Legal Software Programs Jobs in Usa

Title: EA / Legal Administrative Assistant (National Law Firm)

Company: Nationally recognized Law Firm

Location: Garden City, NY

Comp: Base salary to 90k, Paid Overtime, Full Benefits, Bonus, 401K, etc

Summary for EA / Legal Administrative Assistant

Join a collaborative, fast-paced team environment at a highly respected national law firm. We are seeking an experienced and detail oriented EA / Legal Administrative Assistant to support attorneys and play a key role in the firm’s daily operations. This is an excellent opportunity for a legal professional who values professionalism, teamwork, stability, and long-term growth.

Key Responsibilities for EA / Legal Administrative Assistant

• Provide comprehensive gatekeeping, administrative, and document support to attorneys, ensuring efficient daily operations and seamless workflow management across matters and client engagements.
• Assist attorneys in overseeing and facilitating day-to-day activities by proactively managing schedules, priorities, and deadlines in a fast-paced legal environment.
• Prepare, type, edit, and proofread a wide range of legal documents, correspondence, and filings, ensuring accuracy, consistency, and compliance with firm and court standards.
• Coordinate complex administrative functions, including travel arrangements, calendaring court deadlines, deposition scheduling, meeting coordination, and ongoing client service support.
• Manage attorneys’ private telephone lines by screening calls, relaying messages, and providing appropriate information with a high level of professionalism and discretion.
• Process expense reports, manage time entry, and support attorneys with billing-related administrative tasks.
• Provide assistance on special projects and additional ad hoc assignments as needed to support the broader legal team.

Qualifications

• Bachelor’s degree preferred
• 5+ years of experience as a legal secretary, executive assistant, or paralegal within a law firm environment
• Proven ability to prioritize competing demands, maintain confidentiality, and exercise sound judgment under pressure
• Excellent written, verbal, and interpersonal communication skills
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work productively and collaboratively with attorneys and staff at all levels

Dan Newlin Injury Attorneys is seeking a highly motivated, detail-oriented Legal Assistant to join our fast-paced Pre-Suit team. This role is ideal for a driven professional who thrives in a high-performance environment, takes pride in precision, and understands the importance of exceptional client service. 

As a Legal Assistant, you will play a critical role in supporting our attorneys and ensuring cases move forward efficiently and accurately. You will be entrusted with sensitive information and be an integral part of a team committed to excellence, organization, and accountability. 

Key Responsibilities 

• Provide comprehensive administrative and organizational support to Pre-Suit Attorneys 
• Receive, review, verify, and organize legal documents, distinguishing between critical and non-critical materials 
• Accurately enter, maintain, and update case information, documents, and records in both digital databases and physical files 
• Upload and manage client legal files, including documents, reports, attachments, and supporting data 
• Prepare and edit routine correspondence, memoranda, and office documents as directed 
• Open, sort, and distribute incoming mail; prepare outgoing mail for delivery 
• Retrieve and compile records and data as requested by the legal team 
• Prepare documents for digital scanning, prioritizing workflow and deadlines 
• Answer phones professionally, screen and route calls, take messages, and respond to routine inquiries 
• Handle confidential and sensitive information with the highest level of discretion and professionalism 

What We’re Looking For 

• Strong organizational skills with exceptional attention to detail 
• Ability to manage multiple priorities in a deadline-driven environment 
• Professional communication skills and a client-first mindset 
• Reliability, accountability, and a proactive approach to problem-solving 
• Comfort working with legal databases, document management systems, and standard office technology 

Why Join Dan Newlin Injury Attorneys 

• Be part of one of Florida’s most respected and high-performing personal injury firms 
• Work alongside a collaborative team that values excellence, growth, and integrity 
• Gain hands-on experience in a dynamic legal environment with opportunities to grow your career 
• If you are driven, organized, and ready to contribute to a team that sets the standard in personal injury law, we encourage you to apply. 

The Paralegal will support attorneys by assisting with legal document preparation, case file management, and litigation support activities. This role is heavily focused on drafting pleadings and assembling court filings in a fast-paced legal environment.

Duties & Responsibilities

• Draft, review, and prepare legal documents including pleadings, motions, affidavits, notices, and supporting filings.
• Assist attorneys with preparation of litigation materials and court filings in accordance with applicable court rules and procedures.
• Assemble and organize case packages and supporting documentation for court submissions and hearings.
• Review case files to ensure accuracy, completeness, and compliance with procedural requirements.
• Maintain and organize case files, pleadings, exhibits, and supporting documents within the firm’s case management system.
• Coordinate with attorneys and internal teams to track case progress and ensure deadlines are met.
• Conduct basic legal research and review statutes, regulations, and case law as requested.
• Support attorneys with other litigation-related tasks and administrative functions as needed.

Qualifications

• Strong written communication skills with the ability to draft and review legal documents.
• Understanding of legal terminology, court pleadings, and filing procedures.
• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office and case management systems.

Education & Experience

• Associate degree in Paralegal Studies or related field preferred.
• 2+ years of experience in a legal support or paralegal role with exposure to drafting pleadings or litigation documents preferred.

Top Los Angeles Law Firms Seek Legal Assistants & Legal Secretaries

TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]

1⃣ Legal Secretary – Commercial Litigation – Century City 2 days/onsite 7.5 hour day

• Support litigation team with calendaring and state & federal court filings. Manage day-to-day administrative tasks for trial preparation and attorney needs.
• Salary: $90K–$105K
• Hours: 7.5-hour day (8–5:30 or 8:30–5), overtime as needed, hybrid: 2 days/week onsite (flexible)
• Benefits: 401(k), medical/dental/vision, paid holidays, merit bonuses, paid parking
• Perks: Onsite gym, stocked kitchen with breakfast/lunch/smoothies, low support staff turnover, 2-story office with restaurants, collaborative culture

2⃣ Legal Assistant – Litigation Support – Santa Monica 3 days onsite 7.5 hour day

• Support 3 attorneys with state and federal court filings, calendaring (CompuLaw; training provided), document management (iManage), billing/conflicts (Aderant/Intapp), client communications, and scheduling travel, depositions, and meetings.
• Salary: $75K–$105K
• Benefits: 401(k) after 1 year with historical 8% contribution, medical/dental/vision, 4 weeks PTO, paid parking
• Hours: 37.5/week, 8:30–5 PM, 3 days/week onsite

3⃣ Legal Secretary – Commercial Litigation – Beverly Hills

• Support litigation team with filings, calendaring (CompuLaw), and document prep (TOAs/TOCs).
• Coordinate hearings, depositions, travel, and expenses.
• Salary: $90K–$105K
• Benefits: 401(k), medical/dental/vision, discretionary bonus, paid parking
• Hours: 40/week, onsite

4⃣Litigation Legal Secretary – Century City (Hybrid) 10:30am-7pm PST

• Provide legal secretarial support to 400+ attorneys; no designated attorney assignment.
• Efile state & federal courts, manage calendaring, document prep, and litigation support tasks.
• Perks: AM Law 100 firm, award-winning culture, DEI & pro bono initiatives, collaborative hybrid environment.
• Salary: $90K–$95K
• Benefits: 401(k) w/profit sharing, medical/dental/vision, discretionary bonus, paid parking
• Hours: 37.5/week, 10:30 AM–7 PM,

TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Position: Legal Administrative Assistant/Paralegal

Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates

Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc.

Responsibilities for Legal Administrative Assistant/Paralegal:

• Provide gate keeping, administrative and document support to attorneys
• Assist attorneys with overseeing and facilitating the day-to-day activities
• Type and edit legal documents, proofread for content and typographical errors
• Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services
• Responsible for expense reports and time entry
• Answer attorneys private telephone line, take messages or providing information as appropriate
• Open and close files as necessary, promptly handling the filing of legal or other administrative materials
• Assist with additional ad hoc projects as needed

Qualifications for Legal Administrative Assistant/Paralegal:

• Bachelor’s Degree preferred
• 3+ years of legal secretary/paralegal experience in a law firm
• Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure
• Excellent written, oral, and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Ability to work productively and cooperatively with all levels of staff

We are seeking an experienced Tax Controversy Legal Assistant to support attorneys handling complex federal, state, and local tax dispute matters. This role requires a detail-oriented professional with strong organizational skills and prior experience supporting tax controversy or tax litigation matters.

The ideal candidate will be comfortable working in a fast-paced legal environment, managing deadlines, preparing legal documentation, and interacting with both clients and government agencies.

Key Responsibilities

• Provide administrative and legal support to attorneys handling tax controversy matters, including audits, appeals, and litigation
• Prepare, format, proofread, and finalize legal correspondence, memoranda, and tax-related documents
• Assist with audit defense matters by organizing client records, tracking deadlines, and supporting responses to IRS Information Document Requests (IDRs)
• Support preparation for administrative appeals, including compiling exhibits, drafting correspondence, and coordinating materials for conferences with taxing authorities
• Assist with tax litigation matters, including preparation and filing of pleadings, motions, and other court documents
• Coordinate filings and communications with federal and state courts, as well as administrative agencies
• Prepare and manage correspondence with the IRS and state taxing authorities
• Assist with collection defense matters, including documentation related to tax liens, levies, and other enforcement actions
• Maintain and organize electronic and physical client files in accordance with firm policies
• Track and manage critical deadlines, including court dates and administrative filing deadlines
• Manage attorney calendars, schedule meetings, and coordinate communications with clients and government agencies
• Assist with preparation of engagement letters, client communications, and case status updates
• Process billing, time entry, and expense reports in accordance with firm procedures

Qualifications

• Required: Prior experience as a Legal Assistant or Paralegal specifically supporting tax controversy, tax litigation, or IRS/state tax dispute matters
• Demonstrated experience working with tax-related legal documents, audits, appeals, or litigation
• Familiarity with court filings and legal procedures (federal and/or state courts preferred)
• Strong understanding of legal calendaring and deadline management
• Excellent organizational skills with a high level of attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and legal document management systems

Pre-Litigation Legal Assistant – Steinger, Greene, and Feiner

About Steinger, Greene, and Feiner:

Steinger, Greene & Feiner is a proven legal team, and our number one goal is to get injury victims every dollar they truly deserve. Since 1997, we have been serving and defending the rights of our clients and their families through some of life's most challenging times.

MISSION STATEMENT: Steinger, Greene & Feiner is a law firm focused on helping injured people through the highest level of professional assistance. The entire team of SGF is dedicated to protecting our clients’ rights and to obtain financial justice from the parties responsible for their losses. We pride ourselves on forging meaningful relationships with our clients, built upon trust, and imparting our principal value into our individualized approach to each case. We are privileged to serve our clients in our community. We maintain a commitment to excellence and justice with an unrelenting devotion and dedication to our core principles.

VISION: Our vision is to provide our clients with skilled legal advice in a timely and efficient manner. We strive to handle each matter with accountability and responsiveness, as if we were representing ourselves.

About YOU:

We are looking for a Legal Assistant who is aligned with these qualities and traits:

• Sense of urgency
• Ability to make judgement calls
• Expected to be highly accurate
• Ability to learn and adapt quickly
• A positive outlook and vision
• Must stand by the service we deliver
• Lifelong learner who enjoys improving knowledge
• Strong professionalism both in appearance and presentation
• Can work independently
• Ability to direct and facilitate conversations

The Role:

The Pre-litigation legal assistant handles a moderate to high-volume caseload; must be able to multi-task, prioritize and have excellent attention to detail while maintaining organization; must be a positive team-member with the ability to function in a fast-paced, high-volume work environment.

The Pre-litigation Legal Assistant will assist with all pre-suit communications and be the center of communication for and between the client, attorney, medical providers, lien holders, insurance companies; coordinate and manage medical treatment care for clients as necessary, and escalate issues to the Paralegal and Attorney.

• Assist in all aspects of personal injury cases from beginning to end
• Gather records, police reports, etc
• Communicating and corresponding with clients, lien holders, providers and others in the legal community
• Maintaining client files
• Review, analyze and summarize case files and medical records
• Other duties as assigned.

Qualifications:

• Proficiency in Microsoft Office Suite (e.g. Outlook, Word, Excel, PowerPoint)
• Proficiency with computers, telephone lines, and other related office equipment
• Must have strong organizational skills; be able to follow instructions, switch tasks quickly and meet deadlines.
• Must exercise sound judgment, work independently, and maintain effective working relationships with colleagues.
• Excellent written and verbal communication skills
• Excellent planning and reporting skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• MUST BE BILINGUAL IN ENGLISH AND SPANISH

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Language:

• Spanish (Required)

Work Location: In person

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Legal Operations Manager supports the Office of the General Counsel (OGC) as part of the Operations team helping drive operational excellence across the department. This role focuses on managing legal technology, process improvement, data analysis, and operational initiatives that enhance efficiency and effectiveness across OGC, particularly Legal Affairs. While this position does not include supervisory responsibilities, it requires independent judgment, initiative, and the ability to lead projects from concept through implementation.

Job Duty 1 - Evaluate and refine existing workflows and support continuous improvement efforts; design and implement best practices to improve efficiency, consistency, and automation of legal operations.
Job Duty 2 - Plan, schedule, and provide logistical support for meetings, events, and unit initiatives; oversee arrangements, prepare and distribute related materials, and ensure seamless execution of program and project activities.
Job Duty 3 - Perform other duties as assigned.
Job Duty 4 - Lead the implementation, configuration, training, and adoption of legal technology tools (e.g., matter management, e-billing, intake management, and document management systems).
Job Duty 5 - Collect, analyze, and present operational and financial data (e.g., staffing metrics, budget performance, case assignments) to inform decision-making and identify opportunities for improvement.
Job Duty 6 - Assist with monitoring legal budgets, tracking expenditures, and conducting analyses to identify cost-saving opportunities and support sound fiscal management.
Job Duty 7 - Contribute to process improvements for external counsel engagement and billing; monitor compliance with guidelines and support vendor relationship management.
Job Duty 8- Provide legal and compliance support, including reviewing legal documents, business records, drafting documents, conducting research, and assisting with responses to inquiries under the guidance of legal and compliance staff.
Job Duty 9 - Manage and support operational and unit projects and initiatives, ensuring deliverables are completed on time and within budget; prepare related communications, actionable recommendations, training materials, and documentation.
Job Duty 10 - Provide program, operational and administrative support to the unit, collaborating across teams to promote alignment and efficiency.

Educational Requirements
Bachelor's degree in Business Administration, Legal Studies, Finance, Information Systems or related field or equivalent combination of education and experience.

Demonstrated experience in legal operations or related operational functions (e.g., legal technology, data analysis, e-billing, vendor management, or process improvement).
Proficient in Microsoft 365 Productivity Suite, specifically Word, Excel, PowerPoint, Outlook and Teams.
Demonstrated ability to analyze complex operational and financial data, run detailed reports, create pivot tables, and design charts and graphs for informed decision-making.
Proven track record of leading technology implementations and/or process improvement initiatives.
Strong organizational skills with the ability to manage multiple projects and competing priorities.
Excellent written and verbal communication skills to effectively engage with legal and non-legal stakeholders.
Ability to work independently, exercise sound judgment, and drive initiatives with minimal supervision.

Required Experience
4+ years of relevant experience.

Additional Preferred Qualifications
Certification, License or Permits
Preferred Paralegal Certification/Degree
Project Management certification (e.g., PMP, CAPM, PRINCE2, or Agile/Scrum).
Proficiency in managing complex projects with a solid understanding of project management methodologies. Ability to deliver projects on time and within scope while ensuring high-quality outcomes.
Proficiency with legal technology platforms (e.g., matter management, e-billing, intake, or document management systems).
Experience with data visualization and reporting tools (e.g., Power BI, Tableau, or similar).
Familiarity with law firm or in-house legal department budgeting and financial practices.
Knowledge of change management practices, including communications and training development.
Experience in a higher education, public sector, or similarly complex organizational environment.

Salary: $72,783-$80,000 Annually

ABILITIES
Analytical Thinking & Judgment: Proven ability to assess complex problems, analyze data, and make sound, independent decisions.
Technology Proficiency: Experience with legal technology platforms and strong skills in Microsoft Office Suite; ability to implement and optimize technology solutions.
Project Leadership: Strong project management skills with the ability to organize tasks, manage competing priorities, and deliver results under tight timelines.
Communication: Excellent oral and written communication skills to effectively convey information to legal and non-legal stakeholders.
Organization & Initiative: Highly organized, detail-oriented, and able to work independently while maintaining focus on departmental goals.
Collaboration: Strong relationship-building skills with the ability to work effectively across teams and contribute to a positive work environment.

SKILLS
Excellent written and verbal communication, customer service and organization skills. The ability to prioritize tasks, work independently and/or within a team environment.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Successful candidate must be able to pass a position of trust + education background check. Please visit employment/pre-employment-screening

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Miami Office.

This position offers a flexible, hybrid working arrangement.

The Position

This is an excellent opportunity for legal professionals looking to advance their careers in a dynamic and fast-paced environment. As part of a national law firm you will gain hands-on experience supporting a team of skilled attorneys while honing your litigation expertise. If you thrive in a collaborative setting and enjoy taking on new challenges, please apply.

Key Responsibilities

• Prepare and draft legal filing, format documents, pull exhibits proofread, and redact as needed
• E-file court documents in various state and federal courts
• Open new matters and assist in processing case closures
• Manage and organize legal documents
• Coordinate and schedule conferences, depositions, and maintain attorney calendars
• Provide administrative support to attorneys and paralegals ensuring smooth day-to-day operations

Qualifications

• Minimum of 5+ years of experience in defense litigation and/or insurance defense experience preferred
• Strong knowledge of litigation procedures including drafting and formatting pleadings
• Familiarity with State and Federal court rules, including e-filing requirements
• Ability to work collaboratively in a team oriented environment supporting multiple attorneys
• Excellent organizational and time management skills to prioritize and handle multiple tasks efficiently
• Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel)
• Strong written and verbal communication skills, with the ability to engage professionally with attorneys and clients
• A proactive mindset with willingness to take on new responsibilities and challenges

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at .

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.