Intuition Jobs in Usa

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Software Engineer – Generative AI Applications |

Company’s Early Clinical Development (ECD) team is looking for a Software Engineer to design and build next‑generation applications that integrate generative AI into clinical development workflows. You’ll work with AI scientists, full‑stack engineers, and cross‑functional partners to deliver innovative, user‑centric tools that support Clinical Science, Operations, Medical Writing, Regulatory, and Quality teams.

What You’ll Do

• Develop and deploy software that integrates LLMs and AI‑driven capabilities
• Build intuitive front‑end interfaces and scalable backend services
• Design and maintain RESTful APIs and deployment pipelines
• Write clean, well‑documented, testable code; participate in code reviews
• Stay current on AI/ML advancements and evaluate new technologies
• Collaborate with data scientists, engineers, and product teams to embed AI into clinical development tools
• Monitor production systems and optimize performance

Who You Are

• Full‑stack engineer with strong experience building AI‑enabled applications
• Deep understanding of modern AI/LLM capabilities, limitations, and best practices
• Strong communicator who can work across scientific and technical teams

Minimum Requirements

• Bachelor’s or Master’s in CS, Engineering, Math, or related field
• 5+ years full‑stack development experience
• Expertise with Vue.js or React, plus backend frameworks (FastAPI, Django, Flask, Next.js)
• 2+ years building or deploying AI/ML applications
• Experience with REST APIs, prompt engineering, and containerized workflows (Docker, Kubernetes)
• Strong automated testing skills (unittest, jest, Playwright)
• Familiarity with Agile development
• Experience with AWS, Snowflake, and scalable system design
• Experience integrating LLMs, RAG systems, or chatbots

Preferred

• Experience with LLM fine‑tuning, AI agents, HuggingFace, LangChain, TensorFlow, or PyTorch
• Experience with Office.js add‑ins, WebSockets, JWT, or CRDTs (Yjs)
• Background using NLP/LLMs on clinical text or knowledge of clinical development

Schedule: Full-time

Compensation: Starting compensation range of $140,000.00 - $150,000.00 annually. Exact compensation will be determined by experience, education, licensure/certifications, and location, in accordance with applicable laws.

Position Overview

The Director of Nursing (DON) or Director of Patient Care Services provides clinical leadership for Loma Linda University Hospice’s daily care delivery operations across a market census, supervising a multidisciplinary clinical team comprising of nurses, aides, therapists and interdisciplinary team members. This role balances operational excellence with empathetic leadership ensuring each patient receives compassionate, high-quality end-of-life care while maintaining performance metrics that meet the standards of Loma Linda University Hospice’s joint venture partnership. The DON is accountable for clinical outcomes, workforce utilization, and compliance, driving a metrics-based culture where decisions are informed by data, not intuition.

Key Responsibilities

Clinical Leadership & Team Oversight

• Lead and coach an interdisciplinary team (clinical managers, RNs, LVNs, aides, therapists)
• Ensure high-quality hospice care aligned with regulatory and organizational standards
• Establish and enforce clinical workflows, standards, and expectations
• Drive accountability through:
• Team huddles
• Case reviews
• Performance coaching
• Maintain field presence to support staff and patient experience
• Partner with Medical Director and IDT to ensure appropriate, compliant care plans

Workforce Management & Staff Utilization

• Oversee scheduling, territory coverage, and caseload distribution
• Ensure staffing ratios and productivity meet established benchmarks
• Monitor and optimize:
• Visit volumes
• Time utilization
• Workload balance
• Align staffing with census and admissions to prevent gaps
• Coordinate across admissions, nursing, and scheduling teams
• Ensure payroll accuracy through auditing of visits and documentation
• Manage triage and resource allocation efficiently

Ultimate Accountability & Hands-On Clinical Support

• Maintain full accountability for clinical operations and care continuity
• Step in or ensure coverage when needed, including:
• Admissions
• Urgent visits
• Care coordination and discharges
• Critical patient needs
• Provide direct support during staffing gaps or high-priority situations
• Serve as a hands-on leader with occasional frontline clinical involvement
• Retain responsibility for outcomes at all times

Metrics & Performance Management

• Lead operations using a data-driven approach
• Accountable for:
• Patient Satisfaction (5-Star target)
• Staff Retention (≥85%)
• Documentation completion (within 24 hours)
• Productivity benchmarks
• Monitor and analyze:
• Clinical outcomes
• Visit/utilization data
• Operational KPIs
• Conduct performance reviews and corrective actions
• Report performance metrics to executive and partner leadership
• Leverage EHR data to drive compliance, productivity, and quality outcomes

Clinical Systems & EHR Proficiency

• Achieve EHR proficiency within 60 days
• Utilize systems to:
• Review and audit documentation
• Monitor compliance
• Analyze performance data
• Coach and retrain staff on workflows and documentation standards
• Use EHR insights to identify gaps and drive improvements

Clinical Quality Governance & QAPI Leadership

• Lead QAPI initiatives in partnership with Compliance
• Oversee:
• Quality trends and adverse events
• Patient safety and infection control
• Documentation and regulatory readiness
• Drive improvements through:
• Staff education
• Workflow enhancements
• Lead quality reviews and implement corrective actions
• Ensure ongoing compliance with regulatory standards
• Report quality outcomes to leadership and partners

Joint Venture Partnership Obligations

• Serve as clinical lead for joint venture partnerships
• Collaborate with:
• Medical Director
• Health system leadership
• Case management teams
• Support care coordination, integration, and performance goals
• Ensure alignment with partner standards and reporting requirements

Required Qualifications

• Active Registered Nurse (RN) license in state(s) of operation; BSN required, MSN preferred.
• Minimum 5–7 years of hospice or home health leadership experience, with at least 3 years in a Director-level or senior management role overseeing a multidisciplinary team.
• Proven success managing teams of 20+ clinical staff and patient populations exceeding 100 active census.
• Demonstrated ability to use EMR systems and analytics tools to drive data-based performance improvement.
• Strong knowledge of hospice regulations, quality reporting, and compliance frameworks.
• Excellent communication, leadership, and conflict-resolution skills.
• Regular local travel
• Reliable transportation, valid license, active insurance
• Ability to lift 25–30 lbs and navigate patient environments
• Bilingual preferred

About Loma Linda University Hospice

Loma Linda University Hospice is dedicated to a patient-first mission, ensuring compassionate, high-quality care that supports patients and families through every stage of need. Loma Linda University Hospice’s culture is defined by data-driven excellence, operational transparency, and a steadfast commitment to its core values of Dignity, Integrity, Compassion, Excellence and Partnership. Loma Linda University Hospice was created in 2026 though a joint venture between Loma Linda University Health and Kara Health.

Loma Linda University Hospice is an equal opportunity employer and is committed to a policy of equal employment opportunity for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status in accordance with applicable federal, state, and local laws. All employment decisions are based on job requirements, individual merit, and business need.

We are seeking a passionate Registered Dietitian (RD/RDN) specializing in eating disorders and mental health. This role offering full-time hours (Monday–Saturday) with the flexibility of fully remote or hybrid (in-person/remote) work options. For more details about us, please visit: Description:

- Provides one-on-one nutrition counseling for clients at the outpatient level of care

- Supports clients in adopting an intuitive eating, all-foods-fit philosophy with an emphasis on medical stability, empowerment and self-worth

- Maintains professional and therapeutic boundaries with clients

- Follows Best-Practice guidelines for collaboration with a client’s outpatient team, as needed

- Assists with administrative tasks

- Collaborate and communicate with colleagues in a supportive, constructive work environment

- Participates in supervision hours for training in the treatment of specialized populations, as needed

- Complies with all HIPAA laws and regulations

Work Location & Setting:

-Locations: Flexible, You have the option to choose the model and location that best fits your lifestyle.

*Fully Remote: Available to candidates residing in California.

*Hybrid: (In-person/Remote) In-person work from one of our four convenient locations: Mission Hills, Downtown LA, West LA, or Whittier.

-Schedule: Full-time (Monday–Saturday).

-Timeline: Immediate hire.

Salary & Perks:

- $32 - $40/hour base pay.

- Generous Performance-Based Bonuses to reward your hard work.

- Full Benefits Package(401k, Health and Dental insurance, Paid time off, Sick time)

Required qualifications:

- Education: Bachelor’s degree at minimum

-Completion of an ACEND-accredited dietetic internship (verification documentation required upon hire)

- RD/RDN licensure

- Maintains updated registration with the Commission on Dietetic Registration for the duration of contract

- Interest in working with mental health populations; willingness to learn how to take a relational approach to counseling practice

- Calm, compassionate demeanor in engaging with clients/patients

- Ability to self-manage time efficiently in the process of providing quality care

- Effective and responsive in communicating with clients and colleagues

- Willingness to learn on the job, receive and implement feedback from peers, and engage in a continual professional learning process

- Desire to participate in a collaborative team dynamic

Preferred qualifications:

- 1 year eating disorder, behavioral health nutrition, or individual counseling experience (such as WIC, outpatient hospital counseling, tech in treatment center, etc.)

- Desire to pursue CEDRD credential

- Familiarity with Intuitive Eating and Health at Every Size concepts and application

- Willingness to work weekend hours

- RDN License

- Can work location in person, but the applicant must reside in California if only do fully remote.

Executive Assistant to the CEO, CFO and C-Suite Team, Boston, Mass, Hybrid

A global and innovative energy solutions company is seeking an exceptional Executive Assistant to serve as a true “right hand” to the CEO, CFO as well as help others on the C-Suite team with some administrative work. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the CEO's CFO’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities. Excellent skills using AI is a MUST as well as a “can do” problem solving persona. This is 3 or 4 days in the office depending on what is going on.

About the Job:

Trusted Partner & Strategic Support

• Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
• Anticipate needs and proactively remove friction before issues arise.
• Prepare the CEO/CFO for meetings and conversations with context and background information; leverage AI to draft, summarize analyze and prepare materials.

Time, Energy & Focus Management

• Manage a complex and fluid calendar with an understanding of priorities and relationships, .
• Protect the CEO and CFO’s time by thoughtfully filtering requests and creating space for strategic thinking.
• Coordinate domestic and international travel including detailed itineraries.

Communication & Relationship Management

• Serve as a warm, professional liaison between the CEO/CFO and internal teams, partners, and external stakeholders.
• Draft and manage correspondence on the CEO and CFO’s behalf, ensuring tone, values, and intent are consistently reflected.

Information Flow & Follow-Through

• Distill information into clear, actionable insights for the CEO and CFO; create and edit PowerPoint presentations.
• Track commitments, decisions, and follow-ups to ensure momentum and accountability.
• Support special projects and initiatives that require coordination, and thoughtful execution.
• Plan quarterly meetings and events, dinners

About You

• Bachelor’s degree required.
• At least 5 years of experience supporting busy C-Suite executives, preferably in the tech or finance space and someone who thrives in a start- up type firm mentality.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office Suite
• Up to date and use AI Tools for daily work to increase productivity and improve processes
• Handle highly sensitive information with absolute discretion.
• High emotional intelligence and sound judgement.
• You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
• You value discretion, loyalty, and long-term partnership.
• You are highly organized, detail-oriented, and capable of managing multiple priorities without losing sight of the human element.
• You communicate with warmth, clarity, and confidence You bring polish and presence, while remaining grounded and approachable with a “high touch” service and team mentality.
• Base Salary, Discretionary Bonus, 100% Medical Health Care Coverage for Employee, Unlimited PTO

Job Description

Precision Tile Works, Inc, a 20-year-old South Central PA based commercial ceramic tile contractor is seeking to hire an experienced Office Administrator to support our expanding, project-driven construction operations. This position plays a critical role in managing daily administrative operations, accounting and bookkeeping activities, and payroll coordination. The Office Administrator serves as a primary contact between field operations, vendors, general contractors, and company leadership. This role ensures accuracy, compliance, and timely execution of all administrative and financial workflows.

This is a full-time, in-house position. Candidates must currently reside locally; relocation applicants will not be considered.

Responsibilities:

Administrative & Office Management

• Manage all business licenses, permits, certifications, and renewals
• Process incoming contracts, prepare documents for execution, and archive fully executed agreements
• Maintain company calendars, meetings, and schedules
• Scan, organize, and file contracts, correspondence, and project documentation (digital and physical)
• Manage OCIP/CCIP enrollments and submit required monthly payroll reports
• Prepare and submit certified payrolls as required
• Request, track, and submit Certificates of Insurance (COIs) for all active projects
• Prepare, verify, and track General Contractor and supplier lien waivers
• Handle company notary requirements
• Screen, log, and route incoming calls and communications
• Maintain office supply inventory and place orders as needed
• Coordinate and support year-end tax preparation and document submission to company accountant

Accounting & Bookkeeping

• Perform daily bookkeeping functions including accounts payable and receivable
• Review vendor invoices against purchase orders and job cost spreadsheets; resolve discrepancies with vendors
• Reconcile bank and credit card accounts monthly using QuickBooks Online
• Track job costs including supplier invoices, subcontractor payments, and labor hours
• Prepare monthly project summaries to support billing and financial review
• Prepare and submit monthly AIA billings by the 20th of each month and review past-due items with ownership
• Track Sales and Use Tax liabilities and prepare quarterly filings
• Process and deposit incoming checks
• Compile and submit 1099 documentation for year-end reporting
• Coordinate with the company accountant on complex accounting matters

Payroll

• Track employee hours by job using Intuit Time, GPS data, and employee confirmations
• Process weekly employee payroll using QuickBooks Assisted Payroll
• Process weekly subcontractor payments in coordination with the project management team

Qualifications and skills:

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Proficiency with QuickBooks Online
• Demonstrated bookkeeping and accounting experience, preferably in construction or a project-based environment
• Must have a professional demeanor and be knowledgeable of proper email etiquette
• High attention to detail with the ability to prioritize and manage multiple deadlines simultaneously

Job Type:

• Full-time in-house position
• Remote access available but office time is imperative

Compensation and Benefits:

• Competitive compensation package
• Health insurance (Medical)
• Paid time off (vacation and holidays)
• Year-end company bonus based on performance
• Early Friday dismissals during summer months

Pay: $40,000.00- $55,000.00 per year

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Position Overview:

The Managing Editor applies the Lookout Local journalism model. The ideal candidate will demonstrate well-experienced news judgment, excellent story ideation and line editing skills and most of all be committed to creating a great seven-day-a-week news report.

At Lookout Local, our revival of local journalism starts by producing excellence every day, throughout the day, serving readers’ evolving needs with a wide range of meaningful and local/personal journalism, responsive to our diverse communities’ changing needs. The managing editor must be comfortable and enthusiastic about the wide range of content we will deliver, from investigative and accountability work, to best-in-class beat stories, breaking news and service journalism that answers readers’ questions.

As illustrated by a 2024 Pulitzer win, Lookout Local newsrooms focus on impactful stories and while being a primary news source, keeps our readers briefly updated on step-process governmental proceedings and other actions. We are high on explanatory, connect-the-dots reporting and pointed knowing writing. Whether in 500 or 2,500 words, we tell the readers what we know, well sourced and well told. We fit the formats to the content, using Q&As and Ask Lookouts, and other emerging formats – including video – in addition to narrative journalism.

We need a Managing Editor who is an experienced story editor who has led teams of journalists. The ideal candidate brings deep knowledge of the Eugene-Springfield area, Oregon and/or the Pacific Northwest.

Responsibilities:

Editorial Direction:

• Working with the Executive Editor, the Managing Editor will help direct the daily newsroom, working with correspondents in planning, reporting, sourcing and first-line editing.
• The managing editor will ensure we are producing high-quality, trustworthy, non-partisan stories and community information, working with Lookout colleagues on multiple evolving products to distribute that content.

Community Engagement:

• Help lead Lookout’s overall community engagement work, working with both correspondents and the wider Lookout team.
• Look for ways, in digital and in person, to gain reader insights and feedback.
• Represent Lookout Eugene-Springfield at community events, strengthening its role as a trusted local institution.

Maintain and Strengthen Standards:

• Ensure content meets the highest journalistic standards of fairness, accuracy, and clarity, delivered with trustworthiness and lack of partisanship.

Innovation and Growth:

• Apply the full toolbox of modern digital creation and distribution tools, working closely with colleagues especially in audience analysis.

Qualifications:

You should have at least seven years of journalism experience, and at least three as a newsroom manager. The position is on-site, in our collaborative office in downtown Eugene.

• Rock-solid journalism judgment, intuition and taste.
• Demonstrated experience, with references to match, on story editing, news publication and deadline experience as well as proven ability to edit with painstaking clarity, providing readers with the context they need.
• Adept at using Newspack or modern content management systems and tools.
• Desire to work in an entrepreneurial, fast-growth startup environment, embracing the agility and flexibility required to thrive within a new business.
• Experience and comfort with the pace of digital-first journalism, and the digital technologies that power it.
• Ability to engage diverse local communities in Lookout’s work.
• Ability to think through visuals that will aid storytelling and work with colleagues to activate them.
• Demonstrated adaptability, especially with new topical coverage areas and communities.
• Comfort learning new technology and experience working in content management systems, producing, editing and dressing stories with related media (photos, videos, etc).
• Comfort with the format of Lookout’s correspondent-focused model, and the personality it brings to the work.
• Plusses: Bilingual abilities, data, and audio/video.

The Managing Editor position is a full-time Lookout Local employee. We offer competitive employee benefits.

Application Process: Please send your resume and cover letter to and put Eugene, Managing Editor in the subject line.

Executive Assistant to the CEO, Construction Company, Pewaukee, Wisconsin

A family-owned construction company focused on infrastructure and the safety of communities is looking for an exceptional Executive Assistant to serve as a true “right hand” to the CEO. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the CEO’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities. Excellent skills using AI is a MUST as well as a “can do” problem solving personal. The organization is very fast paced but prides itself for its’ family like culture.

About the Job:

Trusted Partner & Strategic Support

• Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
• Anticipate needs and proactively remove friction before issues arise.
• Prepare the CEO for meetings and conversations with context and background information; leverage AI to draft, summarize analyze and prepare materials.

Time, Energy & Focus Management

• Manage a complex and fluid calendar with an understanding of priorities and relationships, .
• Protect the CEO’s time by thoughtfully filtering requests and creating space for strategic thinking.
• Coordinate domestic and international travel including detailed itineraries.

Communication & Relationship Management

• Serve as a warm, professional liaison between the CEO and internal teams, partners, and external stakeholders.
• Draft and manage correspondence on the CEO’s behalf, ensuring tone, values, and intent are consistently reflected.

Information Flow & Follow-Through

• Distill information into clear, actionable insights for the CEO .
• Track commitments, decisions, and follow-ups to ensure momentum and accountability.
• Support special projects and initiatives that require coordination, and thoughtful execution.
• Plan events, dinners

About You

• Bachelor’s degree required.
• At least 5 years of experience supporting a busy C-Suite executive.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office Suite; Knowledge of Notion, Asana HubSpot and Claude AI a PLUS
• Up to date and use AI Tools for daily work to increase productivity and improve processes
• Handle highly sensitive information with absolute discretion.
• High emotional intelligence and sound judgement.
• You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
• You value discretion, loyalty, and long-term partnership.
• You are highly organized, detail-oriented, and capable of managing multiple priorities without losing sight of the human element.
• You communicate with warmth, clarity, and confidence You bring polish and presence, while remaining grounded and approachable with a “high touch” service and team mentality.
• Base Salary, Discretionary Bonus, Comprehensive Health Benefits, 401K , Gym on-site

The Senior Reporting Analyst will lead the design, development, and maintenance of high-performance Power BI dashboards and scalable Snowflake-based semantic models using DAX and Power Query. This role bridges the gap between technical data engineering and business strategy by gathering requirements from stakeholders, translating them into intuitive BI solutions, and presenting actionable insights to leadership. Beyond technical development, you will champion a self-service analytics ecosystem by establishing data governance standards, curating certified datasets, and delivering comprehensive "train-the-trainer" programs to empower business users. You will also partner closely with data architects to ensure data quality, optimize performance for cost efficiency, and mentor internal teams on data-driven decision-making.

Required Qualifications

• 10+ years of professional experience in Business Intelligence (BI), analytics, or data modeling roles.
• 5+ years of advanced proficiency with Power BI, specifically including DAX, Power Query (M), and complex data modeling.
• 5+ years of experience designing, implementing, or supporting self-service analytics environments.
• 5+ years of experience with Microsoft Office tools (Word, Excel, PowerPoint, Visio, and SharePoint).
• 3+ years of strong SQL skills with hands-on experience in Snowflake, Databricks, or a similar cloud data platform.
• 2+ years of experience in fast-paced environments, demonstrating the ability to meet project deliverables, exercise sound judgment, and address complex issues.
• 2+ years of experience with enterprise information management processes, relational database management systems (RDBMS), and metadata management.
• 2+ years of demonstrated skill in interpersonal relationships, including the ability to work under pressure, negotiate among multiple parties, and resolve conflicts.

Preferred Qualifications

• 2+ years of experience in data-focused projects, specifically involving migrations from legacy systems to modern cloud platforms.
• 2+ years of knowledge regarding local, state, and federal laws and regulations (such as PII) relevant to data management and governance.
• 2+ years of theoretical and practical knowledge of database structures and advanced data theories.
• Graduation from an accredited four-year college or university with major coursework in Data Processing, Computer Science, Business Administration, or a related field.
• Prior experience working within a Texas State Agency or similar public sector environment.

Senior Executive Assistant for UHNW Founder/Investor

Woodside, CA (office-based with flexibility)

Compensation: $185,000–$205,000 base DOE + full benefits

General business hours with flexibility; responsiveness outside standard hours required

Supervising a team of 4- 5 virtual assistants, in office -- Woodside

Seeking a low-ego, highly intuitive, tech-savvy Senior Executive Assistant to support a dynamic CEO/Founder. This is a business-focused role requiring strong judgment, anticipation, and the ability to pivot quickly while keeping systems, people, and priorities aligned.

The ideal candidate is warm and personable, able to read a room instinctively, and comfortable supporting an independent, fast-moving leader.

The role works closely with a Chief of Staff, Estate Manager, Personal Assistants, and a 24/7 virtual assistant team.

What Success Looks Like

The principal stays focused and in flow

Shifting priorities are managed seamlessly

Systems run smoothly and improve over time

The broader assistant team stays informed and aligned

Key Responsibilities

Executive Support

Serve as the primary, Woodside-based Executive Assistant

Anticipate needs; engage proactively with prepared questions

Respond to requests with sound judgment, discretion, and efficiency

Track evolving priorities and adjust plans in real time

Calendar & Travel

Manage complex, ever-changing executive calendars

Oversee domestic and international travel, primarily private aviation

Handle logistics, briefing materials, and contingencies at a high level

Team & Systems Leadership

Lead and coordinate a rotating team of virtual and on-site assistants

Act as escalation point when issues arise

Ensure smooth handoffs, coverage, and continuity

Build, refine, and maintain effective systems and workflows

Collaboration

Partner closely with the Chief of Staff and Estate Manager

Coordinate with drivers, household staff, and Personal Assistants

Support social calendars, event oversight, and gifting as needed

Experience & Profile

Senior EA experience supporting C-level CEOs/Founders or UHNW principals only

Highly tech-savvy with strong systems fluency

Proven success in fast-paced, high-change environments

Advanced calendar and travel management expertise

Warm, polished, and emotionally intelligent; reads a room well

Calm, positive, and action-oriented

Flexible and responsive to after-hours changes

Working Style

Low ego, high accountability

Proactive, intuitive, and efficient

Comfortable with independent, dynamic leadership styles

Anticipates needs rather than reacting

Company: JP Tank, Inc.

Location: Rosendale, Wisconsin

Position Type: Full-Time – Office Based

JP Tank is a growing industrial concrete construction company specializing in large concrete tanks, digesters, waste storage structures, lagoons, and other agricultural infrastructure projects across the Midwest and United States.

Our projects involve complex reinforced concrete structures that require careful planning, strong field coordination, and disciplined project execution.

We are looking for a highly organized and detail-oriented individual to support our estimating and operations team by managing project documentation, budgets, job costing, and project controls.

This position works directly with the company President and estimator and offers a career path into construction estimating and project management.

The Construction Project Controls & Estimating Coordinator is responsible for converting estimates into proposals, setting up project budgets, managing project documentation, and tracking project performance through job costing and key performance indicators (KPIs).

This role serves as the administrative and financial control center for construction projects, ensuring estimates, budgets, field reporting, and job costing remain aligned throughout the life of each project. 

The role also provides a growth path toward assisting with construction estimating.

Convert completed estimates into professional customer proposals

Review estimate scope and inclusions with the estimator

Format proposal documents using company templates

Submit proposals to customers

Track proposal status and maintain bid logs

Maintain the company bid pipeline tracking system

Assist the estimator with bid documentation and organization

When projects are awarded, the coordinator will:

Set up new projects in the company accounting system (Intuit Enterprise Suite)

Create cost-coded project budgets aligned with the estimate

Enter labor budgets, equipment budgets, and material budgets

Ensure estimate structure aligns with job cost tracking structure

Create and organize project files and documentation systems

Complete job setup checklists including project information, contract details, and wage requirements

Track project budgets versus actual job performance

Maintain job cost reports and financial tracking

Monitor labor hours and production data

Track key project performance indicators (KPIs)

Identify potential cost overruns early

Assist with weekly project performance reporting

Support job cost forecasting for ongoing projects

Review and code vendor invoices to the appropriate job cost codes

Ensure vendor invoices are entered accurately into Intuit Enterprise Suite

Verify invoices align with project budgets and job cost categories

Assist accounting with accurate job costing records

Track potential scope changes on projects

Maintain change order logs

Prepare change order documentation

Coordinate with field staff regarding scope changes

Submit change orders for approval when required

Track approved versus pending change orders

Maintain organized digital project files

Manage drawing revisions and plan distribution

Maintain submittal logs and shop drawing records

Prepare Requests for Information (RFIs) when required

Maintain approved submittal folders for field crews

Ensure field staff always have access to current project documents

Collect production data from field staff including:

Square feet of formwork installed

Tons of rebar installed

Cubic yards of concrete poured

Labor hours per production activity

Maintain KPI dashboards used for project performance tracking

Assist with weekly project performance reporting

Monitor apprentice hours and ensure proper tracking for reporting purposes

Verify apprentice labor hours are recorded correctly in the job cost system

Coordinate with field staff to ensure apprentice labor requirements are met when applicable

Assist with real-time job forecasting based on production data and job cost reports

Track project progress against production targets

Identify potential financial risks early in long-duration projects

Provide support for weekly job cost forecasting reports

Assist with post-job cost analysis

Compare estimate versus actual project performance

Identify lessons learned for future estimates

Help improve estimating accuracy over time

Intuit Enterprise Suite (Construction Accounting)

Microsoft Excel

Bluebeam (PDF markup and document review)

Dropbox or digital project file systems

Microsoft Project or similar (construction scheduling)

Strong organizational ability

High attention to detail especially with numbers

Comfortable working with numbers and spreadsheets

Strong written communication skills

Ability to manage documentation and project data

Ability to work in a fast-paced construction environment

Construction industry experience

Project coordination or estimating support experience

Experience with construction accounting or job cost systems

Ability to read construction drawings 

Experience with spreadsheets and accounting programs

This position is designed to grow into an estimating role.

The right candidate will gain experience with:

Construction estimating

Project budgeting

Production tracking

Construction operations

Typical salary range: $75,000 – $95,000 depending on experience.

Benefits include paid time off, 401k with company matching, company health insurance, and potential performance-based incentives.