Method Communications Nyc Office Jobs in Usa

Description

Attorney

Temporary to permanent position.

NY Wills & Estates, a New York and New Jersey wills & estates firm, is seeking a detail-oriented, client-focused Attorney to join our growing firm. This is an excellent opportunity to be a part of a highly professional, supportive team and work closely with Managing Attorney Vlad Portnoy, Esq., in a hybrid role (some days in our NYC office, other days from home).

New York offices: 450 7th Ave., Ste. 1500, New York, NY 10123

New Jersey offices: 15 Warren St, Ste 36, Hackensack, NJ 07601

What You’ll Do

As an Attorney, you will manage all aspects of active matters in:

• New York & New Jersey Surrogate’s Courts – Probate, Administration, fiduciary support
• Article 81 Guardianship Proceedings – drafting petitions, communicating with parties, Mental Hygiene Court appearances
• Estate Planning – assisting with Trusts, Wills, POAs, Healthcare Proxies
• Medicaid Planning- working with the Team to assist clients in all aspects of Medicaid Planning and Elder Law

Your responsibilities will include:

• Meeting and consulting with clients
• Drafting petitions, motions, and estate-planning documents
• Keeping clients informed and responding to inquiries promptly
• Appearing in court as needed
• Coordinating with the managing attorney on strategy
• Managing deadlines, communications, and files in the firm's CMS
• Performing legal research
• Participating in weekly and monthly case reviews and team meetings

Tools & Platforms You’ll Use

Caret Legal, WealthCounsel, LexisNexis (templates + research), MS Office, Adobe Acrobat, Google Calendar, MS Teams, ACRIS, Zoom Communications, and NYSBA community forums.

Work Structure

This is a hybrid role:

Some days are in our New York office and/or New Jersey Office

Other days working remotely

We value flexibility while maintaining the highest level of client service.

Qualifications:

• Licensed in New York or New Jersey (the other state is a strong plus)
• 5–7 years of experience in:
• Probates
• Estate Planning
• Medicaid Planning
• Special Needs Planning
• Guardianships (incl. Article 81)
• Litigation experience is a plus
• Experienced in estate planning and/or Surrogate’s Court matters
• Organized, proactive, responsive, and comfortable handling clients directly
• Able to manage a varied caseload with professionalism and empathy

Compensation:

• Base pay: $120,000-$130,000 or commensurate with experience
• Temp-to-perm (90-day probationary period)
• Hybrid Work Structure (3 days in-office, 2 remote)

Responsibilities

You will support and manage matters across five core practice areas:

Surrogate’s Court

• Probate and Administration
• Fiduciary support
• Client updates and filings

Estate Planning

• Draft Wills, Trusts, POAs, and Health Care Proxies
• Assist with client consultations and strategy

Medicaid Planning

• Prepare planning documents
• Assist clients with eligibility strategy

Special Needs Planning

• Draft and support Special Needs Trusts

Guardianships (Including Article 81)

• Draft petitions
• Coordinate with involved parties
• Appear in Mental Hygiene Court when required

Additional Responsibilities

• Meet and consult directly with clients
• Draft petitions, motions, and estate-planning documents
• Manage deadlines, files, and communication in Caret Legal
• Conduct legal research
• Participate in weekly and monthly case reviews and team meetings

Tools You’ll Use

• Caret Legal
• WealthCounsel
• LexisNexis (research + templates)
• MS Office and Adobe Acrobat
• Google Calendar, Zoom Communications, MS Teams
• ACRIS
• NYSBA community forums

About NY Wills & Estates

At NY Wills & Estates, we are dedicated to helping clients plan for the future by offering expert legal services tailored to their individual needs. Our mission is to make estate planning accessible and easy to understand, ensuring clients have peace of mind knowing their families and assets are protected. We pride ourselves on integrity, exceptional client service, and a commitment to professional excellence. If you want to be part of a reputable firm with a strong client-centric approach, we’d love to have you on our team.

ABOUT SKYPAD

Sky I.T. Group is the home of SKYPAD, a leading B2B SaaS platform, supporting the collaboration of the world’s most recognizable brands with the top retailers across the globe. Leveraging automation and self-serve reporting, SKYPAD provides insights into product and location level trends that drive planning, forecasting, and supply chain decisions, refining the consumer shopping experience. Today, SKYPAD services over 3,000 users, from 2,000+ brands across several industry verticals and geographic regions. Our client brand portfolio of industry leaders includes Gucci, Prada, Rag & Bone, Lucky Brand, Burberry, and L’Oréal. The SKYPAD retailer partner network includes Nordstrom, Neiman Marcus, Bergdorf Goodman, and Saks Fifth Avenue.

About the Role

We are seeking a proactive, organized, and personable Office Manager to be the face and backbone of our NYC office. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting senior leadership, and takes pride in creating a smooth, welcoming office experience.

Work Schedule

• Full-time position
• 4 days per week worked (Monday–Thursday)
• Fridays off
• In-office in NYC Corporate HQ four days per week

Key Responsibilities

• Manage day-to-day office operations and ensure the office runs smoothly
• Handle all office ordering, including supplies, snacks, and general inventory
• Answer incoming phone calls and route messages appropriately
• Greet and assist guests at the front desk
• Schedule meetings and coordinate calendars as needed
• Assist the executive team with ad-hoc administrative tasks and special projects
• Serve as a point of contact for office-related vendors and service providers
• Maintain a professional, organized, and welcoming office environment
• Assist with marketing activities

Qualifications

• 4+ years of experience in an office management, administrative, or similar role
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize in a dynamic environment
• Proficiency with Microsoft Office 360 Suite
• Professional, friendly demeanor with a service-oriented mindset
• Ability to work in-office Monday–Thursday in NYC

Compensation

• Salary range: $65,000–$75,000 annually, depending on experience

What We Offer

• Competitive salary
• Collaborative, supportive team environment
• Opportunity to work closely with executive leadership
• Growth potential as the company scales
• A true 4-day workweek with Fridays off
• 401(k), Health Insurance, Life Insurance, paid vacation & a wide array of holidays.

Executive Assistant and Office Manager

This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.

To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”.

Salary Range: $90,000-$100,000

Medical, Dental, Vision, 401K, Vacation & Sick PTO

This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. 

The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. 

The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.

It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.

Key Responsibilities

Executive Support

• Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
• Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings.
• Coordinate detailed travel itineraries for frequent domestic travel.
• Support the Chairman and Founder as needed for miscellaneous tasks.
• Collecting and organizing tax documentation for accountants for business entities and family foundation.
• Support for AI initiatives to be incorporated into daily office operations.
• Monthly expenses department coding on corporate credit cards.
• Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
• Occasional personal tasks to be completed, no more than 15% of workload.

Office Management & HR Support

• Act as a central point of contact for the 12-person Manhattan office.
• Planning & executing of company wide Annual Meeting in November with support of COO.
• Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings
• Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up.
• Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired.
• Planning volunteer days and office activities.

Education & Experience Requirements

• 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
• BA/BS degree or higher in a relevant field.
• Notary Public license in New York (will be required to obtain if not already licensed).
• Demonstrated experience within the real estate industry strongly preferred.
• Must be able to commute to the NYC office five days per week (M-F).

Required Skills

• Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
• Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
• High level of discretion and professionalism while handling sensitive financial and personal matters.
• Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.

About Bromley Companies

The Bromley Companies ( ) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Office Administrator

Bird-in-Hand, PA

Are you a steady, reliable professional who enjoys keeping communication and office operations running smoothly?

Why You'll Love Working with Us:

• Central, Trusted Role: Serve as a key point of coordination within the office, supporting customers, sales, and internal operations.
• Variety in Your Day: Handle customer communication, process orders, coordinate internally, and assist with accounting tasks so no two days look the same.
• Ownership & Autonomy: Manage customer communication and order flow with trust and minimal micromanagement.
• Relaxed, Low-pressure Environment: Work in a steady atmosphere where expectations are clear, and leadership values honesty and transparency.
• Established & Family-owned: Join Monterey Door, a family-owned business serving Lancaster County since 1987, with a strong reputation for quality and service.

Since 1987, Monterey Door has served Lancaster County and surrounding areas, offering premium overhead garage doors at competitive prices. As a family-owned and operated business, we prioritize customer satisfaction through fast, efficient, and friendly service.

What You'll Do as an Office Administrator:

• Serve as the primary point of contact for incoming calls and emails, answering customer questions or directing them to the right team member.
• Manage product lead times, process service requests, and create internal work orders.
• Receive, enter, confirm, & coordinate customer orders, routing new sales inquiries to the Sales team.
• Enter credit card transactions, process accounts payable, and manage customer invoices.
• Maintain organized digital and physical records.
• Order office supplies and support daily administrative operations.

Our Ideal Office Administrator:

• Experienced: 2+ years of administrative or clerical experience required. Accounts receivable and accounts payable experience helpful, but willing to train.
• Excellent Communicator: Communicates clearly with customers, answers questions patiently, and routes inquiries to the right team members.
• Detail-oriented: Processes orders and invoices accurately and keeps records organized.
• Team Player: Works well with office staff and supports smooth day-to-day operations.
• Professional: Maintains a modest business casual appearance consistent with a customer-facing office environment.
• Computer Skills: Comfortable using Microsoft Office Suite. QuickBooks experience helpful.

What We Offer Our Office Administrator:

• Full-time, Monday-Friday
• $24-$28/hour, DOE
• Health insurance options
• Paid vacation and holidays
• End-of-year profit sharing
• Established, family-owned, faith-based business with long-term stability

To Apply

If you have experience in office administration, customer service, and managing order processing and invoicing, please apply directly through this ad.

By submitting this application, you agree to receive recurring informational text messages (e.g., appointment alerts) that may be automated to the mobile number used at opt-in from Team Builder Recruiting, LLC. Msg frequency may vary. Msg & data rates may apply. Reply HELP for help and STOP to cancel. See Terms and Conditions & Privacy Policy.

Manager, Workplace Services & Experience

Our client is seeking a Manager, Workplace Services & Experience to support the daily operations of their newly established 90,000 sq. ft. corporate headquarters. This individual will serve as the primary onsite liaison between internal stakeholders and the external facilities management partner responsible for building operations.

This role plays a critical part in ensuring that the workplace environment operates efficiently and reflects the organization’s standards for a high-quality employee and visitor experience. The Manager will coordinate across internal departments and external vendors to maintain seamless facility operations, oversee service delivery, and support a positive and productive workplace.

Acting as the internal coordination hub for workplace services, this individual will help align internal teams during facilities-related contract reviews and vendor engagements while ensuring that onsite execution meets expectations. While the external facilities management provider leads major initiatives such as RFP development, vendor negotiations, and contract management, this role provides the internal leadership and day-to-day oversight necessary to ensure successful implementation and ongoing service delivery.

This position is onsite five days per week to maintain continuous operational support and visible workplace leadership. While approximately 300 employees follow a hybrid schedule and are primarily onsite Tuesday through Thursday, the building operates Monday through Friday. Therefore, this role maintains a consistent daily presence to ensure facilities, services, and workplace operations remain fully supported. Occasional remote flexibility may be available based on business needs.

Key Responsibilities

Facilities Coordination & External Partner Management

• Serve as the primary onsite point of contact for the organization’s external facilities management partner.
• Collaborate with the external facilities team during vendor selection and RFP processes.
• Coordinate internal feedback and approvals from departments such as Legal, Finance, IT, and senior leadership during contract review and execution processes, including DocuSign workflows.
• Help ensure vendor agreements are implemented successfully and services are delivered in accordance with expectations.
• Manage and triage day-to-day facilities issues, escalating matters as needed to maintain operational continuity.
• Support internal space planning activities including office moves, workspace adjustments, cube assignments, and facility enhancements.

Vendor & Office Services Oversight

• Assist with onboarding new service providers in collaboration with the external facilities management partner and internal stakeholders.
• Support documentation and internal coordination related to vendor agreements while external providers manage negotiations and execution.
• Monitor vendor performance across key services including cleaning, security, audiovisual services, catering, café operations, and building maintenance.
• Provide ongoing feedback and recommendations to improve service delivery and operational efficiency.
• Assist with tracking workplace-related expenses and coordinating with Finance to ensure budget alignment.

Reception & Visitor Experience

• Oversee daily reception operations to maintain a professional and welcoming environment for employees, guests, and visitors.
• Manage visitor protocols, security procedures, and logistics related to executive and board-level visits.
• Coordinate onsite logistics for leadership meetings, board meetings, and company events, including catering, conference room setup, and AV coordination with IT.

Office Operations & Employee Experience

• Manage daily office operations including supplies, mail distribution, shared workspace areas, and general office resources.
• Partner with HR and IT to support employee onboarding and workplace readiness.
• Assist in coordinating company events, town halls, and workplace culture initiatives hosted at the headquarters location.
• Help develop and maintain office policies, operational guidelines, and workplace procedures.
• Work closely with IT on conferencing systems, AV support, building access controls, and workplace technology needs.
• Coordinate with Internal Communications on office messaging, signage, and workplace announcements.
• Serve as a central point of coordination during office changes, organizational shifts, or workspace adjustments.

Process Improvement & Operational Excellence

• Document and maintain standard operating procedures (SOPs) for office and facilities workflows.
• Track recurring operational issues and vendor performance trends to identify improvement opportunities.
• Recommend initiatives that enhance workplace efficiency, cost management, and overall employee experience.
• Ensure workplace operations remain aligned with building policies, safety guidelines, and compliance standards.

Direct Reports

• Administrative Assistant
• Facilities Manager (Part-Time)

Qualifications

Education & Experience

• Bachelor’s degree or equivalent combination of education and experience.
• Experience leading workplace operations or corporate office services.
• Strong communication and stakeholder management skills with the ability to advocate for workplace initiatives.
• Demonstrated experience managing budgets and influencing cross-functional teams.

Required Qualifications

• Minimum 5+ years of experience in office management, facilities coordination, operations, or administrative leadership roles.
• Experience working with external vendors or service providers.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills with a strong attention to detail.

Preferred Qualifications

• Experience working within a corporate headquarters or large office environment.
• Familiarity with facilities management models that incorporate external service partners.
• Experience supporting senior leadership, executive meetings, or board-level visitors.
• Exposure to contract coordination, vendor agreements, or internal approval workflows.

Company:

We are a top-tier heavy civil constructor delivering complex transportation, bridge, transit, and infrastructure projects across the United States. We are committed to technical excellence, safety, and operational efficiency on every project we deliver.

We are seeking a highly organized and detail-oriented Office Engineer to support project management, documentation, and coordination efforts on major infrastructure projects. This role is essential in ensuring smooth project operations, timely communication, and accurate documentation throughout the construction process.

Position Overview:

The Office Engineer serves as a key support figure within the project team, assisting with documentation control, cost tracking, procurement, communication, and coordination between field staff, subcontractors, designers, and client representatives. The ideal candidate thrives in a fast-paced environment, possesses strong communication and analytical skills, and is committed to maintaining high standards of accuracy and efficiency.

Key Responsibilities:

Project Documentation & Administrative Support

• Maintain and manage project documentation, including RFIs, submittals, meeting minutes, drawing logs, correspondence, and daily records.

• Process and track approvals, revisions, and document distribution in accordance with project and owner requirements.

• Support the preparation of project reports, logs, and compliance documents.

Procurement & Subcontractor Coordination

• Assist in procurement activities, including soliciting quotes, preparing purchase orders, and tracking material deliveries.

• Maintain vendor and subcontractor logs, certificates, and communication records.

• Coordinate with subcontractors and suppliers to ensure timely submissions, deliveries, and documentation compliance.

Cost Control & Quantity Tracking

• Track quantities, invoice backup, and production data for cost reporting.

• Assist with change order preparation, pricing exercises, and cost analyses.

• Support project managers with budget updates, pay applications, and cost forecasting.

Scheduling & Progress Tracking

• Help maintain project schedules by gathering progress data and updating milestone tracking.

• Coordinate with field staff to document completed work, upcoming activities, and schedule constraints.

• Support resource planning, material tracking, and work sequencing documentation.

Communication & Coordination

• Facilitate communication between office and field teams, consolidating information and managing workflow.

• Assist with preparation of presentations, client updates, and internal coordination documents.

• Attend project meetings and maintain accurate, organized meeting minutes.

Compliance & Quality

• Ensure project documentation adheres to company standards and owner requirements.

• Support quality control processes by organizing inspection records, test reports, and compliance logs.

• Monitor safety documentation and provide administrative support for safety initiatives as needed.

Qualifications:

• Bachelor’s degree in Civil Engineering, Construction Management, or related field.

• 1–5+ years of experience in heavy civil, infrastructure, or commercial construction.

• Strong organizational and communication skills with keen attention to detail.

• Proficiency in Microsoft Office, Bluebeam, and project management/document control software.

• Ability to interpret drawings, specifications, and basic project documents.

• Ability to work in a fast-paced project environment and coordinate with diverse stakeholders.

• Familiarity with Primavera P6, Procore, Ebuilder, or similar platforms.

• Previous experience supporting cost control, procurement, or field engineering teams.

To apply for this position, please go to our website ( ) and download the fillable application along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS

560 N. Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Attention: Human Resources

Or via email: 

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

Closing Date: March 18, 2026 at 4:30pm HST

Salary: $126,984 to $155,928 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Director, Office of Human Resources (“Director”) is responsible for managing the day-to-day activities of the Office of Human Resources (“HR”) including recruiting, developing, and retaining a high-performing workforce. The Director is also responsible for the development and maintenance of enterprise-wide systems and solutions that address organizational workforce issues and comply with applicable laws and regulations.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES (a more detailed description can be found on our website)

1. Strategic and Programmatic Management

2. Talent Management

3. Performance Management

4. Compensation and Benefits

5. Employee Relations

6. Safety and Health Compliance

7. Human Resources Records & Information Management

8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Chief Administrator.

9. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Chief Administrator in accordance with the agency’s governance framework.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Education: Graduation from an accredited four (4) year college or university with a bachelor’s degree in business administration, human resources management, or related field.

• An HR certification (SHRM-CP, SHRM-SCP, PHR or SPHR) is highly desirable.

• A Juris Doctor (JD) degree from an accredited law school, with substantial coursework or practice experience in employment or labor law, workplace investigations, or organizational risk and compliance, is considered highly relevant preparation for this role. Admission to practice law is not required but may be considered favorably where accompanied by relevant HR leadership experience, including employment-related legal counsel to executive leadership or public-sector organizations.

2. Technical Work Experience: Ten (10) years of technical experience as an HR generalist OR ten (10) years of technical experience as an HR specialist whose focus was on at least two (2) of the following functional areas:

• Recruitment and Hiring

• Compensation

• Benefits

• HR Management

• EEO Regulations

• Labor Regulations

• Training and Organization Development

• Compliance and Risk Management

Technical experience should include responsibility for managing complex, sensitive, and high-risk employment matters and regularly advising executive leadership, managers, and/or divisions on employment law compliance, personnel strategy, and organizational risk.

Experience may include substantial employment or labor law practice, or in-house counsel–level advisory work, provided it demonstrates deep applied knowledge of HR systems, workforce management, regulatory compliance, employee relations, investigations, and policy development within a public, governmental, or comparably regulated environment.

Technical experience should reflect work that routinely encompasses difficult and complex personnel situations, and addresses organizational challenges with trusted, solutions-oriented counsel. Experience must include responsibility for:

• furnishing strategic advisory services to leadership regarding talent programs and workforce planning;

• developing, interpreting, and revising personnel policies and procedures;

• ensuring compliance with employment laws and regulatory requirements;

• analyzing proposed labor-related legislation and regulatory developments; and

• researching and implementing emerging HR best practices to strengthen organizational effectiveness.

A graduate degree in business administration, personnel and industrial relations, HR management, public administration, law, or related fields may substitute for two (2) years of technical work experience.

3. Supervisory Experience: Five (5) years of leadership or supervisory experience directing professional staff or leading complex organizational initiatives related to personnel management, labor relations, employment law advisory services, or human capital operations. Leadership experience may include supervising HR professionals, attorneys, investigators, or multidisciplinary teams responsible for employee relations, compliance, investigations, or organizational advisory functions on complex and sensitive HR-related matters; establishing timelines and priorities; and providing training, coaching, and performance management.

Supervisory experience must demonstrate the ability to guide staff through complex and sensitive employment matters (i.e., investigations, claims management, and compliance oversight); exercise sound judgment in high-risk or confidential situations; provide clear, balanced recommendations to executive leadership; and align workforce practices with organizational priorities and governance requirements.

Possession of the required number of years of experience will not, in itself, be accepted as proof of qualification. The candidate experience must be of such scope, complexity, and level of responsibility as to conclusively demonstrate the ability to perform the Essential Functions of this role, including the provision of high-level strategic counsel and sound judgment in complex personnel and governance environments.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Public and private sector trends, standards, and practices in HR management

• Pertinent public and private sector labor and employment laws, rules, and regulations

• Human resource analytics and business metrics

• Strategic planning and organizational development

• Contracting, including contract implementation, contract management and budgeting, as well as contract performance evaluation and reporting

• Functions and organizations of State

2. Must have demonstrated skills or ability to:

• HR management, including talent acquisition, talent development, performance management, total rewards systems, employee relations, recordkeeping, legal compliance, and HR information systems

• Complaint investigation and resolution, as well as general problem solving

• HR-related research and analysis

• Team building, leadership coaching, employee morale-building, counseling and correction

• Facilitating collaboration among peers, and between subordinates and their supervisors

• Planning, budgeting, project management, and reporting

• Written and oral communication, including presentations and trainings

• Dealing tactfully and effectively with outside consultants, external agencies and their representatives, and with the general public

• Emergency management and crisis response

An Equal Opportunity Employer

The Family Office Associate is a key member of a small, dynamic team supporting the financial, administrative, and operational needs of a Family Office located in Santa Cruz County, CA. This role requires strong organizational, financial, and interpersonal skills, along with the ability to manage a wide range of responsibilities, from day-to-day support and reporting to special projects and property coordination. In this role, you will work closely with the Head of Family Office and Principals, bringing a blend of technical expertise and operational agility. The ideal candidate is highly driven, detail-oriented and entrepreneurial, comfortable operating in a fast-paced, service-oriented environment.

Financial & Accounting Management

• Maintain general ledger and oversee all accounting processes including accounts. payable/receivable, cash flow tracking, expense reporting, month-end reconciliations across personal, investment and entity accounts.
• Prepare and analyze financial statements and cash flow projections, including ad hoc financial summaries.
• Organize financial records, receipts, and documentation for reporting and audit readiness.
• Support risk management efforts by monitoring compliance, tax considerations, and regulatory requirements.

Vendor, Operations & Property Oversight

• Oversee vendor contracts, payments, and relationships across household, investment, and professional services.
• Assist with management of residential and commercial properties, including budgets, repairs, insurance, and compliance.
• Assist in preparing presentations and reports for family members, advisors, and external stakeholders.
• Assist with project management across investments, renovations, events, or philanthropic initiatives.

Administrative & Generalist Duties

• Manage day-to-day operations of the family office.
• Maintain and update key documents and secure digital records and files.
• Provide support for special projects, family events, travel logistics, or concierge-level personal assistance for family members.
• Manage office technology systems, providing mid-level IT support.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, Business, or a related field.
• Minimum 5+ years of experience in investment operations, accounting, or financial data management, preferably in a family office, investment firm, or private wealth management setting.
• Strong proficiency in Microsoft Excel and ability to learn various software.
• Knowledge of basic accounting principles and financial reconciliation.
• High attention to detail with exceptional accuracy in handling financial data and transaction processing.
• Strong written and verbal communication skills to liaise with internal teams and external partners
• Ability to handle confidential information with the highest level of professionalism and discretion
• Ability to wear multiple hats in a small, dynamic environment, assisting wherever needed.
• Has a proven “can do”, “make it happen” attitude. 

Office Pride Commercial Cleaning Services, is family owned & nationally recognized as one of the nation's top janitorial companies. Schedule: Sat & Sun available after 7 p.m. for 2 hour cleaning

Pay: starts at $11.50 - $12. Raise Opportunities after 30 days!

Frequency of pay: Weekly direct deposit.

We are looking for a person who:

• Demonstrates honesty, integrity, and a hard work ethic
• Enjoys being on your feet and moving around
• Is reliable, friendly, and detail oriented
• Has reliable transportation

We offer:

• Competitive pay and WEEKLY pay!
• Raises after 30 days!
• Professional training
• Advancement opportunities to leadership positions!
• Weekend work schedules (Great for those who already have a day job!)
• Company provided uniforms.
• Telehealth Care Options available!
• Simple IRA (minimum earning requirements)

Qualifications:

• Must be able to perform basic cleaning duties such as: sweeping, mopping, dusting, restroom sanitation, etc.
• Must be able to lift and carry 35 pounds
• Must provide own reliable transportation
• Must be able to pass a background check

Compensation: $11.50 - $12.00 an hour. Raises after 30 days!

Office Pride Commercial Cleaning Services is one of the most respected full-service janitorial and commercial cleaning companies in the nation.

Built on a foundation of strong core values and a commitment to service excellence, our goals are to provide total customer satisfaction and a rewarding work environment for team members.