Inter Con Security Offices Jobs in Usa

Company

This vertically integrated family office develops and operates 5M square feet of residential

and retail/commercial properties. With a national focus of urban, knowledge-based economies

on the East Coast, they have $1B in transactions. Through its commitment to long-term

investment strategies, deep in-house experience, and strong relationships, the firm has

delivered a long track record of attractive risk-adjusted returns.

Position

Our client is seeking a highly trusted, detail-oriented accounting professional to serve

as Finance Director (Family Office Operations) for a private family office based in Pittsburgh.

This is a senior, hands-on role responsible for financial oversight, coordination with external

advisors, and day-to-day financial execution across a complex family office structure. The

Finance Director will work directly with the principals and serve as the central point of

accountability for financial accuracy, organization, and follow-through. The Finance Director

will have oversight of a small family office team located in Pittsburgh and Boston. The ideal

fit is someone who values precision, discretion, and long-term stability, and who enjoys

meaningful, varied work in a high-trust environment.

Responsibilities

Key responsibilities include, but are not limited to:

Family Office Financial Oversight

• Oversee the family office accounting and administrative team.

• Maintain accurate books and records across all family office entities and accounts.

• Review general ledger activity, reconciliations, and account accuracy.

• Coordinate monthly, quarterly, and annual close processes.

• Prepare internal financial summaries, cash flow tracking, and reporting for principals.

• Ensure consistency, accuracy, and documentation standards across entities.

Advisor & Professional Coordination

• Serve as the primary internal point of contact for:

o External accountants and tax preparers

o Estate planning attorneys and trust counsel

o Banking, legal, and administrative partners

• Organize and deliver financial information for tax filings, estate planning, and entity

administration.

• Track deadlines, requests, and deliverables to ensure timely execution.

Estate & Trust Coordination Support

• Support ongoing estate and trust administration in coordination with external advisors.

• Maintain organized records for trusts, entities, ownership interests, and accounts.

• Assist in implementing estate planning decisions.

• Ensure accounting records accurately reflect legal and ownership structures.

Cash Management & Controls

• Monitor cash balances and liquidity across accounts and entities.

• Oversee bill pay, expense classification, and supporting documentation.

• Maintain strong internal controls and financial organization.

• Proactively identify and resolve discrepancies.

Qualifications

• 7–15+ years of progressive experience in accounting, finance, family office, or related

professional experience.

• Bachelor’s degree in accounting, finance, or related discipline. Advance degree in

complimentary discipline a plus.

• Experience in family office, private company accounting, or professional services

supporting high-net-worth individuals strongly preferred.

• Exceptional attention to detail and organizational skills.

• Maintain the highest level of integrity and discretion.

• Demonstrated sound judgement in all areas of work.

• Comfortable working directly with principals.

• Strong written and verbal communication and coordination skills.

• Familiarity with accounting software systems and overall strong computer skills.

Personal Attributes

• Trustworthy, steady, and reliable.

• Calm and thoughtful under responsibility.

• Enjoys ownership of details and varied responsibilities.

• Takes pride in accuracy and follow-through.

• Seeking a long-term, stable role.

Job Description:

VITG is seeking a Recruitment & Office Coordinator to manage full-cycle recruitment and support daily office operations. This role will coordinate hiring activities, maintain records and systems, and ensure smooth office processes while supporting staff and employee onboarding.

Applicant Requirements:

• US citizen or authorized to work in the United States
• Must have lived in the USA for three years
• Must be able to pass a VITG background check and drug screening

Job Responsibilities:

• Manage full-cycle recruitment, including job postings, resume screening, interview scheduling, and maintaining an organized recruitment database.
• Coordinate with hiring managers to identify staffing needs and develop job descriptions.
• Conduct candidate outreach and build relationships with potential hires.
• Support the People Ops Manager with onboarding processes, including documentation, orientation, and employee setup.
• Act as a liaison between HR and office staff, supporting employee engagement initiatives.
• Ensure compliance with HR policies while maintaining smooth office administration.
• Oversee daily office operations, including scheduling, meeting and travel coordination, office supplies management, and vendor coordination.
• Serve as the primary office contact, provide administrative support to staff, and maintain records and documentation.

Education:

• Bachelor’s degree

Job Type: Full Time Employment

Salary: $52,000 per year

Benefits:

• 401(k) with employer contribution
• Medical/Dental/Vision insurance (option for full coverage for employee)
• Life, ST/LT insurance
• Professional development opportunities

Work Type:

• Onsite in Ellicott City, MD 21043

How to apply:

• Please send an email to with a cover letter and resume.

Join Our Team, Embassy Suites Akron Canton Airport!

The Embassy Suites Akron Canton Airport seeks a top-performing Hotel Front Office Manager, Hotel Front Desk Manager, or Hotel Guest Services Manager.

About Us:

Join Our Award-Winning Team at Embassy Suites Akron Canton Airport!

Located just off I-77 in North Canton, and only two miles from Akron-Canton Airport, our hotel is a market leader with a reputation for excellence. We're proud to be an award-winning, full-service Hilton property with accolades from Hilton, TripAdvisor, and even recognition as Hotel of the Year. With popular destinations like Belden Village Mall and the Pro Football Hall of Fame just a few miles away, our location offers both convenience and opportunity. We're looking for passionate individuals to join our great team, where unlimited growth potential awaits.

Embassy Suites Akron Canton Airport is seeking a dedicated and experienced Hotel Front Office Manager, Front Desk Manager, or Guest Service Manager to join our team. As the Hotel Front Office Manager, Hotel Front Desk Manager, or Hotel Guest Services Manager, you will oversee all front office operations and customer service, ensuring a seamless experience for guests from the moment they arrive until their departure. As the first point of contact for visitors, the Hotel Front Desk Manager, Front Office Manager, or Guest Service Manager will embody the spirit of hospitality and create a welcoming environment, providing excellent customer service that exceeds our guests' expectations. The Hotel Front Office Manager, Hotel Front Desk Manager, or Hotel Guest Service Manager will lead and guide a diverse team of front desk agents, front office agents, or guest service agents, fostering a culture of teamwork, accountability, and professionalism. The Hotel Front Desk Manager, Hotel Front Office Manager, or Hotel Guest Service Manager will manage reservations, handle guest inquiries and complaints, and coordinate with other departments to ensure smooth operations. This role also includes developing and implementing operational strategies that enhance guest satisfaction and optimize front-office efficiency. If you thrive in a fast-paced environment and possess a passion for hospitality or customer service, we encourage you to apply and become a vital part of our mission to deliver exceptional guest experiences.

What’s In It for You?

Comprehensive Benefits: Medical, Dental, Vision BENEFITS BEGIN DAY ONE!

Financial Perks: 401(k) with Company Match, Same Day Pay, and Flexible Spending Accounts

Time Off: Vacation, Personal Days, and Holiday Pay

Exclusive Discounts: Hotel, Food, and Beverage Savings for Personal Travel

Professional Growth: Online Training Courses

Additional Support: Employee Assistance Program, Jury Duty Leave, Bereavement Leave, and More

Key Responsibilities for the Hotel Front Office Manager, Hotel Front Desk Manager, or Hotel Guest Service Manager include:

• Maintains day-to-day operations of the Front Desk.
• Establishes and maintains appropriate service standards for all Front Office areas.
• Maintains proper cash handling procedures and appropriate over and short documentation.
• Adheres to all hotel policies about hiring, disciplinary actions, and required training documentation.
• Working Front Office Manager covering all short-staffed shifts, including audits.
• What We Are Looking For in a Hotel Front Office, Hotel Front Desk, or Hotel Guest Service Manager:
• Strong interpersonal skills and possession of a full understanding of professional business ethics and customer service excellence.
• Excellent oral and written communication skills.
• Excellent organization skills, manages time well, correctly prioritizes, and is flexible.

Why Commonwealth Hotels?

Founded in 1986, Commonwealth Hotels is a leading hospitality management company known for our exceptional guest and associate satisfaction, market premiums, and superior ROI. We believe in fostering a world-class culture where great people deliver extraordinary results.

Explore Our Hotel:

Commonwealth Hotels, we value diversity and are proud to be an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business needs.

Join us in shaping the future of hospitality in Akron, Canton, Ohio

Apply today!

Front Office Coordinator

Great entry-levelrole for those just graduating college - (Or looking to grow into HR)

6-months contract to hire (Great possibility to convert permanent)

Starting Pay - Up to $22/hr

Schedule: M-F 8am to 5pm - Onsite in Addison, TX 75248

Requirements:

• At least 2 years of customer service experience (Bartending, receptionist, etc...)
• Ability to keep the office space tidy at all times
• Basic computer skills needed (Microsoft Office)
• Aptitude for event planning (For office/company events)

Daily Schedule:

• Greeting visitors as they come in for meetings
• Turn on TVs - tuck in cords
• Ensure lights are on
• Cleaning office (pushing in chairs, clearing trash cans, wiping tables and unloading/loading dishwasher, Fridge, etc...)
• Erase white boards
• Put monitors in proper place
• Cleaning appliances (coffee maker and etc.)
• On Mondays, in addition to list above, make sure meeting are all set up in main conference room
• On Wednesdays and Fridays, in addition to list above, ensure all rooms/conference rooms/open area are fully stocked with supplies (erasers, ensure markers work, Kleenexes and etc.)

Other Tasks:

• Stock fridge/snack pantry
• Stock office supplies
• Inform receptionist if maintenance needs to be done (from a building perspective)
• Inform receptionist of what food/beverages and office supplies need to be ordered
• Decorate office for holidays
• Be a back-up for the receptionist when she is out of the office

If you're interested in hearing more... Apply Today!

Trustpoint is proud to partner with a boutique law firm in its search for an Office Manager on a direct hire basis. This hybrid position plays a critical role in supporting the firm’s daily operations, overseeing human resources functions, and managing billing administration. The Office Manager will serve as a key point of coordination between employees, leadership, clients, and vendors to ensure operational efficiency, compliance, and accurate financial processes.

Responsibilities

Office Management:

• Oversee daily office operations to maintain an efficient, organized, and productive work environment.
• Manage office supplies, equipment, vendor relationships, and facility maintenance.
• Coordinate internal communications, meeting schedules, and company events.
• Develop and implement office policies, procedures, and process improvements.

Human Resources:

• Administer the full employee lifecycle, including recruitment, onboarding, and offboarding.
• Maintain employee records and ensure compliance with federal, state, and local employment laws by maintaining up-to-date policies, procedures, and the employee handbook.
• Process new hire paperwork, background checks, and benefits enrollment.
• Coordinate employee benefits programs, including wellness initiatives, health insurance, retirement plans, and leave programs.
• Process bi-weekly payroll by ensuring all employee data, including timecards, status changes, and related updates, is accurate and up to date.
• Manage performance review cycles and assist management with HR documentation.
• Serve as the first point of contact for employee inquiries related to HR policies, benefits, or workplace concerns.
• Support employee engagement initiatives and help maintain a positive company culture.

Billing Administration:

• Prepare and distribute monthly WIPs to attorneys for review and processing.
• Prepare and send client invoices accurately and on schedule.
• Review attorney-entered monthly billable hours and issue late-time reports to management.
• Provide management with monthly attorney and paralegal time reports for partners’ meetings.
• Track payments, follow up on outstanding balances, and maintain accounts receivable records.
• Review and verify vendor invoices and assist with accounts payable processing.
• Maintain billing files, contracts, and documentation for audit readiness.
• Generate billing reports for leadership, ensuring accuracy and clarity.
• Collaborate with the finance team to reconcile accounts and ensure correct financial data entry.

Qualifications

• Prior experience in office management within a professional services or law firm environment preferred.
• Experience managing HR processes including onboarding, employee records, benefits administration, and payroll.
• Experience supporting legal billing functions including WIPs, invoicing, and accounts receivable.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple responsibilities in a fast-paced environment while maintaining attention to detail.
• Proficiency in Microsoft Office and familiarity with billing, payroll, and HR management systems preferred.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

DEPARTMENT: Operations

JOB TITLE: Regional Office Representative

CLASSIFICATION: Exempt

REPORTS TO: Supervisor of Regional Offices

JOB GOAL:

The Regional Office Representative is responsible to generate community awareness of PA Cyber within their region, train and support newly enrolled families, organize activities and events for local students, families, and alumni, and develop strong relationships, networks, and partnerships within the community.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree in Education preferred

• Minimum 5 year related work experience

• Child Abuse Clearance; Pennsylvania State Police Criminal Record Check and Federal Bureau of Investigation (FBI) Clearance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Represent and promote PA Cyber within the region

• Serve as a visible presence within the community

• Establish working relationships with education reform organizations, professional organizations, and with local government officials

• Select, coordinate, and participate in worthwhile causes and volunteer efforts within the community

• Plan, organize, and implement events and activities for students and families

• Promote and publicize events and activities in the local community to increase community awareness

• Assist with developing office event/activity informational and promotional materials

• Develop and maintain calendar of events and activities

• Establish partnerships with local colleges, universities, trade schools, tech centers, entrepreneurs, etc. to offer college and career readiness opportunities

• Oversee the regional office and assure the physical space in maintained in a clean and professional manner

• Manage office schedule to maximize optimal office usage

• Engage and involve PA Cyber alumni by coordinating special events and alumni relations programs

• Responsible to oversee and supervise designated on-site regional office staff

• Advise management on opportunities and program changes to meet market trends and needs

• Responsible for regional office staff receiving necessary building safety trainings

• Perform any additional duties as deemed necessary by the Supervisor of Regional Offices

Lead Bookkeeper/ Office Manager

Houston, TX | Full-Time | Environmental Services

Our client is a mission-driven environmental services company focused on improving air quality. They are a small, growing team where every contribution matters, ideas spark change, and your work has a real impact.

They are seeking a proactive, highly organized Bookkeeper / Office Manager to manage financials, office operations, and executive support. This is a hands-on role ideal for someone who thrives in a fast-paced, collaborative environment, enjoys variety, and takes ownership of responsibilities.

Key Responsibilities

Financial Management & Bookkeeping

• Manage client invoicing, accounts payable, accounts receivable, and general bookkeeping using QuickBooks Pro
• Maintain accurate financial records and perform bank and credit card reconciliations
• Track expenses and assist with monthly financial reporting
• Manage weekly time tracking and project billing in BigTime
• Assist with payroll setup and documentation
• Coordinate with external accountants for tax preparation and reporting

Office Operations & Leadership

• Provide direct administrative support to executive leadership
• Supervise one Administrative Assistant and guide workflow
• Oversee daily office operations, including vendor management, office supplies, and billing
• Ensure office systems and processes run smoothly

Administrative & Team Support

• Create professional reports, presentations, and documents using Microsoft Office and Adobe Acrobat Pro
• Maintain organized digital and physical filing systems
• Assist with HR administration, onboarding, and office safety programs
• Support company LinkedIn and social media presence for recruiting and marketing
• Plan and coordinate team meetings, events, and celebrations

Required Skills & Experience

• 5+ years of bookkeeping, office management, or senior administrative experience
• Experience supporting executives or senior leadership
• Strong understanding of accounting principles and financial recordkeeping
• Ability to manage multiple priorities in a fast-paced environment
• Hands-on experience with: QuickBooks Pro, BigTime, Adobe Acrobat Pro, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
• Exceptional organization, accuracy, and attention to detail

Why You’ll Love This Role

• Meaningful work supporting environmental impact initiatives
• Small, collaborative, and mission-driven team
• Opportunities to expand your role as the company grows
• Competitive Houston market-based salary, PTO, and benefits
• Positive, fun culture with team events and celebrations

Job Title: Office Coordinator, Home Health

Location: Newport Beach, California (Fully Onsite)

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

Employment Type: Contract with Potential for Contract-to-Hire

Pay Rate: $20 – $23/hour

Position Overview

Wheeler Staffing Partners is seeking a highly organized and technology-savvy Office Coordinator to support a Home Health branch office in Newport Beach, California. This role serves as a central coordination hub for administrative operations, staff support, onboarding logistics, and basic technology setup for new team members.

The ideal candidate is detail-oriented, dependable, and comfortable supporting both administrative and technical tasks in a healthcare environment. This position plays a key role in ensuring the branch operates efficiently by assisting with staff coordination, documentation management, onboarding logistics, and survey readiness.

Candidates with medical office or healthcare experience are strongly preferred, particularly those familiar with medical terminology and patient-facing environments.

Key Responsibilities

Office & Administrative Support

• Answer incoming phone calls and direct them to appropriate staff or departments.
• Provide administrative support to branch leadership, clinical staff, and operational teams.
• Type, copy, and distribute correspondence, reports, forms, and internal documents.
• Open, sort, and distribute incoming mail and shipments.
• Order, track, and maintain office supply inventory.
• Support special projects and administrative initiatives for the branch.

Staff & Branch Coordination

• Assist with new hire onboarding logistics, including coordinating equipment setup and workspace readiness.
• Ensure new hire documentation and onboarding paperwork are complete and organized.
• Assist with maintaining documentation needed for internal audits and regulatory survey processes.
• Help coordinate branch events, staff meetings, and team activities.
• Support day-to-day office coordination to keep branch operations running smoothly.

Technology Support

• Assist new hires and staff with basic technology setup and configuration, including:
• Setting up computers and equipment
• Connecting to Wi-Fi and internet networks
• Installing and configuring Microsoft Teams
• Supporting basic troubleshooting for office technology issues
• Serve as a point of contact for basic technical assistance related to onboarding equipment.

Compliance & Documentation

• Assist with survey readiness by ensuring documentation is complete and organized.
• Maintain accurate records and confidential documentation in accordance with company policies.
• Assist with compiling reports and gathering operational data when needed.

Qualifications

Required

• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook required).
• Strong organizational and coordination skills with high attention to detail.
• Ability to manage and maintain confidential and sensitive information.
• Strong written and verbal communication skills.
• Comfortable assisting with basic technology setup and troubleshooting.
• Ability to multitask and prioritize responsibilities in a fast-paced office environment.
• Professional demeanor when interacting with staff, patients, and families.

Preferred

• Medical office or healthcare experience strongly preferred.
• Understanding of medical terminology.
• Experience working with patients or families in healthcare settings (home health, hospital, clinic, etc.).
• Experience supporting onboarding coordination, compliance documentation, or regulatory survey preparation.

Why Work with Wheeler Staffing Partners

At Wheeler Staffing Partners, we connect talented professionals with organizations where they can grow and make a meaningful impact. Our team is committed to providing personalized support, career guidance, and access to high-quality opportunities across healthcare, corporate services, engineering, and construction industries. When you work with Wheeler Staffing Partners, you gain a dedicated recruiting team focused on helping you succeed at every stage of your career.

HIRING for an amazing WORKPLACE EXPERIENCE ADMIN!! Moving FAST!!!

Senior Administrator (Onsite)

Location: Redwood City, CA

Salary Range: $90,000 – $120,000

Employment Type: Full‑Time | Exempt | Onsite

Key Responsibilities

• Serve as the primary onsite contact for workplace operations; onsite Monday–Friday, 8:00 AM–4:30 PM.
• Greet visitors and ensure shared spaces and conference rooms are clean, organized, and meeting‑ready.
• Coordinate with property management and vendors on maintenance, safety, and office needs.
• Support employee experience, including onboarding logistics, office events, and daily workplace requests.
• Manage building access, office assets, supplies, mail/shipping, and basic expense tracking.

Qualifications

• 3+ years of experience in workplace operations, office administration, or facilities support.
• Bachelor’s degree required.
• Experience in regulated, biotech, or life‑sciences environments preferred.
• Strong attention to detail, communication skills, and professionalism.
• Proficiency in Microsoft Office (Excel and PowerPoint).
• Ability to multitask and adapt in a fast‑growing environment.
• Service‑oriented, solutions‑focused mindset.

Send Resume to:

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The Sr. Office Coordinator provides administrative and financial operational support to the Financial Aid Office and the Finance Office. This role serves as the first point of contact for students, families, faculty, and staff, ensuring excellent customer service, efficient workflow, and accurate recordkeeping. The Sr. Office Coordinator helps coordinate daily office activities, assists with financial aid and finance processes, and supports compliance with institutional, state, and federal regulations. This is an in-person position with some remote work available. The Sr. Office Coordinator will report to the Financial Aid Director and is a non-exempt position.

This position will support both departments and requires knowledge and experience in financial operations.

Primary Responsibilities:

• Provide general information about financial aid application processes, deadlines, tuition payments, and account balances.
• Answer students’ questions regarding Federal and private loans, scholarships, and account activity.
• Assist students (gathering, copying, and scanning documentation) pursuing employment through the Federal or Institutional work study programs. Ensure processes follow FERPA, Title IV, and Southwestern’s financial policies.
• Support financial aid counselors by preparing files, running reports, and monitoring student communication.
• Work with both the Financial Aid and Finance Offices in preparing monthly reconciliations for payroll reporting relating to the federal and institutional work-study programs.
• Assist both the Financial Aid and Finance Offices in the annual year-end financial and federal funds audit by preparing various audit analyses requested by external auditors.
• Assist both the Financial Aid and Finance Offices in monitoring the student Perkins loan portfolio.
• Work with the Financial Aid and Finance Offices in documenting business procedures within Nintex.
• Assist both the Financial Aid and Finance Offices in keeping current with Southwestern’s document retention policy.
• Work with the Finance Office in reconciling the credit card transactions for all student organizations and other offices. Process deposits, reconcile transactions, and maintain accurate records in compliance with Southwestern’s policies.

Minimum Job Requirements:

• Bachelor's Degree
• At least three years’ experience in an administrative role

Knowledge, Skills, and Abilities Required:

• Strong attention to detail and mathematical ability.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively
• Excellent customer service and problem-solving skills.
• Capable of managing multiple task and deadlines.
• Ability to interpret financial data, assess eligibility, and resolve discrepancies.
• Familiarity with financial aid software preferred, but not required.

Salary: $25.00/HR.

To Apply: Send a cover letter and resume to

Southwestern Law School prohibits discrimination and harassment on the basis of race (including hairstyle and hair texture), ethnicity, color, religion, creed, ancestry, national origin, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, parental status, marital status, age (40 and over), disability (mental and physical), medical condition, citizenship status, military service, veteran status, genetic information, or any other classification protected by law in matters of admissions, employment, housing, or services, or in the educational programs or activities Southwestern operates. Please direct all inquiries regarding Southwestern’s nondiscrimination policies to:

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