performing authorized security testing on some of the very complex, massive scale, and highly critical applications. As part of a shift left focus, you will be working part of the development team along with developers to proactively identify any security vulnerabilities (OWASP Top 10, SANS Top 25, CWE) at the earliest before they are discovered late in cycle by InfoSec teams or in production. You will be working as a liaison between the Infosec team and development teams, understanding the security issues reported by central InfoSec teams to development teams to help them understand and fix them. You need to be highly passionate in following the constantly changing threat landscape and familiarize with latest security vulnerabilities that impacts the team.

Role Responsibilities:

• As a Security Engineer/Tester, you will be performing authorized security testing on some of the very complex, massive scale, and highly critical applications.

• You must be self-directed, able to work independently, as well as work in a team-oriented and fast paced environment.

• You need to be aware of a varied application security domains like authentication, authorization, identity management, cryptography, etc.

• You require very good communication and presentation skills to be able to present your findings to Leadership/Management/Development teams to help them understand the Risk so that they can take informed decisions on mitigations, controls and residual risk.

• The ideal candidate is a team player, self-starter and quick learner with 3+ year of experience in software development/testing with large-scale enterprise applications.

• The working experience requirement can be relaxed if the candidate has right skillset and has the capability to learn quickly.

• When submitting a candidate under this consideration, please highlight examples of quick learning on the resume.

Required Qualifications

• 3+ year of experience in software development/testing with large-scale enterprise applications.

• Primary Skill - Manual and automated testing (testing will be done on software)

• Deep understanding of different web application technologies, web protocols (HTTP, HTTPS, etc.), browser technologies, etc.

• In depth domain understanding of application security in terms of Identity and Access Management (IAM), different authentication technologies (passwords, biometrics, OTP, digital certificates & PKI, device authentication, FIDO U2F/Passkeys, etc.

• Proven expertise on different security testing tools (Proxy tools like Fiddler, Black box security testing tools like Burp, Static Security Code analysis tools,

• Deep understanding of different application security vulnerabilities such as OWASP Top 10, SANS Top 25, CWE, attack patterns (CAPEC), etc.

• Bachelor's Degree in Computer Science or equivalent experience.

• Must be self-directed, able to work independently, as well as work in a team-oriented and fast paced environment

Desired Qualifications

• Working experience on different security technologies and standards like Single Sign On (SSO) using SAML/OpenID, OAuth protocols, etc.

• Good understanding of Cryptographic algorithms and standards like Symmetric/Assymetric crypto techniques, digital signatures, JWS/JWE tokens, Hardware Security Modules (HSMs), etc.

• Understanding of Security vulnerabilities related to Cloud environments is an added advantage.

• Well known Security certifications is an added advantage

• Understanding of Threat Modelling concepts and Secure Development Life Cycle processes.

Job Title: Front Desk Receptionist Locations: Colorado Springs, (Location will vary based on company needs) Job Type: Full-Time/Part-Time Reports To: Office Manager / Clinic Supervisor

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Job Summary:

Hollywood Body and Face is seeking a friendly, professional, and results-driven Front Desk Receptionist to support our busy aesthetic clinics across multiple Colorado locations. As the first point of contact, you’ll provide a welcoming experience for clients, assist with administrative tasks, and play a key role in converting leads into booked appointments. Flexibility is essential, as location may vary based on company needs across Westminster, Colorado Springs, Englewood, and Wheat Ridge.

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Key Responsibilities:

· Greet and check in clients with professionalism and warmth

· Answer phone calls, respond to inquiries, and provide detailed information about services

· Proactively follow up with leads from phone, web, and social media inquiries to convert them into consultations or treatments

· Schedule, confirm, and manage appointments using booking software

· Handle client check-outs, process payments, and manage accurate client records

· Keep reception and lobby areas clean, organized, and inviting

· Promote current promotions, upsell services and retail products when appropriate

· Assist with administrative tasks such as data entry, filing, and inventory support

· Collaborate with clinical staff to ensure smooth clinic flow

· Maintain confidentiality and uphold high professional standards

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Requirements:

· High school diploma or equivalent

· Excellent communication and customer service skills

· Sales-minded with confidence in speaking to clients about services and promotions

· Professional appearance and demeanor

· Proficiency with scheduling software and Microsoft Office tools

· Reliable transportation and willingness to work at different locations based on business needs

· Flexible availability, including weekends

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Preferred Qualifications:

· Experience in Med Spa, beauty, or wellness industry

· Familiarity with platforms like Patient Now, Medstar, or similar, systems

· Proven track record of successful lead conversion or appointment booking

· Previous experience in a receptionist or front desk role (medspa or sales-focused experience a plus)

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About Hollywood Body and Face:

At Hollywood Body and Face, we specialize in cutting-edge aesthetic treatments designed to help our clients look and feel their best. With four locations across Colorado, we provide a high-end, results-driven experience in a warm and supportive environment. Our team is passionate about delivering excellence—from consultation to transformation.

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How to Apply:

Please send your resume and a brief cover letter indicating your availability and willingness to travel between locations to:

Role: Recruiting and Sales Intern

Location: Chicago, IL (Loop) (Hybrid)

Hours: 15-20 hours per week

Overview:

Truity Partners is seeking a motivated Recruiting and Sales Intern to join our dynamic Chicago team. This internship offers the opportunity to gain hands-on experience in both sales and recruiting in finance and accounting staffing. The role will encompass a variety of entry-level recruiting and business development tasks, as well as administrative and operational support.

Key Responsibilities:

Recruiting and Administrative Support:

• Source potential candidates through our internal ATS (Bullhorn), LinkedIn, and Indeed for various accounting and finance roles.
• Prepare and post job descriptions on job boards.
• Review resume submissions from job boards and ensure candidates meet job qualifications.
• Conduct professional reference checks for candidates.
• Format resumes for client presentations.
• Maintain and update candidate and client information in Bullhorn, ensuring accuracy.
• Assist with coordinating background checks, drug screens, as needed.
• Completing administrative audits and reporting in Bullhorn.

Sales and Business Development Support:

• Conduct market research to gather industry insights.
• Assist with drafting general sales templates, including emails and marketing materials (leveraging tools like ChatGPT).
• Create and post engaging digital content using Canva for LinkedIn.
• Assist with organizing and attending networking events.
• Support candidate and client continuous relationship management.
• Attend client and prospect meetings, as a notetaker.

Experience and Qualifications:

• Current college student working towards a degree in Business Management, Marketing, Accounting, or Finance preferred. Students pursuing a Professional Selling Certificate preferred.
• Strong written and verbal communication skills are essential.
• Comfortable with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple tasks, with strong attention to detail.
• Motivated, proactive, and able to work independently in a remote setting.
• Prior office work experience, or experience in retail sales or in the service industry helpful but not required.

Why Join Truity Partners as an Intern?

• This internship has high potential to lead to a full-time opportunity with Truity Partners in a recruiter role after graduation.
• Gain valuable experience in both recruiting and sales, working directly with experienced professionals.
• Build valuable connections with professionals and expand your network.
• Learn to navigate industry-specific software and tools.
• Work alongside a supportive, fun, and collaborative team dedicated to your learning and success.
• Flexible working hours to accommodate your academic schedule!

If you are a driven college student seeking an internship that offers real-world experience and growth opportunities in the recruiting and sales fields, we encourage you to apply!

Restaurant Construction Project Manager

Dallas, TX (Hybrid)

Salary: Up to $110,000 + Bonus Potential (DOE)

A rapidly growing, multi-unit restaurant organization is seeking an experienced Construction Project Manager to lead new store development and remodel projects across a dynamic portfolio of locations. This is a high-impact role responsible for delivering projects on time, within budget, and aligned with brand standards.

This opportunity is ideal for a construction professional with experience in restaurant, retail, or franchise environments who thrives in a fast-paced, multi-project setting.

What You’ll Do

Project Leadership & Execution

• Manage end-to-end construction projects, from planning through completion
• Define scope, timelines, budgets, and deliverables in partnership with leadership and stakeholders
• Oversee multiple projects simultaneously while maintaining quality and consistency

Vendor & Franchise Coordination

• Act as the primary liaison between internal teams, franchise partners, architects, and contractors
• Negotiate with vendors and ensure alignment on project expectations
• Supervise subcontractors and third-party partners to ensure successful execution

Budgeting & Planning

• Develop and manage project budgets, forecasts, and cost controls
• Identify resource needs and adjust plans proactively
• Track milestones and deliverables using project management tools

Problem Solving & Risk Management

• Identify project risks, dependencies, and critical path items
• Resolve issues quickly and implement contingency plans as needed
• Ensure compliance with construction, safety, and health regulations

Reporting & Communication

• Provide regular project updates, reports, and presentations to leadership
• Maintain clear and consistent communication across all stakeholders
• Define success metrics and ensure alignment throughout the project lifecycle

What We’re Looking For

• 3+ years of construction project management experience (restaurant, retail, or franchise preferred)
• Strong knowledge of commercial construction, building codes, and health regulations
• Proven ability to manage multiple projects in a fast-paced environment
• Experience working with vendors, contractors, and cross-functional teams
• Proficiency with MS Office and project management tools
• Excellent communication, leadership, and problem-solving skills
• Ability to work independently while driving team accountability

Why This Role

• Join a growing restaurant brand with strong expansion plans
• High visibility role with direct impact on new unit growth
• Collaborative, team-oriented culture with a strong support structure
• Competitive compensation with long-term growth potential

Base salary starting at $48,000 annually, plus 5% performance-based monthly bonus incentive. This role is full-time, in-office in Plano, Texas.

The Seat Shop is the authority in Factory-Match Replacement Seat Covers and Foam Cushions for full-size trucks and SUVs. In simple terms: we help our clients fix their torn-up seats and enjoy their ride again.

Back in 2006, two brothers with a big dream and a little extra cash started this business out of their garage. Almost 20 years later, we’ve grown into a team of over 40, manufacturing and selling our own automotive products that look, fit, and feel just like the factory originals.

We’re heading into another exciting year of growth, and we’re looking to expand our Customer Service division with a full-time, in-house Customer Care Specialist at our Plano, Texas headquarters.

Why This Role Matters

When you join The Seat Shop crew, you’ll become a key part of a small, high-impact team that keeps our retail and wholesale clients happy by providing a smooth buying experience. We serve:

• Individual consumers who would rather repair their seats than spend $60–70k on a new truck.
• Upholstery shops who rely on our products to save time and serve more clients.
• Online retailers who carry our products to expand their inventory.

Each group is essential to our success, and this role ensures they get the same outstanding service as the quality of the products we build.

Responsibilities

• Deliver excellent customer care via phone, email, chat, text, and social media.
• Stay sharp on product and vehicle knowledge through our in-house training and tools.
• Proactively reach out to clients when orders need clarification, correction, or are experiencing delays to provide solutions.
• Ensure the order flow between internal systems stays accurate and complete.

Our Culture

At The Seat Shop, we value passion, humor, and yes—good hygiene. Additionally, we rely on our five key principles to guide us:

• Work hard, be honest, and take care of each other.
• Consider every client a friend and treat them accordingly.
• Be obsessed with customer service. Be someone who people look forward to doing business with.
• Offer only the highest-quality products and services to our clients and accept nothing less from our business partners.
• Enjoy what you do! Life is too short to be miserable at work!

What We’re Looking For

• Strong verbal and written communication skills (comfortable chatting with anyone).
• A natural problem-solver who sees things from the customer’s perspective.
• Detail-oriented, organized, and precise (you notice what others miss).
• General familiarity with truck and SUV makes and models (not required, but helpful).
• Basic tech skills (typing, Microsoft Office/Google Drive).
• A friendly, dependable teammate (quirky is fine, creepy is not).

What Will Put You at the Top of the List

Automotive parts counter experience – If you’ve worked at a dealership, auto parts store, or similar role, we want to hear from you.

Nice to Have, but not Required

Bilingual English/Spanish – If you’re fluent in both languages, that's a valuable skill for our customer care team.

Perks & Benefits

• Competitive salary, benefits, and insurance package.
• Growth opportunities through performance-based bonuses and raises.
• Relaxed, casual dress code (t-shirts and jeans/shorts welcome).
• Office dogs (Ranger and Maverick) who will love you unconditionally.
• Stocked breakroom with drinks and snacks.
• Legendary company parties.
• More knowledge about auto upholstery than you ever thought possible.

How to Apply

If you’re excited to work hard alongside a close-knit team, and the idea of talking truck seats all day sounds like fun, we’d love to hear from you.

Smash that apply button to submit your application, and please consider sending a short message explaining why you’d be a great fit. Seriously, your application will be reviewed by a real human.

Don’t forget to mention if you have parts counter experience; that experience will put you at the top of the stack!

Job Title: IT Financial Analyst

Location: Davis, CA (Hybrid: Onsite 1 day/week)

Contract: 1 year + contact with full time hours

Overview:

We are seeking a detail-oriented and analytical IT Financial Analyst to join the team in Davis, CA for our client. This hybrid role supports the Financial and HR/Payroll systems, leveraging deep expertise in Oracle ERP, Oracle Fusion Cloud, and PeopleSoft HCM systems. The ideal candidate will be comfortable working collaboratively across business and technical teams while also engaging independently with complex data and processes.

Key Responsibilities

ERP & HCM Support:

• Work closely with Business Analysts and business users to support and enhance Oracle ERP (including Fusion Cloud) and PeopleSoft HCM systems.

Oracle Fusion ERP Cloud:

• Run and analyze reports using Fusion Data Intelligence (FDI), Oracle Transactional Business Intelligence (OTBI), and BI Publisher.
• Experience with end-to-end implementation and report development in at least one of the following Oracle Cloud modules/processes:
• Project Portfolio Management (PPM)
• Procure to Pay (P2P)
• Record to Report (RTR)
• Grants Management
• Accounts Receivable
• Fixed Assets
• Cash Management
• Inventory Management

PeopleSoft HCM Data Analysis:

• Hands-on experience in data handling and analysis in PeopleSoft HCM.
• Capable of performing end-to-end analysis in at least one PeopleSoft HCM module/process, such as Workforce Administration, General Liability, Compensation, Human Resources, or Talent Acquisition Management.

Stakeholder Engagement & Requirements Gathering:

• Actively engage business stakeholders to collect and document business process requirements. Develop detailed techno-functional specifications for report and solution development.

Collaboration & Testing:

• Collaborate extensively with reporting and technical leads to ensure robust requirement gathering and comprehensive testing. Support all aspects of report development and validation.

Research & Issue Resolution:

• Independently investigate user issues and operational challenges by evaluating complex data, assessing alternatives, and recommending actionable solutions.

Release Readiness & Risk Management:

• Define and oversee release criteria and success measures. Identify risks early, proactively address potential issues, and facilitate smooth project progress.

Cognos Reporting:

• Demonstrate experience running and interpreting reports using Cognos BI tools.

Qualifications

• Bachelor’s degree in Finance, Information Systems, Computer Science, or related field preferred.
• Minimum 3 years of hands-on experience with Oracle Fusion ERP Cloud and PeopleSoft HCM.
• Proven track record in report development using FDI, OTBI, BI Publisher, and Cognos.
• Strong analytical, organizational, and communication skills.
• Ability to work independently and as part of a cross-functional team.
• Experience in higher education or public sector environment is a plus.

Work Arrangement:

This is a hybrid position based in Davis, CA. Onsite work is required one day a week; the remainder can be remote. This will be a 1 year contract, but the hope is to hire this person on to replace a team member retiring.

Principal Delivery Manager

Location: Charlotte, NC

Role Overview

As a Principal Delivery Manager, you embody the organization’s culture and values, setting high standards and leading digital teams to deliver exceptional work. You will play a pivotal role in driving the strategic direction and successful implementation of complex technology solutions, serving as a trusted expert who leads high‑impact projects and collaborates across disciplines. This senior‑level position is responsible for overseeing the delivery of high‑quality solutions, bridging the gap between business objectives and technical leadership throughout the project lifecycle. You will focus on aligning business goals, user needs, and strategic solution delivery to help elevate both the company and its clients.

The Work

Delivery efforts focus on technical solutions tailored to meet the unique scaling needs of clients. This includes:

Platform Configuration: Configuring and implementing solutions on platforms like Salesforce to ensure business needs are met.

Custom Embedded Solutions: Developing within enterprise platforms such as Salesforce and others, leveraging tools like Apex and Lightning Web Components to create scalable solutions. Custom Point Solutions: Building software solutions tied to specific business needs, deployed either as part of a suite or as standalone tools.

Integration Solutions: Configuring and developing system integrations that ensure optimal data integrity across platforms.

Responsibilities

• Lead and refine Agile processes and ceremonies to ensure incremental, high‑quality delivery and continuous improvement

• Analyze complex requirements and translate them into scalable, innovative delivery approaches

• Lead and manage end‑to‑end delivery of complex consulting projects, ensuring timelines, budgets, and client expectations are met

• Manage multidisciplinary teams while fostering a culture of continuous learning and excellence

• Serve as the senior point of contact for clients, building trusted relationships and owning account strategy

• Provide technical leadership and governance, including code reviews and defining standards and best practices

• Maintain project plans, schedules, and budgets while proactively identifying risks and removing obstacles

• Collaborate with sales and leadership to identify new business opportunities and contribute to proposals

• Ensure compliance with internal policies and quality standards while validating that solutions meet all functional and business requirements

Qualifications

• 10+ years of experience in technology consulting with a strong record of project delivery and team leadership

• 3+ years managing and leading teams with direct accountability for outcomes and client satisfaction

• Deep understanding of enterprise technology ecosystems and the ability to define solutions that meet business needs

• Exceptional verbal and written communication skills, with the ability to present technical concepts to executive stakeholders

• Experience with platforms such as Salesforce (Sales, Service, Experience Cloud), HubSpot, CPQ, Zendesk, and integration tools

• Extensive experience working in and leading teams within an Agile environment

• Strong analytical and problem‑solving skills with the ability to design efficient solutions for complex challenges

• Bachelor’s or Master’s degree in Computer Science, Information Technology, or a related field

• Salesforce certifications such as CTA, Administrator, or Developer are highly desirable

Step into a role where your work fuels our momentum and helps power the success of teams across the company! As our Insurance Licensing & Compliance Administrator, you’ll be at the center of keeping our Sales, Claims, and Service professionals licensed, compliant, and ready to support our customers every day. You’ll own the details that make a big impact—managing licenses across multiple states, coordinating with regulatory partners, and ensuring every renewal and requirement is met with precision. You’ll collaborate with teams across the business, champion process improvements, and help shape a culture rooted in integrity, accountability, and operational excellence. If you thrive in a fast‑paced environment, love staying ahead of the curve, and are energized by work that truly matters, this is your opportunity to shine and grow with a company that values your expertise and drive.

At California Casualty, it's our policy to do more for the people who give more. Educators. Firefighters. Law Enforcement. Nurses. We have been protecting our Community Heroes with top-notch home and auto insurance for over 100 years. If you’d like to join the California Casualty family of smart, energetic and dedicated professionals, we want to meet you.

Why California Casualty?

There’s a reason why our employees choose to stay at California Casualty for decades or longer. We offer great benefits, ongoing professional development, and career fulfillment.

• Competitive salary
• Full benefits: Medical, Dental, Vision, 401k + company match, generous vacation time, sick time, and personal holidays

As a member of our team, you can take special pride in knowing that while you’re building a successful career, you’re serving Community Heroes. Plus, you are part of a company that believes in making a difference, from grants to teachers, coats for kids, and more.

Responsibilities:

Licensing Administration:

• Administer and maintain employee, agency, and adjuster licenses across all applicable jurisdictions.
• Manage state appointments and terminations with carriers and regulatory agencies.
• Monitor license renewals, continuing education requirements, and expirations; proactively communicate deadlines to employees and internal stakeholders.
• Maintain licensing records and databases in compliance with company and regulatory requirements.
• Coordinate with external vendors and state departments of insurance to resolve licensing discrepancies.

Compliance Support:

• Assist in monitoring regulatory updates and changes affecting all licensing and insurance operations.
• Prepare and maintain documentation related to compliance activities, such as annual reports, policy attestations, and training records.
• Participate in the development and maintenance of compliance policies, procedures, and manuals.
• Respond to internal and external compliance inquiries and provide guidance on licensing and regulatory matters.

Operational Support:

• Partner with internal departments (e.g., Sales, Underwriting, HR, Legal) to ensure proper onboarding and credentialing of employees.
• Identify process improvements to enhance efficiency and accuracy in licensing and compliance workflows.
• Maintain confidentiality and handle sensitive information in accordance with company and regulatory standards.

Business Experience:

• 2–4 years of experience in insurance licensing, regulatory compliance, or related administrative role.
• Working knowledge of state insurance department regulations and producer licensing processes.
• Experience using licensing systems such as NIPR, SIRCON, or Vertafore preferred.
• Strong attention to detail, organization, and documentation skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Educational Requirements:

• Associate’s or Bachelor’s degree in Business, Insurance, or a related field preferred; equivalent work experience considered.

The pay range for this position is $27.48 - $31.06 hourly; however, base pay offered may vary depending on job-related knowledge, skills and experience. The company also offers a full range of medical, financial and other benefits, including eligibility for the company’s performance sharing plan and paid time off such as holidays, vacation, sick and personal holidays.

Are You?

• An intrapreneur at heart, ready to take ownership of a high growth portfolio?

• Passionate about using AI and emerging technology to disrupt traditional field service and aftermarket models and drive efficiency?

• Thrilled about working for a global industry leader in its mission to shape the future for clean air?

At Nederman, our mission is to protect people, planet, and production from harmful effects of industrial processes. By doing that, we contribute to efficient production, environmental benefits, and safer workplaces. Clean air is a cornerstone of sustainable production. As a vital part of our Aftermarket & Service business, you will do more than just manage a portfolio, you will ensure the longevity and efficiency of the systems that keep workplaces safe. Join us and be empowered to make a direct, tangible impact on customer satisfaction, operational efficiency, and global environmental performance.

The Aftermarket Product & Service Technology Manager has a dual mandate: to manage the lifecycle of our aftermarket commercial offerings and to serve as the lead for Service Technology. You will be responsible for bridging the gap between what we sell (the aftermarket product) and how we deliver it (the service technology), ensuring the aftermarket team has the digital tools required to deliver a profitable, high-quality customer experience. The ideal candidate combines a vision for the future of field service and aftermarket with the grit to build it. You see the potential of AI, and technology in general, to solve complex problems and are eager to roll up your sleeves and lead a commercial and digital transformation.

Main Tasks and Responsibilities:

• Manage the entire lifecycle of Nederman’s aftermarket offerings, including spare parts, maintenance programs, retrofits, and subscription-based digital services. Generate and maintain spare parts lists for collectors, ancillary equipment (fans, conveyors, spark detection and extinguishing equipment), and configured solution projects.

• Develop value-based and strategic pricing for parts and labor. Monitor margins and adjust pricing models to ensure competitiveness and profitability.

• Create aftermarket sales enablement tools (spare part brochures, playbooks, ROI calculators, customer specific spare part documentation) and train the aftermarket sales team on aftermarket value propositions.

• Analyze installed base data and competitor activities to identify gaps in our portfolio and opportunities for new revenue streams.

• Oversee the selection, implementation, and continuous optimization of the service technology stack, including Field Service Management (FSM) software, mobile field apps, and dispatching/mapping tools.

• Ensure field technicians are equipped with user-friendly mobile solutions for time entry, work order management, and digital checklist.

• Drive the adoption of digital tools across the service organization. Conduct training sessions to ensure aftermarket team is proficient in software and mobile apps.

• Gather feedback from all stakeholders to continuously improve the usability of mobile apps and software ensuring technology is an enabler and not a bottleneck.

• Act as the guardian of service data quality, ensuring that asset history and service records are accurately captured within the ERP, CRM, and Asset/Installed Base Directory.

• Support the management of aftermarket product data (pricing and descriptions) within the corporate e-commerce tool. Drive adoption and develop strategies to transition customers and distributors towards self-service digital ordering to improve ease of doing business.

• Collaborate closely with Global Product Management, and Project Engineering to develop and maintain product user manuals and maintenance guidelines for all product offerings.

• Collaborate closely with Marketing to support Aftermarket’s messaging at Trade Shows and to coordinate promotional campaigns and newsletter content.

Qualifications Your Experience & Education

• Bachelor’s degree in Engineering, Information Technology, or Business Administration. MBA is highly desirable.

• 5+ years of experience in Product Management, Aftermarket Service, or Service Operations, preferably within an industrial manufacturing or engineering environment.

• Demonstrated experience selecting, implementing, or optimizing digital service tools (FSM, digital forms or other service-related mobile apps).

Your Skills & Traits:

• Takes extreme ownership; operates with the drive and resourcefulness of a business owner.

• Ability to see how technology impacts the bottom line.

• Strong mechanical aptitude and the ability to understand technical drawings, product specifications, and bill of materials (BOMs).

• Skilled at guiding teams through technological changes and new software adoption.

• Strong commitment and desire to use technology to improve the speed and quality of service delivery for the customer.

• Exceptional attention to detail and organizational skills.

• Ability to work collaboratively across different departments, including Sales, Marketing, Engineering, and Product Management.

• Proactive, problem-solving mindset with a strong commitment to customer satisfaction.

• Good interpersonal skills and decision making ability.

• Self-motivated, proactive, and comfortable managing multiple priorities in a fast-paced environment.

• Proficient computer skills including CRM, ERP Systems, e-mail, Excel, Pivot Tables, PowerPoint, and Word

Location Position is located in Charlotte, NC, Expected travel

Location: Los Angeles (with coordination across multiple regions)

Type: Full-time

Industry: Film, TV & Events | Clean Energy & Equipment Rentals

Pay: $22-$25/hr

About the Role

We’re looking for a highly organized, proactive Rental & Logistics Coordinator to oversee the end-to-end rental process for clean energy and production equipment used in film, television, and live events. This role sits at the intersection of client service, logistics, operations, and inventory management, and is critical to ensuring every rental runs smoothly from inquiry through return.

You’ll be the main point of contact for clients during rentals, coordinate transportation and logistics, and work closely with internal operations and external partners to keep equipment moving, maintained, and ready for use.

Key ResponsibilitiesRental Management

• Manage the rental process from initial inquiry through return
• Confirm equipment availability and place inventory on hold
• Collect and track all required paperwork
• Coordinate equipment preparation, cleaning, testing, and configuration
• Arrange client training when needed
• Serve as the primary point of contact for client questions and troubleshooting
• Check in with clients during rentals to ensure everything is running smoothly
• Complete check-in/check-out documentation and update internal rental tracking systems

Transportation & Logistics

• Coordinate transportation for rentals, including client-arranged pickups and company-arranged deliveries
• Confirm appropriate vehicle requirements for equipment transport
• Schedule pickups and drop-offs, including after-hours or weekend access when needed
• Coordinate independent drivers or freight/shipping companies for local and long-distance moves
• Obtain and review multiple shipping quotes when required
• Arrange specialized loading and offloading support (e.g., cranes, forklifts) for large equipment
• Maintain clear communication and documentation for all transportation activities

Client Intake & Special Programs

• Conduct intake calls with productions to understand project scope, power needs, locations, and timelines
• Gather required documentation for nonprofit or educational projects and communicate available discounts
• Coordinate any follow-up requests such as photos, videos, or usage documentation

Inventory & Equipment Management

• Track inventory changes including purchases, sales, demos, and disposals
• Maintain accurate internal records (serial numbers, VINs, configurations, locations)
• Ensure equipment is charged, tested, clean, and rental-ready at all times
• Monitor equipment usage and location via telematics systems
• Coordinate maintenance and repairs with manufacturers, service providers, and internal teams
• Support equipment stationed at partner locations across different regions

Administrative & Ongoing Support

• Answer inbound calls from clients, partners, and vendors
• Assist with registrations, renewals, and compliance requirements
• Occasionally create or edit rental estimates and documentation
• Research industry rental pricing and monitor relevant postings or opportunities
• Maintain transportation and logistics logs and internal spreadsheets

Qualifications

• Strong organizational and project coordination skills
• Comfortable managing multiple rentals and logistics timelines simultaneously
• Clear communicator with excellent client-facing skills
• Experience in equipment rentals, logistics, production, or operations (film/TV experience a plus)
• Detail-oriented with the ability to follow processes and document accurately
• Comfortable coordinating with vendors, drivers, and service providers
• Tech-savvy and able to learn inventory, telematics, and scheduling systems
• Able to anticipate issues and proactively solve problems

Why You’ll Love This Role

• Work at the forefront of clean energy solutions for film, TV, and events
• Be a key operational pillar in a growing, mission-driven company
• Gain exposure to logistics, production, sustainability, and emerging technology
• No two days are the same - this role is dynamic, hands-on, and impactful

Saniset is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and where personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.