How Do Remote Controllers Work Jobs in Usa
420 positions found — Page 8
As Global Accounting Manager, you’ll sit at the center of a complex, multi-entity international environment, helping ensure our financial foundations are strong, our reporting is trusted, and our accounting function is ready to scale with our continued global growth.
If you’re a technically strong accounting leader who thrives in fast-moving environments and enjoys building systems, improving processes, and delivering numbers that leaders trust to make big decisions
- we’d love to hear from you.
The Role at a Glance: Global Accounting Manager Hybrid / Remote working within 2 hours from Denver $140,000-$160,000 Plus Great Benefits & Perks Who We Are Actionstep is a pioneer in the development and delivery of cloud-based SaaS software for professional services firms, specializing in Legal Practice Management solutions.
Today, our platform powers the operations of 30,000+ professionals worldwide, helping law firms run smarter, more efficient businesses.
We’re experiencing meteoric global growth, expanding rapidly across North America, the UK, Australia, Canada, and New Zealand.
Our team of 240+ talented professionals is united by a mission to deliver innovative technology that transforms how professional firms operate.
As we continue to scale globally, building a world-class finance and accounting function is critical to supporting the next stage of our growth.
The Finance Team Our Finance team plays a critical role in enabling the business to move fast with confidence and discipline.
We provide accurate, timely, and insightful financial information that empowers leaders across the business to make smart, strategic decisions.
At the same time, we ensure the company operates with strong governance, effective risk management, and rigorous compliance across multiple jurisdictions.
This is a hands-on, high-impact team where talented professionals can shape how a modern SaaS finance function operates at scale.
The Opportunity As Global Accounting Manager, you will be the operational backbone of the accounting function, ensuring the integrity of the general ledger and delivering the high-quality financial information that underpins leadership decision-making.
Working closely with the Global Controller, you’ll own the global month-end close, consolidation, and reporting processes across multiple entities and regions, while also supporting audit readiness, complex accounting matters, and continuous improvement across the accounting function.
Your work will directly support management reporting, board reporting, and strategic initiatives, ensuring the numbers behind our growth are accurate, transparent, and defensible.
This is an ideal opportunity for someone who enjoys building strong foundations in a fast-moving, modern SaaS business.
Salary: $80,000
- $95,000 per year A bit about us: A fast growing company in the greater Nashville area is looking for a Principal Accountant! Why join us? Hybrid
- 2 days onsite and 3 days remote per week after the first 6 months Generous PTO Health/ Dental/ Vision Bonus Job Details Key Duties & Responsibilities: Lead the monthly, quarterly, and annual close processes ensuring accuracy, completeness, and timeliness Prepare, review, and approve complex journal entries, accruals, and account reconciliations Maintain the general ledger structure, including chart of accounts and financial coding integrity Review and analyze account activity, identifying discrepancies and resolving issues proactively Prepare internal financial statements, management reports, and year-end audit schedules Serve as primary point of contact for external auditors during interim and year-end audit procedures Interpret and apply GAAP and internal accounting policies; perform research as needed Support the Controller with technical accounting matters and policy development Track and maintain a schedule of all estimated tax payments for federal, state, and local jurisdictions Ensure timely and accurate submission of estimated payments, extensions, and related filings Complete and update the tax apportionment table used for state income/franchise tax allocations Reconcile estimated tax payments to general ledger accounts and tax schedules Partner with external tax advisors to provide requested schedules, trial balances, reconciliations, and supporting documentation Collaborate with Accounts Payable, Accounts Receivable, Credit, Payroll, and Operations to ensure accurate and consistent financial data Assist with implementation and optimization of ERP accounting modules and system controls Develop, maintain, and improve internal accounting processes, SOPs, and controls Participate in process improvement initiatives providing recommendations for efficiencies, accuracy, and timeliness Select tools, techniques, and approaches for work assignments and projects Assist with other accounting-related tasks and special projects as needed Education and/or Experience: Bachelor’s degree in accounting, finance, or related field preferred CPA or CMA strongly preferred 5–10 years of progressive accounting experience required Strong understanding of GAAP and technical accounting concepts Proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, etc.
Experience with ERP systems (NetSuite preferred) Ability to write reports, prepare schedules, and maintain accurate work papers Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
Jobot is an Equal Opportunity Employer.
We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.
Jobot also prohibits harassment of applicants or employees based on any of these protected categories.
It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization.
Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at /legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Frequency varies for text messages.
Message and data rates may apply.
Carriers are not liable for delayed or undelivered messages.
You can reply STOP to cancel and HELP for help.
You can access our privacy policy here: /privacy-policy
Key job responsibilities
- Collaborate with engineers to architect optimal technical solutions and designs
- Establish software development best practices, ensure requirements are met, and deliver high-quality work on schedule
- Manage resources, staffing, and mentoring to build and maintain a best-in-class engineering team
- Maintain and enhance existing software systems
- Develop technical requirements and design specifications
- Report on development status, quality, operations, and system performance to leadership
About the team
Amazon Luna is a cloud gaming service that makes it easy for anyone to play high-quality games on the devices they already own—including Fire TV and tablet devices, smartphones, tablets, web browsers, select smart televisions from LG and Samsung, and more--with no need to purchase new gaming consoles or equipment. Luna brings more than 50 games to Prime members at no additional cost, including GameNight, an evolving collection of more than 25 approachable, local multiplayer games designed to bring friends and family together in the living room. To play GameNight titles, simply scan a QR code on your TV and your smartphone becomes your controller. With simple and responsive touchscreen inputs and support for multiple local players, GameNight offers and easy and approachable way to play whether you’re an experienced gamer of a casual fan.- 10+ years of engineering experience
- 5+ years of engineering team management experience
- 10+ years of planning, designing, developing and delivering consumer software experience
- Experience partnering with product or program management teams
- Experience managing multiple concurrent programs, projects and development teams in an Agile environment- Experience partnering with product and program management teams
- Experience designing and developing large scale, high-traffic applications
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at , CA, Irvine - 220,1 ,700.00 USD annually
USA, WA, Seattle - 220,1 ,700.00 USD annually
About The Job
Title: Access Control & CCTV Lead Technician
Location: Charlotte, NC
Salary Range: $70K–$80K
Topa Group is partnered with a premier security systems integrator in Charlotte. We are seeking a highly skilled Lead Technician specializing in enterprise-level Access Control and IP Video Surveillance. This is a leadership role designed for a "working lead" who can expertly program complex systems while managing a field crew of 2–5 technicians. You will oversee projects from rough-in through commissioning, ensuring all installations meet our high standards for quality and local Charlotte code compliance.
Key Responsibilities
- System Leadership: Lead a crew of 2–5 technicians on-site, directing daily tasks and ensuring project milestones are met.
- Installation & Programming: Hands-on installation and high-level programming of integrated security platforms including Avigilon, Axis, Milestone, Digital Watchdog, Paxton, and Software House.
- Technical Troubleshooting: Diagnose and resolve complex networking and hardware issues, including IP camera configurations, server setups, and controller communication errors.
- Quality Control: Conduct final walk-throughs and commissioning to ensure all system components function according to the scope of work and client expectations.
- Project Documentation: Maintain accurate as-built drawings, device schedules, and daily progress reports.
- Client Interface: Serve as the primary on-site point of contact for clients, providing professional system demonstrations and basic user training.
Qualifications & Experience
- Experience: 5+ years in the commercial security industry, with at least 2 years in a lead or supervisory capacity.
- Technical Proficiency: Extensive experience with the installation and programming of major manufacturers (Avigilon, Axis, Milestone, and/or Software House preferred).
- Networking: Strong understanding of IP networking, including VLANs, POE power budgets, and network rack builds.
- Leadership: Proven ability to manage, mentor, and motivate a small field team.
- Compliance: Deep knowledge of low-voltage electrical standards and building codes.
- Licensing: Valid driver’s license and ability to pass a state-required security background check (North Carolina Alarm Systems Licensing Board).
Work Environment & Benefits
- Field-Based: Majority of time spent at job sites across the Charlotte Metro area.
- Competitive Benefits: Includes 401(k) with company match, comprehensive health, dental, and vision insurance.
- Professional Growth: Paid training and manufacturer-specific certification opportunities.
- Tools & Tech: Company-provided vehicle, laptop, and specialized testing equipment.
HCLTech is looking for a highly talented, self-motivated and Experienced Firmware Test Engineer to join it in advancing the technological world through innovation and creativity.
Job Title: Firmware Test Engineer
Job ID: 55383
Position Type: Fulltime
Location: Auburn Hills, MI
Core Responsibilities
- Design and develop Basic Software (BSW) and SoC‑level components for automotive ECUs.
- Develop, configure, and optimize Board Support Packages (BSPs) for various automotive SoCs.
- Implement, customize, and optimize low-level drivers for communication interfaces such as UART, SPI, I2C, GPIO, and interrupt controllers.
- Perform embedded OS bring‑up (Linux, FreeRTOS, RTOS), including kernel configuration, device trees, and bootloader customization.
- Conduct SoC-level debugging and issue resolution using tools such as JTAG, GDB, oscilloscopes, and logic analyzers.
- Collaborate with cross-functional automotive teams to ensure robust integration with ADAS, Autonomous Driving, IVI, and safety-critical systems.
- Apply embedded security best practices and support implementation of secure boot, encryption, and authentication mechanisms.
- Work within CI/CD pipelines to automate builds, code analysis, testing, and deployment for embedded software.
- Analyze SoC architectures from vendors like Renesas, TI, Intel, Qualcomm, and tailor BSW design to platform specifications.
Required Qualifications
- Bachelor’s degree or higher in Computer Science, Electrical Engineering, or related field (Master’s preferred).
- 8+ years of experience in BSW and SoC software design for automotive applications.
- Strong proficiency in C/C++ and embedded programming.
- Proven experience in SoC integration, BSP development, and low-level driver implementation.
- Solid understanding of SoC architectures, peripheral interfaces, and device drivers.
- Experience with embedded operating systems such as Linux, FreeRTOS, RTOS.
- Strong familiarity with tools such as Git, Make/CMake, and debugging tools like JTAG, GDB.
- Excellent communication, analytical thinking, and problem‑solving abilities.
- Experience with autonomous driving platforms or In-Vehicle Infotainment (IVI) architecture is a plus.
- Knowledge of embedded system security (authentication, secure boot, access control).
Pay and Benefits
Pay Range Minimum: $71000 per year
Pay Range Maximum: $108000 per year
HCLTech is an equal opportunity employer, committed to providing equal employment opportunities to all applicants and employees regardless of race, religion, sex, color, age, national origin, pregnancy, sexual orientation, physical disability or genetic information, military or veteran status, or any other protected classification, in accordance with federal, state, and/or local law. Should any applicant have concerns about discrimination in the hiring process, they should provide a detailed report of those concerns to for investigation.
Compensation and Benefits
A candidate’s pay within the range will depend on their work location, skills, experience, education, and other factors permitted by law. This role may also be eligible for performance-based bonuses subject to company policies. In addition, this role is eligible for the following benefits subject to company policies: medical, dental, vision, pharmacy, life, accidental death & dismemberment, and disability insurance; employee assistance program; 401(k) retirement plan; 10 days of paid time off per year (some positions are eligible for need-based leave with no designated number of leave days per year); and 10 paid holidays per year.
How You’ll Grow
At HCLTech, we offer continuous opportunities for you to find your spark and grow with us. We want you to be happy and satisfied with your role and to really learn what type of work sparks your brilliance the best. Throughout your time with us, we offer transparent communication with senior-level employees, learning and career development programs at every level, and opportunities to experiment in different roles or even pivot industries. We believe that you should be in control of your career with unlimited opportunities to find the role that fits you best.
Title: Project Management (PM) Associate / PMO Associate
Company: Talley LLP
Location: Orange County, CA (FT-Onsite)
About the Firm
Talley, LLP, and its affiliated entities—Talley Law Group, LLP (“TLG”), Talley Capital Group, LLC (“TCG”), and Talley Wealth Management, LLC (“TWM”) (collectively “Talley”)—is a full-service financial, tax, legal, and consulting organization serving entrepreneurially driven businesses and their owners. Talley partners with clients as business advisors, not just service providers, constantly seeking innovative ways to strengthen their bottom line.
Talley, LLP, was founded in 1989, with the mission of helping entrepreneurial driven businesses, their owners, and high net worth individuals, to manage their financial affairs and to achieve their business objectives profitably and efficiently. Our professionals strive to become each client’s Most Trusted Advisor (MTA) by delivering global solutions to our client’s complex challenges and opportunities.
Our services include:
- Audit & Assurance services, including financial reporting
- Tax compliance,
- Tax planning, and proactive advice
- Business consulting
- Estate planning, business planning, M&A, and tax law services delivered through TLG
- Outsourced accounting, controller and CFO services
- M&A, growth-through-acquisition, and operational consulting delivered through TCG
Talley is a boutique firm with 70+ U.S.-based professionals and 20–30 offshore/outsourced team members. Headquartered in Orange, CA, the firm has grown rapidly, becoming a leading Orange County professional services provider. We embrace a hybrid work culture built on accountability, results, and exceptional client service delivered by professional, motivated individuals.
Role Purpose
The PM Associate will strengthen Talley LLP’s operational and PMO capabilities by providing clear visibility into performance, utilization, and execution across professional services teams. This role supports firm leadership through data-driven insights, dashboard reporting, and project coordination, while helping scale Talley’s operational infrastructure within a time-and-billing professional services environment.
What Success Looks Like (12–18 Months)
A successful PMO Associate will:
- Deliver accurate, actionable dashboards tracking employee performance and utilization
- Improve leadership visibility into month-to-date, year-to-date, and budget vs. actual performance
- Support the smooth execution of cross-functional initiatives without creating operational bottlenecks
- Establish greater structure and discipline in operational reporting
- Reduce friction between leadership, operations, and service teams through clear communication and follow-through
Core Responsibilities
- Build and maintain employee performance dashboards (utilization, productivity, trends)
- Support PMO initiatives by tracking projects, timelines, milestones, and deliverables
- Assist leadership with resource planning, utilization tracking, and capacity analysis
- Coordinate cross-functional operational initiatives across audit, tax, legal, and administrative teams
- Prepare executive-ready reporting and analytics to support operational decision-making
- Identify opportunities for process improvement and operational efficiency
- Support time-and-billing environments (hourly, time & materials), including related documentation and reporting
Required Experience
Candidates must demonstrate:
- Experience within a CPA firm, legal firm, or professional services organization
- Background in operations, PMO, or administrative leadership
- Hands-on experience supporting professionals who bill time
- Proven ability to build or maintain performance dashboards and operational reporting
- Comfort working directly with senior leadership and handling sensitive data
- Exposure to or direct experience applying AI tools beyond simple drafting and/or proof-reading emails or word documents.
Technical & Analytical Requirements
- Advanced proficiency in Excel (required)
- Strong experience in data analysis, reporting, and dashboard development
- Power BI experience (highly preferred)
- Ability to synthesize data into clear, executive-level insights
Preferred Qualifications (Nice to Have)
- PMP (Project Management Professional) certification
- Lean Six Sigma / Six Sigma training or certification
- Formal project management training
- Background in professional service (or legal) firm operations
Behavioral Competencies
- Highly analytical and detail-oriented
- Organized, process-driven, and execution-focused
- Comfortable operating in an evolving and exploratory role
- Strong written and verbal communication skills
- Able to balance tactical execution with strategic thinking
Working Style & Expectations
- Operates with a professional services mindset
- Prioritizes clarity, accuracy, and accountability
- Supports leadership without creating unnecessary administrative overhead
- Adapts role scope as the PMO function matures and scales
We're building safety-enhancing technology for aviation that will save lives. Automated aviation systems will enable a future where air transportation is safer, more convenient and fundamentally transformative to the way goods - and eventually people - move around the planet. We are a team of mission-driven engineers with experience across aerospace, robotics and self-driving cars working to make this future a reality.
As a Senior Accountant at Reliable Robotics, you will report to the Controller. You will take ownership of a wide breadth of accounting responsibilities to maintain and improve upon the processes and standards that will guide Reliable into the future. You'll work with stakeholders across the company and within the finance team, developing your experience to help set the direction for our financial governance.
Responsibilities
In your role as a Senior Accountant, you will be responsible for several accounting functions within the company. You will execute and maintain high-quality work to ensure accuracy and completeness while collaborating with outside parties on a variety of tasks detailed below:
Support account reconciliations, flux analysis, and month end close activities
Manage Day-to-day functions with Procure-to-Pay and Order-to-Cash cycles
Assist with our company's financial audits including audit schedule support
Support consolidations with our company's subsidiary
Prepare hourly & salaried payroll for semi-monthly processing
Credit card and expense reimbursement program management
Support data migration and UAT testing for ERP system implementation
Coordinate tax filing compliance with outside tax compliance team: federal, state, etc.
Basic Success Criteria
BA or advanced degree in Finance, Accounting or Economics
CPA certification or Strong US GAAP knowledge
Proven knowledge of bookkeeping and accounting principles, practices, standards, and laws
Manufacturing experience
2-5 years of public/private accounting experience
We're a growing, motivated, and fast-paced finance team. We move quickly, and everyone wears multiple hats. We're looking for someone who is diligent and detail-oriented who can join our team and make an immediate impact.
The role is hybrid on-site in Mountain View, CA.
This position requires access to information that is subject to U.S. export controls. An offer of employment will be contingent upon the applicant's capacity to perform in compliance with U.S. export control laws.
All applicants are asked to provide documentation that legally establishes status as a U.S. person or non-U.S. person (and nationalities in the case of a non-U.S. person). Where the applicant is not a U.S. person, meaning not a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident, (iii) refugee under 8 U.S.C. * 1157, or (iv) asylee under 8 U.S.C. * 1158, or not otherwise permitted to access the export-controlled technology without U.S. government authorization, the Company reserves the right not to apply for an export license for such applicants whose access to export-controlled technology or software source code requires authorization and may decline to proceed with the application process and any offer of employment on that basis.
At Reliable Robotics, our goal is to be a diverse and inclusive workforce. As an Equal Opportunity Employer, we do not discriminate on the basis of race, religion, color, creed, ancestry, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, sexual orientation, age, non-disqualifying physical or mental disability or medical conditions, national origin, military or veteran status, genetic information, marital status, or any other basis covered by applicable law. All employment and promotion is decided on the basis of qualifications, merit, and business need.
If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to
Compensation Range: $120K - $175K
Apply for this JobJob Description & Skill Requirement:
Seeking an experienced Electrical Systems & Harness Design Engineer to support the development of harnesses on construction and mining equipment. This role will focus on both new product development. This position is to support electrical systems and wiring harness development
Design and develop electrical systems and wiring harnesses for new equipment programs and retrofit kits. Create electrical wiring harnesses, cable assemblies, and routing, including high/low voltage connectors
Integrate sensors, controllers, and harnesses into machine platforms using CAD, ensuring proper fit and function.
Develop routed electrical solutions that meet functional, environmental, and manufacturing requirements.
Collaborate closely with mechanical, systems, and manufacturing teams to ensure robust designs.
Gather and clarify technical requirements from stakeholders and translate them into executable work packages.
Serve as the onsite technical lead, coordinating execution and distributing work to an offshore engineering team.
Review and validate designs, drawings, and documentation produced by offshore resources.
Generate detailed design documentation, including Bills of Materials (BOMs), connector tables, and wiring specifications.
Support build, test, and validation activities as needed.
Ensure designs comply with applicable standards and best practices.
Requirements:
Bachelor's degree in Electrical Engineering, Mechanical Engineering or a related field.
Proven experience designing electrical systems and wiring harnesses
Experience supporting both new product development and retrofit programs.
Strong understanding of routed systems, sensors, and electrical integration on heavy equipment.
Strong communication skills and the ability to coordinate work across multiple locations.
Preferred:
Prior exposure to global engineering teams and offshore delivery models.
Proficiency in Crep for 3D modeling and wiring harness design, understanding of electrical schematics, and knowledge of EMC/EMI standards.
Familiarity with Creo CAD tools and harness design best practices.
Qualification:
BSEE, BSME
This role owns the financial operations of the business and supports sales execution so momentum, cash flow, and client confidence are never constrained by the founder.
You operate as a trusted proxy for the founder, with real authority over financial execution, revenue operations, and client follow-through. If it touches money, forecasting, invoicing, payroll, or sales follow-up, you own it.
This is a role for someone who brings judgment, professionalism, and calm authority, not someone waiting for direction.
Primary Responsibilities:
1. Financial Ownership & P&L Visibility (Primary)
You fully own day-to-day financial operations and clarity, including:
- End-to-end ownership of P&L accuracy and visibility
- Payroll execution and review
- Accounts payable and vendor payments
- Invoicing, accounts receivable, and payment follow-up
- Credit card and expense reconciliation
- Management of the accounting inbox and all financial communications
- Reducing outsourced accounting work by 80%+ through internal ownership
- Designing and enforcing clean, repeatable client onboarding and invoicing processes
- PO creation and follow-up to ensure engineering work starts without delay
The founder does not monitor QuickBooks, AR/AP, payroll, or invoice status.
2. Project Accounting, Forecasting & Cash Control
You ensure financial reality is always visible, current, and actionable.
This includes:
- Project-level financial tracking
- Revenue and cash flow forecasting
- Clear visibility into:
- When revenue is expected
- When cash is received
- Where timing, scope, or margin is drifting
- Surfacing risk early—before it becomes disruptive
- Providing clean inputs to support hiring, spending, and delivery decisions
This role exists to keep the business on offense, not reacting late.
3. Sales Execution Support & Revenue Operations
You support sales by ensuring nothing stalls due to lack of follow-up, organization, or discipline.
This includes:
- Owning inbound lead follow-up from website and HubSpot
- Prompt, professional calling and emailing of warm leads
- Ensuring every lead and deal has a clear next action
- Booking meetings without founder coordination
- Maintaining CRM discipline with zero stale deals
- Supporting phone and inbox management related to sales follow-up
- Coordinating with marketing, HubSpot workflows, and WordPress as needed
You are not the closer.
You ensure closers stay focused, prepared, and unblocked.
4. Client Experience & Professional Representation (Non-Negotiable)
You own the client journey from first contact through billing and project kickoff.
This includes:
- Managing onboarding from PO through project start
- Sending and tracking W-9s, ACH/wire details, intake forms, and onboarding materials
- Setting clear expectations around billing, milestones, and payment timing
- Acting as the primary point of contact for billing clarity and follow-through
- Ensuring a clean handoff from Sales to Engineering and Operations
This is a client-facing role.
Professionalism, clarity, confidence, and consistency are required.
Clients should consistently feel:
- Trust
- Control
- Competence
Every interaction matters.
Tools & Systems
- QuickBooks (P&L, invoicing, AP/AR, project accounting)
- HubSpot (CRM, pipelines, dashboards, follow-ups)
- Microsoft 365 (Outlook, Teams, OneDrive)
- ADP (Payroll – training provided)
- Calendly
- AI tools including ChatGPT, , Fireflies, and Zapier
Required Experience & Profile
This role is for someone with ownership-level experience, not support-only exposure.
Required:
- 2–10 years of experience in one or more of:
- Finance Operations
- Revenue Operations
- Accounting or Controller support
- Client Operations
- Sales Operations
- Experience working closely with a founder or senior executive
- Proven comfort owning money, follow-up, and decisions
- Hands-on experience with:
- Invoicing, AR, and AP
- Financial operations and reporting
- CRM systems (HubSpot preferred)
- Strong written and verbal communication
- Calm, professional presence in client and vendor conversations
- Ability to exercise judgment without constant escalation
Preferred:
- Degree in Business, Finance, Accounting, Operations, or related field
- Experience in manufacturing, engineering, or project-based businesses
- Experience representing a company in financial or client-facing discussions
What This Role Is Not
- Not an administrative-only role
- Not calendar management as a primary function
- Not a “wait for instructions” position
This role requires ownership, discretion, and polish.
Success Looks Like
- The founder trusts the numbers without hesitation
- Financial risk is visible early
- Clients experience clean, professional follow-through
- Sales momentum is supported without founder involvement
- The business runs cleaner, calmer, and faster
Job Summary:
The Project Specialist supports project cost and financial control activities to ensure accurate and timely reporting. This role assists with budgets, change orders, earned value tracking, and project status reporting, and works with Project Managers, Branch Managers, and Regional Controllers to provide clear visibility into overall project performance.
Specific Role Responsibilities:
- Ensuring all project budgets are set up in Vista (ERP)
- Ensuring all project related costs are booked to the correct project, phase code and cost type each month.
- Ensuring all Purchase Orders are properly managed by the requestors.
- Ensure monthly accruals are made at month end to project cost
- Reviewing and auditing job cost on projects to ensure accuracy
- Ensuring all Change Orders on projects are executed and projected revenue, cost and gross profit numbers are updated in Vista each month
- Ensuring all projects are billed to clients weekly and/or monthly
- Ensuring scope, cost, and schedule risks are brought before the Project Managers to assist with their decision making.
Required Skills and Abilities:
- Experience with project accounting and cost control
- Construction Scheduling & Cost Control and/or Industrial Project Controls courses (preferred but not required)
- Hands-on exposure to tools like Primavera P6, MS Project, Excel/Power BI, and cost reporting (preferred but not required)
- Ability to review, interpret and organize data and information
- Understand financial terms and basic financial instruments (bonds; guarantees; payment security)
- Experience in Vista ERP beneficial
Essential Core Competencies:
- Financial Acumen: Demonstrates strong understanding of project accounting, job cost controls, accruals, revenue recognition, and gross profit management.
- ERP & Systems Proficiency: Proven ability to accurately set up, manage, and maintain project budgets, cost codes, and financial data within Vista (or similar ERP systems).
- Attention to Detail: Consistently ensures accuracy in job cost reporting, billing, accruals, and change order processing through thorough review and auditing practices.
- Ensures Accountability: Holds self and project stakeholders accountable for proper cost coding, purchase order management, and timely financial updates.
- Collaboration: Partners effectively with Project Managers, Operations, and Procurement to align financial data with project execution and decision-making.
- Communication: Clearly communicates financial insights, risks, and discrepancies related to scope, cost, and schedule to support informed project decisions.
- Risk Identification & Mitigation: Proactively identifies financial, scope, and schedule risks and escalates them to Project Managers to minimize project exposure.
- Drives Results: Ensures timely billing, accurate cost tracking, and updated financial projections to support strong project performance and profitability.
- Process Discipline: Follows and enforces established financial processes to ensure consistency, compliance, and audit readiness across all projects.
- Situational Adaptability: Adjusts priorities and approach to meet changing project demands, deadlines, and operational needs.
Education and Experience:
- Associate’s degree or equivalent industry experience required; Bachelor’s degree preferred.
- At least 1+ years of experience in project management, estimating, or sales within the construction or related industry preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Ability to walk job sites as needed.
- May be required to travel to job sites or other locations as necessary.
Legal Disclaimer:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a))
This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.