Kroll Settlement Administration Llc Jobs in Usa

About Us

Contemporary Amperex Technology Kentucky LLC (CATK) is a U.S. subsidiary of Contemporary Amperex Technology Co., Limited (CATL), a global leader in the research, development and manufacturing of advanced electric vehicle and energy storage batteries. CATK plays a pivotal role in advancing electric mobility, strengthening energy resilience, fostering innovation, and building strategic partnerships to support market development across the United States.

Our Vision

To become a globally leading innovative technology corporation, contribute meaningfully to sustainable energy solutions, and provide a platform that supports both the professional and personal growth of our employees.

Job Overview

1. Responsible for cleaning and greening management, planning the base cleaning and greening program and staffing, and the procurement of daily cleaning and greening supplies, and conducting management supervision of the daily work of security personnel;
2. Responsible for the planning and organization of employee activities, conveying the culture and core values of the group company, increasing employee sense of belonging and organizational cohesion;
3. Responsible for health business management, building a health resource platform, meeting the medical examination, medical care, etc. needs of expatriates, traveling employees (including foreigners);
4. Responsible for comprehensive administrative services (express, reception, office supplies, workwear, etc.), ensuring the service of the office area;
5. Responsible for the acceptance and settlement of business expenses;
6. Other work support.

Minimum Qualifications

1. Full-time undergraduate degree or higher;
2. English/Chinese/local language can be used as working language;
3. More than 3 years of relevant work experience.

If you are highly motivated and experienced in Administrative Specialist and who is looking for a challenging and rewarding opportunity, we look forward to hearing from you.

Work Environment & Physical Requirements

1. Regular, predictable on-site attendance is an essential function of this role.
2. Ability to move throughout offices, manufacturing facilities, and construction areas, including walking, standing, bending, kneeling, and climbing stairs or ladders.
3. Ability to lift and carry materials weighing up to 25–50 pounds, with occasional heavier lifting as required, with or without reasonable accommodation.
4. Ability to work in varied environments, including offices, industrial, and construction settings.
5. Willingness to travel to other job sites as business needs require.
6. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position, in accordance with applicable law.

Compensation & Benefits

1. Competitive salary commensurate with experience and qualifications.
2. Comprehensive benefits package, including medical, dental, and vision coverage.
3. 401(k) retirement plan with company match.
4. Paid time off and company holidays.
5. Professional development and growth opportunities.

Equal Employment Opportunity

CATK is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other legally protected characteristic.

Employment Disclaimer

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. CATK reserves the right to modify, revise, or add job responsibilities as business needs evolve. Employment with CATK is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law.

Export Control & Data Security Compliance

This position may involve access to sensitive systems or information subject to U.S. export control and data security regulations. Employment is contingent upon the employee’s ability to comply with applicable laws and company policies related to data protection and controlled information access.

Legal Administrative Assistant - Boston, MA

We are seeking candidates for a Legal Administrative Assistant position with a leading law firm located in Boston, MA. The Legal Administrative Assistant position supports the firm’s Private Client and Trust Group, supporting 2-3 attorneys and providing back-up assistance to additional team members as needed. This position will be responsible for managing multiple priorities, producing complex legal documents with precision, and handling substantial administrative responsibilities while maintaining frequent and professional client contact. The ideal candidate will have 4+ years of legal administrative or secretarial experience preferable in Trust and Estate, Private client or Family Office. 

This is a permanent position that will pay a base salary between $80,000 - $85,000 (depending on experience). This role supports a hybrid work model, onsite 4 days per week in their Boston office. 

Responsibilities:

• Manage multiple priorities in a fast-paced environment while meeting deadlines with accuracy and attention to detail.

• Prepare and revise complex legal documents and correspondence with a high level of technical proficiency.

• Provide comprehensive administrative and executive-level support, including calendar management, scheduling, and time entry.

• Serve as a professional point of contact for clients, maintaining discretion and confidentiality.

• Support two to three attorneys as a primary assignment and provide back-up assistance to additional legal personnel as needed.

Qualifications:

• Bachelor’s degree required in related field (required)

• 4+ years of progressive legal administrative/secretarial experience, preferably in Trust & Estates, Private Client, or Family Office environments.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat. Experience with 3E and NetDocuments strongly preferred.

• Notary Public Certification (preferred)

• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.

• Exceptional attention to detail and accuracy in document preparation.

• Excellent written and verbal communication skills 

• Ability to work independently and as part of a team

If you are interested in learning more about this opportunity, please email your resume to Olivia at  

Harvard Resource Solutions is seeking an Executive Administrative Assistant for their non profit client in Troy.

Hybrid Schedule: 2 days remote- M & F / 3 days in office -T-W-Th)

Hours: 8:30am - 5:00pm ( 30 minute lunch)

Summary

The Executive Administrative Assistant provides high-level administrative support and project-based assistance to members of the Foundation’s Executive Office and Executive Team (“Executives”). The Executive Administrative Assistant works closely to support Executives by cultivating positive working relationships through open communication. The Executive Assistant is required to be proactive, self-directed, produce high quality work, possess sound judgment and have a high attention to detail, while exercising discretion and maintaining confidentiality. This position is responsible for effective handling of the Executives’ schedules, as well as coordinating and executing administrative functions including travel, expense reporting, budget monitoring, and proficiently handling documents and tasks for optimal organization.

Duties

Scheduling & Calendar Management

• Manage complex executive calendars, meetings, and departmental schedules.
• Coordinate internal/external meetings, assemble materials, and confirm appointments.
• Collaborate with other assistants and departments for seamless scheduling.
• Proofread, finalize, and distribute documents.

Internal Operations

• Prepare expense reports, contracts, invoices, and resolve discrepancies with Finance.
• Draft correspondence, presentations, spreadsheets, and maintain contact lists.
• Support events, Board meetings, and office logistics, including visitor coordination.

Travel & Logistics

• Arrange business travel, including airfare, lodging, transportation, and itineraries.
• Coordinate with vendors and internal teams to ensure smooth travel plans.
• Support travel for special events and Board activities.

Board of Trustee Support

• Prepare and distribute Board materials.
• Assist with Board meeting logistics and events as directed.

Other Duties

• Perform additional tasks and projects as assigned.

Requirements

• Associate’s degree required, Bachelor’s preferred.
• 5–7 years executive assistant experience, preferably supporting C-level executives.
• Strong organizational, communication, and problem-solving skills with high attention to detail.
• Advanced Microsoft Office skills; experience with calendar management, travel, and document review.
• Demonstrated discretion, professionalism, and ability to prioritize in a fast-paced environment.
• Collaborative, proactive, solutions-oriented, and adaptable to changing priorities.
• Proficiency with MS Office
• Familiarity with web-based office management technology and software tools such as, ADP Workforce Now, Zoom, One Drive, Concur, DocuSign, and Google Docs preferred

If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.

At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.

We have been retained by one of Middle Tennessee’s most respected nonprofit organizations to recruit its next Chief Financial and Administrative Officer. Goodwill Industries of Middle Tennessee (Goodwill) is dedicated to changing lives through education, training, and employment helping thousands of Tennesseans each year gain skills, find meaningful work, and build brighter futures. Goodwill’s programs and services provide second chances and new opportunities—making a lasting impact in our communities – creating hope and transforming lives across Tennessee. Goodwill believes a job does more than pay the bills — it brings dignity, purpose, and independence and that a hand-up is better than a handout. When someone finds meaningful work, the entire community benefits. The ripple effect of one person’s success strengthens families, builds confidence, and uplifts neighborhoods. Goodwill is changing lives—one job, one opportunity, one future at a time.

The Chief Financial and Administrative Officer (CFAO) is responsible for providing strategic leadership, direction, and oversight for all financial, treasury, and administrative functions of the organization. This role partners with the Chief Executive Officer and executive leadership team to prioritize and execute business initiatives in a financially responsible and mission-aligned manner, ensuring the organization’s long-term sustainability and growth. The CFAO balances enterprise-level strategic leadership with effective oversight of tactical operations and provides executive leadership for Finance, Human Resources, and Information Technology. The role oversees the Vice President of Finance, Vice President of Human Resources, Vice President of Information Technology, and the Senior Project Manager and ensures that corporate support functions operate as strategic enablers of organizational performance and mission impact.

Essential Functions of the Role:

Financial and Enterprise Leadership

• Provide strategic financial leadership to ensure alignment of financial strategy with organizational vision, mission, and strategic priorities.
• Oversee all financial management, accounting, and treasury functions, including financial reporting, grant management, compliance, audits, tax, treasury, borrowing, cash management, and internal controls.
• Ensure fiscal responsibility through disciplined expense management, revenue optimization, and stewardship of organizational resources.
• Ensure adequate working capital and assess organizational performance against budget, providing clear, actionable recommendations.

Strategic Planning, Risk, and Growth

• Partner with the CEO and executive team to develop, prioritize, and implement short- and long-term strategic plans that support organizational growth and mission advancement.
• Lead enterprise-level risk and reward analysis related to growth initiatives, capital investments, and strategic opportunities, ensuring alignment with organizational risk appetite and long-term sustainability.
• Oversee relationships with external service providers, including auditors, tax advisors, insurance providers, and risk management partners.

Data, Analytics, and Decision Support

• Champion the development and execution of an enterprise data roadmap that promotes data integrity, analytics capability, and the use of SMART goals to drive informed, high-quality decision-making across the organization.
• Establish and maintain systems and controls that ensure the integrity of financial and operational data and enhance organizational value.

Information Technology Leadership

• Oversee technology strategy to ensure applications, infrastructure, cybersecurity, and telecommunications align with organizational goals.
• Position Information Technology as a strategic partner and thought leader in driving business growth, operational efficiency, mission impact, and customer and donor satisfaction.

Human Resources and Culture Leadership

• Provide executive oversight of Human Resources strategy, including payroll, benefits and wellness, employee training and development, engagement, talent acquisition, onboarding, retention, and succession planning.
• Serve as a steward of organizational culture by fostering a productive, inclusive, and high-performing work environment and holding leaders accountable for talent development and employee engagement.

Governance and Board Engagement

• Serve as the primary financial liaison to all Goodwill of Middle Tennessee Boards of Directors and Trustees.
• Coordinate and lead Finance and Audit Committee meetings and report at Board and Trustee meetings with clarity, transparency, and sound judgment.

Qualifications Desired:

Leadership Competencies

The CFAO is expected to demonstrate the following leadership competencies critical to long-term organizational success and succession readiness: Growth mindset and commitment to continuous learning

• Decisiveness balanced with approachability and collaboration
• Effective delegation and empowerment of leaders
• Visionary and strategic thinking with strong execution discipline
• Thought leadership that challenges the status quo and advances organizational maturity

Leadership Behaviors

The CFAO consistently demonstrates: Integrity, sound judgment, and ethical leadership

• Ability to motivate and inspire others to achieve organizational goals
• Adaptability and effectiveness in ambiguity and change
• Willingness to challenge assumptions and improve systems and processes
• Continuous learning and professional curiosity

Education

• Master’s degree in Finance, Accounting, or a related field, or equivalent experience.
• CPA certification desired but not required.

Experience

• Significant direct management experience in a corporate accounting or finance operation (Controller, Chief Financial Officer, or equivalent).
• Minimum of twelve years of progressively responsible leadership experience across finance, human resources, risk management, and/or information technology.
• Public accounting background highly desirable.
• Demonstrated ability to lead and provide strategic direction in areas without deep tactical expertise.

Knowledge, Skills and Abilities

• Demonstrated financial and accounting acumen, including budgeting, forecasting, analysis, reporting, compliance, and negotiation.
• Strong presentation and interpersonal skills, with the ability to translate complex financial and technical information into clear, actionable insights for diverse audiences.
• Proven ability to build effective relationships with executives, board members, staff, donors, vendors, and community partners.
• Strong organizational skills with the ability to learn new processes quickly and manage multiple priorities.
• A thought leader with a proven track record of leading through change and ambiguity, possessing a broad blend of technical expertise, business acumen, and leadership skills.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

MPV Properties is currently looking for a Brokerage/Administrative Assistant. MPV Properties is one of the Charlotte area’s leading commercial real estate firms offering office, industrial, retail and land brokerage, development, and property management services, and has been named a Top Workplace for the past 12 years.

This position will be responsible for performing the following duties: Provide administrative, research and marketing support for the brokerage team; Create and track incoming and outgoing invoices; Prepare commission billings and expense reports for assigned brokers; Assist with maintaining listings on company website, CoStar, & SiteIndex, sending out email blasts, and other general research projects for marketing purposes; Compose, prepare and proofread correspondence, contracts, leases, proposals and reports and maintain confidentiality when required; Maintain files in an organized and accessible manner; Coordinate courier and overnight deliveries; Assist with answering incoming calls; Other duties as assigned.

Skills: Oral and written communication skills; Math aptitude; Organization; Planning; Time management; Computer literacy; Knowledge of marketing research in commercial real estate setting (beneficial). Strong knowledge of Excel and Outlook.

Education: High School Diploma or Equivalent; 2-4 years experience as an administrative assistant; Prior commercial real estate experience, Broker License and Notary License very beneficial.

Shannon Warner Events is looking for a full time Event Coordinator in the Los Angeles area to join our team! We are an entertainment event production company who work with a number of high profile clientele. We are seeking a highly skilled and organized Events Assistant to support the team and their daily operations. This role requires a proactive, highly detail-oriented, and adaptable individual who can handle a fast paced environment and wide range of tasks.

Duties Include:

• Manage and coordinate the CEO's personal and business calendar, including scheduling appointments, weekly Zoom meetings and site visits
• Assist the events team with daily operations and functions of the department
• Make travel arrangements, including booking flights, hotels, transportation, and visas for both business and personal trips
• Attend meetings, take detailed notes, and distribute meeting summaries when needed
• Maintain an organized and efficient office space, ordering supplies as necessary
• Handle incoming and outgoing mail, packages, and deliveries
• Liaise between client and internal teams throughout all events
• Build vendor relations, communicate, schedule pick-up hours, and work with vendor to execute equipment requirements on-site
• Must be comfortable with extended periods of working on-site for events away from home during load in, event, load out

Qualifications:

• 1-3 year experience in events and administrative assistant duties
• Located in Los Angeles; willing to commute to the office in-person in Studio City
• Proficiency in office software and tools, including Google Suites, Zoom and Microsoft
• Ability to handle multiple tasks and projects, and changing priorities
• Detail-oriented and proactive in problem-solving
• Excellent organizational and time-management skills
• Strong written and verbal communication skills

We are looking for an administrative assistant and inside sales representative to handle day-to-day phone calls, appointment setting, customer emails and follow-ups, light bookkeeping, and routine paperwork for both of our businesses in the IT asset management and real estate spaces. Candidate must have strong organizational skills and maintain thorough documentation. Ability to conduct professional phone conversations and type properly punctuated, grammatically correct letters and emails is a must. Must be proficient with a computer and the use of current tools. Flexible part-time to full-time hours available Monday through Friday.

Starting pay of $18-20/hour, depending on experience

• 
  
• Work with the commercial bankers in closing and funding loans, prepares loans, assist in the review of loan files for completeness, assist in loan documentation preparation and work with customers/prospects inquiries and applications.
  
• Respond to customer inquiries and requests as directed by the commercial bankers.
  
• Provide courteous, professional services to customers by receiving, screening, and transferring telephone calls and provide routine information to clients or customers.
  
• Perform a variety of administrative support such as typing, copying correspondences and reports and other duties as necessary.
  
• Uphold Nicolet's philosophy and policies by maintaining appropriate controls to ensure full compliance with applicable laws and regulations, thereby fulfilling legal responsibilities and enhancing the quality of services provided by Nicolet.
  
• Understand and communicate the value of diversity within the workplace and to work successfully with others without regard to age, gender, race, sexual orientation, ethnicity, culture, religion, disability status, socioeconomic status, or other non-job-related classification, including a commitment to Nicolet's policies on equal employment opportunities and non-discrimination with a willingness to pursue efforts of inclusion and respect toward different perspectives.
  
• Performs all other duties as assigned.
  

• 
  
• High School Diploma required.
  
• Associate Degree in Business Administration, Finance, or related field preferred.
  
• 1-3 years of administrative experience required.
  
• Experience in bank environment, preferably in Commercial, Credit or related department is preferred.
  

• 
  
• Medical, Dental, Vision, & Life Insurance
  
• 401(k) with a company match
  
• PT0 & 11 1/2 Paid Holidays
  

In alignment with Gift of Life Michigan's core purpose and core values, the Administrative Coordinator acts as an assistant to the director(s) and manager(s) of an assigned department and performs tasks to support the overall department along with special projects and other assignments.

Duties & Responsibilities

The following job duties and responsibilities are stated in broad terms and not intended to be inclusive. Those in bold are essential duties of the position:

• 
  
• Provide administrative support to ensure efficient operation of the assigned department(s).
  
• Provide administrative support such as managing calendars and meeting arrangements, expense reports and other financial related tasks, and travel arrangements for the department director. Similar support provided for department manager(s) as instructed by the director.
  
• Coordinate and facilitate department meetings and record meeting minutes.
  
• Serve as department support for software programs, audio visual equipment, office systems and other shared resources.
  
• Perform data entry and maintain accurate department databases or other systems of information.
  
• Process and distribute departmental mail and maintain electronic and/or physical filing system.
  
• Coordinate supply orders for department.
  
• Provide support and coverage for administrative support staff, including the Office Assistant and Packaging Assistant, as needed.
  
• Assist with assembly of department training materials.
  
• Assist in training of administrative support personnel, when requested.
  
• Perform other duties as assigned.
  

• 
  
• High school diploma or equivalent with two years prior administration and/or office work experience.
  

• 
  
• An associate degree.
  
• Prior experience in a healthcare organization, transplant center, or organ/tissue procurement organization.
  

• 
  
• Written and verbal fluency in English.
  
• Ability to exercise initiative, critical thinking, and problem-solving.
  
• Proficiency with Microsoft Office programs, including Outlook and Teams and other technology systems used in business operations.
  
• Strong organizational skills and ability to manage multiple and competing priorities.
  
• Demonstrate attention to detail.
  

• 
  
• Strong written and verbal communications skills.
  
• Concentrate and function with frequent distractions and interruptions.
  
• Use standard office equipment.
  
• Ability to work in a fast-paced environment.
  
• Ability to manage task or project assignments and meet deadlines.
  

• 
  
• Demonstrate the competencies of Professional, Determined and Compassionate.
  
• Maintain a motivated and positive attitude.
  
• Support an inclusive work environment.
  
• Ability to successfully collaborate and work as a member of an interdisciplinary team.
  
• Actively seek improvements.
  
• Always maintain a safe working environment and use of Universal Precautions.
  
• Maintain appropriate level of confidentiality in all areas dealing with sensitive, protected, and confidential information.
  

The Department of Surgery in the School of Medicine is seeking a highly experienced Administrative Assistantto provide high-level administrative support to the Department Chair. This role performs advanced, sensitive, and confidential administrative duties requiring discretion, sound judgment, and the ability to work independently. Serves as a key liaison between the Chair, division chiefs, faculty, staff, and external partners. The position requires strong organizational skills, the ability to manage multiple priorities, and comfort working in a fast-paced academic medical environment. The successful candidate will be proactive, detail-oriented, and capable of supporting leadership, communications, and high-visibility departmental events.

This is a full-time, on campus, hourly position.

Essential Functions & Responsibilities

• Manage multiple calendars for the Chair and division chiefs, including scheduling appointments, meetings, conferences, and travel while remaining mindful of clinical responsibilities
• Prepare, compose, and coordinate correspondence, reports, memos, and confidential summaries related to faculty, students, donors, and departmental matters
• Draft and sign correspondence on behalf of the Chair as appropriate
• Prepare meeting agendas and maintain accurate meeting minutes
• Respond to inquiries on behalf of the Chair and division chiefs with professionalism and discretion
• Coordinate logistics for meetings and events, including room reservations, catering, transportation, and lodging
• Manage time-sensitive requests and assist with email and document review for accuracy
• Support visiting scholars and guests by developing itineraries, coordinating accommodations and meetings
• Work independently to improve administrative processes and ensure efficient service across the department
• Create flyers and posters for high-visibility events and contribute to weekly newsletters and monthly "Save the Date" communications
• Provide visible support for departmental and leadership events

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred
• Minimum of four years of administrative and/or office management experience
• Experience in a medical or clinical environment preferred
• Experience with Marq, Adobe Acrobat, or other marketing software preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage conflict and handle demanding situations as well as to think independently, analyze problems, and implement solutions
• Demonstrated initiative and ability to anticipate needs and manage cyclical deadlines

City of Kirkland

$27.21 - $32.00 Hourly

Kirkland, WA

Full-Time

202100754

Finance & Admin. - City Clerk's Office

03/06/2026

Non-Exempt

AFSCME

The City of Kirkland's Finance & Administration Department is seeking to hire a Temporary Administrative Clerk - Passport Acceptance Agent!
Note: This position is classified as temporary and is currently funded through 08/15/2026.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation.

We also invest in you!

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of reliable childcare, the City of Kirkland has agreements with two local childcare providers that offer discounted rates for our employees at 10 locations within 20 miles of Kirkland. Learn more!

Training and Career Development: The City of Kirkland believes in developing it's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary

• Answer main telephone lines, responding to inquiries regarding the City and City programs or directing calls to the appropriate person/department.
• May administer assigned programs or processes.
• Function as first point of contact to City Hall customers. Direct customers to appropriate departments or individuals. Respond to customer inquiries regarding the City and City programs.
• Maintain filing systems. Set up new files.
• Distribute mail to staff and process return mail.
• Distribute items from applicants to staff.
• Provide general administrative duties including mailing, copying, data entry, document routing and scanning.

• Depending upon department, may act as passport application acceptance agent. *This would include providing extensive informational services related to all facets of passports.
• Operate a 12-trunk telephone system with six primary and two auxiliary lines. Maintain the City's phone tree, record voice mail greetings for the phone tree as needed.
• Provide information about City services, programs, and department functions. Maintain current information or referral information on services not provided by City, depending on assigned responsibilities.
• Depending upon department, may facilitate bankruptcy memorandum routing process.
• Create, post, and remove signs/notices to direct customers to meeting rooms. Coordinate efforts with departments when large groups of people are present for meetings, testing and interviewing.
• Keep copy area and printing stations clean, neat and stocked with paper and office supplies. Call for copier maintenance and supplies when needed.
• Maintain a supply of forms at the front counter.
• Depending upon department, may update code and comprehensive plan books or other pertinent documents.
• Depending upon department, may assist in supporting boards and commissions. This includes contacting members of various boards and commissions when needed to establish availability and provide reminders of meetings. Orders meals for meetings as needed.
• Depending upon department, may scan and attach electronic documents to permit tracking system.
• Order files from archives.

• As appropriate, assist with requests for copies by general public.
• Receive incoming shipments and miscellaneous deliveries.
• Maintain customer pickup basket and call customers if items are not picked up.
• Provide backup telephone/reception coverage to other departments.
• Perform other duties as assigned.

• Basic computer literacy and experience using a personal computer and data entry work.
• Ability to operate a multi-trunk telephone system.
• Ability to establish and maintain effective working relationships with City staff, elected officials, and other agencies and the general public.
• Ability to read and understand procedures. Must be able to respond to ongoing requests for the same information, instructions, and directions.
• Ability to communicate effectively, both orally and in written form.
• Ability to manage a variety of interruptions, manage multiple tasks, and set and meet deadlines.
• Ability to work independently.
• Ability to exercise discretion when handling sensitive or confidential materials.

Minimum Qualifications:
High School Diploma or GED; Minimum of 2 years work experience in an office environment with heavy public contact, multi-line telephone systems, and passport processing standards, or an equivalent combination of education and experience to successfully perform the functions of the position.

Required Licenses or Certifications:

• Ability to obtain a Notary Designation.
• Passport acceptance agents must be U.S. Citizens and certified by the U.S. Department of State.

Physical Demands and Working Environment:
Work is performed in a standard office environment. Position requires sitting for sometimes up to two hours or more without a break. Must use side and far vision and turn left and right to watch resource area and direct customers. Requires extensive use of telephone.

Selection Process

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call or Telecommunications Device for the Deaf 711.

• 
  
• Serve as a trusted administrative partner, supporting multiple executives and their teams as needed.
  
• Provide day-to-day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects.
  

• 
  
• Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.
  
• Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients.
  
• Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arranging catering, registering guests, and ensuring materials are prepared.
  

• 
  
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.
  
• Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms.
  

• 
  
• Handle highly confidential and sensitive client and business information with discretion and sound judgment.
  
• Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.
  

• 
  
• Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government.
  
• Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams.
  
• Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment.
  
• Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities.
  
• High degree of professionalism, integrity, and diplomacy.
  
• Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed.
  
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.
  
• Familiarity with expense platforms such as SAP Concur.
  

POSITION TITLE: Administrative Assistant II

SALARY: Grade 17

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

The Administrative Assistant II (AAII) provides administrative support to the Admissions team, oversees and monitors the operations workload and workflow, and makes recommendations to improve efficiency of work processes. The incumbent identifies, proposes and initiates solutions for problematic issues and processes and disseminates and/or elevates for resolution. The AAII provides functional supervision, training, and assigns tasks to clerical staff and student employees. The AAII aids with application processing, maintaining student records, and responding to inquiries from prospective students and their families, performing functions of the application process according to standard and established procedures. This work involves a substantial degree of decision-making, accounting, and a working knowledge of business processes and systems. The incumbent reviews, analyzes and inputs multiple data points/information into the various University student database systems, monitors complex electronic filing systems, and provides excellent customer service as a primary goal. Follows the University's best practices to build and/or support student academic success and retention and assists in meeting strategic objectives for persistence and timely graduation of all the student population.

SUPERVISION RECEIVED: Director of Admissions

DIRECT REPORTING STAFF: Functional supervision of 6-15 staff of a lower grade and student employees

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:

• 
  
• Provides guidance to and monitors the assignments of the Operations staff and suggests adjustments of work duties to ensure effective office operations, productivity, and quality of work.
  
• Maintains work/time off schedule for student workers.
  
• Processes, updates, and administers prospective student applications, credentials, and related documentation through the Admissions student system and electronic filing systems, ensuring application completeness and the accuracy of all student data.
  
• Updates bio-demographic student information within systems and reviews qualifying documentation.
  
• Updates application-related data to reflect program selection, entry term, student type admission decisions, including deposits and matriculation and housing preferences. Including but not limited to status changes, requests for program change, and processing of cancellations and refunds.
  
• Proofreads and assigns appropriate admission communications (e.g. decisions, Dean's letters, merit scholarship awards, Honors College, etc.), provides updates to merit award data, and assists in releasing decisions to applicants.
  
• Handles electronic transcripts and credentials received via independent, third-party systems, monitors parchment platforms, and troubleshoots issues encountered regarding such processes.
  
• In CyberSource, processes and reconciles application fees and deposit refund requests.
  
• Leads inventory management for Admissions operation materials and supplies by creating, maintaining and processing supply orders, purchase orders and/or payments for invoices.
  
• Communicates, prepares correspondence for, and interacts frequently with internal and external constituents (i.e. students, families, counselors, campus departments, etc.) regarding application and admissions-related matters, when applicable.
  
• Aids with application and enrollment processes to prospective students.
  
• Leads and analyzes audit queries to ensure data consistency.
  
• Assists with tracking technology needs for the Admissions department.
  
• Assists in data cleanup throughout admissions cycle and collaborates with university constituents and system users on accuracy of data.
  
• Performs continuous monitoring and updating of application data and materials moving to and from the application system
  
• (i.e. Slate and other CRM) into system-wide student databases (i.e. PeopleSoft and Document Imaging).
  
• Assist in managing and processing the workflow queues/bins in the CRM systems and emails to stay ahead and ensure consistent follow up with students' needs.
  
• Develops, maintains, and updates comprehensive job aids.
  
• Collaborates with other departments (i.e., Financial Aid, Registrar, etc.) on ensuring accuracy in application records is reflected in systems used.
  
• Provides updates on integration of data from one system to another and ensuring accuracy.
  
• Assists in staff development and administers in-service training to AA's below the AAII grade.
  
• Attend office staff meetings.
  
• Maintain strong knowledge of Admissions' enrollment processes, full admissions cycle from inquiry to enrollment, and
  
• related residency, citizenship, and visa eligibility requirements.
  
• Assists with and attends Admissions recruitment events (i.e., Open House and Accepted Students Day), as requested.
  
• Assists with tasks related to purchase requisitions, procurement, and budget operations.
  
• Assists in the hiring and training of student employees.
  
• Serves as back up to other Admissions administrative staff.
  
• Maintain proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to perform the necessities.
  
• Maintain a high level of knowledge with Slate or currently utilized admissions management software, as well as
  
• PeopleSoft or similar ERP (Enterprise Resource Planning) systems.
  
• Performs other job-related duties and responsibilities, as assigned.
  

QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities)

• 
  
• Knowledge of the principles and practices of office management.
  
• Knowledge of the methods of general report writing.
  
• Knowledge of the methods used in the preparation of charts, graphs and tables.
  
• Knowledge of the types and uses of general office equipment.
  
• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
  
• Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
  
• Ability to follow written and oral instructions.
  
• Ability to read and interpret documents such as financial reports, accounts, ledgers and contracts.
  
• Ability to gather information through questioning individuals and by examining records and documents.
  
• Ability to write concisely, express thoughts clearly, and to develop ideas in logical sequence
  
• Ability to assemble items of information in accordance with established procedures.
  
• Ability to determine proper format and procedures for assembling items of information.
  
• Ability to prepare general reports.
  
• Ability to maintain accurate records.
  
• Ability to prepare and use charts, graphs and tables
  
• Ability to communicate effectively in written and oral expression.
  
• Ability to give written and oral instructions in a precise, understandable manner.
  
• Ability to deal tactfully with others.
  
• Ability to establish rapport and maintain harmonious working relationships with people from varied ethnic, cultural and/or economic backgrounds.
  
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
  
• Ability to exercise sound judgment.
  
• Ability to exercise discretion in handling confidential information.
  
• Knowledge of the principles, practices and techniques of supervision.
  

QUALIFICATIONS ACQUIRED ON JOB (List knowledge's, skills, abilities)

• 
  
• Knowledge of the laws, rules, policies, procedures, procedures, specifications, standards and guidelines governing assigned unit activities.
  
• Knowledge of the proper telephone procedures for making and receiving agency calls.
  
• Knowledge of the types and uses of agency forms.
  
• Knowledge of the laws, rules and regulations governing the state personnel system.
  
• Knowledge of state budgetary procedures relating to positions, salaries and personnel services.
  
• Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.
  
• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment.
  
• Knowledge of state accounting and budgetary procedures including terminology.
  
• Knowledge of the principles, practices and techniques of supervision.
  
• Knowledge of the laws, rules, and regulations governing the state and federal reporting requirements.
  

MINIMUM ENTRANCE REQUIREMENTS

At least (A) three years of full-time or equivalent part-time, professional experience in business administration or business management in a supervisory capacity, office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management or (B) any equivalent combination of the required experience and the substitutions from the Massachusetts State Classification Specifications.

LICENSE AND/OF CERTIFICATION REQUIREMENTS: None

DEPARTMENT: Admissions

NO. OF POSITIONS: 1

INTERNAL/EXTERNAL POSTING: Yes

STATE FUNDED: Yes

SALARY: $62,505.04 - $88,188.36

HOURS: M-F 9 am to 5 pm

GRADE: 17

UNION: AFSCME

UMass Dartmouth offers exciting benefits such as:

• 
  
• 75% Employer-Paid Health Insurance
  
• Flexible Spending Accounts
  
• Life Insurance
  
• Long Term Disability
  
• State Pension Retirement Plan
  
• Optional Retirement Savings Plans
  
• Tuition Credit (Employee, Spouse, & Dependents)
  
• Twelve (12) paid holidays
  
• Paid personal, vacation, and sick time
  
• And More!
  

Benefits for AFSCME Union- AFSCME

Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available.

To apply please submit a letter of interest, a current resume and the contact information for three professional references.

The deadline for early consideration of internal AFSCME applicants is February 28, 2026.

The review of applications will be ongoing until the position is filled.

Position Summary

The School of Pharmacy and Health Professions (SPAHP) is seeking a highly organized and proactive Administrative Assistant III to support senior leadership within the Dean's Office. This role serves as a key operational partner, providing advanced administrative, financial, and project coordination support to members of the Dean's leadership team.

This position requires a professional who thrives in a dynamic, fast-paced academic environment and demonstrates exceptional attention to detail, discretion, and organizational skills. The Administrative Assistant III plays an important role in supporting the daily operations of the Dean's Suite while contributing to the broader success of SPAHP programs and initiatives.

Key responsibilities include managing complex calendars, coordinating meetings and projects, preparing financial and administrative reports, supporting communications such as the Dean's newsletter, and providing general administrative support across SPAHP as needed.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to senior leadership within the Dean's Office.
• Manage complex calendars and coordinate meetings across multiple departments, campuses, and time zones.
• Draft, edit, and prepare a variety of professional communications, reports, and documents.
• Organize and maintain both electronic and paper records with a high degree of accuracy and confidentiality.
• Coordinate travel arrangements and logistics for leadership as needed.
• Provide general office support and assist with special projects and initiatives.

Office Operations & Customer Service

• Maintain front desk and phone coverage for the Dean's Office.
• Welcome and assist visitors, faculty, staff, and external partners.
• Coordinate facility work orders and requests for university support services.
• Order and manage office supplies and equipment for the Dean's Office and SPAHP programs.
• Supervise a student worker and support general office operations.

Meeting & Event Coordination

• Schedule faculty and leadership meetings for multiple academic programs including Pharmacy, Physical Therapy, and Occupational Therapy.
• Coordinate large virtual meetings (30+ participants) using Zoom or Microsoft Teams, including breakout rooms, polling, and screen sharing.
• Facilitate meetings and record minutes for key committees and leadership meetings.
• Support planning of internal events such as Staff Appreciation Day and other school initiatives.

Financial & Data Management

• Track budgets, reconcile expenses, and assist with financial reporting for leadership.
• Prepare and distribute Banner financial reports to budget managers.
• Assist with grant tracking, faculty startup funds, and other financial records.
• Coordinate and track SPAHP contracts and memoranda of understanding (MOUs).
• Process payments and assist with P-Card reconciliation.

Communications & Special Projects

• Assist with the preparation and distribution of the Dean's newsletter.
• Support donor communications including mail merge letters for the Dean's signature.
• Maintain internal communication lists such as ServeList for staff and committees.
• Assist with accreditation documentation and reports as needed.
• Coordinate continuing education courses including APhA Pharmacy-Based Immunization Courses and Pharmacy Resident Grand Rounds.

Minimum Qualifications

• High school diploma or equivalent required.
• Minimum 6 years of administrative or office management experience.

Preferred Qualifications

• Associate's or Bachelor's degree.
• Experience supporting senior leaders or executives.
• Experience with budgeting, accounting, or financial reporting.

Knowledge, Skills & Abilities

The ideal candidate will demonstrate:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with virtual collaboration platforms such as Zoom and Microsoft Teams
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Exceptional attention to detail and accuracy
• Strong customer service and interpersonal skills
• Ability to work both independently and collaboratively
• Dependability, accountability, and initiative

Why Join the School of Pharmacy and Health Professions?

This position offers an opportunity to play a meaningful role in supporting the leadership and operations of a collaborative academic community dedicated to advancing health professions education. The Administrative Assistant III contributes directly to initiatives that support faculty, students, and programs preparing the next generation of healthcare professionals.

Are you a dedicated Trusts & Estates attorney looking to make a real difference in the lives of clients while advancing your career in a supportive, collaborative law firm? If so, this is the opportunity for you.

Scion Staffing has been engaged to lead the search for a Trust Administration Attorney on behalf of a highly respected California-based law firm with an outstanding reputation for integrity, client service, and legal excellence. This full-time, hybrid role is based in Pasadena, CA and offers the chance to join a firm deeply committed to both its clients and community.

POSITION OVERVIEW:

As an Associate Attorney (Trust Administration), you'll take ownership of trust administration and estate matters from start to finish, ensuring that every client receives exceptional legal counsel and service. You'll also provide guidance and mentorship to legal staff while working closely with senior counsel and partners. This is an opportunity for an attorney who is ready to step into a leadership role while still engaging deeply in meaningful client-facing work.

Why You'll Love This Role:

• Work with sophisticated, high-value trust administration matters and directly impact families' financial security and legacy planning.
• Join a firm with a collaborative, team-oriented culture that values mentorship, professional growth, and community impact.
• Enjoy a competitive salary, performance-based incentives, and benefits package designed to support both your career and personal well-being.
• Hybrid flexibility in Pasadena with the ability to balance office collaboration and focused remote work.

Responsibilities:

• Lead and manage a portfolio of trust administration and estate matters, ensuring accuracy, compliance, and client satisfaction.
• Draft, review, and manage trust documents, accountings, petitions, and related filings.
• Provide strategic legal advice in areas such as trust administration, estate planning, tax, and real estate.
• Supervise and mentor paralegals and support staff.
• Build and maintain lasting client relationships while identifying opportunities for growth and firm impact.

Qualifications:

• Juris Doctor (JD) and active California Bar membership in good standing.
• Demonstrated experience in trust administration and estate law.
• Strong legal drafting, research, and communication skills.
• Proven ability to manage complex client matters and mentor team members.
• A passion for serving clients with integrity, excellence, and care.

Compensation & Benefits:

• Base salary: $145,000+ (commensurate with experience).
• Performance bonuses with OTE potential exceeding $210,000.
• Full medical, dental, and vision coverage.
• 401(k) with employer contributions.
• Generous PTO and ongoing professional development support.

ABOUT OUR SEARCH FIRM:

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.