Nice Remote Jobs in Usa

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role

The Senior Project Manager is responsible for planning, executing, and delivering complex construction projects with significant environmental, remediation, and heavy civil/sitework components. This role requires deep experience managing projects under uncertain site conditions, coordinating environmental requirements alongside cost, schedule, and field operations, and leading teams through regulatory-driven construction constraints.

The Senior Project Manager serves as a key leader in ensuring environmental compliance, safety excellence, and successful project delivery while maintaining strong relationships with owners, consultants, subcontractors, and regulators.

Financial & Cost Management

• Lead comprehensive project financial management, including accurate Cost-to-Complete forecasting, exposure identification, and cash flow optimization.
• Integrate Oracle and Expedition to track costs, changes, field directives, back charges, allowances, and unit price exposures.
• Enforce adherence to forecasting calendars, SOPs, and detailed line-item analysis to prevent budget overruns and financial surprises.
• Develop, maintain, and communicate cash models, percent-complete projections, and Schedule of Values that support strong project liquidity.
• Review subcontractor schedules of values and requisitions to prevent overpayment and unfunded change exposure.

Change Order & Contract Management

• Direct end-to-end Change Order management, ensuring full utilization of Expedition to track PCOs, OCOs, allowances, and CORs.
• Provide timely, transparent change status reporting to Owners and drive monthly OCO execution to prevent aging issues.
• Recover all legitimate GC costs related to Owner changes and ensure timely processing and closure with subcontractors.
• Maintain accurate contract, change, and compliance logs, and lead monthly reviews to identify risks and exposures.

Schedule & Risk Management

• Lead the development, maintenance, and monthly updating of the baseline Contract Schedule in accordance with SOPs.
• Monitor critical path activities, manage schedule impacts, and take decisive action with non-performing subcontractors.
• Oversee buy-out, procurement, and submittal schedules to support uninterrupted workflow and mitigate risk.
• Issue timely notices, secure required authorizations prior to changes, and proactively address risks affecting cost, schedule, or quality.

Procurement & Purchasing

• Lead the Exhibit B purchasing and buy-out process, ensuring clear scopes of work, timely procurement, and alignment with the buy schedule.
• Coordinate with superintendents, estimators, and project teams to prevent “just-in-time” purchasing and material delays.
• Ensure contracts, bonds, insurance, and execution requirements are completed without impacting project delivery.

Owner, Subcontractor & Stakeholder Relations

• Build and maintain trusted, professional relationships with Owners through proactive communication and transparency.
• Establish a “firm but fair” subcontractor management approach focused on accountability, professionalism, and performance.
• Address subcontractor performance issues promptly to protect the project from delays, cost impacts, and quality risks.
• Strive to secure strong Owner satisfaction and positive project recommendations.

Quality & Closeout Management

• Provide leadership in executing the Quality Management Program, including benchmarks, mock-ups, inspections, and nonconformance tracking.
• Establish and implement an early, structured project closeout plan, including documentation, work lists, compliance tracking, and CCQ processes.
• Enforce the use of Noncompliance Reporting Systems and Work List tools to drive timely and compliant project completion.

Meeting & Communication Management

• Establish and lead a disciplined meeting structure that promotes efficient communication, accountability, and problem-solving.
• Manage meetings with clear agendas, time discipline, and alignment to SOPs for all project forums (OAC, PM/PE, subcontractors, coordination, etc.).

Team Leadership, Mentoring & Development

• Foster a collaborative, high-performance project culture built on accountability, professionalism, and teamwork.
• Lead by example, setting expectations for work ethic, behavior, and adherence to standard operating procedures.
• Mentor and develop team members through training, coaching, and career development initiatives.
• Proactively address team conflicts and support SCCI’s “Train & Develop Our People” strategy through ongoing education and engagement.

Qualifications

• Bachelor’s degree in construction management, Civil Engineering, Environmental Engineering or applicable discipline and experience relative to project size/scope
• 8+ years of related experience
• OSHA 30 – Required
• HAZWOPER 40-hour – Strongly Preferred (Required where applicable)
• PMP or AIC certification – Nice to have, not required
• Cost, schedule, and risk management in variable and regulatory-driven environments
• Strong understanding of change management related to site conditions and remediation scope
• Ability to coordinate remediation, sitework, and vertical construction activities
• Comfort working under formal specifications, inspections, and documentation requirements
• Strong communication and collaboration skills with owners, consultants, inspectors, and regulators
• Demonstrated safety leadership appropriate for remediation and high-risk construction environments
• Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standing
• Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions
• Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguity
• Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations
• Possess judgment to know when to appropriately escalate issues up the chain of command
• A strong sense of urgency and initiative
• Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Position: Production Data Analyst

Compensation: $70,000 - $90,000 annually, depending on experience

Location: Catoosa, Oklahoma

Inceed has partnered with a great company to help find a skilled Production Data Analyst to join their team!

Step into a dynamic and innovative environment where your analytical skills will drive manufacturing excellence. This role offers the opportunity to forecast demand, optimize resources, and collaborate across departments to streamline production processes. Join a team committed to minimizing costs and enhancing efficiency in a thriving industry.

Key Responsibilities & Duties:

• Analyze production specifications to optimize manufacturing processes
• Develop and maintain production schedules
• Coordinate with procurement and logistics for timely material availability
• Monitor production progress and adjust schedules as needed
• Prepare reports on production performance and cost analysis
• Resolve operational issues impacting production timelines
• Conduct cost-benefit analyses for proposed changes
• Ensure compliance with safety and quality standards

Required Qualifications & Experience:

• Bachelor’s degree in Industrial Engineering or related field
• 2-3 years data analytics experience
• Experience in manufacturing, distribution, or logistics
• Proficiency in production planning software
• Strong analytical and problem-solving skills

Nice to Have Skills & Experience:

• Proficiency in Business Intelligence platforms like PowerBI
• Experience in supply chain environments
• Ability to manage multiple priorities in a fast-paced setting

Perks & Benefits:

• Health, Dental, Vision insurance
• PTO 
• 401k plan

If you are interested in learning more about the Production Data Analyst opportunity, please submit your resume for consideration. Our client is unable to provide sponsorship at this time.

We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We’re here to help every person, whether client, candidate, or employee, find and secure what’s better for them.

Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

JOB DESCRIPTION

Travel: Up to 80% overnight (Company vehicle provided) Employment Type: Full-time Job Summary: We are seeking a Distribution Field Technician to support joint use utility projects across multiple regions. This field-based role involves extensive overnight travel, outdoor data collection, and client interaction. The ideal candidate is detail-oriented, dependable, and eager to grow within the utilities industry. Key Responsibilities: Perform field surveys and inspections of utility poles and related infrastructure Collect and document data on pole attachments, clearances, ownership, and condition Use GIS-based software and mobile tools to record and map field data accurately Communicate professionally with clients, property owners, and contractors during site visits Ensure compliance with NESC, RUS, and utility-specific standards Collaborate with engineering and project teams to support design and permitting Maintain organized records and submit daily reports of field activities Follow all safety protocols and represent the company with professionalism

REQUIRED SKILLS AND EXPERIENCE

• High school diploma or GED required
• Valid driver’s license with a clean driving record
• Strong verbal and written communication skills
• Willingness to travel overnight up to 80% of the time
• Ability to work outdoors in various weather and terrain conditions
• Basic proficiency with mobile devices, mapping tools, and Microsoft Office

NICE TO HAVE SKILLS AND EXPERIENCE

• Experience in utility data collection, joint use audits, or pole inspections
• Familiarity with GIS platforms, Partner, Futura, or similar field software Interest in pursuing a career in electric, telecom, or broadband infrastructure

Compensation:

$20/hr

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Job Title: Property Administrator / Admin Svcs Associate

Location: Silver Spring, MD 20910

Duration: 3 months - Possible for extension

8:30 am – 5:00 EST | M-F

Summary:

As an Administrative Services Associate, you will provide support for business operations by conducting processing invoices, updating, and maintaining databases, preparing company forms, and maintaining confidential files.

Overview of Work Environment/Client Nuances/Team Overview: working with the management team onsite

Resource's typical working day:

Answering Phone Calls

- Handles incoming calls in the management office.

- Provides information or directs calls to the appropriate contact.

Guest Reception

- Greets and assists guests upon arrival.

- Ensures visitor protocols are followed.

Invoice Processing

- Reviews, validates, and submits invoices for approval.

- Coordinates with relevant departments for discrepancies.

Purchase and Contract Orders Management

- Prepares and monitors purchase orders.

- Supports contract documentation and renewal tracking.

- Communicates with vendors or suppliers for order fulfillment and inquiries.

Must Have Skills:

• General Computer Knowledge Comfortable navigating various systems and applications; able to troubleshoot basic technical issues.
• General Office Skills Proficient in tasks such as filing, scheduling, handling phone calls, and maintaining organized workspaces.
• Professional Guest Reception Able to greet and assist guests in a courteous, confident, and professional manner.
• Email Management Skilled in composing, organizing, and responding to emails efficiently and with attention to tone and clarity.
• Knowledge of Microsoft Office Suite Familiar with tools such as Word, Excel, Outlook, and PowerPoint; capable of using them for day-to-day operations.

Nice-to-Have Skills

- Communication skills

- Organized

- Able to multitask

- Professional office etiquette

- Team player

Aside from the mentioned Must-Have Skills, the HM is also looking for candidates that has;

Reliability and Attendance:

The role requires a high level of dependability, with consistent attendance and punctuality being essential to meet operational needs.

Professional Expectations: Regular and reliable attendance is a critical component of success in this position, as it directly impacts team performance and operational efficiency.

Years of experience:

- 0–2 years of experience in administrative roles or related fields

- Preferred, but nor required: Background in property management

Education: At least a GED or equivalent required

Software Skills

• General familiarity with common software applications
• Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint)
• Experience using email platforms and basic office productivity tools

Interview Process: 1-2 virtual and/or onsite

Job Title: Preconstruction Manager - Data Centers/Healthcare

Location: Hybrid - Richmond, VA - Relocation assistance available

Salary: $140,000-$160,000 + Benefits, Bonus, and More!

Skills: Data Center, Construction Estimating, Healthcare Construction, Cost Estimation, Preconstruction

About the Construction Company / The Opportunity:

Are you passionate about leading complex projects from their inception? Our client, a dynamic leader in the Construction industry, is seeking a results-driven Preconstruction Manager to oversee preconstruction activities on large-scale data center and healthcare projects. This is an outstanding opportunity to join a growing team that values innovation, technical excellence, and exceeding client expectations. As a Preconstruction Manager, you will play a pivotal role in shaping project delivery and fostering collaborative relationships with clients and partners within an ever-evolving sector.

Responsibilities:

• Serve as the lead project manager during the preconstruction phase, guiding RFP management, estimating, design, BIM coordination, procurement, budgeting, and client relations.
• Develop conceptual budgets and tools to support Business Development and project qualification.
• Coordinate and perform estimating efforts, including front-end document reviews, bid organization, and leading estimate reviews.
• Oversee vendor and subcontractor management, and assist with legal and risk assessments on all contracts.
• Review, develop, and implement technical strategy for proposals and collaborate with sales and operations teams.
• Organize project meetings, direct client correspondence, and represent preconstruction processes and financials in project interviews.
• Identify and submit cost impacts and change orders throughout the preconstruction process.
• Mentor and train supporting team members, delegate tasks, and ensure deliverable accuracy.
• Coordinate design activities with consultants, subcontractors, and clients to achieve best-in-class preconstruction services.

Must-Have Skills:

• 5+ years of experience as Project Manager, Estimator, Preconstruction Manager, or similar.
• Proven experience with electrical contracting or MEP coordination on large-scale commercial projects.
• Strong proficiency in electrical estimating, project budget development, and cost management.
• Familiarity with ConEst, Google Workplace, Excel, and Bluebeam.
• Experience managing design-build projects in the data center and/or healthcare construction markets.
• Exceptional skills in client relationship management and effective communication during project interviews.
• Leadership abilities with experience managing, mentoring, and training team members.
• Demonstrated ability for reliability and integrity in both supervised and independent work settings.

Nice-to-Have Skills:

• Bachelor’s degree in Construction Management, Business, Engineering, or similar.
• Knowledge of advanced value engineering solutions and construction financial billing processes.
• Understanding of design and cost tracking throughout the design development phase.
• Experience working on both data center and healthcare sector projects.

Role: Senior Workday System Specialist

Job Summary: We have an exciting opportunity to join our HRIS team as a Senior Workday Systems Specialist, as we build a COE to support us in our Workday journey. We are live in the following Workday HR modules: HCM, Benefits, Time Tracking, Absence, Payroll, Recruitment, and Learning!

This position will be the technical expert and lead for their assigned modules, responsible for full-cycle solutions. This role will partner with HR and key business stakeholders to support operational items that arise in the current configuration, leading new functionality/enhancements, and supporting the integration of future acquisitions into the Workday ecosystem.

Benefits

• Health Insurance (includes teledoc, virtual health, FSA, HCSA & other benefits)
• Dental Insurance
• Vision Insurance
• Life Insurance
• Health Spending Account
• Employee Support and Mental Wellness
• Short term disability
• 401k Match
• Paid Vacation
• Floating Days
• Employee Assistance Program
• Employee Engagement Events
• Awards and Recognition
• Tuition reimbursement
• Service Awards
• Employee Perks & Discounts

Job Responsibilities

• Own configuration for their assigned modules while ensuring collaborative solutioning for configuration changes that have impacts to other modules. Ownership is full cycle: design, delivery, configuration, testing, documentation, and support.
• Responsible for all escalated inquires/issues for their assigned modules as well as leading new functionality/enhancements.
• Support the integration of new acquisitions into the Workday ecosystem, assessing impacted areas within assigned modules and performing any required configuration changes/updates from end to end.
• Partner with key stakeholders to proactively analyze business requirements and translate them into effective and efficient configuration solutions, while communicating system capabilities and/or limitations to increase the impact of Workday and support communication of changes/enhancements to the business.
• Maintain strong documentation – design/configuration changes, process documentation, annual year end system maintenance/set-up requirements, etc.
• Support the semi-annual release process with regression testing, reviewing both new automatically available functionality as well new functionality requiring configuration for consideration for our roadmap, assessing any potential impacts to the current ecosystem, implementing any configuration changes required, and determining any communication needs to ensure seamless transitions.
• Utilize the ticketing/tracking tool as the central repository for all defects/changes requests from the business/key stakeholders.
• Continually assess current configuration for opportunities to streamline processes, simplify configuration, reduce non-value-added activities, and reduce manual work arounds.
• Provide mentorship to more junior HRIS team members and support a culture of learning to support development and provide for coverage/back-up.
• Foster knowledge sharing and skill enhancement to key functional HR/Payroll team members and key stakeholders in the business to increase their knowledge/comfort level in Workday and support the self-service functionality Workday provides.
• Actively leverage Workday Community for continued learning/development, support with creative solutioning, input into brainstorms/feedback for future enhancements, etc.

Qualifications

• Bachelor’s degree in commerce, Business Administration, Computer Science or a related field.
• 2+ years of Workday configuration experience with advanced to expert knowledge in one or more of our implemented modules.
• Ability to partner/consult with key stakeholders to work collaboratively with them from the identification of the issue/request all the way through to the communication/support.
• Demonstrated abilities using analytical thinking, problem solving skills and root cause analysis in identifying issues and providing solutions, as well as the ability to translate comprehensive knowledge of HRIS/Workday and its back-end technologies into successful easily understood solutions.
• Technical aptitude for HR systems functionality and a strong understanding of the interdependencies within the Workday ecosystem.
• Extensive knowledge of Microsoft Office, particularly MS Excel, including advanced formulas, Pivot Tables, exports/imports, etc.
• Excellent interpersonal, verbal and written communication skills, including the ability to explain technical concepts and technologies to all levels of the organization.
• Impeccable attention to detail to help maintain our Workday architecture, processes, security, and data integrity.
• Ability to work well in structured and unstructured environments, under pressure, and with changing and competing priorities and timelines.
• Ability to protect and maintain highly confidential information.
• Strong asset/nice to haves:
• Experience with a Workday implementation.
• Experience providing Workday reporting solutions to HR/business users is an asset.
• Experience working with agile delivery or are open to working in an agile environment.
• Workday Pro Certification(s).

Join us

At IKO, we recognize that our success is due to the strength of our employees and to that end we nurture and support our employees’ sense of accomplishment and their contribution. We invest not only in our employees so that they are the most knowledgeable in the industry, but in the community we live and work in.

To join our team, apply here or follow us on LinkedIn for future opportunities.

IKO Industries Ltd. is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

#LI-TM1

a well-established union demolition contractor serving the New York metro area, is seeking a Junior Estimator to join their team in Farmingdale, NY. This role offers the opportunity to work alongside experienced demolition professionals while developing hands-on estimating skills across a wide variety of public and private construction projects.

What You'll Do as the Junior Estimator:

• Review architectural, structural, and mechanical drawings to understand project scope
• Perform quantity takeoffs for demolition work including interior, structural, and mechanical removal
• Assist in calculating labor, equipment, disposal, and subcontractor costs
• Help prepare competitive bid packages for public and private construction projects
• Identify scope gaps and inconsistencies within drawings and specifications
• Communicate with general contractors to clarify project details and demolition requirements
• Maintain organized documentation for estimates and bid submissions
• Support senior estimators and project managers during the bid process
• Participate in discussions related to project logistics, sequencing, and demolition scope

Must-Haves as the Junior Estimator:

• Background in construction or a related field
• Ability to read and interpret construction drawings and specifications
• Strong attention to detail and organizational skills
• Clear communication skills and ability to collaborate with project teams
• Ability to manage deadlines in a fast-paced estimating environment

Nice-to-Haves as the Junior Estimator:

• Prior estimating or quantity takeoff experience
• Exposure to demolition or heavy construction projects
• Education in construction management, engineering, or a related discipline
• Experience using digital takeoff or estimating tools such as On-Screen Takeoff, Bluebeam, or similar platforms
• Familiarity with public sector construction projects

Our Client Offers:

• Base salary of $60,000 - $75,000 depending on experience
• 401(k) with company match
• Medical benefits
• Paid time off
• Hands-on mentorship from experienced demolition estimators
• Long-term career growth within a stable and growing construction company

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.

Lead Mechanic / Service Manager 

Company: Western Shotcrete Equipment

Location: West Haven, UT and Ogden, UT

Type: Full-time, hourly (OT eligible)

Who We Are

At Western Shotcrete Equipment, we build rugged, high-performance concrete pumping equipment for contractors who rely on uptime, consistency, and exceptional service. Our products are engineered by the field, refined by craftsmanship, and backed by a team that takes pride in doing things the right way every time.

The Position

A working-leader role for someone who can diagnose, repair, and keep equipment running—and also run the service function day-to-day (triage, scheduling, parts coordination, documentation, customer updates). This role also requires versatility: when service load is light (or the shop is in crunch mode), you’ll jump in to support assembly, fabrication, and general manufacturing work as needed.

What you’ll do

• Lead service operations: intake/triage, prioritize work, assign tasks, keep turnaround times tight.
• Hands-on wrenching: diagnose and repair diesel, hydraulic, mechanical, and basic electrical issues.
• Phone + field troubleshooting: confidently diagnose problems over the phone and in person, ask the right questions, guide customers/techs through checks, and get to root cause quickly.
• Hydraulic diagnostics: pressure/flow issues, valve function, cylinder/pump performance, leak/root cause.
• Versatile shop support: contribute in assembly, fabrication, and other manufacturing functions (fit-up, routing, bracket mods, tool work, punch lists, etc.) as needed.
• Preventive maintenance + inspections: build checklists, enforce standards, reduce repeat failures.
• Parts + work orders: coordinate parts, capture labor/notes, document repairs cleanly.
• Customer communication: clear updates, accurate expectations, professional follow-through.
• Safety + shop discipline: PPE, safe lifting/rigging, lockout/tagout, clean and organized work areas.

Must-haves

• Diesel mechanic experience (diagnostics + repair) — you can troubleshoot, not just replace parts.
• Hydraulic systems understanding — hoses/fittings, valves, pumps, cylinders, pressure/flow logic.
• Strong problem solver — can diagnose issues fast, including remote troubleshooting by phone.
• Versatile skillset + mindset — willing and able to contribute across service, assembly, fabrication, and general production support.
• Steady leadership: sets priorities, holds standards, keeps things moving without drama.
• Reliable, professional, and process-minded (notes, checklists, clean handoffs).

Nice to have

• Experience with mobile hydraulic equipment, pumps, shotcrete/concrete equipment, or construction equipment.
• Experience with Cummins engines or similar platforms.
• Comfort reading hydraulic/electrical schematics and writing clear service notes.
• Prior service manager / foreman experience (formal or informal).

Pay & schedule

• Competitive hourly pay (DOE), OT eligible
• Benefits/PTO per company plan

Graphic Designer & Marketing Coordinator

Full Time, On-Site in Carmel, CA

We are seeking an organized and detail-oriented Entry-Level Production Graphic Designer and Marketing Coordinator to support our creative and administrative operations. Although this role is hybrid in its duties, it requires on-site presence at our office in downtown Carmel, California. This role is ideal for a recent graduate or early-career designer who is eager to build hands-on experience in production design while also assisting with general office duties and scheduling. The position requires strong organizational skills, a positive attitude, and the ability to manage multiple tasks in a fast-paced environment.

Since 1913, Carmel Realty Company has been a locally owned family business, located in downtown Carmel and has enjoyed an impeccable reputation as the premier luxury brokerage and property management company on the Monterey Peninsula. We have consistently won awards for Best Place to Work, Best Real Estate Company and Best Property Management Company. Carmel Realty and its sister brand, Monterey Coast Realty, are now the largest independent real estate company on the Monterey Peninsula.

Key Responsibilities

Graphic Design & Production Support 50%

• Prepare and update production-ready design files based on existing templates and brand guidelines
• Make basic edits and revisions to layouts, graphics, and text
• Resize and adapt designs for various formats (print, digital, signage, etc.)
• Ensure files are accurate, properly formatted, and ready for production
• Organize and maintain digital design files and assets
• Assist senior designers with day-to-day production tasks as needed

Office & Administrative Support 25%

• Oversee scheduling with contracted photographers and videographers/coordinate timelines between internal teams and external vendors 
• Answer phones, emails, and route inquiries appropriately
• Assist with general office duties such ordering office supplies and helping to maintain a clean, organized office space

Scheduling & Coordination 25%

• Support project scheduling and track deadlines
• Update schedules and production timelines as needed
• Communicate schedule changes clearly to relevant parties
• Assist with basic project tracking and status updates

Qualifications

• Associate’s or Bachelor’s degree in Graphic Design (or equivalent experience)
• Skilled in Adobe Creative Suite (InDesign, Illustrator, Photoshop)
• Knowledge of print production
• Strong attention to detail and organizational skills
• Ability to follow instructions and work within established brand guidelines
• Comfortable juggling multiple creative and administrative tasks
• Strong communication skills, both written and verbal
• Proficiency with Microsoft Office or Google Workspace

Nice to Have

• Familiarity with print production processes
• Experience with Asana and Dropbox
• Photo editing skills
• Adobe Express
• Real Estate knowledge or experience
• Social Media Management / content creation
• Customer/client service experience in luxury or upscale environments

Personal Attributes

• Reliable, punctual, and professional
• Willingness to learn and take feedback
• Positive attitude and team-oriented mindset
• Ability to manage time effectively and meet deadlines
• Professional demeanor and high service standards

Office Manager – Contracting Company (In-Office | Auburn, AL)

We're a growing contracting company in Auburn, AL looking for a sharp, dependable Office Manager to run the day-to-day operations of our office. This is a hands-on, in-office role for someone who takes ownership of everything from the books to the schedule and keeps the business running smoothly behind the scenes.

This is a full-time, in-office position. Please only apply if you are local to the Auburn/Opelika area or willing to commute daily.

What You'll Do

• Manage some light bookkeeping duties including invoicing, expense tracking, bank reconciliations, and financial reporting
• Handle accounts receivable and accounts payable, including follow ups on outstanding invoices, processing vendor and subcontractor payments, and maintaining accurate records
• Manage the owners' calendars, scheduling meetings, job site visits, client consultations, and subcontractor coordinations
• Answer phones, greet visitors, and serve as the first point of contact for clients, subcontractors, and suppliers
• Manage incoming and outgoing mail, deliveries, and office supply inventory
• Maintain organized digital and physical filing systems
• Oversee general office operations and ensure nothing falls through the cracks

What We're Looking For

• 3+ years of experience in office management, bookkeeping, or a similar administrative role — preferably in construction, trades, or a related industry
• Solid bookkeeping skills with experience in QuickBooks or similar accounting software
• Strong understanding of AR/AP processes and general financial record-keeping
• Highly organized, detail-oriented, and able to juggle multiple priorities
• Excellent communication skills — professional with clients and comfortable working with field crews
• Proficiency in Microsoft Office
• Self-starter who takes ownership and doesn't wait to be told what needs doing

Nice to Have

• Experience in the construction or contracting industry
• Familiarity with project management tools or construction software
• Notary certification

Compensation: $40,000–$60,000/year depending on experience

This is a great opportunity for someone who wants to be the backbone of a growing company. If you're the kind of person who keeps a tight ship and takes pride in running a smooth operation, we'd love to hear from you.

Auburn, AL | In-Office | Full-Time