Legal Software Programs Jobs in Usa

Job Title: Legal Assistant (Medical Records)

Position Overview: As a Legal Assistant at Harris Keenan and Goldfarb, you will play a crucial role in supporting firm operations, completing & organizing trial forms, and providing administrative support during all stages of fast-paced personal injury litigation.

Key Responsibilities:

• Obtain medical records on behalf of clients.
• Fill out & process HIPAA forms.
• Handle incoming & outgoing mail.
• Assist in processing, paginating, and binding appellate filings.
• Support attorneys and paralegals on document filing and other litigation support tasks.
• Draft and proofread material for spelling & grammatical errors.

Requirements:

• Undergraduate Degree from accredited university.
• Strong organizational skills and high attention to detail.
• Strong written and verbal communication skills.
• Passion for the legal field.
• Proactive, able to work independently.
• Spanish fluency is a plus, but not required.

Compensation: $37,500-$47,500 per year, plus bonus, commensurate with experience. Health insurance, 401(k), Dental insurance, Health savings account, Paid time off, Referral program, Vision insurance.

Harris Keenan & Goldfarb provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

About Us

Meirowitz & Wasserberg, LLP, is a trial law firm dedicated to helping injured people get the justice they deserve. We have offices in New York, New Jersey, Pennsylvania, South Carolina, North Carolina, Illinois, Florida, California, and Texas. We only represent people—not corporations. Our nationwide practice affords us the opportunity to make a difference on a broad scale, and we are looking for colleagues who share our passion.

About the Role

We are seeking a detail-oriented and reliable Legal Assistant or Paralegal to join our Asbestos Bankruptcy team. This position will play a vital role in preparing and submitting claims to various Asbestos Bankruptcy Trusts. The ideal candidate will be organized, detail-oriented, and comfortable handling sensitive documents and data entry in a high-volume setting. This role is on-site in our new Ft. Lauderdale office.

You Will:

• Prepare and file asbestos bankruptcy trust claims with accuracy and attention to eligibility requirements and deadlines
• Draft legal documents including affidavits, memoranda, and correspondence
• Input and manage data in internal case management system (SmartAdvocate)
• Conduct frequent client outreach to gather required information and provide claim status updates
• Review deposition transcripts and various other case materials and provide summaries to the supervisor
• Work on resolution of any claim deficiencies
• Manage settlement releases as needed

You Have:

• Prior experience with asbestos bankruptcy trusts or other legal claims filing processes (strongly preferred)
• College degree preferred but not required
• Excellent verbal and written communication skills
• A client-focused mindset and ability to maintain professionalism in all interactions
• Strong organization with the ability to multitask and manage deadlines
• Attention to detail
• Proficiency in Excel spreadsheets

Our Benefits:

• Comprehensive Medical, Dental and Vision Insurance Plans
• Paid Time Off
• Commuter Transit Program
• Retirement Plan

The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Ability to Commute:

• Fort Lauderdale, FL 33301 (Required)

Work Location: In person

About our Firm:

Warner, Hooper & Ramsey (WHR), a law firm in Peachtree City, is seeking a fulltime, in-person Paralegal or Legal Assistant. We are a well-established, community-focused law firm with a longstanding reputation for integrity, responsiveness, and high-quality legal work. Our transactional practice continues to grow, and we are seeking an experienced team member to play a key role in supporting our commercial real estate, finance and business transactions.

Position Overview:

This position will support attorneys in handling commercial real estate acquisitions and dispositions, lending transactions, leasing matters, corporate entity formation, and business sales and acquisitions. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple active transactions with minimal supervision. At WHR we are one team where each person plays an integral role in serving the needs of our clients. The firm has a strong dedication to its employees, values, and commitment to the community.

The ideal candidate will have experience managing transactions from contract through closing, coordinating with clients and third parties, and handling complex documentation with accuracy and efficiency. This role requires strong communication skills and a proactive approach to problem-solving. The successful candidate will play an integral role in ensuring smooth and timely closings while maintaining the highest standards of professionalism and client service.

Key Responsibilities:

·        Draft and revise commercial purchase and sale agreements, leases, amendments, and closing documents

·        Assist with due diligence for real estate and business transactions, including title and survey review, entity documentation, and contract analysis

·        Prepare and coordinate closing documents, settlement statements, and closing checklists

·        Organize and maintain transaction files and prepare closing binders

·        Form and maintain LLCs, corporations, and partnerships, including preparation of operating agreements and corporate records

·        Prepare asset purchase agreements, bills of sale, assignments, and related transactional documents

·        File UCC financing statements and manage related searches and post-closing filings

·        Serve as a point of contact for clients, lenders, title companies, surveyors, and counsel

 Qualifications:

·        5+ years of experience in a commercial real estate and finance transactional practice

·        Strong drafting and document management skills

·        Experience reviewing title commitments, surveys, and corporate governance documents

·        Ability to manage multiple transactions independently and meet deadlines

·        Excellent organizational skills and attention to detail

·        Professional demeanor and strong client communication skills

·        Proficiency in Microsoft Office;

What We’re Looking For:

We are seeking a dependable, proactive professional who takes ownership of their work and understands the importance of accuracy in a transactional practice. The ideal candidate is comfortable working closely with attorneys in a collaborative environment and values being part of a firm that has deep roots in the community and long-standing client relationships. We offer a stable, sophisticated transactional practice with the complexity and quality of work found in larger firms, paired with the accessibility, teamwork, and culture of a smaller close-knit office and compensation competitive with in-town firms. 

Please send resumes to

Selected applicants will be contacted.

Role Description:

This position combines front-line client intake with operational support for an immigration law practice. You will be the first point of contact for prospective clients, managing inbound calls, conducting initial screenings, and ensuring that qualified leads are appropriately routed.

In addition to intake responsibilities, you will support core administrative workflows, including preparation, printing, assembly, and mailing of immigration forms and petitions. The position requires strong organizational discipline, attention to detail, and the ability to handle sensitive client information with discretion.

Company Description

Robinson Immigration Law is a boutique U.S. immigration law firm specializing in high-skill, business, and investment-based immigration. Robinson Immigration Law partners with entrepreneurs, researchers, executives, creatives, and investors to design tailored immigration strategies that align with long-term goals.

Role Description

The Legal Intake & Administrative Coordinator role is a full-time remote position within the Robinson Immigration Law team. Responsibilities include handling client intake, responding to inquiries, coordinating consultations, and maintaining an organized case management system. The role involves handling mail and printing and shipping immigration petitions.

Key Responsibilities:

• Answer inbound calls and respond to inquiries from prospective clients
• Conduct initial intake and qualification of leads based on firm criteria
• Accurately document client information and maintain intake records
• Coordinate follow-ups and schedule consultations as needed
• Prepare, print, assemble, and mail immigration filings and supporting documents
• Maintain organized physical and digital case files
• Provide general administrative support to attorneys and case managers
• Assist with ad hoc operational tasks as required

Core Competencies:

• Clear and professional phone communication
• Strong attention to detail and document accuracy
• Basic familiarity with legal or immigration processes (preferred, not required)
• Ability to manage multiple tasks in a structured, deadline-driven environment
• Discretion in handling confidential information

This role is hybrid, as part-time in-person availability is needed for printing, shipping, and handling mail.

If you are interested in helping make a difference in people's lives, we look forward to hearing from you!

Firm: AmLaw100

Position: Legal Assistant, Regulatory

Location: DC (Hybrid)

Support: 5-6 Attorneys

Comp: $80,000 - $150,000 with OT and Bonus

The successful candidate demonstrates good judgment, strong secretarial and communication skills, flexibility, and the ability to work under pressure. Must be comfortable with technology and can help manage the team. Discretion, proactiveness, and the ability to manage confidential information with sound judgement are essential, along with a strong willingness to contribute as a member of a high-functioning team.

Representative Key Responsibilities

• Responsibility for ensuring the efficient daily administrative operations of the assigned legal team.
• Communicate with attorneys and assist with balancing the team’s workload to ensure completion of projects within established time frames and quality standards.
• Mastery of Outlook, Word, PowerPoint, Excel and willingness to master other programs, as required. Ability to send documents by file-share (e.g., Litera) and familiarity with Microsoft Teams, Zoom and WebEx.
• Ability to manage matter workspaces and adhere to established naming conventions using the firm’s document management system, NetDocuments.
• Draft, format, proofread, and edit legal and policy documents, including correspondence, memoranda, filings, reports, and presentations. Ensure compliance with firm and client standards.
• Track matter progress and help ensure timely filing of required documentation, including government submissions.
• Provide high level administrative support to assigned legal team, including assistance with client billing, expense reimbursements, vendor invoice processing, and the coordination of incoming and outgoing mail and overnight deliveries.
• Maintaining calendars, team lists, schedule appointments, reserve conference rooms and arranging conference room setups, and coordinate domestic and international travel.

Position: Senior Legal Assistant

(5) Opportunities with AmLaw200 firms

Salary: $75,000 - $95,000 with OT and Bonus

Location: Chicago, IL (HYBRID)

Practice Areas:

• Bankruptcy
• Corporate
• Environmental
• Litigation
• Real Estate
• Tax, Trusts & Estates

Responsibilities include but are not limited to:

• Coordinate complex, senior-level internal/external meetings and conference calls.
• Handle a high volume of phone calls.
• Respond and follow up on client requests.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Coordinate a high volume of domestic and international travel arrangements and process business requests.
• Proofread and make revisions to documents as requested.
• Enter attorney’s time
• Provide administrative support for client billing.
• Create, revise and format legal documents, spreadsheets and presentations.
• Conduct internet research as directed by attorneys.
• Establish and maintain paper and electronic files.

Position: Legal Secretary

Law Firm: Top 20 Ranked Globally

Size: 4,000 Employees

Location: New York, NY

Onsite Schedule: Onsite, 3 days / 2 days from home

Target Salary: $100,000 - $140,000 with OT and Bonus as additional compensation

Job Description:

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's Mergers & Acquisitions practice.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.
• Conduct new business intake and draft/edit legal documents.

Qualifications:

• 4+ years of experience supporting attorneys in Corporate Practice Support: M&A, Private Equity, Transactional Finance, etc..
• 5+ years supporting c-suite within a financial services company (Transferrable)
• Bachelors Degree (Preferred)

A well-regarded, litigation-focused law firm is seeking a Legal Recruitment Coordinator / Senior Coordinator to support firmwide recruiting efforts. This role is a strong fit for someone with legal recruiting or professional services recruiting/support experience who is organized, polished, detail-oriented, and comfortable in a fast-paced law firm environment.

San Francisco, CA

Temp-to-hire | Full-time | In-office

$38 - $58/hour

Responsibilities:

• Coordinate interviews and candidate communications
• Maintain applicant tracking data and recruiting records
• Prepare offer letters and recruiting correspondence
• Support the summer associate program
• Assist with on-campus recruiting and recruiting events
• Track recruiting metrics, expenses, and reporting
• Provide additional recruiting and HR support as needed

Qualifications:

• Bachelor’s degree preferred
• 3+ years of legal recruiting or professional services recruiting/support experience preferred
• Strong organizational and communication skills
• Experience with Microsoft Office and applicant tracking systems
• Ability to manage multiple priorities and deadlines
• Professional presence and strong attention to detail

Why this role:

• Opportunity to support firmwide recruiting initiatives
• Exposure to summer associate and campus recruiting programs
• Visible role working closely with recruiting leadership, attorneys, and candidates
• Strong opportunity for someone looking to grow in legal recruiting and professional development

Beacon Hill is an equal opportunity employer and individuals with disabilities and or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or paste this link: of this form is voluntary and will not affect your opportunity for employment.

COMPANY OVERVIEW

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

Jenner & Block offers a comprehensive benefits program, which includes medical, dental, and vision insurance, 401(k), and paid time off, in addition to other offerings.

POSITION SUMMARY

The Legal Practice Assistant, working under the supervision of the Office Manager, provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers. Job duties require close collaboration and working with other assistants to and lawyers in the performance of a variety of administrative and practice specific duties as assigned. The Legal Practice Assistant is a non‐exempt position. The hours are 8:45 am – 5:15 pm, Monday ‐ Friday and additional hours as required.

ESSENTIAL JOB FUNCTIONS

• Collaborates with firm assistants and other teams to provide designated and "as needed" administrative services to assist in delivering exemplary service.
• Creates, edits, formats, and proofreads a wide variety of documents, including memoranda, correspondence, legal, and court documents.
• Receive assignments from attorneys and others, performing tasks as requested; update requestor regarding receipt and status of tasks/projects, and consistently meet agreed upon deadlines.
• Input attorney time into the WebTime time entry program. Stay up to date regarding client-specific billing requirements. Assist timekeepers with maintaining appropriate time entry requirements and standards through outreach and communication.
• Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process.
• Accurately prepare and input attorney expense reimbursements and process client-related vendor invoices for payment.
• Sort, open, prioritize and route incoming mail. Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express. Coordinate messenger pick-ups and deliveries when necessary.
• Coordinate meeting set-ups, including but not limited to conference calls, Zoom and Teams meetings and in-person meetings.
• May assist with the organization and planning of events. Assists with collection of marketing materials.
• Coordinating with attorney talent team, may obtains approvals and coordinate attendance for outside training programs (MCLE).
• Assists with creating and maintaining client/matter and communication lists.
• Maintain calendar and contacts for attorneys. Maintain electronic filing system via Outlook.
• Perform document conversions, e.g., PDF to Word, etc.
• Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.
• Coordinate prints, scans and duplicating projects with Digital Document Center or Print/Mail Service Centers.
• Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency.
• Coordinate the New Matter Intake process. Prepare, finalize, and distribute new client Engagement Letters, New Business Memo, etc. Including follow-up with client to ensure receipt of fully executed Engagement Letter. Initiate Conflicts Checks.
• Perform other related duties, special projects, and assignments as required.
• Provide back-up support and vacation coverage.
• Proactively follows-up with managers and colleagues for feedback on projects completed and requests for additional assignments.

QUALIFICATIONS AND REQUIREMENTS

• Proficient in basic computer applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Flexibility to adjust hours and work the hours necessary to meet business needs. Ability to work overtime as needed.
• College degree preferred or equivalent work experience.
• Lifelong learner and understanding of the need for continuous improvement.
• Demonstrated willingness to take initiative and ability to work both independently and in a team environment with a customer service focus.
• Skilled in collaborating with staff/team members in a complex matrix management environment and managing associate, attorney, and paralegal expectations.
• Discernment to appropriately handle confidential and sensitive information.
• Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment.
• Effective interpersonal and communication skills, both verbal and in writing.
• Excellent client service skills, including being comfortable interacting with firm clients.
• Excellent organizational skills, ability to effectively prioritize workload, and strong attention to detail.
• Must be able to follow directions.
• Sound business judgment.
• Proven ability to multi‐task.
• Demonstrated foresight to anticipate lawyers' needs.

Disclaimer

Additional Duties

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Physical Requirements

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

EEO Statement

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual's race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role in San Francisco is as follows:

• 2-5 Years of relevant experience: $85,000 - $100,000
• 6-10 years of relevant experience: $95,000 - $110,000
• 11-20 years of relevant experience: $105,000 - $120,000

The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.

LHH Recruitment is partnering with a respected Naples legal group seeking a Temporary T&E Legal Assistant to support a busy Trusts & Estates practice.

Role Basics

• Location: Naples, FL — on‐site, 5 days/week
• Schedule: Full‐time, 40 hrs/week with potential OT
• Start: ASAP
• Parking: Free on‐site parking
• Compensation: $20–$30/hr
• Eligibility: Law students are welcome to apply and will be considered if they can manage the assignment.

Key Responsibilities

• Draft and format core T&E documents (wills, trusts, probate filings).
• Manage attorney calendars, deadlines, and meetings.
• E‐file court documents; coordinate notarizations and signing appointments.
• Maintain organized client files; assist with intake and general admin support.
• Handle correspondence and communication with attorneys, clients, and courts.
• Assist with billing entries, task tracking, and follow‐up items.

What Will Help You Succeed

• Experience in Trusts & Estates, Estate Planning, or Probate preferred.
• Strong organization, accuracy, and communication skills.
• Ability to thrive in an on‐site, fast‐moving legal environment.

Apply today!

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance