Kroll Settlement Administration Jobs in Usa

Settlement Paralegal

We are currently seeking candidates with paralegal or legal assistant experience for a Settlement Paralegal position with a premiere personal injury law firm in Akron/Fairlawn.

In this position, you will manage settlement files from the time the settlement demand package is sent to the insurance company until settlement checks are disbursed. This role will work closely with attorneys, clients, and insurance representatives.

Hours:

• 8:30am – 5:00pm, Monday – Friday

Pay:

• $21.63/hour + based on experience

Key Responsibilities:

• Submit demand packages to insurance adjusters and follow up until offers are made
• Work with internal departments to obtain case information (e.g., medical records, liens, bill balances)
• Prepare files for attorney review using Excel worksheets to track offers and case details
• Assist attorneys through the negotiation process, including sending reduction requests to medical providers
• Prepare final settlement documents for signature and return
• Act as a liaison between clients, attorneys, insurance companies, and medical providers
• Provide clients with regular updates on case progress and respond to questions or concerns

Minimum Requirements:

• Prior paralegal or legal assistant experience, ideally in personal injury or settlement work
• Proficiency with Microsoft Office (Excel required)
• Strong organizational and communication skills
• Ability to manage multiple files and meet deadlines
• Professional, detail-oriented, and client-service focused

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Direct Deposit
• Weekly Pay
• More benefits once hired in

Employ-Temps Staffing Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran or military status, sexual orientation, gender identity or expression, political beliefs, or any other characteristic protected by federal, state or local laws.

#INDCF

Title: Securities Settlements Associate

Location: New York, NY - Onsite

Duration: 6 months

Job Description: Securities Settlements is a dynamic team in Operations that processes and controls the settlement of all asset types, transfer of electronic and physical assets relating to company distributions, client trades, and the restructuring of client portfolios. Creativity, adaptability, effective communication, and commitment to excellence are key characteristics of successful team members. Through great relationship management and very detailed execution, we create the best solutions for our business and their clients.

Responsibilities:

• 
  
• 
  

  Prepare to gain a comprehensive understanding of the trade lifecycle by interacting with the business, middle office, legal, compliance, and external parties in order to work toward the shared goal

  
  
  
• 
  

  Partner with expert teams to review assets and transfers from start to finish to ensure a seamless process for our clients

  
  
  
• 
  

  Showcase your attention to detail by ensuring all transaction details are correctly captured

  
  
  
• 
  

  Use your inquisitive mindset to identify control gaps with respect to transfer process. Propose enhancements to current processes in an effort to effectively mitigate risk

  
  
  
• 
  

  Leverage your innovative skills to identify ways to continually progress current processes, mitigate risk for the firm and our clients by using precision in execution

  
  
  
• ?Perpetuate the firm's tradition of excellence in the quality of our work, interactions, and services.
  

Skills:

• 
  
• 
  

  Proven analytical skills, problem solving ability, and a control mentality paired with meticulous attention to detail

  
  
  
• 
  

  Aptitude for building relationships and ability to communicate complex issues and concepts to a wide array of internal partners with differing levels of product experience

  
  
  
• 
  

  Self-motivated and proactive team player who takes ownership and accountability, has strong organizational skills, as well as the ability to effectively manage competing priorities

  
  
  
• 
  

  Flexible and able to work well under pressure in a team environment

  
  
  
• 
  

  Strong dedication to the culture of excellence of the firm

  
  
  
• 
  

  Security Settlements experience

  
  
  
• 
  

  DTC, Canada settlements

  
  
  
• 
  

  Stock Loan and Security collateralization via Cash and US Treasuries

  
  
  
• 
  

  204, Reg Sho, Buy in related settlement processes

  
  
  
• 
  

  Minimum 3-4+ years of relevant experience

  
  
  
• 
  

  Preferably as a similar type of firm experience

  
  
  
• 
  

  Middle Office or Trade support roles in global markets, preferably equities and fixed income

  
  
  
• 
  

  Quick learner, team player, collaborative

  
  
  

Job Title: AWM - Operations - PWM Transfer Settlement Group - Analyst

Location: 111 South Main Street, Salt Lake City, UT

Contract Duration: 6 Months

The ACAT team is responsible for delivering accurate transaction processing and exceptional client service while safeguarding the firm's capital, reputation, and regulatory standing. The AWM Operations - PWM Transfer Settlement Group Analyst will support automated account transfer activities, including reconciliations, settlements, and residual processing across mutual funds and foreign and domestic securities.

This role requires managing multiple functions while maintaining strong relationships with PWM Sales teams, counterparties, and vendors. The Analyst is expected to meet strict deadlines, comply with industry regulations, and proactively escalate issues to minimize financial, reputational, and regulatory risk.

• 
  
• 
  

  Facilitate account transfer requests to move client assets into and out of the firm.

  
  
  
• 
  

  Perform account verification and asset review to ensure compliance with firm and industry policies

  
  
  
• 
  

  Reconcile automated account transfer receives, delivers, residuals, mutual funds, and foreign/domestic settlements

  
  
  
• 
  

  Manage relationships with PWM Sales teams, counterparties, and vendors to ensure timely and accurate processing

  
  
  
• 
  

  Escalate issues appropriately to minimize firm exposure to operational, financial, and regulatory risks

  
  
  
• 
  

  Support project work involving data analysis to identify trends, improve workflows, and streamline processes

  
  
  

• 
  
• 
  

  Initiate transfer requests based on client-signed ACAT instructions to bring assets into the firm, ensuring accuracy and compliance with industry and system requirements (30%)

  
  
  
• 
  

  Reconcile incoming wires by reviewing external instructions and notifying PWM Sales teams to enter matching instructions (40%)

  
  
  
• 
  

  Facilitate account transfer deliveries by coordinating internal notifications, obtaining approvals, and completing account terminations (20%)

  
  
  
• 
  

  Participate in project-based work requiring data analysis to reduce manual touchpoints and improve operational efficiency (10%)

  
  
  

• 
  
• 
  

  Perform position-level reconciliation for all account transfer requests from counterparties and clients

  
  
  
• 
  

  Monitor and manage residual positions following ACAT transfers

  
  
  
• 
  

  Pre-populate ACAT transfer forms accurately and efficiently

  
  
  
• 
  

  Support foreign and domestic settlement activities

  
  
  
• 
  

  Identify and implement opportunities to improve controls and operational efficiencies

  
  
  
• 
  

  Deliver superior client service while mitigating operational and regulatory risk

  
  
  

Why USAA?

At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families.

Embrace a fulfilling career at USAA, where our core values – honesty, integrity, loyalty and service – define how we treat each other and our members. Be part of what truly makes us special and impactful.

The Opportunity

As a dedicated Property Adjuster, you will work within defined guidelines and framework, investigate, evaluate, negotiate, and settle low to moderate complexity property insurance claims. You will confirm/analyze coverage, recognize liability exposure and negotiate equitable settlement in compliance with all state regulatory requirements. You will recognize and empathize with members’ life events, as appropriate.

This hybrid role requires an individual to be in the office 3 days per week. This position can be based in one of the following locations: San Antonio, TX, Phoenix, AZ, Colorado Springs, CO, Tampa, FL or Chesapeake, VA. Relocation assistance is not available for this position.

This is an experienced desk based Property Adjuster role working in a telephone concentrated environment without physical inspection of loss. This is an hourly, non-exempt position with paid overtime available. Training will be approximately 12 weeks, Monday to Friday and hours may vary by location. Upon successful completion of training, employees will transition to an eight-hour work shift ranging between 8:00 am – 5:30 pm (local time) Monday to Friday with availability for occasional evenings and weekends based on business needs.

What you'll do:

• Proactively manages assigned claims caseload comprised of claims with low to moderate complexity damages that require commensurate knowledge and understanding of claims coverage.

• Partners with vendors and internal business partners to facilitate low to moderate complexity claims resolution. May also involve external regulatory coordination to ensure appropriate documentation and compliance.

• Investigates claim damages by conducting research from various sources, including the insured, third parties, and external resources. May identify and resolve potential discrepancies and identifies subrogation potential resulting from unusual characteristics.

• Identifies coverage concerns, reviews prior loss history, determines and creates Special Investigation Unit (SIU) referrals, when appropriate. Determines coverage through analyzing investigation information involving low to moderate complexity policy terms and contingencies.

• Determines and negotiates low to moderate complexity claims settlement. Coordinates with management for guidance on assessing settlement amounts outside of authority limits to support managing claims outcomes.

• Maintains accurate, thorough, and current claim file documentation throughout the claims process.

• Applies knowledge of estimating technology platforms and virtual inspection tools to prepare and manage low to moderate complexity property insurance claims estimates

• Recognizes and addresses jurisdictional challenges such as applicable legislation and construction considerations.

• Supports workload surges and catastrophe (CAT) response operations as needed, including mandatory on-call dates and potential evening, weekend, and/or holiday work outside normal work hours.

• May be assigned CAT deployment travel with minimal notice during designated CATs.

• Works various types of claims, including ones of higher complexity, and may be assigned additional work outside normal duties as needed.

• Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. 

What you have:

• High School Diploma or General Equivalency Diploma.

• 1 year of customer service, military leadership, construction related industry/insurance experience and/or experience handling low complexity property claims

• Knowledge of estimating losses using Xactimate or similar tools and platforms.

• Demonstrated negotiation, investigation, communication, and conflict resolution skills.

• Working knowledge and understanding of claims contracts as well as application of case law and state laws and regulations.

• Ability to prioritize and multi-task, including navigating through multiple business applications.

• May need to travel up to 25% of the year (local & non-local) and/or work catastrophe duty when needed.

• Acquisition and maintenance of insurance adjuster license within 90 days and 3 attempts.

What sets you apart:

• 1+ years relevant property adjusting claims of moderate complexity

• Experience desk adjusting residential property claims to include water, roof, and personal property

• File ownership handling claims from start to finish (scoping the loss, assessing damages, estimating, interpreting policy, making coverage decisions, settlement)

• Proficient in estimate writing using Xactimate and virtual tools (such as Claim X, Hover, and Hosta)

• Currently hold an active P&C Adjuster license

• Experience working directly for a standard insurance carrier

• Experience in a all center environment

• US military experience through military service or a military spouse/domestic partner

Physical Demand Requirements:

• May require the ability to crouch and stoop to inspect confined spaces, to include attics and go beneath homes into crawl spaces.  

• May need to meet all USAA safe driving requirements including verification of driving record through MVR & possession of valid driver’s license.

• May require the ability to lift a minimum of 35 pounds to include lifting a ladder in and out of the trunk of a car.

• May require the ability to climb ladders and traverse roofs, this includes the ability to work at heights while inspecting roofs and attics.

Compensation range: The salary range for this position is: $57,970 - $97,820.

USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.).

Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location.

Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors.

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals.

For more details on our outstanding benefits, visit our benefits page on

Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting.

USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Are you interested in making a difference in your community? Are you passionate about helping others who are in need across different groups? Do you value work life balance? If you answer yes to these questions, Bay Area Legal Services may be the workplace for you!

Bay Area Legal Services is a nonprofit law firm serving the Tampa Bay area for over 50 years. We assist low-income residents, veterans, seniors, children, domestic violence survivors, and many more.

Our Mission: Providing the highest quality legal counsel by:

• Assisting individuals and nonprofit groups with limited access to legal services
• Resolving the legal problems of our clients
• Preserving the independence, hope, and dignity of those we serve.

Our Vision: Creating pathways to justice through high-quality legal services, education and community partnerships.

Our firm includes over 180 dedicated staff members comprised of attorneys, paralegals, and support staff who work to carry out our mission and vision daily.

Position Title: Legal Administrative Assistant (Full-time, Hybrid-3 days in office, 2 days remote)

Office Location: Plant City, FL

Position Summary: Bay Area Legal Services (BALS) is seeking to fill a full-time position to provide support for our attorneys by interfacing with clients in support of case management, performing administrative duties including tracking and compiling case information, entering specific case information into case management system, and running grant reports if needed. Proofreading documents, modifying documents, and scheduling meetings and case related events. Handling client calls, logging faxes, correspondence etc. into case files and case management system as required. Opportunity for participation in special projects and support for occasional community outreach. This role supports staff who are facilitating or directly providing legal services to low-income clients.

Illustrative Duties:

• Initial Case Management – initial data intake/application for extended services & steps required to determine eligibility for extended services.
• Ongoing Case Support–Log incoming mail and track deadlines/calendar court dates etc., Enter attorney activity on all calendars. Assist with scheduling translators/interpreters and prepare payment for these as necessary, log and track client court ordered classes/deadlines, disclosures, updated financial affidavits etc. Assist with correspondence, phone calls, preparing and proofreading documents for submission etc. Also assist attorney with draft pleadings, Final Judgments, Orders, Settlement Agreements. Preparation of documents for hearings, depositions, service of process, subpoenas, etc. Communication with support staff in other law firms. E-filing court documents. Preparation of trial notebooks
• Case Closure – Prepare closing letters and client evaluation/satisfaction surveys, copy & file surveys if returned, Complete/review closing check list prior to closing file in Legal Server, Complete LSC compliance checklist prior to official closing of file, review with & verify Team Leader check off is complete, Close briefs & files in case management system
• General Office Support- Assist other office administrative assistants with matters related to office supplies and machinery, closed file maintenance and general office coverage.
• Grant Reporting – Submit forms to team leader or project director as needed. Provide data for grants and funding agencies (i.e. LSC, LHK, LITC, VOCA, etc.)
• Various other Admin. support duties – Prepare copies, help distribute mail, prepare outgoing mail (certified), maintain hard copy files, phones, fax etc.
• Community Outreach - On occasion provide support for outreach events to educate various under-served communities about services offered.

Minimum Qualifications:

• High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of experience as administrative assistant and 1 of these years in a Legal Administrative Assistant or Legal Administrative Support Position.
• Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communications skills, very detailed and deadline oriented.
• Ability to interview clients to determine essential facts and issues with regard to the nature and severity of their legal problems.
• Ability to work responsibly and independently, being a contributing team member, and comfortable with case management and organizing files and data.
• Ability and willingness to work in close contact with staff on legal problems of clients and to accept supervision and instruction.
• Sympathetic and compassionate understanding of the social, economic and legal issues faced by low-income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals.

Preferred Qualifications:

• Experience with a non-profit organization and bilingual a plus.
• Exceptional interpersonal skills.
• Demonstrated success working as an effective team member.

Compensation:

• Starting hourly rate for external applicants is $23.90/hr. (increases based on relevant experience).
• Reimbursement for travel expenses for work events (mileage etc.)
• Bay Area offers a comprehensive benefit package including a 4% match for the 403b retirement plan with immediate vesting as well as Medical, Dental, Vision, Life, Disability coverage and more.
• Bay Area also offers generous time off and work life balance with 13 paid holidays and three (3) weeks' vacation for the 1st year of employment and a 37.5-hour work week.

This position requires successful completion of a level II background screening based on the required duties and responsibilities

How to Apply:

• Send Resume and cover letter to
• Include where you applied for this position (ex: , LinkedIn, Indeed, etc.).

Bay Area Legal Services is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

About Us

Contemporary Amperex Technology Kentucky LLC (CATK) is a U.S. subsidiary of Contemporary Amperex Technology Co., Limited (CATL), a global leader in the research, development and manufacturing of advanced electric vehicle and energy storage batteries. CATK plays a pivotal role in advancing electric mobility, strengthening energy resilience, fostering innovation, and building strategic partnerships to support market development across the United States.

Our Vision

To become a globally leading innovative technology corporation, contribute meaningfully to sustainable energy solutions, and provide a platform that supports both the professional and personal growth of our employees.

Job Overview

1. Responsible for cleaning and greening management, planning the base cleaning and greening program and staffing, and the procurement of daily cleaning and greening supplies, and conducting management supervision of the daily work of security personnel;
2. Responsible for the planning and organization of employee activities, conveying the culture and core values of the group company, increasing employee sense of belonging and organizational cohesion;
3. Responsible for health business management, building a health resource platform, meeting the medical examination, medical care, etc. needs of expatriates, traveling employees (including foreigners);
4. Responsible for comprehensive administrative services (express, reception, office supplies, workwear, etc.), ensuring the service of the office area;
5. Responsible for the acceptance and settlement of business expenses;
6. Other work support.

Minimum Qualifications

1. Full-time undergraduate degree or higher;
2. English/Chinese/local language can be used as working language;
3. More than 3 years of relevant work experience.

If you are highly motivated and experienced in Administrative Specialist and who is looking for a challenging and rewarding opportunity, we look forward to hearing from you.

Work Environment & Physical Requirements

1. Regular, predictable on-site attendance is an essential function of this role.
2. Ability to move throughout offices, manufacturing facilities, and construction areas, including walking, standing, bending, kneeling, and climbing stairs or ladders.
3. Ability to lift and carry materials weighing up to 25–50 pounds, with occasional heavier lifting as required, with or without reasonable accommodation.
4. Ability to work in varied environments, including offices, industrial, and construction settings.
5. Willingness to travel to other job sites as business needs require.
6. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position, in accordance with applicable law.

Compensation & Benefits

1. Competitive salary commensurate with experience and qualifications.
2. Comprehensive benefits package, including medical, dental, and vision coverage.
3. 401(k) retirement plan with company match.
4. Paid time off and company holidays.
5. Professional development and growth opportunities.

Equal Employment Opportunity

CATK is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other legally protected characteristic.

Employment Disclaimer

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. CATK reserves the right to modify, revise, or add job responsibilities as business needs evolve. Employment with CATK is at-will, meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law.

Export Control & Data Security Compliance

This position may involve access to sensitive systems or information subject to U.S. export control and data security regulations. Employment is contingent upon the employee’s ability to comply with applicable laws and company policies related to data protection and controlled information access.

This position facilitates a closing, ensuring all documents and balances required to complete a sales and mortgage transaction are properly prepared and executed. May provide work direction, assignments and training to other department staff. May also be responsible for title business marketing efforts and capture rates.

Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

1. Monitor the upcoming transaction, reviewing for completeness and compliance and ensuring all necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. Prepares, reviews, and verifies closing documents; and prepares escrow agreements and finalizes closing statements. Respond in a timely, professional and courteous manner to any customer inquiries while maintaining positive relationships. (35-45%)
2. Conduct the closing including explanation of all related documents and closing costs. (15-25%)
3. Examine title evidence for defects and take the necessary action to correct title defect. Could include notifying the fee owner of title defect and action that needs to be taken to cure defect. Ensure that title issues are resolved prior to closing. (10-15%)
4. Prepare and submit closed loan package, deposits and disbursement documentation, recording package, final policy package and/or commission package to appropriate department or entities. May prepare check requests for internal office bills with submission to management for approval. May ensure payments and documents are distributed as appropriate. May prepare management reports. (10-15%)
5. Respond in a timely manner to any returned or rejected mortgage or recording packages. Respond to requests made on closed loans to assist lender. (5-10%)
6. Prepare transferring and mortgage documentation, HUD Settlement Statements and other required miscellaneous documents. (5-10%)
7. May be responsible for marketing and growing branch volume. Attend sales meetings, real estate company events, company title meetings, company management meetings, and interact with lending and banking. (0-10%)
8. May assist with inputting of incoming title commitment orders. May handle scheduling. May assist with preparation and delivery of new real estate agent packages. (0-10%)
9. May conduct training sessions to familiarize office staff and sales associates with closing policies and procedures. May perform basic title branch manager duties in the absence of the manager or fill in for other escrow closers. (0-5%)
10. Perform any additional responsibilities as requested or assigned. (0-5%)

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• Minimum of high school diploma or the equivalent.

Experience:

• One to two years title closing experience.

Knowledge and Skills:

• Strong computer skills.
• Marketing and sales skills preferred.
• Superior communication skills, including presentation skills. Strong interpersonal and customer service skills.
• The ability to work as a member in a team-oriented environment.
• Ability to prioritize and handle multiple tasks and projects concurrently under deadline pressure.
• Able to occasionally work extra hours during peak times of the month.
• High degree of integrity, self-motivated, organized, detail oriented, and possess a strong aptitude for figures.
• Effective analytical and problem-solving skills.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

• Willingness to travel when necessary.
• Position may require a title license.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

About the Office of Undergraduate Education and Student Success (OUESS)

Under the leadership of the Vice Provost for OUESS, the OUESS challenges students to become accomplished learners who can make meaningful connections among work, study, and community. We connect curricular and co-curricular offerings to support students in developing a strong foundation for success, during college and after. We do this through the efforts of our faculty, professional staff, and students, and we strive to create and maintain a welcoming, respectful, and inclusive educational and work environment. Visit the John H. Martinson Honors Program (JMHP)

The JMHP is a unit of OUESS. Currently, the JMHP includes approximately 900 students selected for their curiosity, creativity, and interest in building a scholarly community across disciplinary boundaries. The JMHP offers cohorts of exceptional students the distinctive opportunity to pursue a premier honors experience at a leading STEM-focused global research institution. Students live in a select dorm with their JMHP peers and form a social community while they explore distinguished academic opportunities offered to JMHP students. Students who complete the JMHP requirements will earn a student recognition on their Georgia Tech transcript for Completion of the John H. Martinson Honors Program.

Beginning in fall 2026, the JMHP will assume a new strategic role at Georgia Tech and a distinctive identity among premier national honors programs and colleges. This distinctive identity will center on Georgia Tech's new Leaders in Progress and Service Quality Enhancement Plan (QEP) which supports a top priority of the Institute's strategic plan: our mission to develop leaders who advance technology and improve the human condition. Students admitted after fall 2026 who complete the QEP plus related HP credits will earn recognition on their final Georgia Tech transcript.

To learn more about the JMHP, visit . To learn more about the Leaders in Progress and Service QEP, visit qep/.

This position reports to the Director Business Operations in the OUESS.

Note on working time:

This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6), as well as some evenings and weekends based on student programs and with advanced notice. We are looking for hardworking professionals who are dedicated to undergraduate education and who make students the top priority to join our organization of talented, energetic, and creative team members.

Supervise and coordinate all administrative services within a small to moderate size campus unit or a part of the services function within a larger unit. Areas of responsibility can include administrative affairs associated with human resources, purchasing, budgets and financial records and general clerical support within the unit. Responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations.

This position will interact on a consistent basis with: unit management and staff.
This position typically will advise and counsel: unit management and staff.
This position will supervise: May or may not supervise assigned staff and/or projects

Job Duty 1 - Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy

Job Duty 2 - Define and communicate administrative staff duties; monitor performance and provide feedback

Job Duty 3 - Supervise the maintenance of unit financial records

Job Duty 4 - Oversee unit human resources administration to include transaction processing, time reporting, and records maintenance

Job Duty 5 - Supervise and coordinate direct administrative support to unit management. Organize and supervise the unit records management function

Job Duty 6 - Coordinate unit purchasing activities, including preparation of purchasing documents, ordering, and maintaining supplies, etc.

Job Duty 7 - Schedule and organize meetings and other events

Job Duty 8 - Perform other duties as assigned

Educational Requirements
Bachelor's Degree in Business Administration or related field, or equivalent combination of education and experience

Required Experience
Four to five years of job-related experience

Preferred Qualifications:

• Ability and temperament to work with sensitive information in an executive-level environment.
• Proven ability to organize and prioritize multiple tasks, consistently meeting deadlines with a strong attention to detail.
• Ability to establish effective working relationships to accomplish objectives and the ability to work independently and in a team environment.
• Professional experience in a research university setting
• Event planning and project management experience

Preferred Education:

• Master's degree in business administration, higher education administration, student affairs, leadership development, or a related field strongly

Applications will be accepted immediately and through the application deadline of March 13, 2026. The application packet must include the following documents:

• Cover letter
• Resume / Curriculum Vita
• List of three professional references, including names, titles, and contact information (email, phone). References will not be contacted without prior notification

Skills

• This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management, and event planning.
• Excellent written and verbal communication skills.
• Excellent customer service skills, organizational awareness, and professionalism.

Abilities

• Coordinates primary administrative support for Executive Director (e.g., maintains calendar, assists with meeting planning and support, travel arrangements, among other administrative duties); coordinates administrative, event/meeting planning, purchasing, and related support to JMHP staff.
• Coordinate student hiring and staff/faculty search processes, including position postings, onboarding and offboarding procedures, payroll/time reporting support, and maintenance of search documentation and procedural guidelines.
• Manage procurement and financial processing activities, including purchasing requests, supplier coordination, invoice processing, expense reports, reimbursements, external committee member payments, and routine financial record tracking.
• Support logistics for JMHP programs and operations, including room and space reservations, scheduling support, and event planning assistance.
• Serve as a liaison for facilities and building-related needs, providing backup coordination and administrative support to ensure smooth day-to-day unit operations.

Knowledge

• Ability and temperament to work with sensitive information in an executive-level environment.
• Strong proficiency in MS Office Suite and MS 365, especially Word, Excel, and PowerPoint.
• Strong proficiency in financial software, especially Workday.

Questions about this position or search may directed to Lynn Isaac at .

The University System of Georgia comprises our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values is Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom, found online at policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Atlanta, GA

Job Grade: A8

Anticipated salary range of $55,029 up to $74,841 will be commensurate with qualifications

Successful candidate must be able to pass a background check and credit check. Please visit employment/pre-employment-screening.

• 
  
• Develops and implements changes to clinical workflows and practices to support the department’s ongoing lean initiatives and practice guidelines.
  
• Designs, implements, and oversees the department’s performance improvement efforts.
  
• With the Medical Director and SVP of Operations, continually assesses and modifies the staffing necessary to support the delivery of high-quality, safe, and effective emergency care.
  
• Provides guidance, support, and supervision for the care delivery team comprised of RNs. MAs and clerical staff across all three shifts.
  
• Provides direct support, ongoing education, and leadership mentoring to the designated charge nurses responsible for the patient flow on the floor.
  
• Represents the Emergency Department at key meetings (e.g. Clinical Administrative Directors) and committees (e.g. Infection Control, Performance Improvement, Joint Commission Subcommittee, Emergency Operations Planning Committee)
  
• Provide direct patient care appropriate to the role of the NP/PA or RN, whichever applies, within the Emergency Department.
  
• Collaborates with the Medical Director and Finance Team in developing the departmental annual budget and monitoring monthly expense reports.
  
• Upholds safety policies, practices, and procedures, including safety, fire safety, electrical safety, proper body mechanics and material handling, office/ergonomic safety, and other employee safety measures.
  

• 
  
• Certified Nurse Practitioner or Physician Assistant, or master's prepared nurse manager
  
• Minimum of 5 years of progressively more responsible supervisory and management experience, ideally in an Emergency Department or in Critical Care
  
• Minimum of 5 years of clinical experience in Emergency Medicine or Critical Care
  
• Experience in applying Lean concepts to clinical workflows is a plus
  
• Experience serving a diverse patient population preferred
  
• Strong interpersonal and communication skills, with the ability to build rapport across diverse teams
  
• Exceptional problem-solving and conflict-resolution abilities
  
• Ability to handle sensitive and confidential matters with professionalism and discretion
  
• Proficiency in Microsoft Office Suite
  
• The ability to work in a fast-paced environment
  

• Leadership with impact: Own and elevate administrative services across the organization.
• Executive partnership: Work directly with a Senior Partner as a trusted right-hand.
• Career-defining scope: Lead, mentor, and develop a large team of administrative professionals.
• Competitive total compensation: Base, bonus, and profit sharing.
• Hybrid flexibility: Boston-based / Hybrid with occasional travel to other offices.
  
  

• Lead, manage, and inspire a large team of Executive Assistants and Administrative Professionals across multiple locations.
• Oversee daily operations, workflows, and resource allocation to ensure consistent, high-quality service.
• Partner closely with senior leaders to understand evolving business needs and proactively align support.
• Track performance metrics, identify gaps, and implement best practices to continuously improve service delivery.
  
  

• Recruit, onboard, mentor, and retain top administrative talent.
• Conduct performance reviews, provide coaching, and support long-term career development.
• Build a collaborative, inclusive, and high-energy team culture that values excellence and accountability.
  
  

• Manage a complex and ever-changing executive calendar, travel, and logistics.
• Serve as the primary point of contact for the Senior Partner, handling communications with discretion and professionalism.
• Prepare agendas, presentations, briefing materials, and meeting prep.
• Support expense reporting, document management, and highly confidential initiatives.
• Anticipate needs, solve problems before they arise, and ensure the Senior Partner’s time is optimized.
  
  

• 8+ years of experience as an Executive Assistant, ideally supporting senior-level executives.
• 5+ years of experience managing and leading Executive Assistants or Administrative Assistants, including mid-to-large teams.
• Prior experience working in a large corporate or professional services environment (consulting, PE, VC, or similar strongly preferred).
• Demonstrated ability to balance strategic leadership with hands-on execution.
• Exceptional organizational, communication, and stakeholder management skills.
• Confidence working with senior executives and influencing across levels.
• Strong command of administrative technologies, workflow tools, and modern office systems.
• Bachelor’s degree.
  
  

• Hybrid role based in Boston, MA
• Occasional travel to other office locations required
  
  

• Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!
  
  

About Us

The Cleveland Foundation, established in 1914, is the world's first and one of the largest community foundations, with assets exceeding $3.9 billion. Our mission is to enhance the lives of all residents in Greater Cleveland, now and for generations to come.

As we continue to grow and evolve, we are dedicated to building strong relationships and trust across our community, working collaboratively to create innovative, impactful, and internationally recognized contributions to the field of philanthropy.

About You

You are a detail-oriented and proactive professional with a strong interest in both legal operations and accounting within a mission-driven nonprofit environment. Highly organized, analytical, and efficient, you thrive in roles that require precision, discretion, and thoughtful collaboration across disciplines. You bring the ability to execute and coordinate work at the intersection of Legal and Finance, supporting each function within clearly defined roles, controls, and accountability frameworks.

You are comfortable managing complex data, navigating compliance systems, and supporting financial processes while applying a strong legal lens to charitable planning and administration. Whether preparing fund agreements, assisting with complex outright and estate gifts, or managing gift processing and administration, you bring clarity, organization, and insight to every task. As a trusted partner to the Legal, Finance, and Philanthropy teams, you understand how disciplined legal and financial infrastructure underpins effective donor stewardship and philanthropic impact.

Job Summary

The Senior Paralegal, Charitable Planning & Administration role is a dual-function position that bridges Legal and Finance to support charitable planning, gift administration, and compliance. It advances the organization’s goals by ensuring legally sound, well-coordinated charitable giving and gift administration processes while maintaining clear accountability within each department. As part of the Legal team, the role supports the General Counsel and Legal Counsel with legal services related to charitable giving, contracts, compliance, and legal operations, while also providing defined operational support to Finance. The position reports directly to the General Counsel, with finance-related work performed under the functional direction of the Vice President, Accounting.

Key Responsibilities

• Ensure legally sound, donor-intent–aligned charitable giving and gift administration by integrating legal oversight, compliance, and operational execution across the lifecycle of complex gifts, estates, trusts, and funds.
• Advance organizational effectiveness and risk management by supporting high-quality legal services, contract governance, and compliance practices related to charitable planning, agreements, and foundation operations.
• Enable accurate, timely, and compliant gift administration by overseeing critical processes for gift receipt, allocation, acknowledgement, fund setup, and specialized fund transactions in close coordination with Legal, Finance, and Philanthropy.
• Strengthen cross-functional coordination and donor experience by serving as a trusted operational and legal partner to internal teams, donors, and external advisors, ensuring clarity, consistency, and responsiveness in donor transactions.
• Improve systems, data integrity, and decision-making by contributing legal and operational expertise to Salesforce and contract management tools, and by producing reliable reporting on planned gifts, estates, trusts, and funds.

Competencies & Behavioral Expectations

• Judgment
• Communication
• Teamwork & Collaboration
• Adaptability
• Problem-Solving

Required Qualifications

• A bachelor’s degree in a relevant field and/or paralegal certificate or equivalent legal training.
• Minimum five to seven years’ experience in a paralegal, legal operations, trust and estate administration, charitable planning, or related role; nonprofit, finance, and/or in-house experience a plus.
• Demonstrated experience drafting and reviewing complex legal documents, including charitable gift agreements, fund agreements, estate and trust related documents, or comparable instruments.
• Working knowledge of estate planning, trusts, charitable giving vehicles, and donor-advised funds, including donor intent and compliance considerations.
• Experience supporting or coordinating estate and/or gift administration, receipting, or accounting-adjacent processes.
• Ability to work effectively in a dual-reporting or matrixed environment, balancing priorities across departments while maintaining clear role boundaries.
• Strong analytical, organizational, and data-management skills, with the ability to manage multiple workflows and deadlines with a high degree of accuracy.
• High level of discretion and sound judgment in handling confidential legal, financial, and donor information.
• Proficiency researching individuals and other funding sources through online resources (Lexis, etc.) and other electronic and print sources of information.
• The ability to collaborate successfully with a diverse group of individuals internal and external to the organization.

Preferred Qualifications

• Proficiency with software platforms, such as Agiloft, Salesforce, iPhi/Ren, PG Calc, Microsoft Office and/or other contract lifecycle or project management systems
• Work Environment
• The role is primarily office-based, involving frequent interaction with executives, staff, and external partners.
• The position may require prolonged periods of sitting, as well as occasional lifting of light office supplies and materials.
• Occasional extended hours to meet deadlines or support special events.
• Occasional travel may be required for meetings, events, or conferences.

Status: Regular, Full-Time, Exempt

About INFINITE Services

INFINITE Services is a growing healthcare-focused organization dedicated to building scalable, human-centered operational infrastructure that supports clinicians, care teams, and service delivery. As we expand, we are investing in strong administrative systems, reliable technology platforms, disciplined compliance, and sustainable organizational infrastructure.

Position Overview

We are seeking a Senior Director of Administration to lead and strengthen the company-wide administrative, systems, and infrastructure backbone of the organization. This is a senior leadership role focused on enabling departmental success through strong operational foundations, not direct departmental service delivery management.

The Senior Director of Administration will ensure administrative stability, system reliability, financial process integrity, compliance discipline, and scalable organizational infrastructure as the company continues to grow.

Key Responsibilities

• Oversee company-wide administrative infrastructure and operational systems
• Lead technology platforms including EHR, HRIS, payroll, reporting, and communications systems
• Ensure compliance readiness, documentation discipline, and regulatory coordination
• Support financial administration execution including workflows, reconciliations, and reporting coordination
• Strengthen provider and caregiver recruitment infrastructure and pipeline scalability
• Drive administrative process optimization, data reliability, and organizational efficiency
• Partner with executive leadership to support strategic growth and operational stability

Qualifications

• 10+ years senior administrative, operational, or executive leadership experience
• Strong background in healthcare, multi-site services, or complex regulated environments preferred
• Demonstrated experience with systems integration, operational infrastructure, and organizational scaling
• Strong executive problem-solving skills and cross-functional leadership capability
• Experience working in technology-enabled operational environments

Education

• Bachelor's degree in Business Administration, Healthcare Administration, Operations Management, Information Technology, Project Management, Finance, Human Resources, or a related field required.
• Master's degree (MBA, MHA, MIS, or equivalent) preferred.
• A Bachelor's degree combined with 12+ years of progressive senior leadership experience in a relevant field may be considered in lieu of a Master's degree.

Compensation & Structure

• Base Salary: $160,000 – $185,000 annually
• Performance Bonus Opportunity (15–20%)
• Full-Time | On-Site Role (Brooklyn, NY 11207)

Why This Role Matters

This role is central to building durable infrastructure that supports clinical excellence, operational scalability, and long-term organizational growth. We are not simply filling an administrative position — we are investing in senior leadership that will help shape the operational future of INFINITE Services.

Application Process

Interested candidates are encouraged to apply directly through LinkedIn or contact us for additional information. Confidential inquiries welcome.

About the Company: LiveWell Group (LWG)

LiveWell Group (LWG) is a vertically integrated real estate development and property management company dedicated to exemplifying a new model for middle-market rental homes centered on community, wellness, and sustainability. Our mission is to develop healthy and vibrant rental communities that make living easy and allow residents to pursue wellness their way. With approximately $175,000,000 in assets under management and a team of roughly 50 passionate individuals, LWG is committed to building meaningful communities and helping people LiveWell. Our integrated business lines – LiveWell Brokerage, LiveWell Construction, LiveWell Communities, and LiveWell Energy – work collaboratively to create exceptional living experiences for our residents and drive sustainable growth for the company. We are guided by our core values of being Growth Minded, Caring, and Passionate, doing the Right Thing, and maintaining a Collaborative Spirit, all in pursuit of our 15-year target of helping 1,500 households LiveWell by 2040.

Position Summary

LiveWell Group (LWG) is seeking an experienced Director of Finance and Administration to provide operational leadership and oversight of the company’s financial and human resource functions. Reporting directly to the President and CEO, this role will oversee financial administration and human resources operations for our real estate and property management portfolio. This role involves managing financial reporting, budgeting, and compliance while simultaneously guiding benefits administration and HR strategy. The ideal candidate will have a strong background in real estate finance and a proven track record of managing the administrative lifecycle of a growing team. The individual will be responsible for the financial and operational oversight of the following business lines: 

• LiveWell Brokerage: Assist with operational finances of brokerage platform, including receipt of escrow payments, remittance of payments to independent contractors, and administrative support for licensed agents.
• LiveWell Construction: Assist with cost analysis, financial modeling, and real estate development activities. Manage budget controls, cost management, and monthly bank requisitions. Ensure financial alignment with project feasibility and tax implications.
• LiveWell Communities: Supervise financial operations of the property management division, including revenue management, expense controls, and resident service cost analysis.
• LiveWell Energy: Direct the financial management of the community solar energy platform. Assist with assessment of financial impact of sustainability initiatives such as EV-charging and electrification.
• LiveWell Group: Lead the HR function across all business lines, ensuring consistent culture, equitable benefits, and streamlined administrative workflows for our 50+ employees.

Essential Duties and Responsibilities

Financial Leadership

• Financial Planning and Analysis (FP&A): Develop, implement, and manage the comprehensive financial planning and analysis process for property management operations. This includes financial modeling to evaluate portfolio health, identifying trends in property-level performance, and providing actionable insights to optimize the company's financial trajectory.
• Financial Reporting: Lead the preparation of monthly, quarterly, and annual financial statements for all entities. Ensure accuracy while maintaining a transparent audit trail for stakeholders and ownership.
• Banking Oversight: Provide oversight of accounts payable, accounts receivable, and general ledger maintenance. Ensure the integrity of the financial data and manage intercompany transactions and reconciliations across business lines.
• Budgeting and Strategic Forecasting: Coordinate the annual budgeting process and rolling forecasts by working in close partnership with internal staff. Analyze variances between actuals and budgets to assess property performance and ensure alignment with the company’s long-term growth targets.
• Relationship Management: Serve as point of contact with external auditors, tax advisors, and financial institutions. Facilitate the seamless flow of information for tax filings, annual audits, and the maintenance of credit facilities or project-based financing.
• Payroll and Compensation Administration: Manage the comprehensive payroll function, ensuring timely and accurate processing for all employees and independent contractors.

HR & Benefits Administration

• Benefits Management: Lead the administration of employee benefits programs, including health insurance, employee retirement savings plans, and wellness initiatives; manage annual renewals and open enrollment.
• People Operations: Oversee the onboarding and offboarding processes, maintaining all personnel records and ensuring compliance with labor laws.
• Policy Development: Maintain and update the Employee Handbook; ensure HR policies align with the company's core values.
• Performance Support: Partner with department heads to facilitate performance reviews and compensation planning.
• Compliance: Ensure company-wide compliance with local, state, and federal employment regulations (EEO, FMLA, COBRA, etc.)

Skills and Educational Requirements

• Bachelor’s degree in accounting, finance, or human resources; CPA, CMA, or SHRM/PHR certification preferred.
• Meaningful experience in accounting/finance, specifically within real estate or property management.
• Proven experience in HR administration, including managing benefits providers and payroll systems.
• Proficient in accounting software and Microsoft Excel; experience with HRIS or property management software (e.g., Yardi, AppFolio) is a plus.
• Strong knowledge of real estate accounting and employment law/compliance principles.
• Effective communication skills with the ability to collaborate across diverse departments.

Desired Attributes

• Integrated Thinker: Ability to see the link between financial health and employee well-being/retention. Adept at identifying discrepancies in cash and equity accounts across business lines and resolving them promptly. Proficient in coordinating with finance leadership to align cash management strategies with broader business objectives.
• Detail-Oriented: Demonstrated accuracy in month-end close processes and precision in benefits data management. Proactive and results-oriented mindset with a strong work ethic and a commitment to excellence.
• Strategic Navigator: Ability to translate the company’s vision into actionable financial, tax, and human capital plans. Effective communication skills with the ability to collaborate across diverse departments.
• Culture Carrier: A proactive and results-oriented mindset with a commitment to fostering a positive, collaborative team environment.

Physical Demands

To successfully perform the essential functions of this job, employee is required to:

• Communicate effectively in-person, over the phone, and via digital platforms.
• Occasionally lift or move up to 25 pounds, with or without assistance.
• Possess manual dexterity to operate a computer, tools, and standard office or field equipment.
• Effective communication skills with the ability to collaborate across diverse departments.

GENERAL SUMMARY:

The Human Resources Coordinator provides administrative and operational support to the HR department. This role assists with recruitment coordination, onboarding, benefits administration, HR records management, and general administrative duties to ensure HR programs and processes are executed accurately and in compliance with company policies and applicable laws.

ESSENTIAL FUNCTIONS:

1. Support administration of health and welfare plans, including enrollments, changes, terminations, and premium payments; generate COBRA notices and manage monthly billing.
2. Complete and maintain Forms I-9 (active and inactive) and ensure E-Verify compliance.
3. Review and verify benefits statements for accuracy.
4. Supports the administration of performance reviews and annual open enrollment.
5. Assist with recruitment by coordinating job postings, scheduling interviews with hiring managers, and providing administrative support throughout the hiring process.
6. Conduct new hire orientation and support onboarding, including HRIS data entry.
7. Maintain HR files, personnel records, and HRIS database to ensure accuracy and audit readiness.
8. Support HR events, training sessions, and special projects as assigned.
9. Perform general administrative duties including filing, scanning, mailing, document distribution, scheduling, meeting minutes, and maintaining HR forms and training materials.
10. Process checks requests, invoices, and purchasing through Concur.
11. Serve as backup to front office reception and manage HR inbox and tickler files.
12. Other duties as assigned.

REPORTING RELATIONSHIP (reports directly to): HUMAN RESOURCES DIRECTOR

MINIMUM SKILLS REQUIRED FOR ESSENTIAL FUNCTIONS (Select only one under each category):

Education/Technical Knowledge:

One year of college, business, technical or specialized schooling or accredited apprentice training to have knowledge or technical or vocation theory and principles.

Additional Skills Needed:

1. Experience in HR administration or coordination preferred.
2. Familiarity with HRIS systems, benefits administration, and employment law compliance.
3. Strong organizational, communication, and administrative skills.
4. High attention to detail and ability to handle confidential information.

Experience:

3-5 years’ experience.

Located in Troy, Michigan, Walsh College is a private higher-education institution founded in 1922. Walsh College specializes in business, technology, and accounting education, and is known as a top-ranked, career-focused school offering bachelors, masters, and doctoral degrees. Walsh boasts an impressive 96%+ employment rate for graduates and is well known for its flexibility in catering to working professionals.

The Executive Administrative Assistant Position

The Executive Administrative Assistant focuses approximately half of their time within the Human Resources department. This includes performing a wide variety of administrative and organizational duties such as organizing and managing calendars, coordinating meetings, handling detailed administrative tasks, and ensuring daily departmental operations run smoothly. A keen attention to detail and a proactive “no task is too small” mindset is essential for success in this role.

The Executive Administrative Assistant also works closely with Walsh College’s Executive Leadership to provide executive support, prepare Board of Trustee meeting packets, compose and proofread documents and maintain an organized, efficient office environment.

Experience, Skills and Abilities for the Executive Administrative Assistant Position

• Bachelor’s degree in business, communications, or another field is preferred
• At least five years of experience working as an Executive Administrative Assistant is required
• Process and procedure oriented with a meticulous attention to detail
• A strong work ethic and drive to succeed
• Excellent time management skills
• The ability to multi-task while maintaining a strong degree of accuracy

Compensation, Benefits and Structure for the Executive Administrative Assistant Position

Rewards for this position include a competitive base salary based on experience skills, and abilities, health and dental insurance, retirement plan with company match, and generous paid time off. At Walsh College, the Executive Administrative Assistant is not a “back office” position. It is a key part of how results are delivered to internal and external stakeholders.

The position reports directly to the Chief Officer of People Operations & Strategy. While this role is not fully on-site, candidates must be able to report to campus up to five days per week as business needs require, with an expectation of at least four on-campus days during onboarding and a long-term hybrid schedule of two to three days per week. Applicants seeking predominantly remote work or limited on-campus availability are not a fit for this role.

The Recruitment Process for the Executive Administrative Assistant Position

The recruitment process includes a mixture of phone calls and in-person interviews, candidate assessments, reference checks, and a pre-employment background check. The process, which is being facilitated by EctoHR, Inc., is designed to make sure that candidates are aligned with Walsh College’s long-term goals and that candidates share common values.

Walsh College is an Equal Opportunity Employer!

Location: Seattle, WA (Remote with some local presence required)

Status: Part-time Nonexempt, 30 hours per week

Salary: $38,000 - $48,000

Reports To: Director of Finance & Operations

Supports: Executive Director, Board and Operations Administration.

Entities Supported: Feel Good Action (FGA), Feel Good Impact (FGI), and Feel Good Power (FGP)

Position Overview

Feel Good Action is seeking an experienced Administrative & Executive Operations Assistant based in Seattle, WA. This role reports directly to the Director of Finance & Operations and provides strategic administrative support to the Executive Director and to the Administrative functioning of the organization.

While primarily remote, the role requires local presence to manage physical mail, deposit checks, and support essential operational functions.

This is not an entry-level admin role. We are seeking a professional with at least five years of experience supporting senior executives and boards in fast-paced environments. The ideal candidate is proactive, detail-oriented, highly organized, and confident interacting with board members, donors, senior leadership, and external partners.

Core Responsibilities:

Executive and Priority Management

●     Maintain and manage the Executive Director’s calendar in alignment with organizational priorities

●     Serve as a strategic filter for scheduling requests and time allocation

●     Track key initiatives, deadlines, and commitments to ensure follow-through

●     Coordinate meetings using Google Calendar, Zoom, and Doodle

●     Prepare meeting logistics and support follow-up tracking as needed

Board & Committee Administration

●     Coordinate scheduling for board and committee meetings

●     Communicate professionally with board members and external stakeholdes

●     Assist with document organization and distribution via Google Drive

●     Support administrative aspects of board engagement and compliance tracking

Financial & Compliance Support

●     Retrieve mail from Seattle mailbox

●     Scan checks and upload documentation to shared Drive folders

●     Deposit checks into bank accounts in a timely manner

●     Assist in pulling monthly bank statements

●     Track city, state, and regulatory filing deadlines and send proactive reminders to ensure timely compliance

Operations & Cross-Team Support

●     Collaborate with staff on ad hoc operational projects

●     Maintain organized digital filing systems

●     Support task tracking and workflow management in Asana

●     Coordinate communication via Slack in a fully remote environment

Qualifications

●     Seattle-based with ability to perform in-person administrative tasks

●     5+ years of executive-level administrative experience

●     Demonstrated experience supporting board members and senior leadership

●     Strong written and verbal communication skills

●     High level of discretion and professionalism

●     Exceptional organizational skills and attention to detail

●     Ability to manage multiple shifting priorities in a high-paced remote environment

Technical Proficiency

Required experience with:

●     Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)

●     Zoom

●     Asana

●     Slack

●     Online scheduling platforms (e.g., Doodle)

Compensation & Classification

●     $38,000 - $48,000 annually

●     Part-time, non-exempt (overtime eligible per Washington State law)

●     Fully employer-paid medical, dental, and vision

●     Short term disability

●     Paid vacation

●     Paid sick leave

●     10 Recognized holidays

●     $2,000 Home office allowance

●     Other benefits as outlined in the Employee Handbook

To apply, email resume and cover letter to Mitra Karami at

Graduate of a college of pharmacy accredited by the American Council on Pharmaceutical Education required. Pharm D degree.

East Market
Licensure as a Registered Pharmacist by the Minnesota State Board of Pharmacy
OR
Ability to become licensed no later than August 1 after date of hire or transfer.

Central Market
Licensed as a Registered Pharmacist by the Minnesota Board of Pharmacy or must be registered with the Minnesota Board of Pharmacy as a Pharmacist-Intern and actively pursuing licensure as a Registered Pharmacist by the Minnesota Board of Pharmacy.

Fargo:  Licensed as a Registered Pharmacist by the North Dakota Board of Pharmacy or must be registered with the North Dakota Board of Pharmacy as a Pharmacist-Intern and actively pursuing licensure as a Registered Pharmacist by the North Dakota Board of Pharmacy OR ability to become licensed no later than August 1 after date of hire or transfer.

Department: Human Resources

Reports To: Sr. HR Director

Date of Opening: Immediately

Company Description

Foothill Packing Inc., founded in 2000, is a California-based Farm Labor Contractor and Custom Harvester specializing in offering dependable and tailored solutions to the Agricultural industry's unique challenges. With years of expertise, the company is dedicated to delivering exceptional service and fostering strong partnerships. It is widely recognized for its commitment to excellence, innovation, and supporting the agricultural community.

Your Role

The H2A Administrative Coordinator will be responsible for ensuring the accurate and timely submittal, management and maintenance of our H2a petitions, distribution of documents, and record retention throughout the H2A employee’s lifecycle.

Your Impact

· In collaboration with H2A Manager, ensure the accurate and timely submittal of all program petitions including self-filings and maintenance of petitions to meet established deadlines.

· Oversee the accuracy and timeliness of updating employee’s profile throughout the employee’s recruitment life cycle, including application, onboarding, and offboarding.

· Perform internal audits on H2A Administrative functions to ensure compliance, efficiency, checks and balances and provide recommendations based on findings and practicality.

· Create forms, standard operating procedures regarding H2A functions as it relates to the employee’s life cycle and train team members to ensure accountability on processes.

· Ensure preparedness and plan with a high sense of urgency on H2A deliverables related to transition, start and end of season, and projects as it relates to the employee’s life cycle.

· Collaborate with outside recruiters, housing coordinator and managers regarding all aspects of H2a tasks to ensure communication is effective and transparent.

· Responsible for the successful and accurate completion of all administrative tasks with the support of administrative team.

· Responsible to update and maintain company master reports and to provide accurate H2A data to be utilized for reports, communications, and H2A analytics.

· Maintain the processing of all petitions, employees and housing administration utilizing SESO Platform, Excel Masters and Power Bi’s.

· Create and nurture a professional working relationship with all Company team members (i.e., HR Colleagues and Managers, Forepersons, Management, Safety Coordinators, Payroll, DOT, and Accounting).

· Ability to travel to other Company locations as needed.

· Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Your Qualifications

· Strong verbal and written communication skills.

· Strong interpersonal, negotiation, and conflict resolution skills.

· Strong organizational skills and attention to detail.

· Strong time management skills with a proven ability to multi-task and meet deadlines.

· Strong analytical and problem-solving skills.

· Ability to act with integrity, professionalism, and confidentiality.

· In depth knowledge of Human Resources processes and functions as it relates to the employee’s life cycle.

· Knowledge of Farm Labor Contractor Employee Certification, preferred.

· Proven collaboration with Company stakeholders.

· Proficient with Microsoft Office Suite.

· Proficiency with or the ability to quickly learn the Company’s HRMS and record retention applications.

· Current drivers license.

Your Education and Experience

· At minimum, a Bachelor’s Degree in Human Resources, or a related field, desired.

· At least 3 years of human resources experience in agriculture preferred, that would provide the level of knowledge and ability required for the position.

Your Language Skills

· Must have the ability to communicate effectively and a professional manner with all Company employees, including general labor, administrative, supervisory and management employees and external stakeholders.

· Must be bilingual and biliterate in English and Spanish.

Your Mathematical Skills

· Must have the ability to add, subtract, multiply, and divide; apply concepts of basic algebra; and interpret graphs, charts, and tables.

Other

· Travel required, about 30%.

· Requires working outside normal business hours and weekends.

Physical Requirements and Work Environment

· Prolonged periods of sitting at a desk and working on a computer.

· Light to moderate lifting (up to 40 pounds).

· Reaching, stooping, pulling, pushing and manual dexterity.

· Operating a computer, calculator, copier, and typewriter involves repetitive hand arm movement.

· Must be able to visit all Company departments and environments, including, office, field, shop, etc.

· Entering data by touch requires the ability to hear computer alarms for errors.

· Must be able to handle multi-tasks and work in a fast-paced environment with frequent interruptions.

· Must be able to interact politely with outside customers and vendors.

· Communication with other staff members involves making contact orally, via the telephone, electronic email or in person.

EOE

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Please connect with me on LinkedIn as well @Katrina George

Job Title: Legal Administrative Assistant

Location: Scottsdale, AZ 85260

Salary/Payrate: $75-85K/year and AWESOME benefits!!!

Work Environment: Hybrid (2 of days WFH)

Term: Permanent

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our client is seeking a Legal Administrative Assistant for its Scottsdale, Arizona office (85260).

This role provides litigation and administrative support to attorneys and assists with the coordination and management of active legal matters. Responsibilities include maintaining attorney calendars, monitoring deadlines, organizing case files, and preparing legal documents for filing in both state and federal courts.

The Legal Administrative Assistant will also assist with scheduling meetings, hearings, and other case-related activities while serving as a point of coordination between attorneys, clients, courts, and other parties involved in legal matters. Additional responsibilities may include assisting with billing support, expense processing, dictation, CLE tracking, and general administrative tasks to support the legal team.

The position requires strong organizational skills, attention to detail, and the ability to prioritize multiple assignments in a deadline-driven environment.

Qualifications

• At least 3 years of experience in a legal administrative assistant or legal secretary position
• Working knowledge of litigation procedures and electronic court filing systems for state and Federal.
• Proficiency with Microsoft Word and Outlook
• Strong proofreading and organizational skills
• Ability to work independently and demonstrate initiative when managing tasks

Preferred Experience

• Experience supporting senior or partner-level attorneys
• Background supporting litigation practices such as defense or commercial litigation