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Event Producer

Event Strategies, Inc.

Alexandria, VA 22314

Job Description

ESI is a full-service event production company based in Alexandria, VA. We are seeking experienced Event Producers to be the primary lead for the planning and execution of high-profile live events, conferences, tours, and special projects nationwide. Event Producers serve as the central point of coordination between clients, vendors, and internal departments, ensuring that every element of the event is delivered on time, on brand, and within budget. The ideal candidate is a proactive problem solver who thrives under pressure, has a strong grasp of live event logistics, and can lead cross-functional teams from concept to completion. This position requires exceptional communication, organizational, and leadership skills, as well as an understanding of creative and technical event components.

Compensation

• Salary pay that is negotiable based on skill level and experience. Travel per diem and accommodations provided.

How To Apply

• Contact us at (888)374-4565 or

Responsibilities

• Lead all phases of event production, from planning through on-site execution and post-show wrap-up
• Manage the onsite team (ranging from 5-100 people) leading the execution of the event
• Develop and manage event timelines, budgets, and production schedules
• Serve as the primary client contact throughout the project lifecycle
• Oversee production logistics including staging, audio/visual, signage, creative builds, and run of show
• Collaborate with design, operations, and technical teams to ensure alignment with client objectives
• Conduct site visits, manage vendor relationships, and coordinate permitting or venue logistics as needed
• Supervise setup, live execution, and strike of all event elements
• Troubleshoot operational or technical challenges quickly and effectively
• Prepare post-event reports and budget reconciliations for internal review

Qualifications

• Strong leadership, communication, and client-facing skills
• Proven ability to manage multiple complex projects simultaneously
• Proficiency in event production workflows and vendor coordination
• Excellent organizational and budgeting skills
• Comfortable working under pressure in fast-paced, live environments
• Willingness to travel and work evenings/weekends as required

Experience

• 3+ years of experience in event production, live event management, or experiential marketing
• Background in large-scale or high-profile events preferred
• Familiarity with staging, AV, or creative production elements

Environment

• Work is performed both in-office (Alexandria, VA) and on-site at event locations nationwide. Producers should expect irregular hours and on-call availability, including evenings, weekends, and holidays during active event periods.

JOB TITLE: Senior Event Marketing Manager

OVERALL PURPOSE

The Senior Event Marketing Manager is responsible for the strategic planning, development, execution, and optimization of a comprehensive portfolio of high-impact events that support brand awareness, client engagement, employee culture, and business growth. This role oversees a high-volume annual event calendar (300+ events per year), including high-profile sponsorship activations, customer appreciation events, executive programs, internal employee engagement events, and community initiatives.

This position leads the end-to-end event marketing lifecycle—from strategy and planning to execution and measurement—ensuring each event delivers exceptional experiences aligned with brand standards and organizational objectives. The Senior Event Marketing Manager works cross-functionally with internal stakeholders, external agencies, and vendors to deliver premium, high-touch events while maintaining operational excellence, budget discipline, and measurable outcomes.

Ensures all activities comply with applicable laws, regulations, and organizational policies.

ESSENTIAL RESPONSIBILITIES

35% – Strategic Event Planning and Program Management

Develops and manages a comprehensive annual event strategy aligned with organizational marketing and engagement objectives. Oversees the planning and execution of a high-volume portfolio of events, including customer appreciation events, sponsorship activations, community initiatives, executive engagements, and internal programs. Ensures events consistently reflect brand standards and deliver high-quality attendee experiences.

Develops scalable event frameworks, timelines, playbooks, and communication strategies to support the successful execution of 300+ events annually.

30% – Event Execution, Logistics, and Stakeholder Management

Leads end-to-end event execution, including venue selection, vendor management, contract negotiation, program design, guest experience planning, production oversight, and on-site event leadership.

Partners closely with senior leadership, marketing teams, internal stakeholders, and external partners to coordinate logistics, messaging, and program delivery. Ensures seamless execution and quality control across all events while managing multiple concurrent initiatives.

20% – Sponsorship and Partnership Activation

Manages strategic sponsorships and partnership activations, ensuring maximum brand visibility and engagement opportunities. Oversees sponsorship deliverables, asset coordination, stakeholder communications, and activation strategies to ensure contractual obligations and brand objectives are met.

Works with marketing, communications, and community teams to maximize the value of sponsorship investments through integrated event experiences and strategic storytelling.

10% – Budget Management and Performance Measurement

Develops and manages event budgets, forecasts, and financial tracking across the event portfolio. Evaluates vendor proposals and negotiates contracts to maximize cost efficiency while maintaining premium event quality.

Tracks event performance through defined metrics including attendance, engagement, brand exposure, and stakeholder feedback. Uses insights to continuously improve event strategy and execution.

5% – Cross-Functional Collaboration and Program Support

Partners with marketing, communications, leadership teams, and external agencies to support integrated campaigns and organizational initiatives. Provides guidance and best practices related to event marketing strategy, operations, and experience design.

Performs additional responsibilities as assigned.

This position requires regular use of personal computers and standard office equipment.

MINIMUM QUALIFICATIONS

Education

Bachelor’s degree from an accredited institution in Marketing, Communications, Business, Hospitality, Event Management, or a related field, or equivalent professional experience.

Experience

Minimum 10+ years of experience in event marketing, experiential marketing, or corporate event management, with demonstrated success managing a large-scale event portfolio (300+ events annually).

Experience planning and executing high-end, high-visibility events, including:

• Executive-level events and leadership programs
• Customer appreciation and client engagement events
• Sponsorship and partnership activations
• Internal corporate events and employee engagement programs
• Community and brand reputation events

Experience working with senior stakeholders and managing complex event programs across multiple teams and locations.

Technical Skills

Demonstrated proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) or equivalent tools.

Experience with event management platforms, marketing technology, or project management tools preferred.

Working knowledge of creative asset development, event production processes, and vendor management.

Experience with Adobe Creative Suite, digital asset management systems, or collaboration platforms such as SharePoint is preferred.

Other Job Qualifications

• Exceptional project and program management skills with the ability to manage multiple large-scale events simultaneously
• Strong leadership and stakeholder management skills with experience working with executives and cross-functional teams
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to delivering premium event experiences
• Ability to thrive in a fast-paced environment while managing competing priorities
• Strategic thinker with the ability to translate business goals into impactful event programs
• Self-motivated and able to take initiative while working both independently and collaboratively

Ability to travel as needed and work evenings or weekends when required for event execution.

Event Coordinator

Job Classification: Exempt

Reporting Relationship: Food & Beverage Services Manager, General Manager

Primary Accountability:

The Event Coordinator is responsible for the sales, planning, coordination, and execution of club events ranging from 10–250 guests, including weddings, corporate events, tournaments, member functions, and other club gatherings. This role coordinates banquet and event service staff, manages event logistics, and ensures events are executed according to the club’s hospitality and service standards. The Event Coordinator works under the direction of the Food & Beverage Services Manager and collaborates with the culinary and service teams to deliver exceptional experiences for members, guests, and clients.

Essential Job Functions:

Event Sales & Booking

· Serve as the primary client contact throughout the planning process and during events

· Respond to event inquiries, conduct site tours, prepare proposals and contracts, and convert inquiries into confirmed bookings for club events including weddings, corporate functions, tournaments, member events, and social gatherings

· Assist Marketing Manager in promoting club functions and events within dining outlets and other areas of the clubhouse

· Maintain and manage the club’s master event calendar and event documentation

Event Coordination & Supervision

· Coordinate and oversee event planning and execution to ensure events are carried out according to Banquet Event Orders and club service standards.

· Coordinate event logistics across the culinary team, service staff, vendors, and other relevant departments

· Prepare and distribute Banquet Event Orders (BEOs) detailing menus, timelines, room setups, and operational requirements

· Conduct pre-event briefings with banquet staff to review event timelines, service expectations, and special requests

· Monitor event flow and guest satisfaction during events, addressing concerns and communicating service adjustments as needed

· Greet members and guests and observe service to ensure club hospitality standards are maintained

Event Staffing & Operations

· Provide event-specific direction to banquet staff during event execution; overall service management and staffing decisions remain under the supervision of the Food & Beverage Services Manager

· Assist the Food & Beverage Services Manager with event staffing and payroll verification for banquet staff

· Monitor event staff compliance with club policies including dress code, service standards, and professionalism

· Maintain the appearance, cleanliness, and organization of banquet equipment and event-related facilities

· Assist in developing and implementing departmental policies, procedures, and operational improvements related to events

Financial, Administrative, & Compliance

· Assist with reconciliation and documentation for event-related Point-of-Sale transactions and additional billing

· Assist the Food & Beverage Services Manager in monitoring the financial performance of the events program and identifying opportunities for improvement

· Ensure proper handling procedures are followed to minimize breakage and food waste; ServSafe certification required if not already obtained

· Ensure compliance with applicable federal, state, and local laws related to food and beverage service and event operations

Qualifications:

· 2–4 years of experience in hospitality event coordination, banquet operations, catering sales, or private event management with 50+ guests preferred

· Strong organizational, communication, and time-management skills with the ability to manage multiple events simultaneously

· Flexibility to work evenings, weekends, and holidays based on the club’s event schedule

· Ability to read and interpret operating procedures and prepare routine reports and correspondence.

· Ability to apply practical problem-solving skills and manage multiple priorities in a fast-paced hospitality environment

· Sales confidence and ability to work directly with clients during event planning and execution

· Ability to communicate effectively with members, guests, and staff

· Ability to understand event pricing, service charges, and basic banquet calculations

· Proficiency in Microsoft Office; ClubEssential and Perfect Venue experience preferred

· Must provide required employment eligibility documentation upon hire

Benefits:

· Competitive salary

· Annual bonus structure

· Health and dental insurance

· Base life insurance coverage

· 3% IRA employer matching with personalized retirement consultation

· Monthly phone stipend

· Possible education and professional certification reimbursement

Physical Requirements:

· Ability to stand and walk for extended periods during events

· Ability to lift or move event materials and supplies up to 30 pounds

· Ability to use a computer and read digital and printed materials

Work Environment:

· Hospitality-driven schedule requiring evenings, weekends, holidays, and extended hours during peak event periods

· Fast-paced environment balancing office-based planning with active event oversight in the clubhouse

· Frequent interaction with club members, guests, and staff across multiple departments

Additional Duties:

This job description is intended to describe the general duties and responsibilities of the position and is not intended to be an exhaustive list of all tasks. Additional duties may be assigned as needed by management.

Application Instructions:

Applicants should submit a resume and brief cover letter outlining their relevant event coordination or hospitality experience to and Please include the phrase “Event Logistics” in the subject line of the application email.

Company Description

The Director of Event Planning and Graduate Engagement is a highly responsible position dealing with university and Foundation leadership, requiring consistent professionalism and effective communication.

The position will have a dual reporting line with the event portion of the position reporting to the Chief of Staff, Communications and Government Affairs and the graduate engagement reporting to Vice President for Development at the LSUHS Foundation.

The event portion of the responsibilities involves managing all institutional events to include: commencement ceremonies in May and August, White Coat Ceremony for MD’s and PA’s, Graduate Research Day, designated retirement receptions for high level and/or long tenured faculty or administrators, milestone events for degree programs and/or schools, celebratory events due to high level recognition of the institution, a school or individual, mini-med, Preview Days for Schools, etc.  Additionally, event planning guidance and execution will be provided for department-level events.

The graduate engagement portion of the responsibilities involves coordinating alumni engagement for LSU Health Shreveport’s residency and basic science graduate programs. The institution has forty-seven accredited residency and fellowship programs and several PhD and Master’s tracks in the School of Graduate Studies. The LSU Health Sciences Foundation has traditionally managed LSU Health Medical Alumni affairs and assisted with alumni programming for the School of Health Professions and Sciences. This new shared position will, for the first time, extend the Foundation’s alumni engagement services to LSU Health Shreveport’s residency and basic science graduate programs. 

Position will involve evening and weekend hours.  

Regular attendance is required to perform the functions of this position.

Incumbent must understand that they are the university/Foundation representative with those they serve requiring the utmost professionalism in conduct and appearance.

Essential Position Functions and Duties

45% - Event Planning

• Consultation with clients to understand the scope and objectives of the event and to determine the optimal location on campus for the event.
• Reserve event location or locations.
• Plan all aspects of the event to include budget, timeline, venue, seating, menu, guest list, audiovisual needs, signage needs, parking, etc. 
• Coordinate event logistics to include IT, UPD, environmental services being onsite, delivery of tables, chairs, tablecloths, florals, food, drink, etc.
• Timely engagement of LSUHS IT and/or audiovisual staff as needed for the event.
• Timely engagement of Medical and Strategic Communication for needed signage, invitations, and directional signage.
• Timely engagement of appropriate parties for any required contracts or agreements
• Timely engagement of Communications and Public Affairs for internal and/or external marketing of event
• Have access to travel schedules of all presenters to be certain of their availability at the time they are scheduled to appear/speak at event.
• Ensure all event operations are handled in a timely and efficient manner. A standardized event-planning document should be used for all events to avoid overlooking important aspects. A post-event document should be developed to allow for analysis of events to determine if they met goals and objectives, including the budget.
• Supervise staff involved in the execution of the event, including custodial staff, caterers, etc.

45% - Graduate Engagement

• Plan residency program and graduate school alumni programming that supports the school’s strategic priorities and aims to increase alumni engagement and gift participation, targeting engagement and relational stewardship.
• Ensure accurate and complete residency program and graduate school alumni database records by capturing relevant contact, biographical, and career information through alumni communication vehicles and in-house research.
• Establish and build relationships with residency program and graduate school alumni through reunions and national conference events, as well as regular communication via direct contact, email, website, social media, etc. 
• Collaborate closely with development colleagues to increase residency program and graduate school alumni support, identify and qualify prospects for giving, communicate development-related interactions via contact reports, and attend prospect management meetings
• In consultation with the LSU Health Shreveport Communications Office, develop a communications engagement strategy which may include print, websites, email, social media, etc.
• Collaborate with Foundation colleagues to establish a strategic plan for the department-based residency program alumni annual fund, ensuring it aligns with overall Institutional fundraising goals and maintains a cohesive and consistent message.

Qualifications

Minimum

• A two-year degree with six years of proven experience in event planning for large events (minimum 500 attendees), plus proven experience in strong relationship building and management.  
• Bachelor’s Degree or Industry Certification from an accredited university, preferably in event management, hospitality, communications, project management, and/or a related field, with a minimum of five years of proven event planning and relationship management experience.
• MS Office Proficiency
• Exceptional organization and time management skills to plan and execute all aspects of an event efficiently, within set deadlines and budget.
• Strong communication and interpersonal skills to effectively liaise with staff, vendors, stakeholders involved in graduate medical education, including residents/fellows and their program directors and GME office staff.
• Possess proven creativity to design and implement high-quality, unique events based on client input and budget
• Possess proven ability to compile, maintain and utilize data to enhance relationship between LSUHS Foundation and LSUHS residents and fellows (GME).

Preferred Qualificaitons

• A four year degree with five years of proven experience in executing multiple, large events (1,000+) in a short timeframe among highly educated professionals. Experience in relationship building with highly educated individuals in an academic setting.

Additional Position Information

PSN/PER Number: PSN 59661/PER 2809

Salary Range: $60,000 - $75,000  

Primary Location: Shreveport, LA (On-Site)

About the School/Department

he LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

• Salary is commensurate with experience and training
• Generous Health, Dental, and Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Optional Retirement Plans

LSU Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Special Instructions to Applicants

Please apply on our website:

Compensation: $70,000 to $85,000 annually.

Location: Scottsdale, AZ

Workplace Setting: Fully Onsite.

POSITION SUMMARY

The Senior Event Coordinator at Cardone Ventures will play a pivotal role in the Events team, leading the coordination and execution of a high volume of events and workshops throughout the year. This individual will take ownership of logistics management, including maintaining event supplies, overseeing smooth registration processes, and ensuring flawless day-of execution. The ideal candidate will excel in organizational efficiency, possess strong leadership capabilities, and demonstrate a sharp attention to detail to streamline event operations and enhance team effectiveness.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results oriented. This company operates nationally and is growing by the day.

SUCCESS LOOKS LIKE

• All events are executed with precision and minimal disruption, from setup to tear-down.
• Event supplies and collateral are always up-to-date, well-organized, and readily available, thanks to regular and thorough inventories.
• Coordination with vendors, venues, and internal teams is effective, ensuring all event elements align and are delivered on schedule.
• Registration processes are seamless, with attendees receiving timely and accurate communications, resulting in high satisfaction rates.

OBJECTIVES

• Take a leadership role in event setup, ensuring all components, including step-and-repeats, popup banners, and meal/happy hour arrangements, are strategically placed and organized.
• Lead event day operations, ensuring smooth registration and check-in processes and serving as a primary contact for troubleshooting issues.
• Continuously improve logistical elements of the event to ensure a superior attendee experience, from registration to departure, by streamlining processes and reducing friction points.
• Serve as the lead for maintaining event supplies and collateral, conducting weekly and monthly inventories to ensure preparedness for upcoming events.
• Liaise with the Client Concierge team to ensure all client information is up to date and accurately reflected in event planning, including payment statuses and attendance details.
• Track and analyze event logistics data, providing post-event reports that highlight successes, challenges, and areas for improvement, while leveraging data to inform future planning.

COMPETENCIES

• Ability to lead small teams during event setups and take charge of event day logistics while mentoring junior staff.
• Possess technical acumen to accurately update Events website.
• Proficiency in G-Suite, including advanced experience with Google Sheets and Docs for tracking client data and event information.
• Demonstrated capacity to think on your feet, managing last-minute changes and unexpected challenges during events.
• Strong verbal and written communication skills, with the ability to lead event meetings and effectively delegate tasks.
• Ability to maintain positive relationships with clients and attendees, ensuring their needs are met and delivering excellent customer service.
• Maintains detailed records of inventory usage, replenishment cycles, and forecasts future needs to avoid stock-outs or over-ordering.
• Demonstrates knowledge of efficient storage practices and logistics management to optimize space, reduce waste, and streamline the retrieval of supplies during events.
• Prioritizes tasks and manages time effectively when handling inventory-related responsibilities, ensuring that supplies are ordered and ready well ahead of event deadlines.
• Demonstrates expertise with event management software (e.g., registration platforms, AV technology, virtual event tools), ensuring that technical elements are integrated smoothly into event execution.

EDUCATION AND EXPERIENCE

• Minimum of 4 years of experience in event management or coordination roles, with at least 2 years in a senior or lead role.
• Degree in Hospitality Management, Public Relations or relevant field is preferred.
• Substantial experience with G-Suite (Slides and Docs).

10X TOTAL REWARDS

We offer a comprehensive benefits package for full-time employees that includes:

Your Health:

Medical, dental, and vision coverage for you and your dependents, a 100% paid EOS Fitness membership, and a 10% discount from Eat Clean Phoenix because when you feel good, you perform at your best.

Your Future:

401(k) with up to 3% company match, uncapped commission opportunities, and non-sales team members earning $20,000+ annually. Your financial growth is just as important as your professional growth.

Your Growth:

Access to $250,000+ in educational resources, the 10X Mentorship Program, course reimbursement, and company-supported certifications including PMP and SHRM because we invest in the version of you that's always leveling up.

Your Edge:

Hands-on experience with AI integrated into your daily workflows, keeping you ahead of the curve in an ever-evolving industry.

Your Life:

Generous PTO that grows with your tenure plus bonus PTO for weekend events worked, competitive parental leave (8 weeks primary / 4 weeks secondary + 1 month remote), pet insurance through SPOT, and Employee Assistance Program through Guardian.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Weekend availability – up to 90%.
• Travel requirements – up to 75%.
• Ability to stand for long periods and manage physical setup activities during events.

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to Already a Cardone Ventures candidate? Please connect directly with your recruiter to discuss this opportunity.

OVERVIEW

Job Overview

The Event Sales Manager is responsible for event sales and all related duties: event prospecting, revenue strategy, logistics planning, and client communication. Additionally they are responsible for conveying event details to the internal operations team and ensuring that events are planned in a manner that operations can execute. Occasionally, there will be planning of events that are done for marketing or programming purposes.

The position will handle event booking and planning from start to finish, working alongside a dedicated in-house operations team to execute the event. As the primary point of contact for all events, you will primarily coordinate details with the event clients, the Authentic management team, Authentic staff, and Authentic’s marketing team.

Primary duties include, but are not limited to, the following:

• Oversees private event bookings for assigned market segments and venues, including Broken Shaker, Bar Calico, and Georgia Room, managing events from initial inquiry through post-event follow-up and closeout.
• Manages day-to-day sales leads and inquiries; conducts site visits; prepares and negotiates contracts; secures deposit payments; and ensures successful execution of events in accordance with detailed Private Party Orders (PPOs).
• Plans and coordinates events from inception to completion, ensuring Operations, Culinary, and Food & Beverage teams receive accurate and timely information necessary for successful event execution.
• Creates and manages BEOs and event contracts, including programming and special initiatives, as requested.
• Exercises independent judgment in event planning and client management, including direct collaboration with Culinary leadership to review and modify menus consistent with client expectations and operational standards.
• Maintains and ensures accuracy of event management systems, including Tripleseat; provides training, mentorship, and technical guidance to team members on proper system utilization and reporting standards.
• Demonstrates financial literacy related to private events, including generating monthly revenue reports and bi-weekly forecast reports; reviewing events for financial accuracy prior to closeout; and partnering with Operations on event-related financial inquiries.
• Develops and executes a structured prospecting strategy to drive private event revenue during low-demand periods and maximize performance during peak seasons; identifies growth opportunities and implements targeted initiatives to capture market share.
• Develops and maintains a robust network of local, national, and international contacts within the New York market; actively prospects new business opportunities; attends industry and networking events to generate qualified leads.
• Identifies key calendar opportunities (e.g., NYFW, Frieze Art Week, Tech Week, and similar citywide events) and develops targeted outreach strategies to capture related private event business.
• Ensures compliance with all applicable insurance requirements, contractual obligations, health and safety standards, and venue policies in connection with private events.
• Conducts post-event follow-up with clients to obtain feedback, finalize billing, address payment inquiries, and cultivate repeat business opportunities.
• Reports to the Director of Events & Marketing and collaborates closely with Food & Beverage, Operations, and Culinary Management to ensure departmental alignment.

Qualifications

• Proven experience as Event Sales Manager, 4+ years in a hotel or similar environment
• Previous project management experience
• Have a love of seeing something through from start to finish
• Understanding and have a love of the of food and beverage industry
• Have the ability to generate reports, write briefs and carry out various admin tasks
• Be a team player with strong leadership skills
• Customer-service orientated
• Excellent organizational skills
• Stay calm when the pressure hits

Schedule & Work Environment

• Evening, weekend and holiday availability required
• Role requires extended periods of standing and walking, light lifting, and navigating stairs.

Standard Specifications

The requirements listed above are representative of the minimum knowledge, skills, and abilities required to perform this position successfully. To perform this job, the employee must be able to carry out each essential function satisfactorily.

A review of this job description has excluded marginal functions that are incidental to the performance of essential job duties. All duties described herein are considered essential job functions.

This job description does not state or imply that these are the only duties to be performed. Employees may be required to perform additional job-related duties as assigned by their supervisor, consistent with business needs.

Authentic Hospitality is an equal opportunity employer and complies with all applicable federal, state, and local employment laws, including the New York City Human Rights Law. Reasonable accommodation will be provided to qualified individuals with disabilities in accordance with applicable law.

Nothing in this job description creates an employment contract, express or implied. Employment with Authentic Hospitality is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Pay: $65,000.00 - $80,000.00 per year plus commission

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

On-site M-F: New York, NY (Midtown East)

is looking for a proactive, detail-oriented, creative, and vision oriented professional who enjoys working in a small organization where flexibility, creativity, ownership, strategic thinking and collaboration are essential. This role offers a rewarding opportunity to make a meaningful impact in the lives of families. The Special Events Manager will deliver events and experiences that fuel donor engagement, attract new audiences, and advance the organization’s mission.

About

is a 19 year old fast-growing, mission-driven nonprofit organization that provides financial grants—up to $30,000—to help individuals and couples afford the cost of adoption. We support domestic, international, and foster care adoptions and proudly serve all families regardless of race, religion, gender, marital status, or sexual orientation.

Position Overview

The onsite Special Events Manager position is responsible for planning, coordinating, and executing fundraising and mission-driven events that support the goals and values of . This role is hands-on and ideal for someone who can manage logistics, vendors, timelines, budgets, and communications what about: while collaborating closely with event committees, board leadership, and our internal team. This role operates from our NYC Midtown office five days per week and includes occasional evenings/weekends for live events

Key Responsibilities:

Event Planning & Production

• End-to-end, planning and management of all aspects of annual fundraising events, programs, and special initiatives
• Clearly communicate timelines, budgets, and event plans with internal stakeholders
• Maintain budgets and revenue reports
• Coordinate and work collaboratively with venues, vendors, catering, staffing, entertainment, and technology
• Oversee on-site event execution and troubleshoot issues as they arise
• Develop new opportunities and collaborative partnerships for fundraising events and activations at established tentpole events

Fundraising Support

• Work with event committees and board leadership
• Work with leadership to support revenue goals aligned events
• Coordinate sponsorships, ticketing, and donor communications
• Track RSVPs, guest lists, and post-event follow-up and wrap-up reports
• Work closely with the development team to identify donor engagement opportunities and further conversations about their involvement in our work

Vendor & Partner Management

• Source, negotiate, and manage relationships with vendors and service providers
• Ensure contracts, permits, insurance, and logistics are in place
• Maintain Express a calm and commanding disposition, treating all vendors and partners with respect

Communications & Promotion

• Collaborate on event marketing and outreach plans that drive attendance and awareness
• Create and produce invitations, materials, signage, and programs
• Support list management, social media or email promotion related to events

Operations & Administration

• Operationalize and maintain relationships with tech partners such as OneCause
• Manage event budgets and expense tracking for all events
• Assist with post-event reporting and evaluation
• Maintain organized records of event details, planning trackers, timelines, and contacts

About you:

You are a highly-organized, creative individual who enjoys all aspects of event planning and production for small to mid-size events. You’re naturally driven to optimize budgets and resources, resulting in successful outcomes. You are obsessed with details, have discerning taste, and are always curious about “knowing your audience”. You’re a self-starter, a multi-tasker, accountable and reliable. You’re comfortable working in a collaborative, small nonprofit or startup environment. You enjoy rewarding work that is meaningful, purpose-driven, and impacts the lives of humans around the world.

Qualifications:

• Bachelor’s degree or equivalent
• 3–7 years of event planning; nonprofit experience is a plus
• Exceptional organizational and project management skills
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent communication and problem-solving skills

Preferred Skills

• Fundraising event experience (galas, donor events, campaigns)
• Vendor negotiation and budget management
• Familiarity with ticketing or event management platforms
• Working knowledge of donor databases and reporting, Salesforce experience is a plus
• Sponsor and donor engagement skills; familiarity with OneCause
• MS Office, Google Workspace, and Canva experience is optimal

Compensation:

Salary: $70,000–$90,000 (exempt)

Position reports directly to the CEO.

Who We Are

Atlanta Tech Village is America's 3rd largest tech hub, serving 300+ different startups in the heart of Buckhead and now expanding to South Downtown Atlanta. We believe entrepreneurship is the greatest mechanism for changing the world and provide the support and resources needed to help Founders start and grow technology companies. Startups are hard, but community shouldn't be, so we work hard to provide a kind, collaborative, and supportive environment that attracts the very best entrepreneurs.

Our team core values:

• Always assume the best.
• A willingness to sweep the floors.
• Own the outcome.
• Set the table to spark joy.

The Position

Event Operations is an entry-level role responsible for the day-to-day operations of ATV event venues. This person owns the client experience from first inquiry through event wrap-up: managing site visits, floor plans, vendor relationships, and on-site execution. They'll report directly to the Head of Programming and work closely with the broader events team, covering daytime events and two evening events per week. This is a great opportunity for someone early in their hospitality or events career who wants real, hands-on ownership of a high-traffic venue in the heart of Atlanta's startup community.

This is a full-time, in-person role based at ATV Buckhead (3423 Piedmont Rd. NE, Atlanta, GA 30305).

Job Description

A successful candidate is extremely organized, client-focused, and comfortable being the face of the venue. They take pride in the physical space, the client relationship, and the details that make an event feel seamless. This person works well independently while collaborating closely with part-time event staff, facilities, and the events leadership team.

Venue Operations & Rentals

• Serve as the primary point of contact for event rental clients at ATV Buckhead throughout the full booking lifecycle
• Manage Tripleseat inquiries and guide prospective clients from first touch to signed contract
• Conduct site visits for prospective and booked clients, showcasing the space and building confidence in ATV as a venue
• Develop and manage event floor plans, room configurations, and setup logistics
• Coordinate with the facilities team on venue readiness, AV, and event-related needs
• Ensure the venue is guest-ready before every event and properly closed down after
• Manage part-time event staff scheduling and on-site coordination

Vendor & Client Relationships

• Build and maintain relationships with preferred vendors — catering, A/V, florals, and other event service providers
• Serve as the on-site point of contact during events, troubleshooting in real time and ensuring a high-quality client experience
• Conduct post-event follow-up with clients and gather feedback to improve future experiences

Internal Events Support

• Support execution of ATV's internal programming — Startup Chowdown, ATL Startup Village, Women + Tech, Village Workshops, and more
• Sit in on daytime events to support logistics and build familiarity with ATV's community programming
• Cover two evening events per week as part of your regular schedule
• Collaborate with the community team on Villager Events

The Ideal Candidate

• Takes genuine pride in a well-run space and a great client experience
• Detail-oriented and proactive – anticipates what needs to happen before anyone asks
• Warm, professional, and comfortable being the face of the venue for a wide range of clients
• Early in their hospitality, venue, or events career and hungry to grow
• Comfortable wearing many hats; no job too big or small
• Excited about Atlanta's startup and tech ecosystem

Why Atlanta Tech Village

• A small team of passionate, hard-working people
• Mission-based work supporting and inspiring entrepreneurs
• We work hard but we also play hard
• Professional development opportunities
• Salary: $55,000 with health benefits and 401K plan
• Annual raises based on performance
• Flexible and generous PTO
• Supportive management with real opportunity for growth