Information Technology Jobs in Mount Lucas, TX

As a Periodontal Treatment Coordinator / Office Manager, you will support the operations of our office, ensuring smooth and efficient functioning. The ideal candidate will be an organized, proactive, and professional individual with a passion to bring treatment to patients.

We foster a team-oriented culture where our office managers and doctors work together to guide patients toward the care they need for long-term health. We are looking for a patient-focused leader who can confidently partner with the doctor to help patients understand the importance and timing of their treatment. For someone who is passionate about patient care and helping patients move forward with treatment, our performance-based incentive plan provides a meaningful opportunity to be rewarded for the impact you make.

Office Administration: Manage scheduling, organization, and treatment presentation to patients. Ensure the office is well-organized and supplies are stocked with the help of the clinical team.

Client Relations: Provide excellent customer service by addressing client inquiries, handling complaints, and ensuring a welcoming atmosphere.

Financial Management: Oversee financial transactions, process payments, and manage budgets. Assist with financial reporting and reconciliation.

Marketing and Outreach: Assist with marketing initiatives, promotions, and community outreach efforts.

Qualifications:

• 3+ years of proven experience as a Treatment Coordinator in a periodontal environment.

• Strong organizational and multitasking skills with attention to detail.

• Excellent communication and interpersonal abilities with patients and staff.

• Proficient in MS Office and basic accounting.

• Ability to maintain confidentiality and handle sensitive information.

• Knowledge of CareStack highly preferred.

• Exceptional communication skills to keep doctors and hygienists on track to daily schedules.

What We Offer:

• Competitive compensation, uncapped commissions, and benefits package.

• We will offer a sign-on bonus to anyone with current periodontics treatment planning experience.

• Opportunities for professional development and career growth.

• A supportive, friendly, and energetic work environment.

Data Entry Clerk

$21/hr

Onsite

***US CITIZENSHIP OR GREEN CARD REQUIRED***

A leading telecommunications company's Legal and Emergency Response team is seeking a detail-oriented and professional Contract Legal Data Entry Specialist to join their Case Management group. In this vital role, you'll be responsible for processing and routing legal demands served upon the company for historical customer information. You will analyze and accurately categorize legal documents such as court orders, search warrants, and subpoenas to ensure they are handled properly. This position requires a high level of confidentiality and a strong commitment to accuracy.

Key Responsibilities

• Analyze and process legal documents, including subpoenas, court orders, search warrants, and preservation letters.
• Accurately name and code documents for proper routing to the appropriate internal teams, including Case Management, Real Time Operations (RTO), and the Emergency Response Center (ERC).
• Maintain a high level of confidentiality with sensitive information as defined by a company-specific National Security Agreement (NSA).
• Demonstrate a mature and professional demeanor when handling potentially graphic content.
• Assist with other data entry and administrative duties as assigned.

Qualifications

• Proven ability to type a minimum of 45 words per minute and 5,000 keystrokes per hour.
• High level of computer literacy, including proficiency with 10-key data entry.
• Excellent communication skills and a strong professional attitude.
• Detail-oriented, goal-driven, and a quick learner.
• Ability to work with minimal supervision.
• Experience or formal training in reading legal demands is preferred but not required. We provide comprehensive on-the-job training.

Work Environment & Details

• This is a contract position.
• Training will be conducted strictly in-office.
• After successful completion of training and consistent demonstration of meeting performance and quality standards, you may have the opportunity to work from home up to two days per week.

Lennox (NYSE: LII) Driven by 130 years of legacy, HVAC and refrigeration success, Lennox provides our residential and commercial customers with industry-leading climate-control solutions. At Lennox, we win as a team, aiming for excellence and delivering innovative, sustainable products and services. Our culture guides us and creates a workplace where all employees feel heard and welcomed. Lennox is a global community that values each team member’s contributions and offers a supportive environment for career development. Come, stay, and grow with us.

AES a division of Lennox, was established in 1988 and is one of the largest manufacturers of roof curbs and drop box diffuser systems in the nation. We have recently expanded our capabilities as a single source supplier by adding a Mechanical Services Division as well as becoming a Misc. Steel manufacturer. These new services will reduce construction costs and eliminate coordination with multiple suppliers and subcontractors. Our focus will be to enhance the services provided to our General Contractor network nationwide. AES has 4 different fabrication facility locations nationwide to assist our customers and reduce their freight cost and shipment lead times.

We are seeking a dedicated and detail-oriented Safety Technician (Safety Engineer) to join our team to assist in the development, implementation, and monitoring of programs aimed at improving safety, ergonomics, environmental quality, and sustainability standards. This role will support our manufacturing facilities in Tallassee, AL; Weatherford, TX; Reno, NV; and Wheeling, WV, and AES Mechanical, requiring 40% travel.

Responsibilities:

• Collaborate in the creation and enhancement of programs that drive continuous improvements in safety and ergonomics while upholding the highest environmental standards.
• Support the design and development of facilities, work areas, and operational procedures, providing health, safety, and environmental (HSE) recommendations as required.
• Support safety, environmental, and sustainability programs through online databases, monitoring data, and entering data into safety-related systems.
• Ensure compliance with all HSE regulations and stay informed of any changes in laws and regulations that may impact on the organization.
• Conduct regular assessments and audits to identify potential hazards and recommend corrective actions.

Requirements

• Bachelor’s degree (Occupational Safety & Health or Industrial Hygiene degrees) or an equivalent combination of education and 1 year of experience.
• Solid understanding of health, safety, environmental, and workers' compensation practices.
• Excellent written, verbal, and interpersonal communication skills, enabling effective collaboration and communication across various levels of the organization.
• Basic knowledge of developing and implementing training programs and continuous improvement methods and practices.
• Strong computer literacy skills, including ability to perform safety tasks through computer-based systems, databases, tools, and the Microsoft 365 suite.
• Ability to work independently and as part of a team, with strong organizational and problem-solving skills.

Compensation: This is a salaried exempt role. The starting salary range for this role and market is between $49,600 - $65,100 annually. Factors that may affect starting salary include geography/market and the skills, education, experience, and other qualifications of the successful candidate. Employees in this role are also eligible for an annual bonus in accordance with the terms of the Company’s applicable plan. Employees in this role are not eligible for overtime.

Benefits: Subject to applicable eligibility requirements, the following benefits are offered for this role: tuition reimbursement; medical, dental, and vision insurance; prescription drug coverage; 401(k) retirement plan; short-term disability insurance; 8 weeks paid birthing leave; 2 weeks paid bonding leave; life and long-term disability insurance.

Depending on date of hire, and subject to applicable eligibility requirements, new employees in this role also receive up to: 12 days paid time off, 2 paid well-being days, 1 paid volunteer day, 12 paid holidays, and 3 floating holidays per year.

Our Culture: At Lennox, our Core Values of Integrity, Respect & Excellence are ingrained in the fabric of the organization. They define our culture – which is about how we do business and how we treat others. Lennox is not just a workplace; we are a global community that values each team member’s contributions. As an equal opportunity employer, we are committed to recruit, develop, and retain talented individuals from a wide range of backgrounds, ensuring that everyone has the opportunity to succeed and contribute to our continued growth and success. At Lennox, you’ll take pride in our brands, knowing you are part of something special. Come, stay, and grow with us!

Disclaimers: The compensation and benefits information is accurate as of the date of this posting. Lennox reserves the right to modify this information at any time, with or without notice, subject to applicable law.

Doka is one of the world’s leading companies for developing, manufacturing and distributing formwork solutions for use in all fields of the construction sector. The Doka Group is a company of the Umdasch Group and employs more than 8,500 people in over 70 countries.

We Make It Work

As a member of our Yard Team, you will play a crucial role in maintaining the organization and cleanliness of our yard, supporting various aspects of material production, and ensuring a safe working environment. The ideal candidate should be detail-oriented, and capable of handling various tasks related to yard operations. This role will be based in our Far South branch located in Pompano Beach, FL and will report into our local Yard Manager.

Responsibilities:

• Material Handling: Assist in the loading and unloading of materials and equipment components using forklifts and other equipment.
• Yard Maintenance: Keep the yard area clean, organized, and free of debris. Perform routine maintenance tasks to ensure a safe and efficient working environment.
• Inventory Management: Monitor and manage inventory levels of raw materials and finished products. Report any discrepancies or shortages.
• Assist in Production: Support production activities by transporting materials, tools, and equipment as needed. Collaborate with other team members to meet production goals.
• Equipment Operation: Operate machinery, such as forklifts and skid steers, in a safe and responsible manner. Conduct routine checks on equipment to ensure proper functioning.
• Adhere to Safety Protocols: Follow safety guidelines and protocols to prevent accidents and ensure a secure working environment. Report any safety concerns promptly.
• Collaboration: Work closely with other team members, including welders and fabricators, to facilitate seamless workflow and meet project deadlines.
• General Labor: Perform general labor tasks as assigned, including but not limited to cleaning, sweeping, and assisting in the setup of work areas.
  
  

Qualifications:

• Previous experience in a similar role, preferably in a manufacturing or construction environment.
• Ability to operate forklifts and other yard equipment safely.
• Physical fitness and stamina to handle manual labor tasks in an outdoor environment.
• Basic understanding of inventory management principles.
• Strong attention to detail and commitment to maintaining a clean and organized workspace.
• Effective communication skills and the ability to work collaboratively within a team.
• Knowledge of safety protocols and a commitment to maintaining a safe work environment.
  
  

Doka offers terrific career opportunities, competitive compensation, comprehensive benefits including medical, dental, vision, Flexible Spending Account, company paid life insurance, supplemental voluntary term life insurance, 401k retirement plan (Roth and Non-Roth), short-term disability, AFLAC policies, paid time off (sick/personal, vacation, floating holiday and company paid holidays) and an exciting opportunity to join as a member of Doka's team.

If working with some of the most impressive construction projects in the US and joining an industry leader excites you, please submit your resume by clicking below. Visit us on-line at for additional information on Doka USA, Ltd.

Doka USA, Ltd. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

If you are interested and have a strong competitive drive, positive attitude, a desire to learn and grow from your experiences, then this is your opportunity to make an immediate difference.

Please submit your resume and apply now.

External candidates must be authorized to work for any employer in the USA.

Job Summary

Provides support to end users on a variety of issues. Identifies, researches, and resolves technical problems, billing inquiries, submits return merchandise authorizations, and promotes aftermarket sales. Answers telephone calls, and responds to emails, right faxes and voicemails within prescribed service levels. Documents, tracks, and provides accurate and timely follow through to customer inquiries. Relies on experience and judgment to plan and accomplish goals.

Essential Duties and Responsibilities:

• Takes ownership of incoming calls from the end user community and provides one call resolution for ASSA ABLOY product lines.
• Properly enters customer information, documents and verifies customer orders, billing and shipping addresses for invoicing and tracking purposes.
• Responsible for follow-up on all issues, maintains quality assurance of tickets, monitors order status and backlogs for delayed orders.
• Performs front line troubleshooting of proprietary software for product lines and tests product hardware and software applications to resolve technical inquiries.
• Assigns tickets to the proper 2nd and 3rd level support teams, sales and field technicians.
• Escalates calls to appropriate departments and senior management as needed.
• Provides input on processes and assists with the development of standard operating procedures to gain efficiencies.
• Promotes Aftermarket Sales to contribute to revenue expectations of department and company.
• Assumes and performs other duties and responsibilities not specifically outlined herein.
• Projects a favourable image of ASSA ABLOY Hospitality, Inc. when interfacing with the outside community.
• Rotation of on-call phone and pager for products lines after hours and weekends.

Skill Requirements and Performance Criteria:

• Excellent phone and interpersonal skills with customers, peers and management
• Must be detail oriented, possess the ability to multitask, be able to organize and prioritize tasks and follow through on commitments.
• Technical aptitude to troubleshoot and analyze hardware and software issues.
• Adaptable to change

Education and/or Work Experience Requirements:

• 2 to 3 years customer service experience or Technical Support experience in a fast paced environments.
• 1 to 2 years Desktop Support or Networking knowledge is preferred.
• High School graduate/GED with some desktop and/or technical interface experience.
• Associate Degree in electronics, preferred or equivalent work experience.
• Some college level course work up to a 4 year degree is desired.
• Industry certification preferred.

Software and Technical Skills:

• Experience with MS Office - Suite, Windows Vista, Window 2003 Server and Windows XP.
• Network knowledge, preferred.
• Knowledge of Navision is a strong plus or familiarity with other ERP systems.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Must be able to talk, listen and speak clearly on telephone.

We are the ASSA ABLOY Group

Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.

As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Do you love developing and nurturing great relationships?

As an N2S Customer Success Specialist, you will be responsible for managing and growing our Fortune 500 accounts, understanding their staffing requirements, and ensuring the successful placement of qualified candidates. You will play a crucial role in building strong client relationships and contributing to the growth and success of N2S

Location: Onsite from Plano,TX

Qualifications:

• Must have 3-5 years of overall experience in the Staffing & Recruiting Industry with hands on recruiting experience and exposure of client communication preferably with O&G or IT MSP clients.
• Strong understanding of working with VMS and MSP based accounts.
• Any experience working with a Hybrid/Offshore delivery model will be a plus.
• Proven experience in staffing, recruiting & client communication, supporting client/ MSP programs from a supplier side.
• Strong interpersonal and communication skills.
• Excellent negotiation and problem-solving abilities.
• Excellent reputation and relationship-building skills.
• Ability to work in a fast-paced, target-driven environment.
• Must be a self driven and highly motivated individual.
• Proficiency in using applicant tracking systems (ATS) and other relevant software.

Key Responsibilities:

• Be the single point of contact for our Fortune 500 clients
• Build long-term client partnerships to understand their challenges and provide solution.
• Maximize market share with a client to make us their trusted staffing supplier.
• Qualify new job orders and work with the delivery lead for better coverage and support.
• Present candidates to Hiring Managers and follow up for feedback .
• Coordinate with Client to schedule candidate interviews and onboarding.
• Coordinate with recruiting team including screening, orientation, and placement of candidates.
• Use CRM/ATS (Job Diva) to manage activities.
• Constant communication with clients to build rapport and to obtain critical information including, job descriptions, referrals, and business leads.

Additional Requirements:

• Must be open to travel across the country, especially locally, and support clients from their offices.
• Availability to work outside regular office hours, if needed.

Benefits of working at N2S:

• Uncapped Commissions
• 100% Contribution to Health/Dental/Vision

Executive Admin Assistant 3 - 16674

Location: Plano, TX

Work Schedule: Fully Onsite

Assignment Length: 12+ months

**NO C2C due to client restrictions**

Top Skills:

• MUST SPEAK, READ, AND WRITE KOREAN and ENGLISH
• Executive schedule management
• Strong executive level communication (bilingual)
• Travel & expense management experience

Summary:

Provide administrative, clerical support and personal assistance. Maintain the Executive’s itinerary and schedule and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.

Job Responsibilities:

• Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
• Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
• Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism
• Assists with maintaining continuous executive and industry contacts
• Maintains the Executive’s itinerary and schedule with specific attention to detail
• Identifies critical level of communications and the need for the Executive’s notification
• Interprets and clarify requests, and assists with required responses and action
• Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications
• Prepares and makes domestic and international travel and accommodation arrangements.
• Schedules and plans, meetings and appointments for the Executive and special visitors
• Coordinates and provides VIP visitor accommodation, special travel needs, and hotel arrangements
• Obtains detailed direction from dispatchers and other executives
• Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies
• Coordinates executive meetings and schedules with internal leadership via executive admin staff
• Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
• Establishes executive level documentation standards and creates templates and styles to be used
• Maintains network access, applications, and printing, and resolves network difficulties for the chief executive
• Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
• Project/Committee involvement as needed
• Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs
• Preparing meeting agendas, distributing materials, and ensuring meeting/workshop logistics are handled efficiently.
• Assisting with the planning and execution of events, both internal and external as needed

Skills/Qualifications:

• Bachelor’s degree with at least 5 years of EA experience supporting VP level executives and staff
• Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint
• Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts
• Ability to communicate both verbal and written for internal and external personnel at all levels
• Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
• Handle highly confidential and sensitive materials and issues
• Excellent written and oral communication
• Proficiency in speaking, reading, and writing in Korean required

Summary:

The Compliance Specialist – Procurement Services Department- supports NTTA’s mission by ensuring that all purchasing, contracting, and vendor-management activities adhere to applicable laws, internal policies, and public-sector procurement standards. This role plays a critical part in safeguarding the integrity and transparency of NTTA’s procurement operations by reviewing procurement processes, monitoring contract compliance, and verifying that competitive bidding, evaluation, and award procedures are followed consistently and ethically.

Starting Rate: $65,058/annually - $85,602/annually

Applicants are required to be eligible to lawfully work in the United States immediately. This position is not available for H1-B visa sponsorship.

Responsibilities:

• Oversee contract compliance, contract negotiation, administration, modifications, renewals, extensions, and formal close-outs or terminations.
• Develop short and long-term contract compliance strategies in collaboration with business units to align procurement with organizational goals.
• Serve as a subject matter expert for stakeholders on complex policy clarity and ensure all contracts meet NTTA policy and standards.
• Maintain a centralized tracking system for reporting, memberships, and expirations report to prevent service lapses and ensure organization accountability.
• Identify and report operational risks related to non-compliance or undocumented changes.
• Conduct regular reviews of reports, contract compliance, and system maintenance reports to ensure compliance and data integrity.
• Evaluate contract amendments, extensions, and change orders for compliance with procurement rules and spending thresholds.
• Provide guidance and technical support for all procurement platforms.
• Utilize lean analysis and workflow evaluations to identify automation opportunities and optimize contract compliance processes.
• Coordinate the end-to-end document lifecycle, ensuring records integrity and the systematic archiving of physical and digital assets, for audit and reporting purposes.
• Extract system data to generate performance reports and actionable insights for management.
• Act as the liaison between internal and external stakeholders to resolve disputes and streamline the approval process.
• Provide technical recommendations for document control and workflow analysis to improve procurement efficiency.
• Support the vendor process within procurement platforms to maintain strong relationships, increase efficiency and ensure business needs.
• Coordinate procurement projects, public information request, and purchase order processing and management.
• Support with procurement projects and purchase order processing and management.
• Monitor regulatory changes affecting public procurement and advise procurement leadership of necessary updates to policies or procedures.
• All other duties as assigned by the Director.

Qualifications:

Minimum:

• Bachelor’s degree in information systems/computer science/supply chain management
• Three to five years related experience.
• Expert-level proficiency in the Microsoft Office suite

Preferred:

• Workday experience

About NTTA: NTTA is a political subdivision of Texas created to acquire, construct, maintain and operate toll roads in North Texas. As a customer-driven organization, NTTA delivers a safe and reliable toll system for millions of customers each year in one of the fastest growing regions in the United States. NTTA is a vibrant organization with a highly qualified, energized and engaged team focused on achieving Excellence and we are looking for talented individuals to join us.

Our mission: We are committed to providing a safe and reliable toll road system, increase value and mobility options for our customers, operate the Authority in a businesslike manner, protect our bondholders, and partner to meet our region's growing need for transportation infrastructure.

Join a winning team of innovative thinkers, seasoned mortgage professionals, and financial experts. Build your career at Planet—recognized as a Top Mortgage Employer by National Mortgage Professional.

Job Summary

The Closer Specialist prepares settlement statements and closing documents, understanding and complying with escrow instructions, conducting closings and handling funds placed through the Company’s escrow account.

Essential Duties and Responsibilities

• Manages the entire real estate transaction process according to sales contracts, lender instructions, company requirements, and other written instructions.
• Reviews title commitments, sales contracts and other documents relating to residential real estate transactions for compliance and accuracy.
• Prepares Closing Disclosures/HUD-1 Settlement Statements, conveyance and other settlement documents necessary to complete closing transactions.
• Examines and clears requirements on title commitments and lender closing instructions.
• Obtains and prepares information needed to close a transaction.
• Works closely and coordinates closing transactions with clients, lenders, realtors, staff, and any other relevant parties to ensure a proper timely closing transaction.
• Balances the closing disclosure or HUD-1 Settlement Statements, reviews funds received and coordinates proper disbursement of closing funds.
• Performs other duties as assigned.

Position Requirements

Education

• Associates degree or equivalent related work experience required.
• High school diploma or equivalent required.

Experience

• Minimum 2 years closing experience.

Functional/Technical Skills

• Customer service oriented, with the strong drive to meet goals.
• Excellent product knowledge, client relations, and presentation skills.
• Strong follow up skills.
• Attention to detail.
• Retail Closings and multi-state experience

Environmental/Physical Demands

Work is typically performed in a standard office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sustain predictable work attendance, communicate with others, frequently required to stand, walk, sit, and use arms, hands and fingers to reach, handle or touch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Pursuant to the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of an employee. The Company reserves the right to amend or modify this document at any time and without notice.

Benefits

Our benefits package includes 3 comprehensive Cigna or Kaiser medical plans, dental, and vision insurance. We provide short term and long-term disability insurance, basic life insurance, 401(k), and 11 employer paid holidays. In addition, we offer supplemental benefits to include life insurance, critical illness and accident plans.

Planet Home Lending does not accept unsolicited resumes or candidate submissions from recruiters or employment agencies. In the absence of an enforceable, fully executed agreement for a specified position, Planet Home Lending has no obligation to pay any compensation or recruiter fee of any kind. In the event a recruiter, agency or other similar third-party submits a resume or candidate without a valid binding agreement, Planet Home Lending explicitly reserves the right to pursue and hire those candidate(s) without any obligation or compensation to the referring party. Any unsolicited resumes, referrals, or candidate submissions, including those communicated to a member of the Human Resources team or a hiring manager, shall be deemed the property of Planet Home Lending. If you or your agency would like to be considered as a future recruiting partner, please email

Job Details

Compensation: 46K-50k

Primary Purpose:

Job Title: Executive Assistant Exemption Status: Nonexempt

Reports to: Deputy Superintendent of School Leadership Date Revised: 03/2025

Dept./School: DSSL

Primary Purpose:

The Executive Assistant to the Deputy Superintendent of School Leadership provides high-level

administrative, operational, and financial support to ensure the effective functioning of the School

Leadership Department. This role requires exceptional organizational skill, confidentiality, accuracy,

and the ability to manage multiple priorities in a fast-paced charter environment. The Executive

Assistant serves as a key point of coordination for department operations, leadership meetings,

communications, and executive-level support.

Qualifications:

Education/Certification:

High school diploma or GED required; associate degree or higher preferred.

Special Knowledge/Skills:

● Prior experience supporting senior or executive-level leadership, preferably in an educational or

charter school setting.

● Strong organizational, time-management, and multitasking skills.

● Excellent written and verbal communication abilities.

● Proficiency with Microsoft Office Suite, communication platforms, and general office software.

● Ability to handle confidential information with discretion and sound judgment.

● Demonstrated ability to work independently, prioritize responsibilities, and meet deadlines.

● Strong attention to detail and ability to maintain accuracy in financial, operational, and administrative

tasks.

Experience:

Two years of secretarial experience

Major Responsibilities and Duties:

● Manage all incoming communications for the Deputy Superintendent across multiple communication

platforms.

● Prepare purchase requisitions, check requests, reconciliations, and other business-related

transactions.

● Perform routine bookkeeping for the department and assist with the preparation of the budget.

● Reconcile the department credit card and the Deputy Superintendent’s credit card.

● Plan and coordinate monthly leadership meetings, including securing venues, contracts, lodging, and

catering.

● Organize agendas, track action items, and support follow-up for planning meetings.

● Draft professional correspondence and formal documents.

● Record and maintain confidential minutes and documentation for School Leadership meetings.

● Manage the Deputy Superintendent’s calendar, scheduling appointments and coordinating meetings.

● Maintain strict confidentiality and ensure compliance with charter policies and safety procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (under 30 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all

responsibilities and duties that may be assigned or skills that may be required.