Nice Jobs in Usa

About the Role

Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.

This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you.

Key Responsibilities

Executive & Administrative Support

• Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
• Oversee inbox management; draft responses and flag priority items
• Attend meetings, take notes, and manage follow-up action items
• Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
• Act as a gatekeeper, managing the CEO’s time and workload effectively
• Coordinate domestic and international travel (including arrangements for her small dog)
• Send and arrange vendor and personal payments on behalf of CEO

Creative & Brand Support

• Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity
• Offer creative input for event outfits, content shoots, and personal brand moments
• Source, pick up, and return items for content, events, and daily needs
• Manage closet organization and resale (e.g., Postmark listings)

Personal & Lifestyle Support

• Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion
• Maintain the CEO’s office space and household organization and logistics
• Assist with CEO’s small dogs, as needed (must be dog-friendly)
• Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)
• Handle expense reports, reimbursements, and bill payments

Project & Event Coordination

• Organize personalized gifting and coordinate events
• Help plan and coordinate company events and special projects
• Support internal creative initiatives and cross-functional priorities
• Anticipate the CEO’s needs and proactively look around corners for solutions

You Are...

• Highly organized, detail-obsessed, and thrive at managing chaos with calm
• A natural problem solver who’s proactive and solutions-oriented
• A strong communicator — professional, clear, and personable
• Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok
• Fashion-forward and social-media fluent with a sharp eye for aesthetics
• A team player with positive energy who’s service-minded and discrete
• Someone with a valid driver’s license who can confidently navigate NYC

Requirements

• 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments
• Based in NYC with deep familiarity navigating the city
• Comfortable managing both professional and personal tasks with professionalism and care
• Prior experience supporting social media or a personal brand is a strong plus
• Must love dogs and be flexible to assist as needed
• Available for occasional evening/weekend needs based on CEO’s schedule or travel/events

Bonus Points If You...

• Have experience with small-business operations or startup environments
• Have a background or interest in fashion, beauty, or influencer marketing
• Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips

PERKS:

• Be a key strategic leader at a fast-growing brand!
• Competitive salary + performance-based bonuses
• Nice office located at the Brooklyn Navy Yard
• Hybrid schedule with 1-2 days a week in office
• PTO Days + Specified National Holidays Off
• Health Insurance coverage + other benefits
• Quarterly team events and or retreats

Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Company Description

Solar Eclipse is a New York City-based lifestyle brand that reimagines everyday objects with a contemporary and artistic approach. The brand is dedicated to crafting functional accessories and homeware that blend nostalgia with intention, transforming daily rituals into meaningful experiences. Solar Eclipse creates products in small batches, ensuring a combination of quality and sustainability. Using premium sustainable materials like biodegradable acetate, each piece is designed to elevate daily routines and last for years to come.

Job description

We’re looking for a highly organized, detail-driven Junior Product Coordinator to support our Product and Production teams. This role is ideal for someone early in their career who thrives on structure, timelines, and bringing creative products to life behind the scenes.

This is an on-site role in our Manhattan office and an opportunity to join a fast-growing fashion brand at an exciting stage. You’ll play a key role in tracking purchase orders, samples, timelines, and product information across teams - helping ensure everything runs smoothly from development through launch and beyond.

This is a foundational role with real responsibility, visibility, and long-term growth potential.

Key Responsibilities

Production & PO Tracking

• Track and maintain accurate timelines for all incoming Purchase Orders (POs) from manufacturers
• Assist with PO status updates, including production timelines, ship dates, and delivery changes
• Flag delays, risks, discrepancies, or missing information early and escalate as needed

Meetings & Communication

• Attend Production Team meetings, take clear and organized notes, track decisions, and follow up on action items
• Communicate regularly with internal teams (Production, Wholesale, E-commerce, Marketing) to share product updates and timelines

Samples & Product Organization

• Coordinate and track internal and customer sample requests, ensuring samples are logged, organized, and sent on time
• Maintain a clean, accurate inventory of samples at head office, including labeling, storage, and upkeep
• Support basic sample checks for accuracy (style, color, labeling) before samples are sent, archived, or approved

Product Lifecycle Support

• Assist with managing products through their full lifecycle — from development and launch to evergreen status or discontinuation
• Support prebook tracking and stock level updates in coordination with the Production Team
• Ensure product information remains accurate and up to date across internal systems, spreadsheets, and trackers

Systems, Tools & Process

• Maintain and update product trackers, PO spreadsheets, and sample logs with strong attention to detail
• Assist with system updates (Shopify, NuOrder, Faire, and internal tools — training provided)
• Keep shared folders, files, and product assets organized and easy to access
• Follow established workflows and support documentation and process improvements as the team grows

General Support

• Provide day-to-day organizational and administrative support to the Product and Production teams

Who You Are

• Exceptionally organized and detail-oriented
• Comfortable working with spreadsheets, trackers, and systems
• A clear, thoughtful, and proactive communicator
• Calm under deadlines and able to juggle multiple priorities
• Curious, eager to learn, and excited to grow in a product-driven environment
• Interested in fashion, accessories, lifestyle, or consumer products (industry experience not required)

Nice to Have (Not Required)

• Internship or entry-level experience in product, production, operations, or merchandising
• Familiarity with Shopify, NuOrder, Faire, or similar tools
• Experience working with physical products or samples

Why This Role Is Exciting

• Hands-on exposure to the full product lifecycle
• Direct collaboration with creative, production, and commercial teams
• Real responsibility and visibility early in your career
• Clear opportunity to grow into Product, Production, or Operations roles over time

Social Media Producer/Manager (Miami, USA) 

Job Title

Confidential Social Media Manager (On-Site)

Location

Miami, FL (On-Site Required)

Compensation

$5,000 per month

5 days per week or as needed based on production schedule

Overview

We are seeking a highly capable, discreet, and creative Social Media Manager to oversee day-to-day content execution for a confidential, high-profile founder and her fashion e-commerce brand. This role is execution-first: shooting, editing, posting, and managing assets across social platforms while maintaining brand consistency and speed.

You will be embedded on-site, working closely with the founder and product team to produce high-volume, high-quality social content that drives brand growth and commerce.

Discretion, taste, and reliability are non-negotiable.

Core Responsibilities

Brand-First Social Management

• Manage the brand’s social channels as the primary priority
• Ensure all content aligns with brand voice, visual standards, and performance goals
• Own the end-to-end content pipeline: capture → edit → post → archive

Content Production & Execution

• Shoot, edit, and post Reels, TikToks, static posts, and carousels
• Maintain an organized brand asset folder (raw footage, edits, captions, thumbnails, BTS)
• Edit natively for platform best practices (hooks, pacing, text overlays, trends)

Weekly Content Output Requirements (15 assets/week)

• 7 UGC-style assets (trend-driven, relatable, platform-native)
• 3 founder-led assets (on-camera, personality-forward)
• 4 product demos (clear, compelling, conversion-oriented)
• 1 behind-the-scenes asset (process, lifestyle, brand intimacy)
• 5-10 Personal Posts + Stories

On-Site Collaboration

• Be present in Miami for filming, launches, and day-to-day creative needs
• Coordinate closely with the founder, brand, and any external partners
• Move quickly and adapt to changing schedules or creative direction

Requirements

• Proven experience managing and producing social content for fashion, beauty, lifestyle, or creator-led brands
• Strong shooting and editing skills (mobile-first, platform-native)
• Deep understanding of TikTok, Instagram Reels, and short-form culture
• Highly organized with strong asset management habits
• Comfortable working with high-profile individuals and sensitive information
• Reliable, discreet, and able to operate independently without hand-holding

Nice to Have

• Experience working with founders or celebrities
• Strong eye for trends without sacrificing brand integrity
• Performance awareness (what converts, not just what looks good)

Confidentiality

This role requires strict confidentiality. Candidate must be comfortable operating behind the scenes and representing the brand with professionalism at all times.

About Abel Richard

Abel Richard is an ultra-luxury Maison redefining modern refinement. With operations based in Scottsdale, Arizona, the brand specializes in luxury handbags and fine writing instruments, including Montegrappa, one of the world’s most storied and respected luxury pen houses, alongside rare, limited-edition creations that seamlessly blend technology, high-tech material innovation, personality, and purpose.

Through its partnership with Montegrappa, Abel Richard brings forward a legacy of Italian craftsmanship, precision engineering, and artistic expression celebrating writing instruments as objects of culture, heritage, and design. Each piece reflects an uncompromising commitment to quality, individuality, and timeless sophistication.

Rooted in craftsmanship and driven by design excellence, Abel Richard creates objects that go beyond function. Every component tells a story. Every silhouette is a conversation starter. As the Maison continues to expand its presence across key luxury markets, Abel Richard remains focused on elevating customer experience, brand storytelling, and modern luxury across every touchpoint.

Position Summary

The Operations & Project Manager improves how Abel Richard runs day to day and delivers cross-functional projects that move the business forward. This role builds scalable processes, strengthens operational controls, and drives execution across teams. You’ll partner closely with Logistics, Training, and external vendors to optimize workflows and reporting using NetSuite (ERP) and Lightspeed X-Series (POS), ensuring clean data, consistent operating standards, and reliable visibility into performance.

Essential Functions and Responsibilities

Operational Execution and Continuous Improvement

• Own and improve core operating processes across the company (workflow design, SOPs, documentation, and rollouts).
• Identify operational gaps and inefficiencies; recommend solutions and lead implementation with measurable outcomes.
• Establish operating rhythms that keep work moving (issue tracking, decision logs, stakeholder updates, and follow-ups).
• Build and maintain simple dashboards and reporting to monitor operational performance and support leadership decisions.

Project Management

• Lead cross-functional projects end-to-end: scope, requirements, timeline, budget (when applicable), execution, and closeout.
• Develop project plans, workback schedules, meeting notes, and status reports that clearly show progress, risks, and next steps.
• Facilitate stakeholder meetings that drive decisions, accountability, and follow-through.
• Proactively identify blockers and dependencies; escalate early with clear options and recommendations.
• Manage multiple initiatives at once while maintaining strong attention to detail and deadlines.

Systems Enablement: NetSuite and Lightspeed X-Series

• Support and improve operational workflows across NetSuite and Lightspeed X-Series, partnering with functional owners and vendors as needed.
• Coordinate system changes that impact operations: requirements gathering, testing/UAT, training support, rollout planning, and post-launch cleanup.
• Document and maintain standards for key workflows (examples: item/SKU setup, pricing, purchasing/receiving, transfers, returns/exchanges, and reporting definitions).
• Support data accuracy and governance by partnering with Retail and Finance on process adherence and root-cause fixes.
• Improve reporting consistency and “single source of truth” metrics across POS and ERP data.

Vendor Coordination and Operational Support

• Manage and monitor operations-related vendors (service providers, systems partners, and operational suppliers), including performance tracking and issue resolution.
• Coordinate purchasing and vendor workflows with Finance (invoice matching support, documentation, approvals, and renewal tracking).
• Maintain operational readiness for peak periods, launches, and company-wide changes.

Internal Controls, Compliance Support, and Documentation

• Maintain operational documentation with strong version control (SOPs, forms, checklists, training guides).
• Support internal controls through consistent processes and audit-ready records (examples: access controls, vendor documentation, invoice controls, and incident documentation).
• Coordinate training and communication for new processes and changes to ensure adoption and consistent execution.

Cross-Functional Partnership

• Partner with Retail Leadership to ensure corporate initiatives are practical, adopted, and supported with clear documentation and training.
• Partner with Finance on reporting needs, purchasing controls, and operational metrics.

Required Qualifications

• Bachelor’s degree in operations, business, project management, or related field, or equivalent experience.
• 3–6+ years of experience in operations and/or project management with cross-functional stakeholders.
• Proven ability to drive projects to completion with clear communication, timelines, and accountability.
• Strong documentation skills (SOPs, process flows, training guides, and internal communications).
• Proficiency with spreadsheets and comfort working with operational data and reporting.
• Retail, luxury, hospitality, or multi-site operations experience.

Preferred Qualifications (Luxury-Retail Leaning)

• Experience in luxury, premium, or high-touch retail (or similarly detail-driven environments like fine jewelry, premium fashion, beauty, or hospitality) supporting multi-department operations.
• Experience supporting or improving workflows in NetSuite and/or Lightspeed X-Series (ERP/POS), ideally in a retail environment with high SKU integrity and frequent item/pricing updates.
• Strong understanding of retail inventory controls and data governance: item/SKU attributes (style, color, material), pricing rules, tax mapping, role-based permissions, and audit trails.
• Familiarity with operational standards tied to premium customer experience: returns/exchanges controls, fulfillment/shipping standards, appointment or clienteling support processes, and exception handling.
• PMP, CAPM, or similar certification (nice to have, not required).

Skills and Competencies (Luxury Standards + Execution)

• High attention to detail and quality; notices what’s “off” and fixes it before it becomes a customer issue.
• Strong organization and follow-through; closes loops, protects deadlines, and keeps stakeholders accountable.
• Clear communicator who can coordinate across Retail, Finance, and vendors without confusion or dropped handoffs.
• Strong operational judgment and discretion with sensitive business information and high-value product processes.
• Process-minded problem solver who builds scalable workflows (not one-off workarounds).
• Calm under pressure during launches, peak periods, and system/process changes.

Physical and Working Conditions

• Primarily office-based with periodic travel to boutique locations as needed.
• Occasional evenings/weekends during launches, operational cutovers, inventory events, or urgent business needs.
• May periodically work on-site in boutique back-of-house settings (shipping/receiving areas, stockrooms) to support operational rollouts and troubleshooting.

Performance Expectations (Luxury Retail Outcomes)

• Projects delivered on time with clear ownership, measurable outcomes, and minimal rework.
• Stronger operational consistency across locations through SOPs and rollouts that teams actually adopt.
• Improved inventory accuracy and exception reduction (fewer missing/incorrect SKUs, cleaner transfers/receiving, fewer reconciliation issues).
• Increased reliability of reporting across NetSuite and Lightspeed X-Series, with clear definitions and fewer “numbers don’t match” moments.
• Faster resolution of operational issues impacting boutique readiness and customer experience (returns, transfers, item setup, pricing, and fulfillment errors).
• Leadership has clear visibility into priorities, risks, and operational performance through concise, consistent updates.

Why Join Us

At Abel Richard, operations are not “behind the scenes.” It’s a key part of delivering a luxury experience that feels consistent, effortless, and personal every time a client interacts with our brand. In this role, you’ll help build the systems, processes, and operating discipline that support our boutiques, teams, and growth. You’ll work closely with leadership, have real ownership, and see your work show up in how the business runs day to day.

We offer competitive compensation, clear priorities, and the opportunity to grow with a brand that’s scaling thoughtfully.

Our Commitment

Abel Richard is an equal opportunity employer. We’re committed to creating an inclusive environment where people are treated with respect and have the support they need to succeed. We consider applicants without regard to race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, genetic information, military or veteran status, or any other status protected by applicable law.