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Now Hiring: Experienced Commercial Litigation Legal Assistant | Jupiter, FL

LHH Recruitment Solutions is partnering with a highly respected, long‑standing law firm with deep roots in the community to identify a sharp, proactive Commercial Litigation Legal Assistant for their Jupiter office. If you excel in a fast‑paced legal environment and pride yourself on delivering exceptional client service, this is a fantastic opportunity to step into a meaningful, high‑impact role.

About the Role

In this position, you’ll support attorneys and paralegals on complex commercial litigation matters, providing essential administrative and litigation support throughout all phases of a case. Responsibilities include:

• Drafting, formatting, and reviewing pleadings, motions, briefs, and other litigation documents

• Coordinating multi‑document e‑filings in state, circuit, and federal courts

• Managing electronic and paper case files with precision using legal DMS systems

• Communicating professionally with clients, counsel, and court personnel

• Supporting attorneys from case inception through trial preparation and post‑trial activity

• Creating trial notebooks, organizing exhibits, maintaining calendars, and coordinating witnesses

• Handling billing support, time entry, expense tracking, scheduling, and correspondence

What Makes a Strong Match

The ideal candidate brings:

• 5+ years of litigation experience — commercial litigation strongly preferred

• Strong knowledge of litigation procedures, court rules, and legal terminology

• High attention to detail, initiative, and ability to manage competing deadlines

• Excellent communication and organizational skills

• Ability to support multiple attorneys while working independently

• Proficiency in Microsoft Office and legal technology

• Active Florida Notary Public

Why This Opportunity Stands Out

This team‑oriented firm is known for its integrity, collaborative culture, and long‑standing commitment to its people.

Salary: 65,000-75,000

Location: Jupiter, FL

Role: Commercial Litigation Legal Assistant

If you're an experienced legal assistant who thrives in commercial litigation and is looking to make an impact in a highly respected practice apply today!

Pay: $80,000.00 - $92,000.00 per year

Note: This position requires employees to be on-site five days a week at our clients California office. (multiple locations available)

Note: You must have 4+ years of litigation legal secretary experience.

About Our Client

Our client is a highly respected, full-service law firm with a strong presence throughout California. They serve a wide range of clients in sectors such as labor and employment, construction, education, real estate, and business litigation. The firm is known for its commitment to high-quality legal service and its collaborative, professional environment.

Job Description

• Draft and revise legal documents, correspondence, and emails from written or transcribed formats
• Prepare exhibits and assemble filings for court, mediations, arbitrations, and depositions
• Proofread legal materials to ensure accuracy and proper formatting
• Manage attorney calendars and track key deadlines
• Schedule meetings, hearings, and travel accommodations
• Handle document management using systems such as iManage
• Respond to client and internal inquiries professionally and promptly

Qualifications

• Prior experience as a litigation legal secretary
• High School Diploma required
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with document management software (e.g., iManage)
• Ability to type at least 70 words per minute
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Ability to multitask in a fast-paced legal environment

Why This Is a Great Opportunity

• Work with a top-tier legal team in a reputable California-based firm
• Competitive salary between $80,000–$92,000 annually
• Be part of an established firm with long-standing clients and meaningful legal work
• Engage in varied litigation support tasks that build and grow your skillset

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Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Corporate Legal Assistant (Hybrid – Chicago)

An established multi-family office headquartered in downtown Chicago seeks a detail-oriented Corporate Legal Assistant to support a growing legal department. This is a unique opportunity for early-career legal professionals looking to build a strong foundation in corporate legal operations and gain direct exposure to complex investment, compliance, and business matters. Our client fosters a collaborative team culture, offers comprehensive benefits, and provides a direct path to career growth—including advancement opportunities and future law school sponsorship consideration.

Key Responsibilities:

• Maintain legal files and organize corporate documents
• Draft form documents and assist with legal agreement preparation and review
• Support closing processes by assisting with transaction deliverables
• Manage corporate books and records for multiple entities
• Assist with vendor invoicing and department budgeting
• Complete Know Your Customer (KYC) forms and compliance documentation
• Handle day-to-day deliverables and ad hoc requests from the business team
• Contribute to special projects and company-wide initiatives

Qualifications:

• Bachelor’s degree required; paralegal certificate or relevant coursework a plus
• Detail-oriented, proactive, and highly organized
• Excellent written and verbal communication skills
• Ability to prioritize multiple assignments in a fast-paced setting
• Prior experience in a legal or multi-family office environment is helpful but willing to train eager candidates

Why Apply:

• Flexible hybrid work (downtown Chicago office with remote flexibility)
• Starting base salary $65,000–$85,000, commensurate with experience
• Full benefits package (medical/dental/vision/401k, and more)
• Experienced team with strong mentorship and proven internal advancement

To apply confidentially, submit your resume and a brief introduction explaining your interest in the role. All applications will be handled directly by a trusted search partner.

If you are looking to launch or further your legal operations career within a stable, highly respected firm supporting wealth management, administrative, and investment services, we encourage you to apply.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job and candidate matches faster.

Legal Counsel Position with the World’s Leading Biomedical Research Agency (Hybrid)

Garrison has been exclusively engaged by the Foundation for the National Institutes of Health (FNIH), a Maryland non-profit which works with its partners to accelerate biomedical research and strategies against diseases and health concerns in the U.S. and across the globe, to recruit a new Legal Counsel for their small, highly collegial Legal Department. This new hire will have a diverse and challenging legal portfolio and be part of an organization with an excellent work-life balance.

You will support a range of internal clients, including Population Health Science, Research Partnerships, Strategic Alliances, Finance, Communications, and Operations, as well as external stakeholders, including foundations, associations, corporations, and universities to drive innovation and biomedical discovery. Primary Responsibilities: Drafting and negotiating donor agreements, grant agreements, services agreements, research collaboration agreements, data sharing agreements and confidentiality agreements; providing support on regulatory filings and compliance obligations; handling data privacy, government contracting, financial sanctions, legal operations, and knowledge management; and supporting outside counsel on employment, international law, IP, and real estate issues.

Candidates must have 5+ years of legal experience, which includes drafting and negotiating technology/commercial agreements in addition to regulatory counseling and compliance. FNIH is open to candidates coming from a law firm, non-profit, or biotech/pharma company.

Selling Points: Join a legal team of five (including a peer Counsel who we placed in 2025). FNIH offers a compensation package aligned with other non-profits, an exceptional benefits package (e.g., 100% medical/dental/vision for the employee and a 403(b) contribution up to 8%), reasonable hours (8:30am-5:30pm with no weekends), and hybrid schedule (6 days/month).

If you’re excited about the prospect of providing legal counsel to an organization dedicated to improving health for individuals and families worldwide who are affected by disease and disability – from Alzheimer’s disease to cancer to malaria, please contact us for more information.

APPLICATIONS RECEIVED THROUGH THIS SYSTEM AND THAT DO NOT FOLLOW THE INSTRUCTIONS WILL NOT BE CONSIDERED.

Do you want to "Make Law Easy" for Oklahomans with family law cases?

The Wirth Law Office is a business-minded firm that is on track for aggressive growth, and we need an experienced paralegal to join our team and work directly with our attorneys to support the team and help clients. We want to be known for helping clients navigate complicated legal matters and come out of an extremely emotional process feeling as though they are a better person, in a better position, and that they had a team behind them that really cared and fought for them.

INSTRUCTIONS:

Do you want to work with a team of "A" players who care as much as you do about your work and helping clients? If so, prepare a cover letter with no more than TWO paragraphs and a closing sentence. In the first paragraph, explain what you believe are the 3 most important qualities needed in someone who works with family law clients and why you believe they are the most important qualities. In the second paragraph, explain why you applied to this particular ad. As a closing sentence, please write, “I have read the instructions contained in the job posting and have followed the instructions."

Do not send your resume through this website. Email your resume and cover letter in PDF format to . The subject line of the email should have your last name (all caps), followed by the position you are applying for in lower case, and one word that you would use to describe yourself in all caps. For example: "SMITH Family Law Paralegal AWESOME." Attention to these details helps prove that you could be an asset to our team and clients. We look forward to reviewing your application.

Overview:

The Billing Clerk has the responsibility to manage the Firm’s billing process, retainer replenishment process, and A/R collections to ensure that the Firm always has sufficient cash to meet requirements, and to ensure that the legal team is only working for paying clients.

Authority of Position:

The Billing Clerk has the authority to work directly with clients on payment plans as long as the payment plan meets the Firm’s collections and financial goals. Questionable payment plans need to be reviewed and approved by the management.

Benefits:

• Health insurance

Schedule:

• 8-hour shift

Supplemental Pay:

• Bonus opportunities

Work Location: In person

$35,000 - $43,750 annually

• Manage and oversee the entire billing process to ensure timely and accurate invoicing for all clients.
• Collaborate with attorneys and paralegals to gather necessary billing information and resolve discrepancies.
• Develop and maintain effective communication with clients regarding billing inquiries and payment plans.
• Ensure retainer replenishments are processed efficiently to maintain adequate cash flow for the firm.
• Monitor accounts receivable and implement strategies to reduce outstanding balances.
• Work closely with the management team to review and approve payment plans that align with the firm's financial goals.
• Prepare and distribute monthly billing reports to provide insights into financial performance and client payment trends.

• Accounts receivable: 1 year (Preferred).
• Financial concepts.
• Accounting.
• Accounting software.

At Wirth Law Office, our mission is simple but powerful: Make Law Easy. We understand that the legal system can be overwhelming, so we work every day to make the process clearer, more accessible, and more successful for clients.

We are a values-driven firm built on aggressive advocacy, client-centered service, and a commitment to excellence. Our attorneys are backed by skilled legal teams, proven systems, and strong leadership that fosters growth, innovation, and a positive work culture. We don’t just show up for clients—we fight for them, guide them, and empower them.

If you're looking to join a firm where your work makes a difference, your team has your back, and your career can thrive, Wirth Law Office might be the right fit for you.

Compensation details: 35 Yearly Salary

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At Community Financial System, Inc. (CFSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, Northeastern Pennsylvania, Vermont and Western Massachusetts. Beyond retail banking, we also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration.

Just as our employees are committed to helping our customers manage their finances, we're committed to our employees. After all, they make it happen for our customers every day.

To ensure our people can enjoy long and successful careers here at CFSI, we offer competitive compensation, great benefits, and professional development and advancement opportunities. As an equal-opportunity workplace and affirmative-action employer, we celebrate and support a diverse workplace for the benefit of all: our employees, customers and communities.

This position supports senior bank and department management to be compliant with bank and investor guidelines with portfolio and investor mortgage loans, by conducting legal servicing (foreclosure and bankruptcy) functions.

Essential Responsibilities:

• Supports CRES management in conducting legal servicing functions, in order to effectively protect bank and investor collateral by, but not limited to:
  • Foreclosure, from referral to sale/auction
  • Bankruptcy, from filing/proof of claim to discharge/dismissal
  • Administrative, from investor to protective advance workflows
  • Insurance claims, from mortgage guarantee to total loss claims
  • Legal servicing requests
• Develops, maintains, and administers policies and procedures established and guided by the bank, investor, and/or regulatory agencies, to remain in compliance
• Collaborates with:
  • All CRES staff to ensure borrowers are properly addressed regarding:
    • Remedying foreclosure actions
    • Handling bankruptcy accounts
  • Home retention (collections and loss mitigation) staff for:
    • Deed-in-lieu of foreclosures
    • Short sales
  • Other departments and branches to improve or develop effective practices, address needs, and expand on opportunities
  • Investors as applicable for secondary market accounts
• Performs all collection and servicing staff duties as needed
• Other duties as assigned

• Maintain proficient knowledge of, and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to policies, procedures, and internal controls, and meet all training requirements in a timely manner

Ancillary Duties:

As an integral member of the CRES Department, this position is also responsible to provide assistance wherever necessary to help the Consumer Real Estate Servicing Department and the Bank in achieving their annual goals.

Education, Training and Requirements:

• Bachelor's Degree or equivalent specialized training and work experience required
• All applicants must be 18 years of age or older

Skills:

• Proficient reading, writing, and grammar skills
• Excellent mathematical skills
• Proficient communicative skills.
• Must be able to demonstrate ability to analyze data from reports/workbooks and have thorough knowledge of Excel
• Ability to create, implement, and maintain workflows bases on regulatory guidelines
• Highly organized; results driven with competency to meet demands of proficiency, effectiveness, and efficiency.
• Must be collaborative, have the ability to adapt and reprioritize, and have an independently objective mindset
• Must be able to consistently demonstrate the Company's core values; integrity, excellence, and teamwork

Experience:

• Minimum of two (2) years with collections, foreclosure, bankruptcy, loss mitigation, finance, accounting, legal, or real estate fields strongly preferred.

Hours: 40 hours/week (some OT including night, weekends & holidays)

Compensation: Commensurate with experience plus potential for annual merit increase. In addition to your competitive salary, you will be rewarded benefits including: 11 paid holidays, paid vacation, Medical, Vision & Dental insurance, 401K with generous match, Pension, Tuition Reimbursement, Banking discounts and the list goes on!

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to stand, walk or sit. Use hands and fingers, handle or feel, reach with hands or arms, and speak and hear. The employee may occasionally be required to lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to focus.

The Company is an Affirmative Action, Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship status, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local law.

The Company will make reasonable accommodations for qualified individuals with a disability. If you have a physical or mental impairment and would like to request an accommodation with respect to the application process, please contact the Human Resources Department.

Legal Assistant – Construction Defect Litigation

We are seeking an experienced and highly organized Legal Assistant to join our growing construction defect litigation team. This role is ideal for a detail-oriented professional who thrives in a fast-paced litigation environment and takes pride in supporting attorneys through all stages of complex civil matters.

Our firm represents homeowners and property owners in construction defect claims involving water intrusion, structural failures, workmanship deficiencies, and related building issues. The Legal Assistant plays a key role in keeping cases organized, on track, and moving forward efficiently.

Key Responsibilities

• Provide direct litigation and administrative support to attorneys handling construction defect matters
• Draft, format, and file pleadings, motions, discovery, notices, and legal correspondence
• Manage court filings, including e-filing in state and/or federal courts
• Maintain and organize electronic case files and document management systems
• Calendar deadlines, hearings, depositions, inspections, mediations, and trial dates
• Coordinate service of process and communications with courts and opposing counsel
• Assist with discovery, including organizing large document productions and tracking deadlines
• Prepare case materials for depositions, mediations, arbitrations, and trial
• Organize and review construction-related documents such as contracts, inspection reports, repair estimates, expert reports, and photographs
• Communicate professionally with clients, experts, contractors, and court personnel

Qualifications

Required:

• Prior experience as a Legal Assistant in civil litigation
• Strong understanding of litigation procedures and court rules
• Excellent organizational skills and attention to detail
• Ability to manage multiple cases and deadlines simultaneously
• Proficiency with Microsoft Office and case management systems
• Strong written and verbal communication skills

Preferred:

• Experience in construction defect, construction litigation, or real estate litigation
• Familiarity with construction terminology and common building defect issues
• Experience handling large volumes of technical documentation

What We're Looking For

• A proactive professional who anticipates attorney needs
• A dependable team member who thrives in a deadline-driven environment
• Someone who values organization, precision, and client service

If you are looking to join a collaborative litigation team focused on helping navigate complex construction defect claims, we encourage you to apply.

A national law firm is seeking an IP Legal Assistant, with a focus on patent prosecution (prior experience in this practice area is a must-have). This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy!

Must-Have Requirements:

• 3+ years of patent prosecution experience, specifically
• Knowledge of how to file a patent application (and the ancillary documents) with the USPTO
• Knowledge of how to docket/cross reference due dates within IP law.
• Ability to pivot multiple projects in a day, not easily frazzled.
• No plans for law school in the next 3 years.

Salary is contingent upon the experience above, but likely $70-90K. The firm also boasts excellent benefit plans, including but not limited to: medical, dental, vision, 401K, disability, and PTO.

Soft Skills:

o Ability to multitask and jump from one thing to another.

o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.

o Someone who takes direction well. Ideally, they'd say, "I've done this before, but how does your team do it?" Must have a learner mentality.

o Someone who is not a social butterfly, but is drama free!

o Someone who is not on their phone during the workday.

Perks of Firm:

· The IP attorneys are approachable, polite, and a congenial group.

· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She's been doing IP for 30. Many staff have strong tenure!

· High level of respect for staff, no micromanaging, no drama.

· Firm prioritizes pro bono work, and partner closely with nonprofits.

· The firm administrator offers 1:1 career coaching.

Software:

Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). Knowledge of these systems is a huge plus.

To apply, send your resume directly to Melanie.Kent[at]RobertHalf[dotcom] with "OC IP Legal Assistant" as the subject line.

H&P has partnered with a cutting-edge AI research company as it looks to expand it's in-house legal team.

This is a rare opportunity to work with one of the biggest names in the industry as a trusted, strategic legal advisor to a team of committed innovators.

*Please note this is a confidential search, so we would not be able to disclose the name of the client.

The ideal candidate would bring:

• A JD (Juris Doctor) from an accredited law school with an active membership to at least one U.S. state bar
• 8+ years' experience legal experience with a strong background in Data Privacy and Intellectual Property (IP) law
• Commercial exposure, ideally to SaaS
• Relevant regulatory compliance experience
• Ability to relate technical concepts to relevant legal requirements
• Experience providing guidance on risk mitigation and data acquisition
• Experience providing counsel in a tech company / in a related (fast-paced) industry
• Creative problem-solver

In return we will offer:

• Driven team of legal professionals
• Flexible working hours
• Above market compensation package
• Exposure to cutting-edge technology and world-leading projects
• Collaborative working culture
• 401k
• Support for further academic qualifications
• Life, medical, visual, and dental insurance
• WFH options
• Clear career progression track

Growing legal organization seeks a Transactional Legal Assistant to support experienced finance attorneys in a dynamic environment. This position is ideal for professionals with a passion for commercial transactions, document management, and delivering high-quality client service.

Responsibilities:

• Assist attorneys with the preparation, review, and revision of finance-related transactional documents such as credit agreements, loan documents, and closing binders.
• Maintain organized electronic and physical files for multiple ongoing transactions.
• Manage due diligence processes, track critical dates, coordinate signatures, and assist with closing logistics.
• Liaise with clients, counterparties, and other stakeholders to ensure completion of deliverables.
• Prepare and file UCC financing statements and related forms with regulatory authorities.

Qualifications:

• Associate's or Bachelor's degree preferred.
• 3+ years' experience in a transactional and/or finance-focused legal support role, ideally within a law firm or corporate legal department.
• Strong proficiency with Microsoft Office and legal document management systems.
• Excellent organizational, multitasking, and communication skills.
• High attention to detail and ability to work independently.

Why Join Our Team?

• Opportunity to support complex finance deals and develop your expertise.
• Work alongside experienced legal professionals in a collaborative setting.
• Professional growth opportunities in a high-demand sector.

Interested candidates please forward resume directly to and for immediate consideration.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Civil Litigation Legal Assistant – Chicago, IL

Reputable Midsize Law Firm

$75,000 – $90,000 annually

Chicago, IL | Full-Time

Are you an experienced Legal Assistant with a strong background in civil litigation and bankruptcy law? A reputable midsize law firm is hiring for their Chicago office and is seeking a skilled professional to join their team. This role involves managing a high volume of docketing, supporting attorneys, and ensuring smooth case management.

What You'll Do

Handle high-volume docketing for civil litigation and bankruptcy cases

Draft, review, and file legal documents

Maintain case files and manage critical deadlines

Coordinate with courts, clients, and internal teams

Assist with trial preparation and organize exhibits

What We're Looking For

5+ years of experience as a Legal Assistant in civil litigation or bankruptcy

Strong knowledge of Illinois court procedures

Excellent organizational skills and attention to detail

Proficiency in Microsoft Office and legal case management software

Compensation & Benefits

• Competitive salary: $75,000 – $90,000
• Benefits package including health, dental, vision, and 401(k)

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Apply today by submitting your resume and cover letter highlighting your relevant experience!

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#LegalJobs #ChicagoLegal #LitigationAssistant #LegalAssistantJobs #BankruptcyLaw #CivilLitigation #LegalCareers #LawFirmJobs #LegalSupport #IllinoisJobs #LegalProfessionals #LegalHiring #LegalRecruitment

• Handle general administrative duties, including organizing litigation binders, manage phone coverage, process incoming mail and manage the office calendar with case deadlines.
• Manage attorney's calendars including scheduling appointments and update activity.
• Organize and maintain case files, including physical and electronic files.
• Manage incoming mail and outgoing mail, file in case file and scan to office document management files.
• Prepare and proofread standard legal documents, such as pleadings, motions, and discovery requests.
• Ensure legal documents are compliant with court rules and filed properly.
• Efficiently create, organize and maintain client files.
• Proficient with using research tools such as Westlaw, PACER, and different state court dockets.
• Act as a liaison with courts and various litigation-related vendors and assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.
• Communicate with clients, witnesses, and other parties to gather information and answer questions.
• Prepare and assemble materials, documents and exhibits for various court appearances, depositions and meetings.
• Receive and screen telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.

• Bachelor's degree required
• 4+ years of litigation support experience is required
• Must have experience working with Massachusetts Courts
• Proficiency in MS Office Suite, including Word, Excel, Outlook and PowerPoint
• Excellent organizational skills, including file maintenance and billing preparation
• Effective communicator, comfortable interacting with different people and departments
• Must be highly organized and able to manage time extremely well
• Must be a dependable team player who works collaboratively and cooperatively with others in a team-oriented environment

About the Company

Global Investment firm is seeking an attorney to join their Legal and Compliance team.

About the Role

This role will advise investment and client service teams on various investment advisory matters, support legal and compliance functions, and assist covering a diverse array of regulatory, corporate, fund, contract and investment legal matters across various strategies and business lines. This role will also work on various compliance matters related to the Investment Advisers Act of 1940.

Responsibilities

• The ideal candidate will have strong knowledge of the Investment Advisors Act and relevant securities laws.
• Will provide counsel on compliance with U.S. securities and investment advisory laws, including matters arising under the Investment Advisers Act of 1940.
• Support securities law matters in international jurisdictions (UK and Singapore) as needed.
• Advise internal stakeholders on securities and investment advisory-related matters, including compliance with federal and state securities laws and policy implementation.

Qualifications

• J.D. qualified to practice law.
• 4+ years of relevant experience at a leading law firm and/or in-house legal department.

Required Skills

• Expertise in the Securities Act of 1933, Securities Exchange Act of 1934 and/or the Investment Advisors Act of 1940.

Stites & Harbison, PLLC, a full-service law firm, is seeking a motivated, detail-oriented Legal Assistant to join our Construction and Data Center Service Groups in Lexington. In this role, you'll work directly with our attorneys on complex matters, with a heavy focus on drafting and preparing sophisticated legal agreements.

This is an in-office position, and candidates must reside within commuting distance of Lexington, Kentucky.

What You'll Do

As an integral member of the team, you will support attorneys handling moderate to complex matters. Your responsibilities will include:

• Drafting, formatting, and proofreading complex legal documents in Microsoft Word, including managing numbering schemes, cross-references, tables of contents, and tracked changes
• Preparing and organizing exhibits, assisting with discovery, and handling electronic court filings
• Maintaining organized case files and correspondence using litigation support software and internal document management systems
• Coordinating with accounting on monthly billing cycles, including compiling time entries, preparing invoices, and ensuring timely and accurate client billing
• Monitoring deadlines, managing multiple inboxes, and facilitating communication between attorneys, clients, and internal departments

What You Bring

• 5+ years of experience in a legal, administrative, or accounting environment
• Associate's or Bachelor's degree preferred
• Strong proficiency in Microsoft Word (including complex formatting), Excel, and Outlook
• Ability to learn and adapt to new software systems
• Experience with AIA software, Thomson Reuters products, Rocket Proforma, or iManage is a plus
• Strong writing, proofreading, and analytical skills
• Comfortable communicating with attorneys, clients, and outside parties on complex matters
• Ability to manage multiple priorities in a fast-paced environment with accuracy and discretion

What We Offer

We believe a supported team is a high-performing team. We offer a competitive salary and a full benefits package including health insurance, retirement plans, paid time off, and more.

Stites & Harbison is a dynamic and growing firm with 12 offices across eight states and ranks in the Top 10 "Best Places to Work in Kentucky" for 2025 in the medium company category. The firm has made the list 19 times -11 of those in the Top 10.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.

Please apply by submitting a cover letter and resume to Amy Newton ( ) with the subject line "Construction Law Legal Assistant Application." Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.

Luana Morine Law Firm, PLLC - Immediate Hire for Bilingual Immigration Legal Assistant/Secretary

Please do not apply if you do not have prior experience in the immigration field.

Join Our Growing Team!

We are seeking an enthusiastic Legal Assistant who is not only eager to learn but also excited about the opportunity to contribute to our team's growth. Secretarial skills are required, such as using Microsoft Word, Adobe, Outlook, etc., and at least some experience in the immigration field. We are open to accommodating part-time or full-time positions.

Ideal Candidate:

• At least some experience in the immigration law field.
• Fluent in Spanish with conversational English skills.
• Ready to work onsite with a strong commitment to excellence.
• Excellent attention to detail and ability to perform well under pressure.
• Great with communication and teamwork.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe.

Qualifications:

- Previous experience as an Immigration Legal Secretary or in a similar role

- High school diploma, but certification in Paralegal Studies is a plus

- Proficient in Microsoft Office Suite (Word, Excel, Outlook)

- Excellent communication skills, both written and verbal

If you are a motivated individual with a passion for the legal field and possess the necessary skills to excel as a Legal Assistant, we encourage you to apply.

How to Apply:

If this sounds like the right fit for you, don't hesitate! Send your resume today to

Join us at Luana Morine Law Firm, PLLC, and start making a difference today!

Legal Administrative Assistant (Real Estate, Construction and Development)

Location: Tampa, FL | Full-Time | Onsite

Salary: 70,000 to 80,000 depending on experience

A well-established Tampa law firm is seeking a highly organized Legal Administrative Assistant to support its busy Real Estate, Construction and Development practice group. This in-office role offers long-term stability, strong mentorship, and the opportunity to work with a collaborative, high-performing team.

About the Opportunity

This position is ideal for someone with at least 5 years of experience in real estate law who enjoys managing complex files, supporting multiple attorneys, and staying ahead of deadlines. Experience in commercial real estate, construction and development, land use, and pre and post closing work will be a strong match.

Key Responsibilities

• Prepare, proofread and format legal documents and correspondence

• Conduct research on property records, zoning rules and land use regulations

• Apply procedural requirements across different jurisdictions

• Maintain organized client files, case documents and transaction records

• Support attorneys and paralegals with phones, scheduling and daily administrative tasks

• Communicate professionally with clients and internal teams

• Handle confidential information with discretion

• Prioritize multiple deadlines in a fast-paced practice

Qualifications

• Minimum 5 years of real estate legal administrative experience

• High School Diploma or higher

• Strong attention to detail and accuracy

• Excellent communication, follow-up and organizational skills

• Ability to work onsite in Tampa

Why This Role Stands Out

The firm offers a people-first culture where administrative professionals play an essential role. Team members enjoy a supportive environment, opportunities to grow, and the ability to make a meaningful impact within the practice.

Prominent regional law firm is seeking a strong Litigation Legal Assistant to join their Sacramento branch office. The ideal candidate will have substantial civil litigation experience, be familiar with e-filing in state/federal courts, calendaring, editing legal documents, and various administrative support duties. If you are a strong Legal Assistant looking for a new opportunity with a respected firm that fosters continued professional growth, please apply for consideration!

Responsibilities:

• Editing and finalizing litigation documents

• Calendaring court dates/deadlines

• Filing with State and Federal courts (including e-filing)

• General administrative duties, such as answering phones, expense reports, timekeeping, and managing the attorney's schedules

Qualifications:

*Must have at least 3-5+ years of civil litigation experience in a law firm

*Must have knowledge of court filing requirements, including experience with e-filing in state/federal courts

Strong software skills and knowledge, Microsoft Office, legal software, etc.

Excellent communication skills to communicate with attorneys, staff, and clients

LEGAL LIQUOR LICENSING CONSULTANT

ONSITE | DALLAS, TX

DIRECT HIRE

Imprimis is excited to be partnering with a niche legal consulting firm to find an exceptional Licensing Consultant to join their team.Ideal position for legal professionals with strong contract experience or licensing specialists in food & beverage. Experience with corporate legal documents, particularly in the hospitality field, highly preferred. Must be highly technically proficient and accustomed to working in a fast-paced, high-volume, deadline-driven environment.

$75,0000 - $95000 DEPENDING ON EXPERIENCE

100% employee-paid benefits | Bonus potential

Description

• Focus on licensing and compliance matters, acquisitions, transfer of active licenses, renewals and regulatory updates
• Assist with a large portfolio of clients nationwide in procuring new license agreements, renewing informing clients of updated regulatory statutory and agency requirements
• Maintain client files and corporate minute books to ensure accuracy of disclosure required by appropriate licensing agencies
• Update and maintain project management software and proprietary databases
• Work directly with high-level corporate executives to accomplish license objectives

Required Skills

• Highly proficient technology skills (Outlook and Office 365, Adobe Acrobat, Slack
• Strong project and time management skills
• Confident decision-making skill
• Deadline and detail-oriented
• Strong verbal and written communication
• Ability to handle challenges and ability to think creatively to resolve problems

This role offers the opportunity to work alongside accomplished attorneys in a fast-paced, collaborative environment while supporting complex insurance defense litigation cases.

Key Responsibilities:

• Assist attorneys in all phases of insurance defense litigation, from case inception through trial.
• Draft, review, and prepare legal documents, pleadings, motions, discovery responses, and trial exhibits.
• Conduct legal research on case law, statutes, and regulations relevant to insurance defense matters.
• Manage and organize case files, medical records, expert reports, and deposition summaries.
• Coordinate and track court deadlines, depositions, hearings, and trial schedules.
• Assist in fact investigation, witness interviews, and document review to support case development.
• Prepare for trials, mediations, and depositions, including organizing trial binders and exhibits.
• Review and summarize medical records, accident reports, and insurance policies.
• Work closely with clients, insurance adjusters, opposing counsel, and expert witnesses.

Qualifications:

• Experience: 3+ years of experience as an insurance defense legal assistant in a law firm setting.
• Skills:Strong knowledge of insurance defense litigation, court procedures, and case management.
• Proficiency in legal research tools (Westlaw, LexisNexis), e-filing systems, and document management software.
• Excellent organizational, communication, and time-management skills.
• Ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment.
• Experience reviewing and summarizing medical records and insurance policies is a plus.