Information Technology Jobs in Miami

Terra, the award winning, Miami-based real estate development company carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. The firm has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today.

The Legal Administrative Assistant provides administrative and organizational support to the Legal Department. This role focuses on document management, tracking, coordination, calendaring. And internal process support, with all substantive legal work performed under attorney or senior paralegal supervision.

General Responsibilities

Corporate Administration & Entity Support

• Track annual reports, business licenses, and renewals and flag upcoming deadlines for review by senior legal staff

• Assist with registered agent administration, including logging notices, invoices and correspondence

• Save, label and file corporate documents in accordance with Legal Department naming and filing conventions

• Assist with entity formations and dissolutions by preparing administrative filings using approved templates and checklists

Document Management and Legal Administration

• Receive, log, save, and distribute legal documents upon receipt

• Assist with execution of documents, including coordination of signatures, notarizations, and delivery

• Maintain electronic and hard-copy legal files

• Support document compilation for internal review, audits and external requests

• Maintain version control and proper labeling of documents

• Maintain internal databases and shared drive with updated entity and compliance checklists

• Assist with tracking legal expenses, per project, by categorizing the expense, the budget, and notes on why a few may be higher or lower per project

• Assist with creating a legal expenses database to assist the Legal Department in tracking and budgeting expenses and estimating new legal costs for new and upcoming projects

Contract & Tracker Support

• Assist with contract administration, including:

• Logging agreements into legal trackers

• Tracking execution status and outstanding items

• Filing fully executed agreements

• Populate and maintain legal trackers for contracts, matters, deliverables and deadlines

• Coordinate with internal teams to obtain missing information or documents needed for completion

• Escalate delays or missing items to senior legal staff

Litigation and Claims Administrative Support

• Assist with all litigation and claims tracking, including discovery, under senior paralegal, or attorney supervision

Construction and Development

• Assist with filing and tracking certificates of use, business tax receipts, and permits for project sites, sales center, and main office

• Schedule inspections and coordinate administrative submissions with municipalities

• Track and submit invoices for legal-related services for processing

• Liaise with project teams to gather information and provide status updates as directed

Calendar and Coordination

• Assist attorneys and senior paralegal with:

• Calendaring deadlines

• Scheduling meetings and calls

• Coordinating internal and external participants

• Monitor shared calendars and notify legal staff of upcoming deadlines or conflicts

• Ensure follow-up on assigned administrative tasks

General

Support Legal Department initiatives including:

• Process improvements

• File clean-ups

• Data organization projects

• Assist with company-wide legal notices and administrative communications

• Provide backup administrative support as needed

• Perform other administrative and clerical duties as assigned

As a team member at Terra, you’ll enjoy:

• Career advancement and bonus opportunities.

• Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account)

• Employer-paid life and disability insurance

• Employer matching 401k

• Employee team building events

• Company paid monthly lunches

• Paid Time Off and paid Holidays

Title: Insurance Personal Lines Private Client Account Executive, Family Office

Location: Miami, FL (REMOTE)

Salary: $120,000k - $145,000k + excellent benefits

Our client, an established Top 20 P&C insurance broker is seeking a Personal Lines Account Executive, Family Office. Position is open due to growth. You will be responsible for overall service of the book of business consisting of High-Net-Worth clients. Must have experience working with High-Net-Worth individuals and carriers, including Chubb, Zurich, Cincinnati, PURE, etc. Position is 100% remote and will have occasional travel to regional offices.

If interested, please send resume to – All resumes will be held confidentially and nothing will be shared with anyone without your consent and approval.

Responsibilities:

• Reviews client exposures, loss experience and current coverage and recommends appropriate products and services.
• Presents clients with accurate market data from appropriate resources to advise & counsel on complex risk.
• Familiarity writing with high-net-worth carriers including, but not limited to Chubb, AIG, Zurich, Cincinnati, etc.
• Ability to communicate client’s risk salutation and binding instructions to carriers.
• Develops complete client information and applications for new and renewal business. Markets to insurance carriers and prepares proposals.
• Serves as main point of contact for the client.
• Follows up with insurance carrier underwriters to answer questions and solicit quotes for new business.
• Negotiates premiums, coverages, terms, and conditions for prospective clients.
• Addresses client questions, provides guidance on appropriate coverage changes and/or contractual requirements, educates client on exclusions and exposures.
• Assists with the strategic design of insurance plans for clients with little to no supervision.
• Strategically assists in the remarketing of renewals to ensure a high level of account retention.
• Oversees the preparation of proposals for the client, including, but not limited to submissions, loss evaluations and risk analysis to ensure timely and accurate quotations and policies.
• Determines and communicates various options for billing and invoicing.

Education and Qualifications:

• MUST have 8+ years of Private Client and/or Family Office experience!
• Must currently hold an active Property & Casualty License
• Has a high level of technical insurance knowledge, is organized, and possesses excellent verbal and written communication skills.
• Possesses the ability to cast vision, develop effective strategies and tactics, and create positive motivation for business segment colleagues.

The specific compensation for this role will be determined based on the education, experience, location and skill set of the individual selected for this position.

SolomonEdwardsGroup, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status.

SolomonEdwardsGroup, LLC adheres to the California Consumer Privacy Act (CCPA). Your privacy is important to us, and we never sell your data to third parties. Personal information is only collected to match applicants with job opportunities. For more information on your rights, click here: ccpa

The Family Services Coordinator supports the mission, goals and values of the OPO by screening and evaluating potential donors. The Family Services Coordinator is responsible for working with families to provide information regarding donation opportunities, obtaining authorization per OPO standards, conducting a comprehensive medical and social history, and providing bereavement support to families and hospital staff throughout the donation process.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

· Performs responsibilities of position and promotes teamwork and a professional working environment.

· Responds to donor referral notifications via telephone within 20 minutes.

· Responds on-site to all potential organ donors within 90 minutes unless prior approval is given by the Administrator on call to respond beyond 90 minutes.

· Collects clinical information to determine donor suitability in collaboration with the Administrator on call.

· Discusses donation options with potential donor next-of-kin or family with knowledge about organ, eye, and tissue donation per hospital guidelines.

· Works in close collaboration with hospital and other OPO staff to evaluate and determine the best time to offer families the opportunity for donation.

· Assists donor families to accept death as described by the primary care physician.

· Provides initial aftercare support, utilizes community resources to assist grieving families.

· Provides referral responder coverage for hospitals and provides back-up as needed.

· Ability to serve on a call schedule, with flexibility, for extended hours (can require day and night hours).

· Work with families to obtain authorization for donation; obtain and document accurate med/social history.

· Assists with Donation after Cardiac Death (DCD) cases as assigned.

· Works with hospitals to increase hospital personnel responsiveness to potential organ and tissue donation cases by developing effective relationships with key personnel.

· Assists in the coordination of Donor Remembrance Ceremony.

· Collaborates with the Aftercare Coordinator and the Aftercare process.

· Actively participates in hospital and public education programs as directed.

· Assists with chart review and data collection as needed.

· Assists with survey/accreditation maintenance.

· Assists in the training and development of the Family Services department.

· Assists with community education and support through community service events.

· Meets or exceeds performance metrics for the OPO’s Family Services department.

· Collaborates and coordinates with other OPO departments.

· Other duties assigned.

· Employees must adhere to and remain in full compliance with the OPO’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

Requirements

SKILLS & ABILITIES

Education: Bachelor's Degree (four-year college or university) preferred; relevant work experience may be substituted for academic requirements. Experience: Three to five years health care related experience preferred (Hospice care, bereavement counseling and other helping professions, or training and experience relevant to this position). Two years of OPO related experience preferred.

Computer Skills: Working knowledge of MS Office programs

Certificates & Licenses: RN, LPN; Certification from AATB, EBAA, or ABTC preferred

Other Requirements: Ability to work empathetically, compassionately, and professionally with families in crisis. Strong interest in transplantation and organ procurement and the sincere desire to be a frontline team member of an organization whose mission is to increase organ donation. Required to travel by personal auto to meet all of the duties and responsibilities of the position.

The Administrator holds full responsibility for the operational leadership of the assigned long‑term care facility, providing strategic oversight and 24/7 accountability. This role ensures the delivery of high‑quality, person‑centered care in compliance with all applicable federal, state, and local regulations. As the highest‑ranking leader on-site, the Administrator oversees organizational effectiveness, financial sustainability, workforce performance, and regulatory compliance while advancing the mission and values of the organization. With authority over all business operations, including staffing, fiscal management, and service quality, the incumbent drives continuous improvement initiatives and fosters a culture of accountability, integrity, and service excellence.

Responsibilities

• Provides the leadership framework for planning, directing, coordinating and improving services by the division that are responsiveness to the needs.
• Establishes standards of performance and designs and implements evaluation mechanisms and/or procedures to assess the success of departments in meeting standards.
• Ensures compliance with Joint Commission, federal, state and local regulations and standards.
• Establishes department goals and objectives with target date of completion.
• Develops and supervises departmental policies and procedures governing the operation of the Nursing Homes.
• Develops and maintains effective working relationships with medical staff, nursing staff and adjunct support services.
• Coordinates purchasing activities and evaluates products for cost and acceptability.
• Develops, recommends and implements security and inventory control procedures to protect the hospital's investments in environmental supplies and equipment.
• Recruits, motivates, evaluates and maintains an effective staff to carry out assigned responsibilities.
• Provides for the training and development of the staff and plans and coordinates educational programs needed.
• Develops CQI programs to insure the continuous assessment and improvement of services provided by the Division.
• Monitors statistical reports to provide productivity measures and performance indicators.
• Makes cost surveys on a regular basis and increases productivity.
• Makes regular rounds in all areas of responsibility to inspect and evaluate work of departmental personnel.
• Responds promptly to suggestions, complaints and compliments from all who receive services and ensures that all subordinate personnel members do the same.
• Develops and monitors department operating budget. Prepares and submits detailed operational budgets including personnel, contractual services, supplies and capital equipment.
• Directs the implementation of approved recommendations.
• Ensures development and implementation of organization-wide and unit specific, age-specific, safety, security, and infection control standards.
• Participates in the development, implementation and evaluation of the Continuous Quality Improvement plan to identify improvement opportunities as well as information management and infection control programs.
• Provides leadership through planning, organizing, coordinating, continually monitoring and evaluating the quality of services provided.
• Allocates adequate resources commensurate with authority to assess and improve service provided.
• Communicates the organization's mission and vision to all staff.
• Ensures staff participation in required education programs and appropriate orientation and training courses to maintain competency in job skills, knowledge and equipment.
• Ensures that employees respect the rights, privacy and property of others at all times, including the confidentiality of information, according to Administrative Policies and all applicable laws and regulations.
• Performs all other related job duties as assigned.

Experience

• Requires 7 to 10 years of related experience. Management experience is required.

Education

• Bachelor's degree in related field is required.

License

• Florida Nursing Home Administrator license is required.

Job Title: *Healthcare Consultant I

Location: Work From Home+ 75% Travel

Duration: 03 months contract with possible extension and possible FTE as per performance. (Opportunity for full-time employment contingent on performance.)

Job Summary:

• We are seeking self-motivated, energetic, detail oriented, highly organized, tech-savvy Case Management Coordinator to join our Case Management team. Our organization promotes autonomy through a Monday-Friday working schedule and flexibility as you coordinate the care of your members. Case Management Coordinator is responsible for telephonically and/or face to face assessing, planning, implementing, and coordinating all case management activities with members to evaluate the medical needs of the member to facilitate the member’s overall wellness. Case Management Coordinator will effectively manage a caseload that includes supportive and medically complex members. Develops a proactive course of action to address issues presented to enhance the short and long-term outcomes as well as opportunities to enhance a member’s overall wellness through integration. Case Management Coordinators will determine appropriate services and supports due to member’s health needs; including but not limited to: Prior Authorizations, Coordination with PCP and skilled providers, Condition management information, Medication review, Community resources and supports.

Responsibilities:

• Coordinates case management activities for Medicaid Long Term Care/Comprehensive Program enrollees. Utilizes critical thinking and judgment to collaborate and inform the case management process, in order to facilitate appropriate healthcare outcomes for members by providing care coordination, support and education for members through the use of care management tools and resources.
• Conducts comprehensive evaluation of Members using care management tools and information/data review Coordinates and implements assigned care plan activities and monitors care plan progress
• Conducts multidisciplinary review to achieve optimal outcomes
• Identifies and escalates quality of care issues through established channels
• Utilizes negotiation skills to secure appropriate options and services necessary to meet the member's benefits and/or healthcare needs
• Utilizes influencing/ motivational interviewing skills to ensure maximum member engagement and promote lifestyle/behavior changes to achieve optimum level of health
• Provides coaching, information and support to empower the member to make ongoing independent medical and/or healthy lifestyle choices
• Helps member actively and knowledgeably participate with their provider in healthcare decision-making Monitoring,
• Evaluation and Documentation of Care: Utilizes case management and quality management processes in compliance with regulatory and accreditation guidelines and company policies and procedures.

Experience:

• Case management experience required
• Long term care experience preferred
• Microsoft Office including Excel competent

Education:

• Bachelor's degree required - No Nurses. Social Work degree or related field.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details:

Name: Sameer Yaduvanshi

Email:

Internal Id # 26-06384

ANF is seeking a Business Systems Support & Training Specialist. This role is responsible for supporting, troubleshooting, and maintaining business applications, with a strong focus on CMiC (ANF's ERP), ensuring seamless operation for both enterprise users and field teams. In addition to day-to-day support, this role plays a critical role in training, onboarding, and capability development across the organization.

Why Join Us?

We are a growing Company serving the South Florida Market for over 40 years. We are dynamic, innovative and focused on delivering our clients successful and on-time projects looking for dedicated individuals seeking opportunities to become a vital part of a team that truly values all construction project management has to offer. At ANF Group, we are committed to building exceptional projects and fostering a work environment where innovation, collaboration, and professionalism thrive.

Company Benefits:

• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Opportunities for professional development and growth

Responsibilities include:

Business Systems & CMiC Support

• Provide hands-on support for CMiC users across enterprise and field teams.
• Incident management to include ticket creation, triage and diagnosis, escalation and communication if needed, and testing and user-acceptance.
• Manage user accounts, security settings, and system access for CMiC and other business systems.
• Assist with CMiC configurations, module updates, and troubleshooting.
• Ensure data integrity and accuracy within CMiC for reporting and operations.
• Serve as the primary point of contact for CMiC-related issues and escalate when needed.
• Help field teams troubleshoot CMiC mobile and on-site system access issues.
• Support business units in leveraging CMiC for project tracking, cost management, and reporting.
• Assist in testing, updating, and rolling out new CMiC features or system upgrades.
• Work closely with IT, finance, and operations teams to support business system needs.
• Coordinate with CMiC support and vendors to troubleshoot and resolve system issues.
• Major incident management and companywide communication.

Training, Onboarding, and Learning Enablement

• Own and support training and onboarding for both new and existing employees related to CMiC and other core business systems.
• Design, build, and maintain a clear, structured training curriculum, including role-based learning paths.
• Deliver live training sessions, workshops, and onboarding sessions for new hires and existing employees.
• Partner with business leaders, IT, and Build U stakeholders to align training content with operational needs and organizational priorities.
• Create and maintain user guides, training materials, knowledge bases, standard operating procedures, and troubleshooting FAQs to support self-service learning.
• Identify skill gaps and recommend training improvements to continuously raise system proficiency and effectiveness.
• Support change management efforts by preparing users for system updates, new functionality, and process improvements.
• Measure training effectiveness and continuously refine content to improve outcomes and adoption.

Qualifications

Education:

• Bachelor’s degree in Information Systems, Business, or a related field.

Experience:

• 2-4 years of experience in business systems support, IT support, or technical training.
• Demonstrated experience delivering end-user training, facilitating workshops, and supporting onboarding for new and existing employees.
• Experience designing, developing, and maintaining structured training curricula, learning paths, and documented learning modules.
• Experience creating and managing content within a Learning Management System (LMS) or similar training platforms (e.g., course creation, updates, tracking completion).
• Ability to translate complex technical concepts into clear, user-friendly training materials for diverse audiences.
• Experience developing user guides, job aids, knowledge bases, and self-service learning resources.
• Hands-on experience with CMiC highly preferred.
• Experience troubleshooting ERP systems, business applications, and integrations.
• Strong problem-solving skills, attention to detail, and a continuous improvement mindset.
• Excellent written and verbal communication skills, with confidence presenting and training cross-functional groups.
• Proficiency in Microsoft applications (Excel, Word, Outlook; Power BI is a plus).

The Business Systems Support & Training Specialist plays a critical role in both system reliability and organizational capability building. This role goes beyond technical support by helping standardize training, elevate system usage, and reinforce ANF’s commitment to continuous learning through the Build U initiative. The position provides an opportunity to develop deep expertise in CMiC system administration, training design, and business process improvement while directly impacting adoption, efficiency, and employee development across the organization.

Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to Race, Religious Creed, Color, National Origin, Ancestry, Physical or Mental Disability, Medical Condition, Genetic Information, Marital Status, Sex, Gender, Gender Identity, Gender Expression, Sexual Orientation, Military or Veteran status.

**Company conducts post-offer, pre-employment drug screening, background check, and Motor Vehicle Report.

This temporary role supports a Global Travel Sourcing team by driving hands-on contract remediation and execution work for a multi-brand ground transportation program. You’ll help reduce a large backlog of expired/expiring/informal agreements by coordinating documentation, validating details, and partnering with internal teams and vendors to ensure contracts are accurate, complete, and compliant—reducing operational, financial, and audit risk.

What You’ll Do

• Prepare and remediate high volumes of contract documents, including Master Services Agreements (MSAs), Statements of Work (SOWs), one-off agreements, amendments, extensions, and related materials.
• Coordinate reviews and execution steps with cross-functional partners (e.g., Legal, Finance, Operations) and external vendors to keep agreements moving to completion.
• Gather, compile, and validate information tied to vendor spend, contract coverage, and pricing to identify gaps or near-term risks.
• Track expirations, renewals, and extensions; maintain organized records; and follow up proactively to ensure contracts are executed ahead of operational need.
• Maintain centralized contract documentation and update trackers/dashboards; support reporting and status updates for leadership and stakeholder forums.

What You Bring

• Bachelor’s degree in business or a related field (or an equivalent combination of education and relevant experience).
• 3+ years of experience in sourcing, procurement, contract negotiation, and/or contract administration within ground transportation, logistics, mobility services, or related travel operations.
• Experience supporting contract remediation/execution work across MSAs, SOWs, amendments, extensions, and documentation review in a corporate or multi-stakeholder environment.
• Strong communication skills and high attention to detail, with the ability to manage multiple items at once and drive follow-ups to closure.
• Proficiency in Microsoft Office, especially Excel for tracking and coordination; familiarity with procurement/sourcing/contract management systems is strongly preferred.
• Ability to work with urgency and structure while adhering to defined governance and compliance standards.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

The Executive Assistant/ Project Coordinator (PC) acts as a strategic partner to Consultant(s), managing and advancing all aspects of executive search and advisory engagements. This role serves as the central point of coordination—connecting internal team members while balancing the expectations and needs of both clients and candidates.

The PC is closely involved in every phase of assignments and projects. Based on defined goals and timelines, the PC prioritizes tasks, adapts to changing needs, and ensures seamless execution of processes and communications.

Often serving as the first point of contact for clients and candidates, the PC represents the Consultant(s) and the firm with professionalism and discretion. In a fast-paced environment, the PC must be highly adaptable, proactive, and capable of real-time problem-solving.

Responsibilities for the Role Include, but Are Not Limited To:

Project Management

• Manage and oversee the full lifecycle of assignments, ensuring milestones and deadlines remain on track

• Proactively coordinate team efforts to move projects forward efficiently

• Communicate key updates related to client expectations or candidate pipelines and adjust project plans as needed

• Schedule all business-related meetings, calls, and interviews

Project Communication & Documentation

• Manage and, when appropriate, own communications with clients and candidates

• Create, edit, and format client-facing documents such as status updates, role specifications, and proposals, ensuring accuracy and alignment with expectations

Relationship Building & Management

• Build and maintain strong relationships with internal team members, clients, prospects, and candidates to deliver exceptional service

• Act as the primary external liaison between Consultant(s) and their clients and extended client teams (e.g., executive assistants, hiring managers, HR partners)

• Serve as the internal point of contact with researchers, knowledge teams, office coordinators, and shared services

• Partner with office coordinators to host clients and candidates, ensuring a seamless and professional experience

Managing Information, Data & Financials

• Oversee financial aspects of engagements, including expense processing, client invoicing, and receivables tracking

• Maintain accurate and confidential records within proprietary databases, including data entry and updates

• Collaborate with shared services teams on data management and financial processes as needed

Business Development

• Support Consultant(s) in business development efforts, including planning, content preparation, and outcome tracking

• Actively assist in identifying opportunities and executing business development strategies

Candidate Profile

The ideal Project Coordinator is a proactive problem solver with strong judgment, attention to detail, and interpersonal skills. This individual can manage competing priorities, multitask effectively, and make sound decisions in a dynamic environment with multiple internal and external stakeholders.

Key Competencies and Experience Required:

• Project Management & Attention to Detail

Ability to prioritize, manage, and balance multiple responsibilities efficiently and accurately

• Problem Solving & Business Acumen

Ability to synthesize information quickly, anticipate challenges, and develop effective solutions

• Relationship Building

Strong interpersonal skills with the ability to build rapport and engage individuals at all levels

• Communication & Service Orientation

Clear, adaptable communicator who delivers high-quality service and tailors messaging to varied audiences

• A university degree from a respected institution is preferred. Strong proficiency in Microsoft Office, Excel, and PowerPoint is required.

#2362

We are seeking an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skills, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. We are specifically seeking a candidate with 7–10+ years of experience, ideally within a high-growth or scaling organization (consumer-facing or brand experience is a strong plus), and a proven track record of supporting a very senior, high-performing executive, preferably a CEO, in a combined EA/PA capacity. This individual should be ambitious, highly organized, and a collaborative team player who thrives in a fast-paced, evolving environment.

Responsibilities:

• Oversee and maintain the CEO’s calendar, managing both business and personal commitments
• Proactively structure and manage daily and weekly schedules for the CEO and family
• Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics
• Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information
• Support daily office operations by organizing the CEO’s workspace and preparing meeting spaces
• Prepare, submit, and track expense reports
• Act as a central point of communication between business and personal contacts
• Run ad hoc errands as needed and manage office and supply inventory for both the CEO’s home office and company offices
• Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy
• Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions)

Requirements:

• 7–10+ years of relevant experience supporting senior-level executives in high-growth, fast-paced, or scaling environments
• Prior experience supporting a very senior, high-performing executive (ideally a CEO) in an EA/PA capacity is required
• Experience within a high-growth consumer brand or rapidly scaling organization is strongly preferred
• Bachelor’s degree required
• Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude
• Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus)
• Exceptional ability to anticipate needs and plan several steps ahead
• Polished communication skills, sound decision-making, and consistent professionalism
• Proven discretion and ability to manage confidential and sensitive information
• Highly adaptable, collaborative team player with strong ambition and a desire to grow within the role

Location: On-site daily in Miami, FL (must be able to travel internationally as needed)

Salary: Up to $160K DOE + excellent benefits

• Operate telephone switchboard to answer, screen, or forward calls, providing information and taking messages.
• Greet persons entering the premises in a cheerful upbeat manner, determine nature and purpose of visit, and direct or escort them to specific destinations.
• Educates customer on current product line options and basic product specifications.
• Provide product information (brochures) for customers when requested.
• Provide and deliver the highest standards of service to our customers and provide assistance as needed.
• Works closely with salesperson.
• Supports F&I and sales team as needed.
• Upload and process invoices and Purchase Orders (POs) using CDK to ensure adherence to company guidelines.
• Ensure processing of invoices and POs for payment is completed timely and accurately.
• Transmit information or documents to customers, using computer, mail, or fax.
• Hear and resolve complaints from customers or the public.
• Provide information about the company, such as location of departments or offices, employees within the organization, or services provided.
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
• Process and prepare memos, correspondence, or other documents.
• Participates in required training assigned by management.
• Keep a current record of staff members' availability.
• Maintain lobby or reception area clean, neat and well organized.
• Maintains an organized, clean and safe work area.
• Provide coverage for other Customer Care Specialist when needed.
• Demonstrates the company’s core values.
• Complies with company’s policies and procedures.
• Other duties as assigned.

• Preferred bilingual in English and Spanish.Incumbent must maintain a polished, professional appearance. This position requires incumbent to be highly reliable and on time to work as scheduled. 

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