Legal Software Programs Jobs in Usa
20,228 positions found — Page 5
About the Company
Global Investment firm is seeking an attorney to join their Legal and Compliance team.
About the Role
This role will advise investment and client service teams on various investment advisory matters, support legal and compliance functions, and assist covering a diverse array of regulatory, corporate, fund, contract and investment legal matters across various strategies and business lines. This role will also work on various compliance matters related to the Investment Advisers Act of 1940.
Responsibilities
- The ideal candidate will have strong knowledge of the Investment Advisors Act and relevant securities laws.
- Will provide counsel on compliance with U.S. securities and investment advisory laws, including matters arising under the Investment Advisers Act of 1940.
- Support securities law matters in international jurisdictions (UK and Singapore) as needed.
- Advise internal stakeholders on securities and investment advisory-related matters, including compliance with federal and state securities laws and policy implementation.
Qualifications
- J.D. qualified to practice law.
- 4+ years of relevant experience at a leading law firm and/or in-house legal department.
Required Skills
- Expertise in the Securities Act of 1933, Securities Exchange Act of 1934 and/or the Investment Advisors Act of 1940.
Luana Morine Law Firm, PLLC - Immediate Hire for Bilingual Immigration Legal Assistant/Secretary
Please do not apply if you do not have prior experience in the immigration field.
Join Our Growing Team!
We are seeking an enthusiastic Legal Assistant who is not only eager to learn but also excited about the opportunity to contribute to our team's growth. Secretarial skills are required, such as using Microsoft Word, Adobe, Outlook, etc., and at least some experience in the immigration field. We are open to accommodating part-time or full-time positions.
Ideal Candidate:
- At least some experience in the immigration law field.
- Fluent in Spanish with conversational English skills.
- Ready to work onsite with a strong commitment to excellence.
- Excellent attention to detail and ability to perform well under pressure.
- Great with communication and teamwork.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe.
Qualifications:
- Previous experience as an Immigration Legal Secretary or in a similar role
- High school diploma, but certification in Paralegal Studies is a plus
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent communication skills, both written and verbal
If you are a motivated individual with a passion for the legal field and possess the necessary skills to excel as a Legal Assistant, we encourage you to apply.
How to Apply:
If this sounds like the right fit for you, don't hesitate! Send your resume today to
Join us at Luana Morine Law Firm, PLLC, and start making a difference today!
Lead Legal Assistant - Van Nuys (Lead Appointed Assistant)
The Law Office of Hanna Brophy is seeking a highly motivated and computer proficient lead legal assistant to work in a dynamic, fast paced workers' compensation law office.
In addition to the duties outlined for the Lead Appointed Assistant, key components of this position include management of the in-house litigation calendar, direct support to multiple attorneys, filing and serving legal documents and correspondence, answering telephones, and scheduling medical examinations and depositions.
The successful candidate must be accurate and productive, able to meet all established deadlines, have knowledge of Workers' Compensation Rules and possess a willingness to work as a team player.
Duties for Lead Legal Assistant (per office):
- Interview, select, and train legal assistants and legal file clerks. Assist OMP in supervision of staff.
- Review, approve, and transmit time sheets for non-exempt employees to the Business Office.
- Support the OMP as requested.
- Prepare and distribute weekly attorney calendar.
- Act as liaison for office equipment service and office suite services.
- Enter attorney expense reports into Aderant. This task can be delegated with the OMP’s permission.
- Order supplies and transmit office related invoices to the Business Office for payment. This task can be delegated with the OMP’s permission.
- Prepare outgoing mail. This task can be delegated with the OMP’s permission.
- Close files. This task can be delegated with the OMP’s permission.
Job Type: Full-time - 37.5 hours per week
Benefits:
- 401(k) with Matching
- Health Insurance
- Paid Time Off
Schedule: Monday to Friday
Ability to commute/relocate: Woodland Hills, CA 91367 - Reliably commute or planning to relocate before starting work (Required)
Experience:
- Worker’s compensation: 5 + years (Required)
- Customer service: 3 year (Preferred)
Legal Administrative Assistant (Real Estate, Construction and Development)
Location: Tampa, FL | Full-Time | Onsite
Salary: 70,000 to 80,000 depending on experience
A well-established Tampa law firm is seeking a highly organized Legal Administrative Assistant to support its busy Real Estate, Construction and Development practice group. This in-office role offers long-term stability, strong mentorship, and the opportunity to work with a collaborative, high-performing team.
About the Opportunity
This position is ideal for someone with at least 5 years of experience in real estate law who enjoys managing complex files, supporting multiple attorneys, and staying ahead of deadlines. Experience in commercial real estate, construction and development, land use, and pre and post closing work will be a strong match.
Key Responsibilities
• Prepare, proofread and format legal documents and correspondence
• Conduct research on property records, zoning rules and land use regulations
• Apply procedural requirements across different jurisdictions
• Maintain organized client files, case documents and transaction records
• Support attorneys and paralegals with phones, scheduling and daily administrative tasks
• Communicate professionally with clients and internal teams
• Handle confidential information with discretion
• Prioritize multiple deadlines in a fast-paced practice
Qualifications
• Minimum 5 years of real estate legal administrative experience
• High School Diploma or higher
• Strong attention to detail and accuracy
• Excellent communication, follow-up and organizational skills
• Ability to work onsite in Tampa
Why This Role Stands Out
The firm offers a people-first culture where administrative professionals play an essential role. Team members enjoy a supportive environment, opportunities to grow, and the ability to make a meaningful impact within the practice.
Objective: The Legal Administrative Assistant / Receptionist is responsible for providing administrative support to our paralegals and reception duties, managing office supplies and additional administration as detailed below.
This position is designed for a highly motivated individual who excels in a fast paced, entrepreneurial environment that values top-quality work and positive contributions to the workplace.
Hours: Monday – Friday (8:30AM – 5:00PM); 5 days a week in office
Reports to: Director of Litigation Support Services (with dotted line to Branch Office Administrator)
Classification: Non-Exempt Position
Essential Functions:
Legal Admin Duties:
- Obtain and circulate docket sheets from the appropriate Court’s website (i.e. pre-litigation)
- Obtain and circulate legal/case-related articles and opinions
- Complete the transmittal of enclosure letters (i.e. creation of UPS/FEDEX, labels, priority mail labels)
- Print out and distribute documents as requested by paralegals
- Assist with scanning and saving documents into firm’s document management system
- Revise charts used for internal purposes (i.e. templates, list of mediators/judges)
- Update case contact lists
- Obtain and prepare exhibits for court or arbitration filings
- Maintain internal filing and file hard copy legal documents
- Provide additional support including but not limited to handling outgoing mail, saving and circulating internal mail, scanning, copying, binder creation and breakdown, and faxing
- Word processing, data input, and other legal support tasks
Reception Duties:
- Greet clients, vendors and guests upon arrival
- Answer office general telephone line during business hours
- Manage incoming/outgoing mail
- Office-related errands (Fed Ex, UPS, Wellness Shopping)
- For all meetings and events, order lunch and/or provide meal vouchers
- Provide parking vouchers for visitors
Facilities:
- Maintains daily order of:
- Conference Rooms, including:
- pre-meeting set-up and post-meeting cleanup
- set up computer and projector for virtual meetings and in-office presentations
- facilitate reservations and use of conference room
- Copy Room/Office Supply Area
- Reception Area
- Kitchen/breakroom Area, including ensuring it is kept clean and tidy; run dishwasher as needed; put clean dishes away
- Breakdown of boxes and other large items for disposal as needed
- Maintain organization of supply closets/cabinets
- Provide local support for marketing meetings and events including printing materials and preparing binders
Inventory management:
- Track Inventory on a weekly basis; proactively order supplies to ensure the firm doesn’t run out of needed items
- General Office Supplies (printer ink, pens, paper, etc.)
- Litigation supplies (exhibit tabs, red wells, etc.)
- Kitchen Supplies – Coffee, water, snacks, wellness items
- Keep printers stocked with paper and change printer cartridges, when needed
Skills Required:
- At least 1 year of experience as a legal assistant or 2+ years of administrative experience
- Understanding of office procedures, litigation processes and related requirements preferred
- Excellent grammar and proofreading skills
- Strong attention to detail
- Ability to multi-task, plan, and work in a fast-paced environment while taking direction from multiple paralegals with high expectations of performance
- Highly organized
- Excellent communication skills
- Intermediate to advanced skills in MS Word, Outlook, Excel and PowerPoint
- Must work well with a team
- Must be able to work independently, be a self-starter and take initiative
Salary Range: $60k – 65k
The Firm is providing this good-faith salary range to comply with applicable law. The applicant’s final salary will depend on a number of factors, including the applicant’s skills and years of experience.
Performance and Hours-Based Bonuses: This position is also eligible for an annual discretionary performance-based bonus (percentage of salary).
Benefits: This position is eligible for many additional benefits, including paid time off, sick time, medical and dental benefits, 401K contribution (and matching).
Legal Administrative Assistant – Banking & Finance Team
This position provides a unique opportunity to join a collaborative and inclusive environment.
What You’ll Do:
- Support attorneys within the Banking & Finance team
- Handle complex billing, transactional documentation, and technology coordination
- Manage calendars, coordinate travel, prepare legal documents, and assist with CLE tracking
What You Bring:
- 5+ years of legal administrative support experience (banking, finance and/or transactional experience at a law firm is a must)
- Strong skills in billing systems (Aderant preferred) and legal documentation
- Proven experience supporting multiple attorneys in a fast-paced setting
- Knowledge of transactional or banking/finance legal processes
Compensation & Perks:
- Firm-paid medical & dental premiums
- $250/month HSA contribution starting Day 1
- 3% profit sharing (vesting applies) starting Day 1
- Paid parking
- Bonus eligible position
- Welcoming, no-ego culture with regular staff events and wellness perks/
This is a fantastic opportunity to join a high-functioning legal team in a stable, growth-oriented environment.
Construction Litigation Legal Assistant – Fort Lauderdale, FL
Full-Time
$75,000 – $95,000 DOE (Higher for strong construction litigation experience)
We are actively seeking a Legal Assistant with construction litigation and/or commercial litigation experience to support a busy litigation team for a great Fort Lauderdale firm. Ideal candidates have a strong background in construction claims, contracts.
Key Responsibilities:
- Organize and maintain attorney work files, pleadings, and court documents
- Draft, proofread, and file legal documents with courts and agencies
- Manage attorney calendars, schedule hearings, depositions, and client meetings
- Track and ensure compliance with filing deadlines
- Conduct legal research and background investigations as needed
- Facilitate communication between attorneys, clients, and courts
- Assist with billing and time entry finalization
Preferred Qualifications:
- Strong familiarity with construction litigation, contracts, and claims preferred
- Proficiency with Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat
- Excellent organizational, communication, and multitasking skills
- Ability to work efficiently under deadlines in a fast-paced environment
- Self-motivated, detail-oriented, and able to maintain confidentiality
Why Apply?
If you have a solid construction litigation background and want to join a team that values your expertise, this role offers a competitive salary with opportunities for growth.
Legal/Administrative Assistant – Purrington Moody Weil LLP ( ), a corporate transactional law firm, is seeking a legal/administrative assistant for our New York office. Duties will include document preparation and management, research, word processing, billing, filing, phone answering, mail, errands, administrative/support responsibilities and general office management.
Full time, 100% in-person position; hours are 8:15 AM to 5:15 PM with paid overtime. Target start date is May 18, 2026, with some flexibility.
Requirements include college degree with outstanding academic performance, professional appearance, excellent communications skills, strong typing and Microsoft Office skills, positive attitude, attention to detail and ability to work well within a team.
$58K plus bonus. Full benefits, including health insurance and 401(k).
Please send cover letter, resume and academic transcript to Chrysia Edano via email at .
The New York State Unified Court System, Appellate Division 3rd Department Mental Hygiene Legal Service is recruiting for one (1) position in the Attorney Series. The position will be filled in one of the following titles and will be dependent on the qualifications and experience of the applicant selected: Associate Attorney, Senior Attorney, or Attorney. This position will be assigned to the Albany Regional Office of the Third Department's Mental Hygiene Legal Service.
Assignment: MHLS attorneys provide legal services and assistance to people residing in mental hygiene facilities, including those operated or licensed by the Office of Mental Health and the Office of People with Developmental Disabilities. MHLS attorneys regularly appear in judicial and administrative proceedings pertaining to the admission, retention, care and treatment of people in mental hygiene facilities under articles 9, 10 and 15 of the Mental Hygiene Law and other related proceedings such as guardianship.
Qualifications:
Associate Attorney: Admission to the New York State Bar and two (2) years of service in the Senior Attorney title; or equivalent legal experience. Base Salary: $110,853
Senior Attorney: Admission to the New York State Bar and two (2) years of service in the Attorney title; or equivalent legal experience. Base Salary: $99,490
Attorney: Admission to the New York State Bar; or Graduation from an accredited law school and admission to the New York State Bar within 18 months of appointment. Base Salary: $84,659
Trial experience is preferred.
A valid driver's license and reliable vehicle are required.
Please view the full employment announcement at: 53604.pdf
Join a Growing IP Team – Intellectual Property Legal Administrative Assistant Opportunity in Cincinnati!
Job Title: Intellectual Property Legal Administrative Assistant
Location: Cincinnati, Ohio – Primarily In-Office (2 remote days per month)
Compensation: (flexible based on experience)
Aspen Careers is partnering exclusively with a respected law firm to identify an experienced IP Legal Administrative Assistant for their Cincinnati office. The firm is motivated to hire quickly.
This is a strong opportunity to join a growing intellectual property practice in a hot legal market where IP talent is in high demand.
Why You Should Apply:
- Support approximately 4 IP attorneys in a fast-paced, growing practice
- Manage USPTO e-filing and PCT filings for patent and trademark applications
- Prepare patent prosecution documents including amendments, responses, IDS filings, and transmittals
- Maintain and review IP docketing and coordinate updates with the docketing team
- Join a collaborative Cincinnati office
- Flexible start and end times within a 36.25-hour work week, full time position
- Competitive benefits package including 19 days PTO, medical, dental, vision, 401(k), and disability coverage
The Ideal Candidate:
- Minimum 3 years of IP legal experience (2 years of strong IP experience considered)
- Strong experience with USPTO e-filing systems
- PCT filings experience required
- Experience supporting patent and trademark prosecution matters
- Highly organized and detail-driven with strong deadline management skills
- Self-sufficient and comfortable managing multiple competing priorities
- Warm, professional, and collaborative personality suited for a smaller office environment
- Willing to work onsite in downtown Cincinnati
What’s in it for You?
- Stability in a permanent, non-exempt role
- Works closely with IP Admins and a IP docketing team in Cleveland
- Competitive starting salary with flexibility for experience
- Strong PTO offering (19 days annually, prorated first year)
- Opportunity to grow in a high-demand IP market
- Collaborative, supportive office culture with strong working relationships
Ready to take your career to the next level? Let’s chat! This firm is interviewing now and moving quickly.
Call or Text: (38
Email:
Join a firm that values precision, collaboration, and long-term growth in the thriving Intellectual Property space!
Dentons Cohen & Grigsby is currently recruiting for a Legal Assistant with experience in commercial litigation based in our Naples, FL, office. This position is responsible for providing comprehensive administrative support including calendaring and travel; initiating, drafting, editing, and finalizing correspondence, reports, and/or other materials as requested; preparing engagement letters; opening and maintaining client files; processing, reviewing, and editing client bills; proofreading all work including correspondence, memoranda, and other legal documents; screening incoming calls, recording messages, and reading, sorting, and processing mail; establishing and maintaining calendar and deadline reminder systems, opening new files, maintaining all client and general files, preparing files to be closed, processing bills, proofing billing sheets, and reviewing and editing bills; and maintaining systematic follow-up systems to ensure that deadlines are met and that information and material required from other offices is received on a timely basis. All legal assistants are required to work as a team, assist with overflow work and follow procedures and guidelines set by each administrative department.
Key responsibilities include:
- Providing administrative support to the practice group and its clients.
- Proofread all documents and correspondence for accuracy.
- Coordinate meetings, including videoconferences, conference calls, equipment, catering, presentation materials, visitors, and rooms/offices.
- Manage the practice groups, contact, calendars, and conference calls.
- Process and manage expenses, routinely update our time-keeping system, complete and close timekeeping where appropriate and prompt attorneys as necessary.
- Enter time for timekeepers and print reports as requested.
- Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to content/grammar, resolution of billing problems, and efficient changes to the process.
- Process the intake of new clients, run conflict checks, create engagement, retainer letters, create client files, manage new client matters accurately and efficiently.
- Prepare and ensure availability of necessary agendas, presentations, and meeting notes.
- Revise, format, and finalize a wide variety of documents, including correspondence, memoranda, agreements, and practice-specific documents, including formatting Wills and Trusts.
- Manage departmental trackers.
- Monitor deadlines and schedules for the practice.
- E-filing experience in Florida State Court and multiple jurisdictions.
- Establish and maintain paper and electronic files according to current firm policies utilizing the firm’s record protocol procedures and document management system.
- Perform other related duties required based upon the unique practice of the attorney, such as but not limited to assisting in business development initiatives and events and committee projects and responsibilities.
- Assist other secretaries whenever necessary to meet firm and client needs.
Experience & Qualifications
- A High School Diploma or equivalent. Undergraduate degree preferred.
- Two (2) years experience as a Legal Assistant in a law firm setting is required; five (5) years experience in litigation is a plus.
- Strong proficiency in Microsoft Office 365 - including Word, Excel, PowerPoint, Outlook, Teams; iManage, Adobe, Zoom, and other videoconferencing applications.
- Must possess a typing speed of at least 60-65 wpm with a high accuracy rate.
- Licensed as a Florida Notary Public or willing to become a Notary.
- Excellent administrative, drafting, transcription, preparation, proofreading, organizational, time management, attention to detail, and multi-tasking skills in a busy, deadline-driven environment.
- The ability to build professional, cooperative, and supportive relationships with one’s peers, superiors, and clients while also anticipating and identifying clients’/colleagues’ current and future needs.
- Enthusiastically greet all contacts: vendors and personnel consistently, offering a warm, smiling, and hospitable demeanor that is also in a manner that is also positive, authentic, friendly, and helpful.
- Ability to maintain the highest level of confidentiality regarding internal Firm and client information.
- Ability to handle high-pressure situations with grace.
- Able to work as a team player for the practice area and have the capability to work independently and drive projects to completion.
- Possesses the ability to see the importance of every task holistically and understand how each assignment benefits the growth and success of the practice.
- Have a proactive, forward-thinking, innovative, and results-oriented approach with a strong work ethic and well-developed interpersonal skills.
- Has the ability to learn new technologies quickly.
- Demonstrates proactive approaches to problem-solving with strong decision-making capability.
- Self-motivated and driven.
THIS IS AN IN-OFFICE POSITION - REMOTE WORK WILL NOT BE OFFERED
The Ford Agency is seeking a Legal Administrative Secretary to join a boutique law firm focused on energy policy. Ideal candidates will have experience working as an administrative assistant in a legal or professional services environment and the ability to manage the workflow for busy attorneys. This is a temp-to-hire role.
Responsibilities include:
- Prepare, proofread, and edit attorney-client documents
- Work with both digital and hard-copy materials and ensure proper handling of each
- Upload and manage documents in electronic filing systems for various courts
- Assist with time entry, travel booking, calendars/scheduling, expense reports, and other administrative tasks
Qualifications include:
- Bachelor’s degree
- 2+ years of legal administrative experience strongly preferred
- Experience with Bluebook and cite-checking a plus
- Knowledge of e-filing systems a plus
- Ability to work independently and problem-solve
Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.
The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.
To see more positions available through The Ford Agency, please check out our website at
Job Description: Legal Assistant – Trusts & Estates
This role provides administrative and legal support to attorneys within the trusts and estates practice. The successful candidate will bring a minimum of five (5) years of recent experience in a comparable legal assistant or administrative support role within a law firm. The legal assistant must demonstrate strong organizational and case-management skills, the ability to support multiple attorneys simultaneously, and the capacity to manage varied and competing priorities.
Key Responsibilities
- Managing trust and estate administration matters, including preparation and filing of Massachusetts probate court forms.
- Communicating directly with clients, fiduciaries, financial advisors, and other third parties, including requests for date-of-death valuations, appraisals, and correspondence with probate courts.
- Supporting attorneys with estate planning matters, including client intake, preparation of engagement letters, explanatory correspondence, and estate planning funding instructions.
- Drafting, revising, and proofreading estate planning documents such as durable powers of attorney, health care proxies, living wills, HIPAA authorizations, and basic funding documents.
- Retrieving deeds from online registries and preparing deeds, trustee certificates, and homestead declarations in connection with estate planning.
- Maintaining calendars and tracking key deadlines, including probate filings, court deadlines, and estate plan execution dates.
- Organizing and maintaining client files and records in document management systems.
- Assisting with general administrative tasks related to the trusts and estates practice, including scheduling, correspondence, and document preparation.
Qualifications
- At least five (5) years of experience as a legal assistant or similar role in a law firm, with a focus on estate planning and/or probate and trust administration.
- Strong written and verbal communication skills, excellent proofreading abilities, and close attention to detail.
- Proficiency with Microsoft Office applications (Word, Outlook, Excel), document management systems such as NetDocuments, and working with PDF documents.
- Outstanding organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced and evolving environment.
- Professional and courteous demeanor when interacting with clients, families, and professional advisors.
- Ability to maintain confidentiality and appropriately handle sensitive and personal information.
- Willingness to learn new skills and adapt to changing processes and workflows.
Benefits
- Competitive benefits package, including comprehensive health insurance coverage and a 401(k) retirement plan.
Please connect with me on LinkedIn as well @Briana Kitchell
Job Title: Commercial Real Estate Legal Assistant
Location: Chicago, IL 60606
Salary/Payrate: $75,000-$95,000
Work Environment: Hybrid (2 days WFH rotating schedule)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Overview
Seeking an experienced Real Estate Legal Assistant to support real estate attorneys in the Real Estate practice group and the firm's Managing Partner. This role offers a unique opportunity to work closely with firm leadership while supporting both a sophisticated commercial real estate practice and firm management.
The position is ideal for a detail-oriented, proactive professional with strong organizational skills and prior experience in real estate law who thrives in a fast-paced collaborative environment. The role requires the ability to manage multiple tasks simultaneously, communicate effectively with clients and third parties, and maintain a high standard of accuracy and professionalism.
Responsibilities
- Provide comprehensive administrative and legal support to several attorneys within the Real Estate practice group and the firm's Managing Partner
- Manage calendars, meetings, travel arrangements, and client communications
- Support the Managing Partner with scheduling, correspondence, and day-to-day administrative needs, including coordination of firm management and leadership activities
- Prepare, revise, and format transactional documents, correspondence, and closing materials
- Assist with commercial real estate transactions, including purchase and sale agreements, loan documents, leases, and closing binders
- Assemble, organize, and distribute electronic closing books, including signature pages, recorded documents, title policies, and executed agreements
- Coordinate due diligence materials, maintain due diligence date trackers and maintain closing checklists
- Coordinate execution of documents, including circulating signature pages and managing notarization requirements
- Manage electronic and filing systems, ensuring all transaction documents are properly saved, organized and accessible
- Perform time entry, expense reporting, billing coordination, and matter intake and management
- Communicate professionally with colleagues, clients, opposing counsel, lenders, and title companies
- Maintain confidentiality of internal firm information and client information and exercise sound and professional judgment in handling sensitive matters
- Collaborate with attorneys to develop, implement, and refine processes and workflows to ensure efficient transaction management and the highest level of client service
Qualifications
- 5+ years of legal assistant or administrative experience in a real estate or transactional practice
- Prior law firm experience strongly preferred
- Familiarity with commercial real estate documents and closing processes
- Experience with document management and timekeeping systems, and strong proficiency in the Microsoft Office Suite, including Word, Outlook, Excel, OneDrive and PowerPoint
- Experience with DocuSign
- Excellent organizational and multitasking abilities with strong attention to detail
- Strong written and verbal communication skills
- Professional demeanor with the ability and comfort to interact effectively with attorneys, clients, and third parties
- High level of discretion, reliability, and sound judgment
Preferred Qualifications
- Experience supporting multiple attorneys or firm leadership in a mid-size or large law firm
- Exposure to lender-side or commercial real estate transactions
- Real estate closing coordination experience
Physical requirements
- Able to work in a typical office setting and operate office equipment, including computer, copier, and scanner.
- Able to sit and/or stand for prolonged periods of time
- Able to view and read computer screens and printed documents, often for prolonged periods of time
A national litigation practice is seeking Legal Assistants to join its Los Angeles office, supporting teams focused on general liability, warranty matters, and construction defect cases. The ideal candidates will deliver high-level administrative and litigation support to attorneys handling civil matters. This role provides significant growth potential for individuals interested in engaging, challenging work within a collaborative and expanding organization.
Key Responsibilities
- Draft, revise, format, and finalize a broad range of documents, including correspondence, memoranda, discovery materials, pleadings, various motions, briefs, and other legal filings.
- File and serve documents in all California federal courts as well as local courts throughout the state.
- Communicate with courts, opposing counsel, clients, and vendors in a professional manner.
- Process vendor invoices and prepare related check requests.
- Complete and submit expense reimbursement forms.
- Manage attorney calendars by scheduling court appearances, depositions, meetings, and deadlines.
- Open new matters and ensure proper organization of original documents and electronic files.
- Assist attorneys with trial preparation, including exhibit organization, witness scheduling, and drafting trial-related materials.
- Coordinate travel arrangements, appointments, depositions, and other meetings for attorneys.
- Accurately and promptly enter billable time into the firm’s timekeeping system.
- Collaborate effectively in a fast-paced team environment, supporting attorneys and colleagues as needed.
- Perform general administrative tasks such as filing, photocopying, scanning, managing office supplies, answering phones, and other duties as assigned.
Desired Skills & Qualifications
- High School Diploma required.
- At least three years of experience as a legal assistant in a civil litigation environment.
- Familiarity with California state and federal court rules, procedures, and filing requirements.
- Strong knowledge of civil litigation processes and legal terminology.
- Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines under pressure.
- Exceptional attention to detail and accuracy, particularly in drafting, editing, and proofreading legal documents.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Windows-based applications, internet research, and electronic filing/service platforms.
- Ability to maintain strict confidentiality.
- Strong communication and interpersonal skills, with the ability to follow instructions effectively.
- Capacity to exercise independent judgment in planning, organizing, and managing a varied workload.
Location: Los Angeles, CA
Please connect with me on LinkedIn as well @Amanda Vernon
Job Title: Legal Assistant – Litigation
Location: New York, NY 10158
Salary/Payrate: $95K-$105K annually, bonus and AWESOME benefits!!!
Work Environment: Hybrid (4 days onsite/1 remote)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
Job Description:
Our client, a midsize nationally recognized full-service corporate law firm, is seeking an experienced Litigation Assistant to join their Legal Support team in their New York office. This is a full time, direct hire role paying an annual base salary of $95K to $105K plus a performance-based bonus and competitive benefits package.
This role will allow for a hybrid work schedule with 4-days onsite, 1 remote. Candidates must possess previous experience with federal and state filings and Complex Business Litigation.
The Litigation Assistant will provide comprehensive litigation support, including discovery, pleadings, court filings, trial preparation, calendaring, and billing. This role involves frequent interaction with attorneys, staff, and clients and requires strong judgment, professionalism, and attention to detail.
Responsibilities
- Draft, revise, proofread, and finalize legal documents (pleadings, briefs, discovery, correspondence)
- Assist with state, federal, and bankruptcy court filings (including NYSCEF and ECF/PACER)
- Manage attorney calendars using Compulaw and Outlook
- Prepare materials for hearings, depositions, meetings, and trials
- Assist with client engagement, conflict checks, and matter openings
- Enter attorney time, prepare billing submissions, and submit expenses
- Provide overflow support across offices as needed
- Maintain strict confidentiality of firm and client matters
Qualifications
- Minimum of 5 years’ experience in a mid- or large-sized law firm supporting multiple attorneys
- Advanced proficiency in MS Word (styles, TOCs/TOAs, track changes, comparisons); working knowledge of Outlook; basic Excel and PowerPoint
- Experience with NetDocs, Compulaw, Best Authority, and Adobe Acrobat Pro/DC preferred
- Strong grammar, proofreading, and organizational skills
- Knowledge of litigation procedures, court rules, and legal terminology
- Ability to manage competing priorities in a fast-paced environment with minimal supervision
- Bachelor’s degree preferred (or equivalent experience)
Preferred Skills
Experience with NetDocs, Compulaw, Best Authority, and Adobe Acrobat Pro/DC preferred.
Robert Half is partnering with a reputable law firm seeking an IP Legal Assistant to support a busy and fast‑paced Intellectual Property practice. This is an excellent opportunity for a detail‑oriented legal professional who thrives in a collaborative environment and enjoys working on sophisticated IP matters.
Key Responsibilities:
- Provide comprehensive administrative and legal support to attorneys within the Intellectual Property practice group
- Prepare, revise, and format legal documents, including patent and trademark filings, correspondence, and discovery materials
- Manage attorney calendars, deadlines, docketing, and scheduling for hearings, meetings, and filings
- Assist with electronic filing of USPTO and federal court documents
- Maintain organized client files and manage document management systems
- Handle billing, time entry, and expense reports
- Communicate with clients, opposing counsel, and internal teams in a professional and timely manner
- Perform additional administrative tasks as needed to support the practice
Qualifications:
- 3+ years of experience as a Legal Assistant; experience in Intellectual Propertystrongly preferred
- Strong understanding of patent and/or trademark procedures, USPTO filing processes, and docketing workflows
- Proficiency with MS Office Suite and legal document management systems
- Exceptional attention to detail, organization, and time management
- Excellent written and verbal communication skills
- Ability to prioritize multiple deadlines and work efficiently in a fast‑paced environment
Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches fast
Overview: LHH is partnering with a well‑established insurance defense firm to identify an experienced Litigation Paralegal / Legal Assistant to support a managing partner in its Nashville office. This is a full‑time, on‑site position supporting a partner with a high‑volume medical malpractice and legal malpractice defense practice. The ideal candidate is highly organized, detail‑oriented, and brings strong litigation experience. This is a challenging but rewarding role for a seasoned legal professional who thrives in a fast‑paced environment.
Key Responsibilities:
- Prepare, revise, and finalize pleadings, correspondence, and litigation documents
- Maintain and organize case files in both electronic and physical formats
- Coordinate communications with clients, witnesses, experts, and external parties
- Schedule depositions, court hearings, and other litigation‑related events
- Draft and proofread motions, agreements, and other legal documents
- Manage attorney calendars, deadlines, appointments, and internal workflows
- Handle administrative tasks including answering calls, directing inquiries, and monitoring mail
- Support trial preparation, including assembling exhibits and organizing materials
- Track documents, follow up on outstanding items, and ensure timely completion of tasks
- Maintain professionalism, confidentiality, and accuracy in all interactions
Qualifications:
- 5+ years of proven experience as a litigation paralegal or legal assistant
- Strong background in insurance defense, medical malpractice, or professional liability preferred
- Proficiency in Microsoft Office and strong document‑management skills
- Excellent written and verbal communication abilities
- Exceptional attention to detail with strong proofreading and organizational skills
- Ability to multitask, prioritize, and work efficiently under pressure
- Professional demeanor and ability to support a very active litigation practice
Details:
- Employment Type: Direct Hire
- Location: Nashville, TN (Fully On-site)
- Compensation: $60,000-$70,000 annually
- Benefits: Comprehensive benefits package including medical, dental, vision, 401(k), and PTO
Join a dynamic, full-service commercial law firm with five offices across Florida. We are seeking an experienced Medical Malpractice Legal Secretary with 3–5 years of experience to support our Fort Lauderdale attorneys in managing complex cases from pre-suit through trial and appeals. This role is ideal for a detail-oriented professional with strong litigation support skills who takes initiative, anticipates needs, and thrives in a collaborative team environment. Learn more about us at .
Responsibilities
- Create, maintain, and organize both electronic and physical case files from the initial intake through the closing of the case.
- Prepare, format, and proofread legal documents, including pleadings, discovery requests and responses, and correspondence, ensuring accuracy and attention to detail.
- Assist with drafting and propounding discovery, including interrogatories and requests for production.
- Manage scheduling and calendaring of hearings, depositions, mediations and conferences.
- Monitor and track all case-related deadlines, including court dates and filing deadlines.
- Support attorneys with trial preparation, including organizing exhibits, assembling trial notebooks, coordinating witness appearances, and assisting with depositions and hearings.
- File documents in state and federal courts (e-filing experience required).
- Perform administrative functions, including conflict checks, opening and closing matters, preparing engagement and cover letters, processing expense reports, entering attorney time, and coordinating travel arrangements.
- Coordinate meetings, conference calls, and Zoom calls.
Qualifications
- 3–5 years of legal secretary or legal assistant experience (medical malpractice preferred).
- Ability to work onsite in the Fort Lauderdale office.
- Proficiency in state and federal court procedures, including e-filing.
- Strong proofreading, redlining, and document formatting skills.
- Excellent organizational and communication skills.
- Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, and Excel).
- Experience with Document Management Systems (e.g., iManage).
- Ability to meet tight deadlines and manage changing priorities.
- Reliable, punctual, and self-motivated with a strong work ethic.
- Must be a team player, willing to support other firm members.
- Flexibility to work overtime when needed.
Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws
Litigation Paralegal/Legal Assistant Job Opening
We are searching for an experienced civil litigation paralegal/legal assistant to join our small, but growing team. Our ideal candidate for this client-facing role has strong interpersonal skills, is reliable, productive, a team player with a positive attitude, and looking for a long-term position.
If you have at least 3 years of Arizona civil litigation experience and thrive in a collaborative, professional, and supportive environment, we want to hear from you.
Position Details:
· Full-time, on site in Phoenix
· Competitive compensation commensurate with experience
· Excellent benefits (401k with employer contribution, long-term disability, bonuses, paid time off)
Expectations:
· Excellent writing, communication, and technology skills
· Initiative, critical thinking, and problem-solving
· Exceptional client service
· Ability to multi-task, excel in a fast-paced environment
· Strong work ethic, highly motivated
· Attention to detail and timeliness
Job Duties:
· Draft legal documents including routine pleadings
· Conduct potential client interviews
· Organize and assist with discovery, evidence, exhibits, deposition preparation
· Manage deadlines in assigned cases
· Assist attorneys with trial and hearing preparation
· Record billable hours spent on specific cases
· Perform other duties as assigned such as proofreading and finalizing legal briefs
Please send cover letter and resume to .
