Priority Mail Cost Usps Jobs in Usa

The Office Administrator supports the organization's goals by performing a broad range of responsibilities, including accounting support, operational coordination, office administration, and general administrative functions. This role contributes to the overall efficiency and effectiveness of the team and involves cross-functional collaboration with the National Accounting, Operations, and Human Resources departments.

Essential Responsibilities:

• Prepare check requests for open account invoices as needed.
• Coordinate check processing with National Accounting Administrators.
• After receiving Regional Manager of Accounting Operations & Administration approval, coordinate weekly subcontractor and material check processing with the National Accounting Administrators, ensuring checks are mailed via USPS or overnight courier services.
• Coordinate vendor payments via Corpay with National Accounting Administrators, including ongoing follow-up on stale checks and maintenance of the open check and credit card logs.
• Route check register reports to appropriate approvers and obtain required approvals prior to the release of payments.
• Regularly request Wintrust stale check information from Regional Manager of Accounting Operations & Administration. Follow up with vendors as needed, and request payment voids and reissuance. When voiding a stale check without reissuing payment, ensure the corresponding invoice is also voided. Reference unclaimed property laws in conjunction with National Accounting and clearly document the reason for voiding the invoice.
• Support Core Services with quarterly vendor statement reviews by referencing GLAC reports (55605570 and 61706700), adding any new vendors to the master listingexcluding those who provide monthly statements (e.g., Amazon). For vendors who submit monthly statements, review Core Services' updates for accuracy and provide direction as needed.
• Monitor Image Manager for pending invoice approvals, particularly during month-end and year-end close.
• Support vendor management processes, including submitting W9s for new vendor setup requests to the National Accounting Department, completing credit applications, and following up on returned 1099s.
• Complete new client/customer forms, including banking information as needed, and task the Regional Manager of Accounting Operations & Administration for review and approval before returning to the client.
• Promptly deposit and accurately code incoming paymentsincluding owner payments, refunds, and miscellaneous transactions.
• Ensure electronic payments are coded and deposit notifications are completed promptly, using information provided by the Regional Manager of Accounting Operations & Administration.
• Monitor and follow up on outstanding refunds to ensure timely collection.
• Follow up with vendors and team members to resolve unidentified refunds or payments.
• Maintain the funding spreadsheet by updating cash receipts and following up with Project Accountants on any aging payments.

Fleet & Equipment Support:

• Coordinate with the Operations Assistant to support local company vehicle processes, including registration, maintenance, branding, fuel cards, tolls, violations, recalls, vehicle transportation, equipment setup, driver assignments, and liquidations.
• Promptly communicate vehicle and driver changes to the Operations Assistant to ensure timely updates to Enterprise and WEX systems.
• Assist in gathering and submitting vehicle information for insurance and tax reporting as requested by the Operations Assistant.
• Distribute and maintain company-issued cell phones and air cards under the guidance of the Operations Assistant.

Office Administration:

• Greet and direct visitors in a professional and welcoming manner.
• Open, sort, and distribute incoming mail and packages; notify recipients upon delivery.
• Provide clerical support for outgoing packages, including coordination of IT equipment shipments.
• Order and stock office supplies, and coordinate procurement of parking validations.
• Serve as backup receptionist for incoming calls for Core Services during holidays and special events.
• Manage kitchen and break area upkeep, including end-of-day clean-up after catered meetings, weekly refrigerator cleaning, and drink restocking.
• Ensure the office remains clean, organized, and functional at all times.
• Oversee office maintenance and coordinate with vendors or building management as needed.
• Coordinate with building management to issue or update parking access and key fobs as needed.

Administrative and Operational Support:

• Assist with new hire onboarding by issuing necessary equipment and supplies (e.g., gas cards, cell phones, PPE, Home Depot cards). For offices without onsite Human Resources, facilitate day-one equipment setup and provide basic technical support for virtual onboarding. Support employee offboarding by collecting company-issued equipment from the employee, Human Resources, or Supervisor.
• Coordinate jobsite mobilization and demobilization, including safety postings, data lines, trailers, copier rentals, and supplies.
• Prepare permit authorization letters and supporting documents as needed.
• Serve as backup for Core Services with temporary employee housing and travel logistics.
• Support jobsite badging and other project-specific administrative tasks.
• Maintain vehicle records and documentation required for audits, compliance, and internal policies.
• Collaborate with internal departments to streamline administrative coordination and ensure consistent support.
• Provide administrative support including document preparation, reporting, data entry, recordkeeping, and other tasks as assigned to ensure efficient office operations.

Essential Skills:

Technical:

• Proficiency with CMiC, Box, and Microsoft Office Suite.
• Strong document and inventory management skills (digital and physical).
• Ability to troubleshoot and resolve basic technical issues.

Business and Management:

• Strong organizational and time-management abilities.
• Ability to prioritize tasks and manage multiple deadlines.
• Basic understanding of business operations and workflows.
• Resourceful in solving problems and improving processes to support operational efficiency.

Interpersonal:

• Effective written and verbal communication skills.
• Ability to collaborate with diverse teams.
• Professional demeanor and customer service orientation.

Personal:

• Detail-oriented and self-motivated.
• High degree of integrity and accountability.
• Willingness to learn and adapt in a dynamic environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.

• High school diploma or equivalent required; Associate's degree in Business Administration, Accounting, or a related field preferred.
• 1+ years of experience in administration, accounting support, or operations coordination.
• Familiarity with fleet management, accounts payable and receivable, vendor coordination, and general office operations preferred.

• Ability to sit or stand for extended periods.
• Occasional lifting of items up to 10 lbs.
• Use of standard office equipment (computer, phone, copier, etc.).

• Primarily an office-based role with a standard MondayFriday schedule.
• May involve occasional travel or remote work as needed.
• Typical indoor working conditions with standard lighting and ventilation.

• 100% ESOP
• Competitive Pay
• Bonus Program
• Medical/Dental/Vision Insurance
• PTO/Sick
• 100% Life Insurance
• 401(K) with Match
• Student Debt Program

Building Great Relationships since 1925! 100% employee-owned general contractor. We build nationally, with locations in AZ, CA, CO, IL, TN, and TX. W.E. O'Neil Construction has seen steady growth since its founding in 1925 in Chicago by the O'Neil family. Now 100% employee-owned (ESOP), we embrace people as our number one asset. Our award-winning teams are recognized as industry leaders. Our

At Priority Life Care (PLC), we believe everyone deserves dignity, compassion, and respect, including our coworkers. If you are looking to serve and make a positive difference in someone's life and light the way in senior care you may be a fit for our committed, professional team.

Priority Life Care is also a designated \"Great Place to Work\"! When you choose to work at PLC, we provide you the opportunity to use your talents in a progressive, growing organization. Join our team today and love what you do!

At Priority Life Care, our mission is to light the way in senior care, with respect to affordability and independence.

CNAs make personal connections with residents, ensures high quality comfort and care for residents, are courteous and friendly co-workers, and follow procedures as outlined by state and federal regulations.

To our staff we provide:

• Competitive wages and PTO
• Exceptional career advancement opportunities through our \"Pathway to Promotion\" program
• A full range of health plans - including vision and dental!
• SwiftMD Telemedicine, at low or no cost!
• Special pay rates on holidays
• $10,000 Company paid Life Insurance
• Family planning and support services through Maven
• Voluntary Short-Term Disability, Accident Coverage, and Critical Illness
• Confidential Employee Assistance Program
• Retirement savings plans
• Flexible Spending Accounts
• Employee referral bonuses
• On-demand wages via ZayZoon. No need to wait until payday!
• Rewards Program based on Years of Service and PLC Employee of the Year Award

The impact you'll make:

• Creates connections with residents and assists in maintaining their dignity and independence
• Assists with moving, positioning, and transporting residents
• Assists with the daily physical and hygienic care needs of residents
• Assists residents in preparing for activity and social programs
• Prepares residents for meals and records/reports residents' intake or acceptance of food
• Advises supervising charge nurse of residents' status and condition
• Observes and reports any physical or emotional changes
• Promotes a safe and clean environment
• Assures that all equipment is clean and functional and reports any malfunctions to supervisor
• Assists families and other visitors as needed
• Complies with state, federal, and all other applicable health care and safety standards
• Promotes and exemplifies the Priority Life Care mission and values at all times

Qualifications

• High School Diploma or equivalent; minimum of 1 year of previous long-term care experience; or an equivalent combination of education and experience
• Must hold a current and valid CNA certification
• Must pass a background screening

Priority Life Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

$16.50 / hour

#PLC1

Priority Waste, headquartered in Clinton Township, Michigan, provides waste hauling services. The company has experienced rapid growth since its founding in 2018. This growth has allowed us to continually expand our workforce. The Company operates out of several facilities, including two transfer stations. Priority Waste maintains a diversified platform providing service to both municipal solid-waste, construction and demolition customers. Through our yellow fleet of residential, roll off, and front load trucks and containers, Priority Waste makes the customer experience our #1 priority.

Duties include but are not limited to:

• Performs pre and post trip inspections of truck
• Operates truck in accordance with OSHA and DOT requirements as well as all local, municipal, state, and federal laws
• Mounts and dismounts a heavy-duty truck many times each day
• Completes assigned residential route daily, leaving the customers location free of debris
• Professionally communicates with customers as needed
• Notifies Route Manager/Dispatch of any accidents, injuries, property damage, or any other incidents
• Notifies Route Manager/Dispatch of any service interruptions such as closed lots, blocked containers, safety hazards etc
• Identifies and reports all containers in need of repair/replacement
• Attends training programs, briefings, and meetings as required
• Communicates customer requests to Route Manager/Dispatch
• Immediately communicates mechanical problems to Mechanic and Supervisor
• Maintains cleanliness of vehicle
• Maintains professional appearance

The successful candidate profile includes:

• Must possess a valid Class A or Class B CDL
• 1-year experience operating a front end load truck preferred
• 1-year experience in solid waste industry preferred
• High school diploma or GED preferred
• Must be able to pass criminal background check, physical and DOT drug screen
• Must have safe driving record, including no avoidable accidents in the past five years
• Must have ability to communicate professionally with customers, dispatch and internal customer service
• Must be able to sit, kneel, crouch, stoop, crawl, balance, hear, talk and smell
• Must be able to lift up to 75 pounds
• May be required to work in emergency situations
• Must be able to work 5 am to 5 pm

At Priority Waste, there are fundamental qualities that we look for in all our employees:

• People who excel in a collaborative environment (team players)
• A willingness to do whatever the situation calls for
• An excitement to be part of a growing organization
• A genuine understanding that the quality of your work has a direct impact on the companys success

The Executive Assistant provides comprehensive administrative, organizational, and operational support across the enterprise, with primary executive support to the President/CEO and functional alignment with the VP of Culture, Learning & Development. This role is responsible for ensuring smooth daily operations of the corporate office, coordinating executive activities, and supporting compliance, records management, office services, and cross-functional administrative needs.

The Executive Assistant serves as a key point of coordination for internal teams, external partners, and visitors, while maintaining professionalism, confidentiality, and operational efficiency.

Principle Duties and Responsibilities:

Executive & Leadership Support

• Maintain and coordinate the President/CEO’s calendar, meetings, and scheduling priorities
• Organize and support executive and Board meetings, including agendas, materials, room setup, and catering
• Coordinate executive communications, correspondence, and document preparation
• Organize, maintain, and update customer, competitor, and executive files
• Scan, file, and manage executive records and business cards

Office Administration & Operations

• Coordinate meeting logistics including rooms, refreshments, catering, and post-meeting cleanup
• Answer and route incoming calls; greet visitors and direct them appropriately
• Monitor front desk activity, deliveries, and package distribution
• Order and manage office, kitchen, and mailing supplies
• Maintain general office organization, conference rooms, and common areas
• Open, sort, scan, and distribute incoming mail; prepare outgoing and certified mail
• Prepare and manage FedEx and USPS shipments

Legal, Compliance & Records Support

• Prepare and process NDAs, legal forms, credit applications, and compliance documents
• Coordinate legal billing approvals and routing to Accounts Payable
• Maintain corporate records, entity filings, licenses, and regulatory documentation for all subsidiaries
• Prepare annual and biennial filings including business entity reports, tax exemption forms, DOT filings, and related documentation
• Organize and maintain both digital (SharePoint) and physical corporate files
• Obtain and maintain Notary Public certification; notarize documents as requested

Vehicle, Travel & Credential Coordination

• Coordinate pool and company vehicle usage, documentation, mileage tracking, and renewals
• Process new vehicle registrations, titles, plates, and compliance documentation
• Maintain passport records, monitor expiration dates, and assist with renewals
• Support executive and business travel documentation needs as required

Facilities & Vendor Coordination

• Coordinate routine vendors and service providers (office services, shredding, uniforms, equipment, etc.)
• Sign and review routine vendor documentation as authorized
• Monitor office equipment and facilities needs and coordinate service requests

Additional Responsibilities

• Assist with special projects and cross-functional administrative initiatives
• Support Culture, Learning & Development activities as requested
• Perform other duties as assigned to support organizational effectiveness

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and document management systems
• Strong interpersonal skills with the ability to interact effectively across all levels of the organization
• Ability to manage multiple priorities in a fast-paced environment

Education and Experience Requirements:

• High school diploma required; additional education preferred
• Minimum of 5 years of experience in an executive assistant or professional administrative role
• Experience supporting senior leadership and managing complex administrative responsibilities

Paralegal or Legal Administrative Assistant preferred.

POSITION SUMMARY

The Lead Postal Affairs & Logistics role is responsible for leading the postal team in developing,

implementing, and managing the company’s postal processes to optimize efficiency, reduce postage and handling costs, and establish a competitive mail service operation for all company sites and its clients. This role will stay abreast of the latest technology and postal changes and become the in-house subject matter expert in this area. This individual will promote continuous improvement while working alongside team members, increasing the company’s expertise in postal affairs. This role will also oversee procurement functions developing vendor relationships securing competitive pricing for both production and postal needs.

ESSENTIAL JOB FUNCTIONS

POSTAL

• Research and propose cost-effective postal process improvement projects and postal saving

campaigns.

• Collaborate with department members to identify and implement process improvements and propose postal cost saving measures for internal and external clients

• Serve as the subject matter expert for UPS, FedEx, and USPS systems, postal processing software,

presorting, and foreign mail workflow.

• Lead department in integration of internal management information systems relating to

inventory and postal functions

• Act as subject matter expert on postal regulations and accountable for documenting and educating all affected departments

• Serve as main point of contact when negotiating service agreements / best pricing with vendors

and make recommendations to management

• Oversee postal promotions ensuring successful implementation and maintaining project plan

for each

• Train internal teams on postal processes and compliance, ensuring maximum efficiency and cost

savings.

• Oversee collection of postal metrics and mailing analyses

• Mentor and act as backup for all team functions

• Perform other duties as assigned

PROCUREMENT

• Oversee identification of prospective suppliers, negotiation of favorable pricing and

contract terms and creation supplier performance metrics and reporting.

• Oversee submission and management of orders with external suppliers, establishing reorder point and reorder quantity guidelines.

• Collaborate with team members and oversee communication and timeliness of order process

QUALIFICATIONS

EDUCATION

• Minimum Required: Bachelor’s degree in business, accounting, or related field.

EXPERIENCE:

• 5-7 years of related postal or procurement field experience.

• Proficient in Microsoft Office Suite of products and experience with mail processing

software.

KNOWLEDGE & SKILLS

• Excellent organizational, presentation, and communication skills, as well as attention to

detail.

• High integrity and ability to maintain confidentiality.

PHYSICAL EFFORT

• Required to perform basic functions typically employed in an office setting.

• Prolonged periods sitting at a desk and working on a computer.

WORK ENVIRONMENT

• Office Setting: Standard, climate-controlled office environment.

• Production Facility: Moderate noise level in shipping and production areas.

ON SITE IN MIAMI, FL 5X A WEEK

Job Description

Position: Office Services Coordinator

Primary Duties and Responsibilities:

Mail Room

• Incoming overnight and ground package deliveries

Responsible for receiving, scanning and distributing all packages received daily, on a timely manner. The Office Services Administrator will also be held responsible for obtaining signatures for all overnight packages being delivered.

• Incoming US Mail

Responsible for receiving and distributing all US mail the same day it is received. The Office Services Administrator will also be held responsible for obtaining signatures for all Parcels and USPS priority packages being delivered.

• Interoffice Mail

Responsible for pickup and delivery of interoffice mail

• Overnight shipments

Responsible for daily overnight shipments to divisions based on set scheduled.

• Courier Services

Responsible for receiving and distributing incoming deliveries from local courier services.

• Outgoing Mail

Pickup up outgoing mail, including overnight mail, throughout the campus and ensuring it is ready for pickup by FedEx, UPS or third party mail processing service.

Office Services

• Assist in associate relocations within Miami HQ
• Maintain paper supplies for all printers/copiers
• Oversee shredding services
• Assist in setting up conference and training rooms for meetings and company events.
• Responsible for maintaining and addressing Office Services requests on the ServiceNow self-service portal
• Print name badges for associates at Miami HQ
• Distribute badge access cards
• Day-to-day contact with building management office.
• Print and bind financial reports for CFO
• Print and ship Board Books and financial reports for Board Meetings as needed

In addition to these set responsibilities, it is the Office Services Administrator’s responsibility to always be available to assist all associates in the campus with miscellaneous tasks.

The Office Services Coordinator will be performing the tasks listed above for all floors in the Corporate Headquarters.

Knowledge, skills and abilities:

• Basic knowledge of Microsoft Office, most importantly, Word and Excel
• Good communication skills
• Good organization skills
• Customer Service focused
• Great attitude and willingness to help
• Must have sense of urgency
• Knowledge of print services
• Must have reliable transportation
• Bilingual is helpful

Education: High School Diploma

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly.

Schedule: Monday - Friday 8:00am - 5:00pm

The Operations Supervisor is an independent leader, helping manage the day-to-day people, operations and client.

Job duties

(* denotes an “essential function”)

• *Ensure team provides outstanding service to client, while building strong customer relationships
• *Conduct time and absence for direct reports, including ensuring system accuracy and compliance with timekeeping policies and procedures
• *Create an environment conducive to service expansions and new business opportunities
• *Maximize profitability through the effective utilization of labor and resources
• *Immediately resolve any operational problems or issues
• *Produce required reports on schedule
• *Coordinate workflow within the team, prioritizing jobs and delegating duties to associates
• *Balance team’s day-to-day work assignments with projects and ad hoc requests related to mail volume, reprographics requests, conference room set up, and vendor management
• *Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines
• *Train new employees on policies and procedures
• *Address performance issues among team members
• *Work with manager to create development plans and challenging assignments for team members
• *Escalate to manager client or team concerns to proactively resolve issues
• Adhere to Williams Lea policies in addition to client site policies
• Use equipment and supplies in a cost-efficient manner
• Other duties as assigned

• Bachelor’s degree or equivalent experience
• 3 or more years’ proven experience in a customer service environment, legal or financial services industries preferred
• 3 or more years’ experience in office support including a combination of administrative, facilities, hospitality, reception, reprographics and mailroom
• Understanding of USPS regulations
• Understanding of reprographics equipment and usage
• Intermediate Microsoft Office Word and Excel skills
• Basic Microsoft PowerPoint skills
• Prior experience managing vendors preferred
• Basic P&L understanding a plus
• Demonstrated experience prioritizing competing priorities under tight deadlines
• Proven customer service skills are required in order to create, maintain and enhance customer relationships.
• Good written and verbal communication skills, including professional telephone and email etiquette.
• Attention to detail with good organizational skills.
• Must be able to meet deadlines and complete all projects in a timely manner.
• Ability to handle sensitive and/or confidential documents and information.
• Able to make independent decisions that conform to business needs and policy.
• Good problem-solving skills, with the ability and understanding of when to escalate a problem to a managerial level.
• Must work well in a team environment.
• Must be able to interact effectively with multi-functional and diverse backgrounds.
• Ability to work in a fast-paced environment.
• Must be self-motivated with positive can-do attitude.
  
  

RRD's current salary range for this role is $48,500 to $70,900 / year. The salary range may be adjusted based on the applicable geographic location of the hired employee, and the range may change in the future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency, performance, shift and location. Depending on the role, in addition to base salary, the total compensation package may also include participation in a bonus, commission or incentive program. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

#WLNAT

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans

Position Summary

The Office Manager ensures seamless daily operations of the workplace environment, overseeing reception, facilities coordination, vendor management, travel, and executive-level operational support. This role serves as a trusted operational partner to the Sr. Director of Executive Operations and leadership team, ensuring a professional, organized, and efficient office experience. The Office Manager collaborates cross-functionally with all departments, and department leaders to drive operational excellence across workplace services and corporate support functions.

Key Responsibilities

Front Desk & Visitor Management

• Answer and direct incoming phone calls
• Greet visitors and manage front desk reception area
• Issue and track visitor and employee temporary badges
• Address customer service inquiries and coordinate resolution with appropriate departments

Mail & Shipping Operations

• Sort and distribute all incoming mail and packages
• Process outgoing mail and shipments
• Maintain mailroom organization as well as USPS and UPS supply inventory

Conference Room & Meeting Support

• Manage conference room scheduling and readiness
• Ensure conference rooms are clean, organized, and properly configured
• Partner with IT to resolve conference room and ELT technology issues
• Coordinate meeting support for ELT and leadership sessions as needed

Office Operations & Facilities Coordination

• Maintain office, lobby, breakroom, and common areas
• Order and manage office, breakroom, and janitorial supplies
• Coordinate cleaning services and address vendor issues (e.g., Jani-King)
• Work with facilities team to resolve office and building concerns
• Maintain office seating and organizational charts
• Create and update cubicle and office name tags

Vendor & Equipment Management

• Serve as primary liaison for office vendors and contractors
• Manage and maintain office equipment; partner with IT as needed
• Track service requests and ensure timely follow-through and resolution

Administrative Support & Special Functions

• Coordinate Outfitter travel logistics as assigned

Qualifications

• 3+ years of experience in office administration, reception, or office management
• Travel coordination experience with platforms, such as Navan or Concur
• Strong organizational and multitasking skills
• Professional communication skills (verbal and written)
• Experience coordinating vendors and service providers preferred
• Proficiency in Microsoft Office or comparable systems
• Ability to manage multiple priorities in a fast-paced environment

Core Competencies

• Service-oriented mindset
• Strong attention to detail
• Problem-solving and follow-through
• Professional discretion and confidentiality
• Ability to collaborate cross-functionally (IT, Facilities, Leadership, Departments)

Executive & Corporate Operations Support

• Manage corporate travel agreements and vendor relationships (Navan, Engine, National/Enterprise, Airline Partners)
• Schedule and coordinate Store Support Center and Leadership meetings
• Partner with Real Estate to coordinate document execution by CFO; manage overnight shipments as needed and ensure fully executed documents are received and properly filed in designated real estate folders
• Distribute monthly employee birthday and anniversary lists to Department Managers

Sportsman's Warehouse is an Equal Opportunity Employer