Kroll Settlement Administration Jobs in Usa

A leading organization in the life sciences industry is seeking an Administrative Operations Coordinator to support internal business operations and administrative workflows for a large commercial team.

This role will work closely with department administrators to help manage operational tasks including purchase orders, expense tracking, document workflows, meeting coordination, and reporting. The position requires a highly organized professional who is comfortable working across multiple teams and supporting high-volume administrative processes.

This is a contract opportunity with strong potential for extension or conversion.

Responsibilities

• Provide administrative and operational support across multiple business teams
• Create and track purchase orders through internal procurement systems
• Manage invoice processing and expense report reconciliation
• Coordinate document workflows using electronic signature tools
• Maintain records, documentation, and departmental files
• Support meeting coordination including scheduling conference rooms and preparing materials
• Assist with travel coordination including flight and hotel booking
• Generate reports and maintain tracking spreadsheets for internal operations
• Support departmental supply management and purchasing
• Collaborate with administrative staff to support a large operational organization

Qualifications

• Bachelor’s degree required
• 2–5 years of administrative, operations, or coordinator experience
• Experience supporting corporate or enterprise teams
• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Excellent organizational, communication, and multitasking skills
• Ability to maintain confidentiality and manage sensitive information

Preferred Experience

• Experience with procurement or finance systems
• Purchase order creation and invoice tracking experience
• Experience with electronic signature workflows
• Experience with corporate expense reporting tools

Job Summary

The Department of Human Genetics is seeking a Senior Administrative Assistant to join our administrative team and serve as Administrative Assistant to the Chair. The primary responsibility of this position is to provide direct support to the Chair. Additional duties include assisting with faculty affairs, providing limited HR support, leading and supporting departmental events, offering programmatic support for academic activities, serving as a purchasing back-up, and helping to staff the front office.

Candidates for this position must excel in the following key skills: efficient and strong organizational skills, problem solving ability, excellent planning and follow-through, high quality writing skills, outstanding customer service and diplomacy, accuracy and attention to detail, and the ability to handle sensitive matters in a discreet manner.

The successful candidate will thrive in a fast-paced environment with dynamic priorities, demonstrating adaptability, professionalism under pressure, and the capability to balance multiple competing tasks while meeting deadlines. Building relationships and collaborating effectively with faculty, staff, and external partners across the Department and the Medical School will be essential.

This position will report jointly to the Department Chair and Administrative Manager.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Who We Are

The Department of Human Genetics (DHG) at Michigan Medicine is proud to be recognized as the first dedicated human genetics department in the United States. As one of nine basic science departments within the Medical School, our primary mission is to advance the fields of genetics and genomics through teaching and research, deepening our understanding of biology and human disease.

Our department is also known for its vibrant community. We host annual social events, including a department picnic and a departmental retreat, fostering connections among faculty, staff, and students. In addition, our engaged Administrative Team works closely together and enjoys socializing together.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Assisting the Department Chair

• Draft, edit, format, and proof communications, documents, reports, presentations, and other technical writing using Word, Excel, PowerPoint, Dropbox, Outlook, Google Workspace, and website editing software. Requires understanding of the Department's strategic objectives and related data, with the ability to produce high-quality work products independently.
• Manage complex calendar for the Department Chair.
• Schedule meetings for Department Leadership, often coordinating with high-level University contacts in a professional and efficient manner.
• Organize and staff departmental meetings, including faculty and committee meetings. Responsibilities include preparing agendas, distributing meeting materials, recording minutes, conducting post-meeting surveys (using Qualtrics or similar software), and tracking follow-up actions.
• Coordinate domestic and international travel arrangements for the Chair, including airfare and transportation, hotel accommodations, detailed travel itineraries, and supporting materials.
• Prepare and submit expense reimbursement requests, reconcile P-card charges, and resolve any discrepancies.
• Perform other duties as assigned.

Event Management and Visiting Speaker Coordination

• Collaborate with Department leadership and the Communications Specialist to organize the annual seminar series and lectureships. Responsibilities include arranging speakers' travel (air and ground transportation, hotel accommodations, detailed itineraries, and necessary preparation materials) as well as processing reimbursements and honorariums.
• Coordinate on- and off-campus departmental events in partnership with Department leadership and the Communications Specialist, ensuring event objectives are met. Duties include managing event budgets and logistics (room scheduling, equipment, vendor relations, catering, invitations, RSVPs, and communications), and tracking and documenting follow-up activities as needed. Key annual events include the Department's picnic, faculty retreat, and annual retreat.

Access and Human Resources Assistance

• Provide limited support for student temporary appointments, including preparing job postings and offer letters, processing appointments, and assisting with onboarding and offboarding.
• Manage Department building access, key requests, and Level 2 access, ensuring all necessary lab safety training requirements are met prior to granting access.
• Collaborate with the Children on Campus Program and EHS to support high school appointments, including coordinating the Genetics Immersion Program and assisting with high school students working in faculty labs during the summer.

Faculty Affairs Assistance

• Assist with the faculty recruitment process, including arranging candidate visit schedules; coordinating air and ground travel reservations, hotel accommodations, and detailed travel itineraries; and preparing necessary materials. Serve as the primary contact and escort for faculty candidates. Support the appointment process for newly selected faculty in collaboration with the Office of Faculty Affairs and Department Leadership, and help onboard new faculty members.
• Assist with the faculty promotion process in coordination with Office of Faculty Affairs and Department Leadership.
• Support faculty appointments in partnership with the Office of Faculty Affairs and Department Leadership, including emeritus and adjunct appointment renewals, LEO lecturer renewals, appointment changes, faculty retirements, and terminations. Assist with both onboarding of new faculty and offboarding of departing faculty.

Programmatic Support

• Support Department-sponsored academic activities, including coordinating student and research fellow attendance at the American Society of Human Genetics (ASHG) conference and organizing the Department's alumni event at ASHG. Also assist with staff and faculty attendance for student recruitment efforts at the ABRCMS conference.
• Provide support for the Department's two summer academic programs: the Genetics Immersion Program, which introduces high school students to genetics, and the Summer Student Program, which engages undergraduate students to learn about our master's and PhD programs in genetics.

Primary Purchasing Back-up

• Serve as the primary purchasing back-up for the Department helping to process M-Marketsite carts when the Purchasing Clerk is out of the office.

General Front Office Support

• Serve as a key front office contact, sharing responsibilities such as answering phones, accepting packages, greeting visitors, opening and closing the office, cleaning up after hosted events, scheduling conference rooms, and distributing mail. Submit general fund facility work orders as needed.
• Provide administrative support to other faculty members as needed, including coordinating complex travel arrangements and scheduling large meetings.

Required Qualifications*

• Bachelor's degree and a minimum of two years of relevant experience.
• Exceptional organizational skills, accuracy, attention to detail, and follow-through.
• Effective at working independently as well as collaboratively within teams.
• Flexibility, a positive attitude, and a strong work ethic.
• Proven ability to prioritize tasks with conflicting deadlines, manage interruptions, and meet deadlines.
• Excellent oral and written communication skills, with experience in editing, proofing, and writing.
• Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, Adobe Acrobat, and Google Workspace; willingness to learn new software platforms.
• Ability to take direction from multiple supervisors and coordinate with various offices across the University.
• Demonstrated ability to interact professionally and confidentially with a diverse range of stakeholders.

Desired Qualifications*

• Experience scheduling meetings and managing calendars for one or more leaders.
• Experience arranging travel for others in an assisting role.
• Experience preparing expense reimbursements.
• Experience preparing agendas for outside visitors.
• Experience with event coordination and planning.
• Advanced computer skills, including proficiency with Excel, Concur, MS Word, PowerPoint, Adobe Acrobat, Outlook, Google Workspace, Dropbox, Qualtrics or other survey software, and website editing software.
• Thorough knowledge of University travel and reimbursement policies and procedures

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Heidelberg Materials Trading is the international trading arm of Heidelberg Materials, handling overseas dry‑bulk products exports and imports. We are looking for a talented individual to join our team in our USA Office as:

Administrative Assistant (Maternity Cover)

Fixed-term role covering a maternity leave period.

Position Details:

• This is a fixed‑term maternity cover role.
• 3 days per week (with flexibility on which days) and 8 hours per day.
• Role will begin in April 2026 on a mutually agreed start date.
• End date is flexible, depending on the return of the incumbent and operational needs.

Key Responsibilities:

• Provide comprehensive administrative support to office leadership and operational teams.
• Manage calendars, schedule appointments, coordinate meetings, and prepare meeting materials.
• Organize domestic and international travel arrangements, including itineraries, bookings, and expense reports.
• Maintain office records, files, and databases with high accuracy and confidentiality.
• Assist with document preparation such as memos, reports, presentations, and correspondence.
• Serve as the first point of contact for internal and external stakeholders, ensuring professional communication and timely response.
• Handle office supply management, vendor coordination, and general office maintenance requests.
• Support onboarding activities by preparing documentation, facilitating IT access, and coordinating new‑hire logistics.
• Assist in organizing company events, workshops, and team-building activities.
• Prepare weekly and monthly administrative reports for management review.
• Ensure compliance with company policies, internal controls, and regulatory requirements in all administrative processes.
• Maintain confidentiality of sensitive information and exercise discretion at all times.
• Identify opportunities to optimize administrative workflows through digitization, automation, or updated procedures.
• Support special projects and cross‑functional initiatives as assigned.

Qualifications:

• Valid U.S. work authorization required.
• Minimum 2-3 years of administrative or office support experience, preferably within an international organization.
• Bilingual English/Spanish preferred
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with SharePoint is a plus.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Demonstrated professionalism, discretion, and ability to work with confidential information.
• Strong attention to detail and a proactive, solution-oriented mindset.
• Ability to collaborate effectively with teams across different locations and time zones.
• Familiarity with travel coordination, expense management, and basic procurement processes is an advantage.

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

All applications will be kept strictly confidential.

Position Summary

The Administrative Operations Coordinator provides essential operational and administrative support for the sponsorship and exhibits team. This role ensures accurate documentation, smooth communication workflows, timely response to inbound inquiries, and efficient coordination across departments. The Coordinator also provides direct administrative support to the VP of Sponsorship, including calendar management and executive organization.

Core Responsibilities

• Serve as the first-line administrative contact for sponsor and exhibitor inquiries, including triage, information gathering, routing, and tracking follow-up actions.

• Maintain accurate records of inquiries, communications, deadlines, and deliverables across internal trackers and databases.

• Manage data entry and updates within sponsorship and exhibitor management platforms and maintain current website information.

• Support the sponsorship team with the creation, organization, and tracking of contracts, agreements, onboarding materials, templates, process guides, and internal documentation.

• Provide administrative support for reporting, timelines, shared documentation, and cross-team coordination.

• Support the VP of Sponsorship with calendar management, meeting coordination, scheduling, and response prioritization, and preparation of materials.

• Coordinate internal and external meetings, including agendas, logistics, prep documents, and follow-up tracking.

• Assist with inbox organization, task tracking, document preparation, and execution of strategic projects and cross-department initiatives.

• Maintain orderly digital filing systems, shared resources, and process documentation to support smooth sponsor/exhibitor operations.

• Support team with ongoing administrative elements of sponsorship and exhibitor processes.

Qualifications

• 2–4 years of administrative, operations, client support, or event-support experience.

• Strong organizational skills, task management, and attention to detail.

• Ability to prioritize, multitask, and maintain accuracy.

• Excellent written and verbal communication; responsive and client‑friendly.

• Comfortable managing calendars and inboxes. 

• Proficient in document management, spreadsheets, and CRM or event management platforms.

Company Description

FullTerra is a nationwide leader in specialized environmental mitigation services, offering comprehensive design-to-build-to-monitoring solutions that enhance development opportunities for safer living and working environments. As the parent of recognized brands such as Advanced Construction Technologies (ACT), Applied GeoKinetics, Elite Radon Team, Clean Vapor, and Midwest Barrier Solutions, FullTerra integrates local regulatory expertise with extensive national installation capabilities. With a team of skilled engineers, geologists, and technicians, the company has successfully designed and implemented over 100 million square feet of barrier solutions across 40+ states. FullTerra is committed to innovation and excellence in improving environmental safety.

Role Description

This is a full-time, on-site role for an Office Administrative Assistant based in Canton, GA. The Office Administrative Assistant will handle various tasks such as providing administrative support to team members, answering and directing phone calls, maintaining organized clerical records, and assisting with executive administrative responsibilities. Additional duties may include managing office supplies, scheduling meetings, and coordinating internal communication.

Qualifications

• Proficiency in Administrative and Clerical skills to maintain organized records, manage documentation, and support daily office operations
• Strong skills in Phone Etiquette and Communication to handle calls professionally and effectively interact with team members and clients
• Experience providing Executive Administrative Assistance, including calendar management and scheduling
• Ability to work independently, prioritize tasks, and maintain confidentiality
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite and other office management tools
• High school diploma or equivalent; additional qualifications in office administration are preferred

Harvard Resource Solutions is seeking an Executive Administrative Assistant for their non profit client in Troy.

Hybrid Schedule: 2 days remote- M & F / 3 days in office -T-W-Th)

Hours: 8:30am - 5:00pm ( 30 minute lunch)

Summary

The Executive Administrative Assistant provides high-level administrative support and project-based assistance to members of the Foundation’s Executive Office and Executive Team (“Executives”). The Executive Administrative Assistant works closely to support Executives by cultivating positive working relationships through open communication. The Executive Assistant is required to be proactive, self-directed, produce high quality work, possess sound judgment and have a high attention to detail, while exercising discretion and maintaining confidentiality. This position is responsible for effective handling of the Executives’ schedules, as well as coordinating and executing administrative functions including travel, expense reporting, budget monitoring, and proficiently handling documents and tasks for optimal organization.

Duties

Scheduling & Calendar Management

• Manage complex executive calendars, meetings, and departmental schedules.
• Coordinate internal/external meetings, assemble materials, and confirm appointments.
• Collaborate with other assistants and departments for seamless scheduling.
• Proofread, finalize, and distribute documents.

Internal Operations

• Prepare expense reports, contracts, invoices, and resolve discrepancies with Finance.
• Draft correspondence, presentations, spreadsheets, and maintain contact lists.
• Support events, Board meetings, and office logistics, including visitor coordination.

Travel & Logistics

• Arrange business travel, including airfare, lodging, transportation, and itineraries.
• Coordinate with vendors and internal teams to ensure smooth travel plans.
• Support travel for special events and Board activities.

Board of Trustee Support

• Prepare and distribute Board materials.
• Assist with Board meeting logistics and events as directed.

Other Duties

• Perform additional tasks and projects as assigned.

Requirements

• Associate’s degree required, Bachelor’s preferred.
• 5–7 years executive assistant experience, preferably supporting C-level executives.
• Strong organizational, communication, and problem-solving skills with high attention to detail.
• Advanced Microsoft Office skills; experience with calendar management, travel, and document review.
• Demonstrated discretion, professionalism, and ability to prioritize in a fast-paced environment.
• Collaborative, proactive, solutions-oriented, and adaptable to changing priorities.
• Proficiency with MS Office
• Familiarity with web-based office management technology and software tools such as, ADP Workforce Now, Zoom, One Drive, Concur, DocuSign, and Google Docs preferred

If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.

At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.

All Property Solutions is looking for a Remote Administrative Manager to support the daily administrative operations of our real estate business.

We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts, and Litigation. 

We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Administrative Assistant who is able to interact well with people, can multitask, and is organized.

This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional.

If the following describes you, then YOU may be the team member we are looking for:

We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills.

• You believe it’s important to greet all potential and existing clients with a warm, friendly welcome
• You answer the phone with a smile
• You are skilled at communicating with people on the phone, in person, and by email
• You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need
• You see an opportunity for organization where others see a mess
• You are eager to learn new tasks and computer systems
• You value doing it right the first time, so you proofread your work and double-check details
• You know what happens in the office, stays in the office
• You genuinely care about clients and want to deliver an experience that turns them into raving fans

If you fit the role for this key position, please send a cover letter and your resume.

$20 - $26 hourly

Duties and Responsibilities

• Front desk receptionist answering phones and transferring calls to the appropriate staff.
• Greet potential new clients and prepare their consult folder for their meeting with the attorney.
• Track and manage client engagement and organize client folders.
• Coordinate and manage client communications and scheduling of meetings with attorneys.
• Maintain data and notes in CRM and legal software.
• Track, manage, and organize office supplies.
• Maintain an organized office environment.
• Provide timely and effective communication to clients regarding trust replenishments.
• Assist with payments to third-party vendors.

About your technical skills:

• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks.
• Excellent problem-solving and analytical skills.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable with technology, with an ability to adapt and learn new technology as needed.
• Strong work ethic.

We are a collaborative team of professionals. We work hard, and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events.

Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills.

Compensation details: 20-26 Hourly Wage

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Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Company is looking for a Systems Engineering Senior Manager – Enterprise Regulatory Administration to join our team in Everett, Washington.

The Safety, Security & Airworthiness organization is seeking to fill a Senior Manager position within the Enterprise Regulatory Administration team. This position is responsible for teams associated with the administration, oversight, and support of the FAA appointed Boeing Organization Designation Authorization (ODA) Unit, including Engineering Unit Members, Inspection Unit Members, and Project Administrators who perform functions on behalf of the FAA. This includes overseeing the appointment, training, and annual assessment of the ODA Unit Members.  This role will provide technical leadership to support the communication and resolution of complex regulatory and compliance issues with the FAA and ODA unit members.

The ideal candidate has experience in leading cross-functional teams, integration across IPTs, certification, safety, and systems engineering. The candidate will have the ability to lead and influence other organizations (programs, functions), the ability to take ambiguous and complex topics and clearly communicate intent, and to plan and drive outcomes. Coordination with regulatory agency counterparts and internal stakeholders will also be central to this role.  

The successful candidate must be qualified, in accordance with FAA Order 8100.15, to be appointed by the FAA as an Administrator for the Boeing ODA unit.

This position manages a direct-reporting team of first-level managers and non-management employees performing engineering and technical activities in the Systems Engineering skill area. A successful applicant will thrive as an essential part of a collaborative environment that extends to external stakeholders, and will be able to successfully balance tactical business needs while working towards strategic goals.

Position Overview:

• Prepare certification documents and artifacts for submission to Regulatory Administration and FAA stakeholders; ensure artifacts are complete, traceable, and aligned to applicable requirements.
• Develops and executes integrated departmental plans, policies and procedures and provides input on departmental business and technical strategies, goals, objectives
• Acquires resources for department activities and leads process improvements
• Develops and maintains relationships and partnerships with regulatory authorities, customers, stakeholders, peers, partners and direct reports
• Provides oversight and approval of technical approaches, products and processes
• Manages, develops and motivates employees and first-level managers
• Establishes and implements team priorities and leads accomplishment of organizational objectives
• Creates a culture of continuous improvement and employee engagement to achieve organizational quality, productivity, and timeliness results

This position is expected to be 100% onsite.  The selected candidate will be required to work onsite at the Everett, WA site.

Basic Qualifications (Required Skills and Experience):

• Bachelor of Science degree in Engineering, Engineering Technology (including Manufacturing Technology), Computer Science, Data Science, Mathematics, Physics, Chemistry or non-US equivalent qualifications directly related to the work statement
• 5+ years of engineering experience
• 3+ years of experience as a leader or manager
• Experience and familiarity with certification processes and procedures and ODA and Applicant roles
• Currently or previously held an FAA ODA Unit Member or Administrator or FAA Designee appointment, or is able to readily obtain an FAA appointment

Preferred Qualifications (Desired Skills and Experience):

• Experience with FAA regulations, policies, and procedures applicable to the ODA functions
• 3+ years of experience working directly with the FAA and/or ODA on type Certification projects
• Bachelor’s degree or higher in Engineering, current engineering managers who do not have an engineering degree but have previous experience in a professional exempt engineering SJC classification will still be considered for exception
• Practical experience conducting analyses and studies for safety, system security, regulatory, certification, product assurance and other specialties to ensure mission success
• Excellent oral and written communication skills
• Proven ability to lead with the Boeing values & behaviors
• Proven ability in team building, coaching, and employee development
• Expertise in resolving cross-functional and cross-program technical and organizational issues
• Experience applying systems engineering and project management best practices

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary Pay Range: $181,900 - $246,100

Applications for this position will be accepted until Mar. 24, 2026

Export Control Requirements:

This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Export Control Details:

US based job, US Person required

Education

Bachelor's Degree or Equivalent Required

Relocation

This position offers relocation based on candidate eligibility.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you!

At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services.

As an Administrative Assistant II, you provide support to managers and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and efficient. You enjoy working cross-functionally with other lines of business in the organization and you take this as an opportunity to build long lasting relationships with all individuals in the organization. You have the ability to prioritize projects, resolve problems, and pay attention to detail. Most importantly, this role is about building trust through every interaction and doing it with integrity, caring and excellence in mind.

What you'll do:

• Independently perform administrative work specific to the established department processes
• Rely on detailed knowledge of department procedures to accurately perform reconciliation duties
• Pull, calculate, and format data in an easily digestible way upon request
• Maintain contacts within multiple lines of business to appropriately escalate issues and inquiries
• Always take action using integrity, caring, and excellence to achieve all-win outcomes

What you'll need:

• Strong organizational skills
• Demonstrated ability to perform administrative tasks
• Working knowledge of business specific programs and applications
• Excellent written and verbal communication skills
• Ability to communicate with all levels of personnel
• Demonstrated attention to detail
• Proficient in Microsoft computer applications

Our Benefits:

At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes:

• Medical, dental, vision, long-term disability, and life insurance
• 401(k) matching
• Generous holiday and paid time off schedule
• Tuition reimbursement
• Extensive health and wellness programs, including our Employee Assistance Program
• Referral bonus program + more!

Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

Administrative Assistant & Social Media Coordinator (In-Person)

Dallas, TX | Full-Time | Monday–Friday | No Weekends

This role is based entirely in our Dallas showroom. Remote or hybrid applicants will not be considered.

If you do not have social media content creation experience, your application will not be considered.

Mariloff Diamonds & Fine Jewelry is a family-owned luxury jeweler in Dallas with over 40 years of history. We are hiring a full-time, in-person Administrative Assistant & Social Media Coordinator to support daily showroom operations, with responsibilities that include data entry, customer service, sales team support, and creating content for our social media channels.

Key Responsibilities

Administrative, Operations, and Sales Support

• Data entry and record maintenance

• Inventory control, tracking, and organization

• Assist the sales team with administrative and operational needs

• Customer service support in person and over the phone

• Help manage front desk coverage, phones, and appointment flow

• Coordinate shipping, paperwork, and internal documentation

• Organize files, supplies, and office systems

• Support ownership with day-to-day operational tasks

Social Media and Content Creation

• Create and post content across Instagram, Facebook, and TikTok

• Capture high-quality photos and videos in the showroom

• Create approximately 5 posts per week plus Instagram Stories

• Write clear, on-brand captions aligned with a luxury retail brand

• Monitor and respond to comments and DMs professionally

• Collaborate with marketing on promotions, holidays, and campaigns

• Maintain consistent brand voice and visual standards

What We’re Looking For

• Prior experience in an administrative or office support role

• Strong data entry skills and attention to detail

• Experience creating social media content for a business or brand

• Comfortable with photography and video (iPhone acceptable if quality is high)

• Professional, reliable, and customer-focused

• Comfortable working in a fast-paced, in-person retail environment

• Local to Dallas and able to work onsite full-time

What We Offer

• Full-time W-2 position

• Compensation based on experience plus benefits

• PTO and paid holidays

• Monday–Friday schedule with weekends off

• Supportive, professional, team-oriented environment

Our client, a highly regarded private equity and investment management firm based in San Francisco, is seeking a polished and proactive Administrative Assistant / Office Manager to support senior leadership and oversee daily office operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced, high-performance financial environment and enjoys balancing executive support with operational oversight. The Administrative Assistant / Office Manager will serve as the face of the San Francisco office while providing high-level administrative support to investment professionals and firm leadership.

**Please note this is a onsite, temp-to-perm in San Francisco, CA. Pay will be $85k/yr.**

Key Responsibilities:

• Manage complex calendars, meeting coordination, and travel arrangements for senior leadership
• Prepare and edit correspondence, reports, presentations, and investment materials
• Coordinate internal and external meetings, including investor and board meetings
• Handle confidential information with discretion and professionalism
• Process expense reports and assist with invoice tracking and approvals
• Oversee daily office operations to ensure an organized, professional, and efficient environment
• Serve as the primary point of contact for vendors, building management, and service providers
• Manage office supply inventory, equipment, and facilities maintenance
• Coordinate office events, team offsites, and client hospitality
• Assist with onboarding logistics for new hires (workspace setup, supplies, access, etc.)
• Greet investors, portfolio company executives, and external partners
• Maintain conference rooms and ensure meetings run smoothly
• Support preparation of materials for fundraising and investor communications

Qualifications

• 3–7+ years of experience in an administrative or office management role, preferably within private equity, investment banking, asset management, or professional services
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Professional demeanor with strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• High level of discretion and integrity

Please submit your resume for consideration

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Provide executive administrative support by performing the following duties:

English and Japanese (Fluent with speaking, interpretation, understanding, reading and writing in both languages).

DUTIES AND RESPONSIBILITIES:

• Perform a full range of clerical and administrative support functions.
• Assist the Corporate Planning Department in preparing and summarizing financial information using Excel, Word, and PowerPoint.
• Create high level presentation of financial information, trend analysis, etc. Prepare monthly summary reports for reporting to shareholders.
• Perform market research on various industries and countries, as directed. Create market trend analysis presentation using data from multiple sources, being able to review content and accuracy of data and then summarize in well developed reports.
• Support the compilation of reports and application procedures with the administration teams of Japanese shareholders for the Corporate Planning Department.
• Discreet and organized assistance with personal tasks for expatriate executives.
• Coordinate and maintain CEO and executive team members calendars and keep supervisor informed of appointments
• Establish and respond to changing deadlines and priorities. Accept and/or decline invitations to meetings on behalf of CEO and executive team members’
• Handle all meeting room logistics for executive meetings. Secure materials and documents for meetings in advance of meetings.
• Coordinate CEO and executive members’ travel arrangements. Arrange schedule of visits and transportation; notify organizations and officials to be visited
• Prepare and process CEO’s expense reimbursement reports.
• Greet and direct CEO’s guests, screen calls, answer questions and handle routines matters. On occasion, arrange luncheon for executives’ meetings, office functions, appointments and entertaining events at the request of CEO and/or executives.
• Create and maintain documents and records; prepare meeting and conference materials
• Establish and maintain a good filing system.
• Translate Japanese documents into English and vice versa when requested. Provide support for Executive meetings by editing, copying, assembling and distributing meeting materials.
• Receive, sort and prioritize all CEO’s correspondence and reply to mail not requiring CEO’s attention or at the request of CEO.
• Handle confidential and/or sensitive information, while maintaining confidentiality at all time.
• Prepare high quality PowerPoint presentations for Executive meetings, reports to shareholders, etc.

Administrative background and proficient in Microsoft Office products – Word, Excel and PowerPoint Bilingual – English and Japanese (Fluent with speaking, interpretation, understanding, reading and writing in both languages). Proficient in managing tasks and collaborating across global time zones to ensure seamless operations. Basic practical experience in accounting processes. Exceptional communication and interpersonal skills, particularly in working with expatriates. Ability to work well with various departments. Demonstrate cultural sensitivity and appropriate business conduct at all time. Flexibility to adjust to changing priorities and handle multiple diverse projects under time constraints.

EDUCATION AND WORK EXPERIENCE:

Bachelor’s degree and 5 years relevant experience

WORK ENVIRONMENT

• Usual office working conditions

Benefits information:

Benefits include medical, dental, vision, retirement, 401k and PTO

Equal Employment Opportunity Statement:

Noor Group and it's client are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.”

Physical Requirements:

This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements.

Are you a detail-driven communicator who thrives at the intersection of people, schedules, and production?

We're hiring an Operations Administrative Coordinator to serve as the scheduling and communication hub for our production workforce. This role sits at the center of daily operations: you'll build crew schedules, keep time records accurate, and bridge the gap between leadership and the production floor — all in both Spanish and English.

You'll report to our VP of Operations and work closely with our Production Supervisor and HR Generalist. If you're the kind of person who thrives on structure, clear communication, and supporting the people around you, this is a role where your skills will make a visible difference every day.

———

WHAT YOU'LL DO

Scheduling & Workforce Coordination Build and maintain daily and weekly production schedules. Partner with the Production Supervisor to anticipate staffing needs and close coverage gaps before they become problems. Communicate all schedule updates to employees in both Spanish and English. Coordinate onboarding logistics for new hires, including temporary staff.

Time & Attendance Review employee timecards for accuracy, resolve discrepancies like missed punches, and track attendance trends. You'll keep records clean, current, and audit-ready.

Employee Communication & Support Serve as the primary point of contact for production employees with questions about scheduling and timekeeping. Deliver clear verbal and written updates in both languages. Support HR and leadership with employee communications and help orient new hires on expectations and processes.

Administrative Support Maintain departmental files, logs, and records. Assist with uniform tracking, ID badges, training documentation, and onboarding tasks. Prepare reports and spreadsheets for leadership and provide logistical support for meetings and departmental initiatives.

———

WHAT WE'RE LOOKING FOR

The ideal candidate is organized, proactive, and a natural communicator who moves easily between Spanish and English. You pay attention to the details, you follow through, and people trust you to get things right.

Required:

Full bilingual fluency in Spanish and English — written and verbal

High school diploma or GED

1–3 years of experience in administrative support, scheduling, HR coordination, or operations Proficiency in Microsoft Office (Excel, Outlook, Word) or Google Workspace

Strong attention to detail with the ability to manage competing priorities

Professional, approachable demeanor with a service-first mindset

Preferred:

Associate degree in Business Administration, Human Resources, or a related field

Experience supporting hourly or frontline workers in manufacturing, warehouse, or production settings

Familiarity with timekeeping or HRIS platforms (UKG, ADP, Kronos, Paycom)

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

This is primarily an office-based role with regular interaction on the production floor. You should be comfortable moving between both environments — focused desk work one moment, fielding employee questions the next. The role involves sitting for extended periods, occasional walking between areas, and lifting up to 20 lbs (office supplies, uniform materials). PPE (hairnet, safety glasses, ear protection) is required when entering production areas. No travel required.

———

WHY OREGON FRUIT COMPANY?

Legacy — 90 years of crafting premium fruit products right here in Oregon.

Impact — This role touches every part of daily operations. Your work matters, and you'll see the results firsthand.

Stability — We're a well-established company that values people who show up, contribute, and grow with us.

Community — We're rooted in the Willamette Valley and committed to the people who live and work here.

Oregon Fruit Company is an equal opportunity employer and is committed to diversity in the workplace. We encourage applications from qualified individuals regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.

Job Description & Essential Functions of the Receptionist/Administrative Assistant

Job Description: The Receptionist/Administrative Assistant provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to the appropriate associates, mail distribution, the flow of correspondence, requisition of supplies as well as additional clerical duties. They will also be responsible for administrative duties such as team event coordination, set-up, and tear-down.

Essential Functions:

• Answers telephone for all incoming calls. Screens and directs calls.
• Takes and relays messages to appropriate staff; provides appropriate information to callers as needed.
• Learns and maintains general knowledge of company products and procedures in order to ask callers and customers intelligent questions and direct them to the appropriate staff for help and support.
• Greets, directs and manages inquiries from visitors, customers, and the public.
• Monitors visitor access and maintains security awareness.
• Provides general administrative and clerical support as directed by the direct manager and executive staff.
• Prepares correspondence and documents as directed.
• Handle incoming and outgoing mail.
• Schedules appointments as requested.
• Maintains visitor appointments and message diary.
• Schedules and organizes conference and meeting room bookings.
• Helps coordinate meetings and special events including catering requirements, event set-up, and tear-down. Special meetings and events include company birthday parties, luncheons, holiday parties, volunteer opportunities, etc.
• Submits HR & Admin invoices and maintains vendor invoices.
• Helps maintain the company dorm by coordinating with tenants, landlords, and dorm-related vendors.
• Monitors and maintains reception area office equipment. Keeps reception area neat, clean, and organized.
• Monitors, maintains and organizes the office supply closet, and orders supplies as needed.
• Helps other departments when and where needed and makes suggestions for improvements.
• Contributes to the continual improvement and efficiency of the organization.
• Performs all other duties as assigned by management.

Competencies:

• Legally authorized to work in the U.S.
• Professional and upbeat attitude.
• Organized, punctual, and reliable.
• Excellent and effective interpersonal, verbal, and written communication skills.
• Ability to work effectively in a team environment.

Physical Requirements:

• Must be able to lift up to 15lbs consecutively.

Education & Experience Requirements:

• High School Diploma or GED required.
• 2+ years of Administrative, Clerical, Booking, or equivalent experience.
• Proficiency with Microsoft Office Suite.

Language Requirements:

• Excellent written and verbal (English) communication skills are required.

Work Location:

• Orlando Office: 7120 Lake Ellenor Drive, Orlando, FL 32809.
• Orlando Warehouse: 7307 Presidents Drive, Orlando, FL 32809.
• May be required to work overtime or flexible hours on an as-needed basis.
• Standard Office Hours: 8:30 – 5:30

Travel Requirements:

• Available to travel locally when necessary.
• Must hold a valid driver's license.

Compensation Range:

• The compensation for this position is $16 to $20 per hour, depending on qualifications, experience, and geographic location.

Key Details

Schedule & Location

• Flexible weekly schedule
• Approximately 8–15 hours per week to start
• At least one in-home day weekly in Fairlawn, Ohio
• Hybrid work (some remote admin work, some in-home support)
• Opportunity for hours to increase over time

SilverLine Consulting is a boutique HR and Recruiting firm serving growing companies across industries. We are strategic, hands-on, and deeply relationship-driven. We move fast, do meaningful work, and care about how it gets done.

We are seeking a highly capable, part-time Administrative & Personal Assistant to support the President of SilverLine. This role blends executive administrative support with personal household coordination. It is ideal for someone who thrives on bringing order to complexity, takes initiative without being asked, and genuinely enjoys making things run better.

This is a flexible role starting at approximately 8–15 hours per week (3–5 personal/home support hours and 5–10 executive admin hours), with strong potential to grow in scope and responsibility over time.

The Purpose of the Role

The goal of this position is simple and important:

Create efficiency, reduce friction, and free up the President’s time so she can focus on high-value client work and strategic growth — while also protecting personal time.

If you are someone who sees what needs to be done and handles it — this role will feel natural.

Core Responsibilities

Personal & Household Support (3–5 hours/week to start)

At least one consistent in-home day per week during business hours (two if candidate preferred), with flexibility.

Responsibilities may include:

• Personal travel coordination
• Appointment scheduling
• Coordinating home repairs and maintenance
• Personal errands including grocery shopping, car maintenance appointments, or returns
• Organization projects (home and office)
• Meal prep support
• Laundry assistance
• Managing personal and company-related logistics
• Research and vendor coordination

This is a “no task too big or too small” role. Some weeks may involve spreadsheets. Other weeks may involve organizing a closet or waiting for a contractor.

Administrative Support (5–10 hours/week to start)

• Scheduling and light calendar management (Outlook)
• Professional travel booking and coordination
• Gift management and client touches
• CRM data entry and database maintenance
• Social media updates and client job postings
• PowerPoint formatting and presentation prep
• Excel tracking and reporting support
• Small operational and organizational projects
• General administrative support as needed

You should be comfortable working in Excel, PowerPoint, Word, Outlook, and web-based systems.

Future Growth Opportunity

Over time, this position is intended to evolve.

As our current bookkeeper considers retirement in 2027, this role may expand into:

• Accounts payable
• Accounts receivable
• Invoice tracking
• Basic financial reporting support

Comfort and trust with handling personal and company financial information is essential.

What We’re Looking For

You are:

• Highly trustworthy and discreet
• Comfortable handling confidential personal and business information
• Organized and detail-oriented
• Proactive — you don’t wait to be told what’s obvious
• Efficient and resourceful
• Comfortable with technology
• Flexible and adaptable
• Professional in demeanor
• Reliable and consistent
• Local to the Fairlawn, Ohio area

Most importantly, you have a grounded, practical mindset. You get things done. You don’t get rattled. You take pride in making someone else’s world run more smoothly.

Why This Role Matters

SilverLine is in a growth phase. The right person in this seat becomes a trusted partner — not just a task manager.

This role allows the President to operate at her highest level while knowing the details — both professional and personal — are handled with care.

If you are steady, capable, and enjoy being the quiet force behind efficiency, we would love to hear from you.

We are seeking a highly organized and detail-oriented Marketing & Administrative Assistant to support the marketing and operational needs of our Supply Chain Services division. This role focuses on coordination, execution, and administrative support to ensure marketing initiatives and internal projects are delivered accurately and on time.

This position works closely with corporate marketing, sales teams, and supply chain leadership in a fast-paced B2B environment.

Key Responsibilities:

• Provide administrative support to the Supply Chain Services leadership team
• Coordinate marketing projects, timelines, and internal communications
• Assist with email campaigns, newsletters, and CRM updates
• Prepare presentations, customer-facing materials, and sales support collateral
• Maintain organized marketing assets, contact lists, and reporting trackers
• Support trade show and customer event coordination
• Track budgets, invoices, and marketing expenses

Qualifications:

• 2–4 years of experience in administrative support or marketing coordination (B2B preferred)
• Strong organizational and project coordination skills
• Proficiency in Microsoft Office (PowerPoint, Excel, Word)
• Experience with CRM and email marketing platforms preferred
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with attention to detail

Why Join Us?

• Competitive compensation + benefits
• Opportunity to support a growing, high-impact division
• Collaborative team environment with cross-functional exposure

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Travel: Limited (up to 10%)

Company Description

DXP Enterprises, Inc. is a publicly traded industrial distribution management company specializing in pumps, industrial supplies, and MROP (Maintenance, Repair, Operating and Production) solutions. With operations across various industries including manufacturing, energy, oil & gas, and mining, DXP delivers customized, high-quality solutions. Through Innovative Pumping Solutions (IPS), Supply Chain Services, and MROP Products & Services, DXP combines cutting-edge technology, extensive industry training, and a commitment to excellence. Learn more about us by visiting our career page: DXP Careers.

City of Corvallis Public Works
The goal of the Public Works Department is to support and enhance the quality of life for community members by delivering responsive and efficient services to all neighborhoods and to maintain reliable and cost-effective public works facilities and systems in a manner that emphasizes customer satisfaction and good stewardship of natural, fiscal, and staff resources.

About the Position
The Administrative Specialist in Public Works performs a variety of routine and moderately complex clerical, customer service and administrative support activities. The position accomplishes routine tasks independently and handles non-routine responsibilities with moderate amount of supervision/instruction. Responsibilities include telephone reception, in-person reception, sales and cash handling; payroll; accounts receivable; travel and training; courtesy parking and parking lottery; data entry for service requests and performance measures and daily mail processing.

Full-Time 40 hours per week
AFSCME-represented position
12-month probationary period
Monday - Friday
7:30am - 4:30pm

Essential Duties

Duties include, but are not limited to the following:

• Assist walk-in customers, answer phones, screen calls, route calls and take messages. Perform various customer service duties such as responding to community member complaints according to City policy, responding to other department or agency requests, issuing parking permits, bulk water keys and temporary hydrant meters.
• Complete timesheet review in the payroll software system within set time limits and validate accuracy of payroll data entered. Identify discrepancies and follow up with supervisors for clarifications and corrections.
• Perform routine accounts receivable duties including calculating billings from billable work orders, temporary hydrant meter readings, bulk water sales, fuel system sales and a variety of annual leases. Process refunds. Complete data entry and validates data accuracy for accounts receivable. Run reports on delinquent accounts; print reports for internal and external customers.
• Initiate department travel training records. Verify expenses for registrations, lodging, meals and other incidentals. Complete travel training arrangements and route packets for approval. Reconcile receipts and reimbursements after travel training is completed.
• Maintain the courtesy permits program and quarterly employee parking lottery. Input parking permit information in the department database and verify data entry.
• Perform routine and non-routine spreadsheet/database functions including formatting, data entry and records maintenance. Generate service requests in the department computerized asset management system.
• Perform routine and non-routine clerical duties such as word processing/typing, clerical review. Assist other administrative staff and perform other related duties such as providing back up for proofing, editing and review of minutes, review and distribution of Public Works email inbox items and preparing bulk mailings.
• Perform departmental administrative support duties such as maintaining calendars, schedule meetings, and make travel arrangements. Purchase office supplies and equipment sustainably and efficiently. Receive, process and distribute incoming mail and materials; prepare outgoing mail; deliver processed mail to centralized mailroom on set daily schedule.
• Maintain departmental records, files, materials and supplies such as employee and emergency phone lists, and performance measures.
• Assist the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation and providing an appropriate level of information to callers regarding the status of an event.
• Prepare meeting materials. Take and transcribe minutes from departmental meetings and committee meetings, where the minutes are not an official record of the City.
• Serve on internal committees when required.
• Assist other administrative staff and perform other related duties.
• Respond to routine customer service requests, questions and complaints. Maintain a positive customer service demeanor and deliver service in a respectful and patient manner.
• Perform as a member of a team, assisting with development of work group goals and objectives and contributing to the achievement of goals and objectives

• Participate in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required.
• Act ethically and honestly; apply ethical standards of behavior to daily work activities and interactions. Build confidence in the City through own actions.
• Maintain effective work relationships.
• Conform with all safety rules and perform work in a safe manner.
• Deliver excellent customer service to diverse audiences.
• Adhere to all City and Department policies.
• Arrive to work, meetings, and other work-related functions on time and maintain regular job attendance.
• Perform other duties as assigned.

Qualifying Education / Experience

• High school diploma, or equivalent.
• Two years of related work experience or education in office/business practices and procedures including basic bookkeeping such as recording day-to-day financial transactions, purchases, sales, receipts and payments.

• Possession or ability to obtain a valid driver's license.

Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above).

Resumes will not be accepted in lieu of a completed online application. Incomplete applications will not be accepted/considered.

Position is open until filled.
First review of applications will occur after 8:00 am on February 18, 2026

*Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*

We are seeking an Administrative Specialist (Client File Management) to join our team.

Hourly Range: $16.50 - $18.50

This role is responsible for uploading documents, managing/auditing and entering data into the electronic management systems associated with Cornerstones of Care and the Kansas Department for Children and Families (DCF). This role requires strict standards of confidentiality, excellent communication, and customer service skills to manage a wide range of sensitive records and documents from diverse sources and stakeholders. As a member of the KS Foster Care team, you will work with other team members and report to our Administrative Manager.

WHAT YOU WILL DO:

• 
  
• Completes data entry and uploading of designated items into Department of Children & Families (DCF) and Cornerstones of Care electronic client management systems (i.e., Care Match & Avatar).
  
• Organizes and maintains youth files including client records, in accordance with agency/program standards, Department of Children & Families requirements, and other governing directives.
  
• Duties could include maintaining court calendar & court documents, tracking the acquisition of various records, and ensuring client files correctly contain all necessary documentation.
  
• Perform periodic client file audits according to both external and internal expectations laid out by Cornerstones of Care and the Department of Children and Families.
  

WHAT YOU WILL BRING:

Our ideal candidate will have 2 years of administrative, clerical, and/or quality assurance experience, in addition to familiarity with electronic medical record maintenance, and the following:

• 
  
• Bachelor's or Associate's degree in related field, preferred.
  
• Familiarity with Foster Care Case Management, preferred
  

REQUIREMENTS:

• 
  
• High school diploma or equivalent with 2 years of relevant experience.
  
• At least 21 years of age and pass background check, physical, and drug screening.
  
• A valid driver's license, proof of current vehicle insurance, and reliable transportation.
  

WHO WE ARE:

Cornerstones of Care is a mental and behavioral health nonprofit certified in trauma-informed care that provides evidence-based prevention, intervention, treatment, and support services to help children and families improve their safety and health by making positive changes in their lives. Each year, our team empowers children and families in Kansas, Missouri, and beyond through three key service areas:

• 
  
• Youth & Family Support - We help youth gain independence through social and living support programs while empowering families with the skills and resources they need to become resilient and successful.
  
• Foster Care & Adoption - We reunify and unite families while recruiting and providing support to foster parents and youth in foster care.
  
• Education & Community Trainings - We help students achieve academic success while giving educators the tools to create safe learning environments to improve their students' behaviors and offer innovative learning opportunities to build and improve knowledge in the community.
  

CORNERSTONES OF CARE'S ORGANIZATIONAL COMMITMENTS:

• 
  
• Nonviolence - helping to build safety skills and a commitment to a higher purpose.
  
• Emotional Intelligence - helping to teach emotional management skills.
  
• Social Learning - helping to build cognitive skills.
  
• Open Communication - helping to overcome barriers to healthy communication, learn conflict management.
  
• Democracy - helping to create civic skills of self-control, self-discipline, and administration of healthy authority.
  
• Social Responsibility - helping to rebuild social connection skills, establish healthy attachment relationships.
  
• Growth and Change - helping to work through loss and prepare for the future.
  

OUR WIDE STATEMENT:

At Cornerstones of Care, we commit to fostering a community where every individual, regardless of background or identity, feels deeply welcomed, valued, and empowered. We envision a diverse community where inclusion and welcoming are prioritized. A community where all voices are heard, listened to, and respected. A community where everyone's physical, emotional, social, and psychological needs are met. At Cornerstones of Care, we have a vision where equity is not just a goal but is present in all we do; every team member feels empowered to authentically contribute to their fullest potential. We hold a collective commitment to WIDE (welcoming, inclusion, diversity, and equity) that will drive us forward as a stronger organization.

OUR DIVERSITY STATEMENT:

• 
  
• We partner for safe and healthy communities.
  
• We cultivate a culture in which children, families, team members, volunteers, donors, and community partners feel welcomed, safe, respected, empowered, and celebrated.
  
• We value diversity of race, religion, color, age, sex, national origin or citizenship status, sexual orientation, gender identity and expression, geographical location, pregnancy, disability, neurodiversity, socio-economic, and military status.
  
• We stand for anti-racism, equity, and inclusivity.
  
• We insist and affirm that discrimination and violence have no place in safe and healthy communities, including in our organization.
  
• We strive toward a more welcoming, inclusive, diverse, and equitable organization through our policies, partnerships, and practices.
  

OUR BENEFITS:

Cornerstones of Care offers a competitive benefits package, which includes:

• 
  
• 9 Paid Holidays, Unlimited Paid Time Off, and Paid Sick Leave
  
• Team members who work at least 30 hours per week are eligible for
  
  • 
    
  • Health insurance benefits (medical, prescription, dental, vision)
    
  • Cafeteria plans (Health Savings Account (HSA) and Medical and Dependent Care Flexible Spending Accounts)
    
  • Ancillary insurance benefits (accident insurance, critical illness insurance, hospital indemnity insurance, short-term disability insurance, voluntary life)
    
  • Cornerstones of Care provides long-term disability insurance and basic term life/AD&D insurance at no cost to the team member
    
  
  
  
• Retirement savings plan (401K) with employer match
  
• Pet Insurance
  
• Employee assistance program (EAP)
  
• Tuition reimbursement program
  
• Public Service Loan Forgiveness.
  
• To view more information on our benefits, please visit our Job Openings page at Join Our Team - Cornerstones of Care to download the current benefits guide.
  

Questions?

Please contact: Cornerstones of Care, People Experience Team

8150 Wornall Rd., Kansas City, MO 64114

Phone: Fax:

Like us on Facebook at: cornerstonescareers

Cornerstones of Care is an Equal Opportunity Employer