Hm Jobs in Usa

95 positions found — Page 4

Senior Financial Analyst - Auto Revenue
$39.90 - 59.86
Torrance, CA 1 week ago

What Makes a Honda, is Who makes a Honda
Honda has a clear vision for the future, and it’s a joyful one.  We are looking for individuals with the skills, courage, persistence, and dreams that will help us reach our future-focused goals. At our core is innovation. Honda is constantly innovating and developing solutions to drive our business with record success.  We strive to be a company that serves as a source of “power” that supports people around the world who are trying to do things based on their own initiative and that helps people expand their own potential. To this end, Honda strives to realize “the joy and freedom of mobility” by developing new technologies and an innovative approach to achieve a “zero environmental footprint.”

We are looking for qualified individuals with diverse backgrounds, experiences, continuous improvement values, and a strong work ethic to join our team.

If your goals and values align with Honda’s, we want you to join our team to Bring the Future!

Job Purpose

This position will provide support in accounting and financial reporting activities (including monthly/quarterly/annual financial SOX audits) of AHM Auto Business Segment, especially in the areas of SAB-104 revenue recognition cut-off procedures, royalty transactions, GALC (Global Assembly Line Control) reconciliations over HDMA factories, GSI reporting, support of incentive accrual reviews, and overall coordination of accounting processes, flows, and reporting requirements related to AHM GM BEV3.0 Collaboration (mainly in the areas of purchase, wholesale and retail accounting).

Key Accountabilities
  • Complete workpapers (including account reconciliations and account analysis) and prepare journal entries for AHM & selected schedules/deliverables for HM financial reporting, ensuring completeness and accuracy
  • Provide review support to the Assistant Manager over various areas, including but not limited to incentive accruals (which entail a large volume of deliverables to various stakeholders, incl. Finance Management and HM)
  • Support SOX compliance and audit activities for the Product (Auto) Segment, including GALC reconciliations.
  • Coordinate with Business/Operations (including ISD) in understanding current business states, market conditions in order to assess accounting implications. In addition, evaluate/modify current reporting processes for accuracy and efficiency opportunities
  • Identify and implement process improvements and complete various ad-hoc projects
Qualifications, Experience, and Skills
  • Bachelor's degree in Accounting/Finance or related field
  • 6+ years in accounting/finance
  • Public/accounting or accounting in a distribution/manufacturing company
  • Experience in a multi-national company is a plus
  • Good communication skills (verbal/written)
  • Proficiency in Microsoft applications (Excel, PPT)
  • SAP knowledge is a plus 
  • CPA preferred

What differentiates Honda and make us an employer of choice?

Total Rewards:

  • Competitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.)
  • Paid Overtime
  • Regional Bonus (when applicable)
  • Industry-leading Benefit Plans (Medical, Dental, Vision, Rx) 
  • Paid time off, including vacation, holidays, shutdown
  • Company Paid Short-Term and Long-Term Disability 
  • 401K Plan with company match + additional contribution
  • Relocation assistance (if eligible)

Career Growth:

  • Advancement Opportunities
  • Career Mobility 
  • Education Reimbursement for Continued Learning
  • Training and Development Programs 


Additional Offerings:

  • Tuition Assistance & Student Loan Repayment
  • Lifestyle Account
  • Childcare Reimbursement Account
  • Elder Care Support
  • Wellbeing Program
  • Community Service and Engagement Programs
  • Product Programs

 

 

Honda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.

permanent
Information Technology Project Coordinator
🏢 Akkodis
Salary not disclosed
Portland, OR 1 week ago

Akkodis is seeking a Project Coordinator for a 12 Months contract position with a client located in Portland, OR (97208). Ideally looking for applicants with a strong working knowledge of Project Management & Excel with Legal or Law background comes as a plus.


BH # 1616535


Job Title : Client Services Project Coordinator

Location : Portland, OR (97208)

Duration : 12 Months


Pay Range: $20/hr - $21/hr on W2 (without benefits), the rate may be negotiable based on experience, education, geographic location and other factors.


Top Required Skills:

Our department is client facing and does regularly interact with clients and require soft-skills for that kind of work, we are also very technical.

Due to the nature of our work, all team members need to be above-average in their ability to understand technical aspects of the work.

We do not expect programmers/developers or qualifications like that, just candidates who are comfortable expanding their understanding with raw data, data processes/databases, file transfers/security keys, etc.

They don't need to have this kind of knowledge already, just comfortable confidence in learning this kind of work.


Anybody who has experience in banking or USPS mailing could possibly be a good fit.


• Start Date: 3/9/26


• Work Schedule: 8:30am-5:00pm - can be flexible

• Interview Process: 1st wave interview with HM may be Project Managers in the interviews

• Training Schedule: 3-day ECAR training. On the job training/shadowing

• Background Check: Must clear to start


Position Summary

This position supports Project Managers in project execution in the Corporate Services department and ensures consistently superior client service standards in all client interactions. In addition to helping support the PM in overall project execution, the Project Coordinator will partner with several internal key departments including, but not limited to: Data Services, Software Engineering, Design Operations, Product/Website Development, Print/Mail Services, Call Center, Disbursements, and Claims Operations.


Job Responsibilities:

• Project Execution - Meet project requirements (kick-off meetings, deadline management, client status reporting and other necessary project communication, and coordinate with the various operational teams) to deliver all project deliverables on time, within budget and at the highest quality standards

• Internal Collaboration - Responsible for working with internal operational groups throughout the projects lifecycles and coordinating deliverables to meet project objectives.

• Client Communication - Respond to client communications timely and accurately; understand client needs and feedback, collaborate and consult with clients and/or support project management team in doing so; follow up and communicate client's needs internally.

• Reporting & Documentation - Provide project reporting, perform analysis of reporting to ensure quality and contextualize results for client, draft project telephone scripts and website text, assist in development of business rules.

Towards this goal, the Project Coordinators will work with the Project Managers in Client Services as well as other operational departments to continually enhance service quality standards to meet and/or exceed client expectations. This position is responsible for fostering a team environment and building cooperation between client services team members, and other departments to provide the highest quality service standards. A critical component of the job is to manage and resolve complex tasks.


Job Qualifications and Requirements

• 1+ year work experience with direct client/customer contact in a professional environment

• Excellent verbal and written communication skills with a professional, calm demeanor

• Critical thinking skills and the ability to efficiently gather and process information in a fast-paced environment

• Bachelors Degree or other relevant industry experience is preferred

• Experience with MS Office Suite, specifically Word, Excel, and Outlook


Work Environment:

Work is fast paced with extensive contact with clients and colleagues. The industry we serve demands the highest level of confidentiality and professionalism in safeguarding client and project information. Highly effective Project Coordinators thrive on being in an environment that rewards the following critical success factors:


1. Adaptability: Appropriately reacting to changing situations without a loss of effectiveness and enthusiasm for strategic initiatives and corporate goals.

2. Analysis: Identifying problems and causes or analyzing how processes and procedures could be improved, collecting relevant information, and identifying possible solutions.

3. Attention to Detail: Appropriately completing all the individual tasks accurately or according to workflow/process guidelines with an emphasis on reaching or exceeding quality standards.

4. Creativity: Being inventive, imaginative, and innovative.

5. Development of Others: Providing the means for others to grow and develop personally and professionally within and across departments.

6. Energy: Maintaining a fast, active pace in the normal course of a day.

7. Flexibility: Going into situations without preconceived notions with a willingness to assess various options in order to determine a course of action.

8. Integrity: Strict adherence to job-related standards, values, or norms.

9. Learning Ability: Understanding and applying new information.

10. Listening. Hearing and comprehending verbal messages and confirming back what you hear.

11. Team Player: Functioning as an active member of a group while maintaining focus on your individual contributions and responsibilities.

12. Verbal & Written Communication: Effective oral, written, and nonverbal expression without preparation.


If you are interested in this Project Coordinator – 12 Months Contract position with a client located in Portland, OR (97208) then please click APPLY NOW. For other opportunities available at Akkodis go to .If you have questions about the position, please contact Mohammed Ateequddin at 41 or


Equal Opportunity Employer/Veterans/Disabled


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client.


To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

· The California Fair Chance Act

· Los Angeles City Fair Chance Ordinance

· Los Angeles County Fair Chance Ordinance for Employers

· San Francisco Fair Chance Ordinance.

Not Specified
Platform Engineer
🏢 ETeam
Salary not disclosed
Beaverton, OR 1 week ago

Job Title: Platform Engineer

Location: Beaverton, OR

Duration: 10 months

Pay Range: $(58.66– 63.00)/hr on W2 all-inclusive without benefits

Hybrid: Mon – Thurs onsite, Fri remote


Job Description:

  • On-site role at WHQ; typical work hours, WFH Fridays
  • Open role is for project support; potential for extension, not guaranteed
  • Degree preferred, Bachelor’s minimum, Computer Science focus
  • CKA (Certified Kubernetes Administrator) certification preferred, not required
  • 5+ years’ relevant experience required


Top must-have skills include the following:

  • Grafana
  • Kubernetes
  • AWS


Skills that would make a candidate stand out:

  • Previous Site Reliability Engineering (SRE) experience
  • Crossplane
  • ClickHouse


  • Will work on an immediate team of ~5 others; broader team is ~30
  • This is an urgent need for the manager and those who can start immediately will be prioritized
  • HM anticipates 2 rounds of interviews
  • As a Platform Engineer for Open-source Observability Platform (NO-OP), one of the products in Observability Engineering, you'll be responsible for implementing end-to-end technical solutions in support of the Platform Strategy.
  • You'll work closely with other Platform Engineers to deliver technical design and solutions, contributing to the future success of the business through innovations in technology.


Scope and Responsibilities:

  • Contribute to the design and development of technical solutions for the Kubernetes-based Foundational Observability Platform (NOOP).
  • Hands-on development of Kubernetes controllers, Crossplane compositions, and GitOps deployment of CNCF components.
  • Provide technical assistance to less experienced engineers.
  • Adopt, implement, and promote best-in-class design and architecture principles of security, observability, availability, and resiliency.
  • Partner with product to deliver stories which meet acceptance criteria.
  • Contribute to ways of working, development standards, and training.
  • Provide rotational support to the Digital Athletes who use our platform.


Minimum qualifications:

  • 3-5 years of professional software development experience.
  • 2+ years operating Kubernetes-based solutions in production.
  • Experience developing large-scale distributed systems on public cloud computing platforms (preferably AWS).
  • Experience working with Observability vendor products (such as, but not limited to, Splunk/Grafana/Datadog/NewRelic/Dynatrace.
  • Experience of 2+ years working with Grafana.
  • Strong understanding of networking protocols and layers.


Preferred qualifications:

  • Experience defining platform SLAs and adhering to those through platform governance standards.
  • Experience developing Kubernetes controllers in Golang.
  • Experience developing Crossplane compositions or leveraging traditional IAC solutions.
  • Experience leveraging ArgoCD or similar tools to implement GitOps.
  • Ability to create abstracted solutions that do not rely on any on Cloud Service Provider.
  • Able to navigate governance and compliance requirements of Global Platforms.
  • Passionate about delighting enterprise customers, and an understanding of enterprise workloads.
Not Specified
Wedding + Events Planner
Salary not disclosed
Afton, VA 1 week ago

Job Overview


We are seeking a creative and detail-oriented Wedding and Events Planner to join our team. The ideal candidate will have a passion for event planning and a strong ability to organize and execute weddings that reflect the unique vision of each couple. This role requires excellent customer service skills, the ability to negotiate with vendors, and a knack for marketing events effectively. As a Planner, you will be responsible for managing all aspects of wedding and events planning from initial consultations to the final execution of the event.


Responsibilities

  • Full planning & coordination of private events, including directly coordinating with Client, vendors, and HM Management Team for staffing and facility needs.
  • Ensure satisfaction of private events by communicating with the General Manager/Sales Team and client throughout the planning and execution of the event; overseeing outside vendors throughout the event as needed and following up with event host at the conclusion of the event.
  • Manage event billing for each event.
  • Manage and oversee the setup and takedown process before and after all events
  • Coordinate staffing for events activities
  • Wedding Planning: Hazy Mountain provides full service wedding planning to its couples. This includes planning timeline management, vendor selection, vendor management, food and beverage tastings/selection, timeline and floorplan design and management. The Planner is also responsible for the Rehearsal and Wedding Day Coordination.
  • Assist in management of the Villa property (greeting renters, supervising cleaning teams for rental turnovers)
  • Maintain full compliance with Department of Agriculture and ABC regulations
  • Directly supervises Assistant Event Planner
  • Reports directly to General Manager & Director of Operations


Requirements

  • Proven experience in event planning or a related field is preferred.
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Excellent communication skills to effectively liaise with clients and vendors.
  • Knowledge of hospitality industry standards and practices is a plus.
  • Ability to work flexible hours including weekends as needed for events.
  • Proficiency in event marketing strategies to promote services effectively.
  • A background in restaurant or hotel management can be beneficial but is not required.
  • Strong customer service orientation with a focus on client satisfaction.


Join us in creating unforgettable moments for couples on their special day!

Not Specified
Assistant Director of Public Reporting and Accounting Policy
$53.85 - 80.72
Torrance, CA 1 week ago

Legal Entity: American Honda Finance Corp.
Business Unit: American Honda Finance Corp  
Department: Accounting & Reporting

Division: Finance & Administration Division
Work Location: Torrance - Main Campus Location
Shift: 1st
Workstyle: Remote Eligible up to 20%  
Career Level: 6  
Job Grade: Exempt-IC1  
Salary Range: $112,000.00  - $167,900.00  

Job Purpose

Grade: IC-1

American Honda Finance Corporation is currently seeking a Assistant Director of Public Reporting and Accounting Policy (AKA Technical Accounting Specialist II) for our Accounting and Reporting division.  

 

This position will report to the Manager of Public Reporting and Accounting Policy and will perform technical accounting research under International Financial Reporting Standards (IFRS) and US Generally Accepted Accounting Principles (US GAAP).  This position will interact with all levels of AHFC/AHM/HM/HCFI finance and business personnel, including executive management, to evaluate technical accounting issues and concisely and effectively communicate the financial statement impact of applying new accounting guidance and/or existing accounting guidance to new and/or evolving business processes. This position with also interact with the external auditors to present and defend AHFC’s interpretation of new/existing accounting standards.   This position will also perform public reporting research to ensure compliance with evolving SEC reporting regulations.  This position will also interact with SEC counsel to negotiate disclosures and applicable updates for current quarter 10-Q/10K.  This position will also be a key contributor in the preparation / compilation of 10-Q/Ks

Key Accountabilities

Key Accountabilities will include but are not limited to:

 

  • Monitor new business developments for AHFC entities, including alliances / strategic partnerships with or investment in third parties, and revenue streams
  • Monitor and research Securities and Exchange Commission (SEC) regulations to ensure compliance with evolving SEC rules and disclosure requirements.
  • Monitor and evaluate the potential effects of accounting standard setting activities by the Financial Accounting Standards Board (FASB) on AHFC and HCFI
  • Support Consolidation Group in performing oversight of various preparers of financial information and ensuring accounting and reporting compliance under IFRS and US GAAP
Qualifications, Experience, and Skills

We are looking for qualified people with diverse backgrounds and experiences, open minds, and a disciplined work ethic. To bring the future to Honda as a Assistant Director of Public Reporting and Accounting Policy (AKA Technical Accounting Specialist II) 

 

 

Minimum Education Qualifications:

 

  • BA/BS Degree in Accounting, Finance or related field (required)
  • Active CPA license (required)

 

Minimum Experience:

 

  • 8 ~ 10+ years accounting and financial reporting experience (required)
      • If 8+ years, public accounting and private industry experience combined, of which 6+ years spent in public accounting
      • If 10+ years, public accounting and private industry experience combined, of which 4+ years spend in public accounting
  • 5+ years of SEC reporting and regulations research experience (required)

 

 

Other Job Specific Skills

 

  • Expert knowledge of financial reporting and application of US GAAP/IFRS (required)
  • Strong analytical skills (required)
  • Excellent oral and written communication skills, including ability to translate complex accounting and reporting requirements into layman’s terms for non-accounting personnel (required)
  • Strong knowledge of financial services industry (preferred)
Working Conditions
  • Work environment is office setting (80%) and work from home (20%)
  • Overtime can be expected during month-end, quarter-end, and year-end reporting activities
  • Occasional travel to advise/educate and collaborate with HCFI and KPMG (Toronto and LA), and/or to various accounting or financial reporting relating trainings.

What differentiates Honda and make us an employer of choice?

 

Total Rewards: 

  • Competitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.)
  • Regional Bonus (when applicable)
  • Company Car Program (No Cost - Car, Maintenance, and Insurance included)
  • Industry-leading Benefit Plans (Medical, Dental, Vision, Rx)
  • Paid time off, including vacation, holidays, shutdown
  • Company Paid Short-Term and Long-Term Disability 
  • 401K Plan with company match + additional contribution

 


Career Growth:

  • Advancement Opportunities
  • Education Reimbursement for Continued Learning
  • Training and Development Programs 

 


Additional Offerings:

  • Lifestyle Account
  • Childcare Reimbursement Account
  • Elder Care Support
  • Tuition Assistance & Student Loan Repayment
  • Wellbeing Program
  • Community Service and Engagement Programs
  • Product Programs

 

 

Honda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.

permanent
Research Associate II
Salary not disclosed
Framingham, MA 1 week ago

Immediate need for a talented Research Associate II. This is a 12+ Months Contract opportunity with long-term potential and is located in Framingham, MA (Onsite). Please review the job description below and contact me ASAP if you are interested.


Job ID:26-06686


Pay Range: $40 - $50/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:


  • Designing, executing and interpreting experiments and analytical procedures
  • Responsible for the execution and analysis of experiments and analytical procedures.
  • Display an investigative or technological orientation in designing, executing and interpreting experiments and analytical procedures.
  • Investigate basic technical problems and performs routine scientific procedures and experiments under general supervision. Plan and prioritize concurrent experimental procedures. Integrate, compile, and tabulate data and assist supervisor in the analysis and interpretation of the results.
  • May provide oral presentations on results to other department members. Work under active supervision.
  • Follow established procedures.
  • Work is reviewed for soundness of technical judgment and overall adequacy and accuracy.
  • Contribute to the completion of milestones associated with specific projects.
  • Failure to achieve results or erroneous execution may cause delays in program schedules, and may result in the allocation of additional resources.
  • Frequent internal company contacts. Infrequent inter- departmental and outside constituent contacts on routine matters.


Key Requirements and Technology Experience:


  • Must have skills: Assays - CE, HPLC and automation
  • Empower and Chem Station
  • Notes from HM:-BA or MA in Chemistry. Experience: 3-6 years of working experience - not to include academic lab experience.
  • Tools similar to empower and chem station.
  • Preferred - Quick learner, cooperative team player. Team is 10-15 people


Our client is a leading Healthcare Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.


Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Not Specified
Market Medical Director in Pasco, WA
Salary not disclosed
Pasco 1 week ago
Are you a hospital medicine leader seeking to elevate your career to the next level? Join TeamHealth in a dynamic growth opportunity where your leadership skills can impact multiple HM programs.

TeamHealth currently has an opening for a market medical director who is board certified in internal medicine, or board certified in family medicine with HM experience to lead our teams at Trios Southridge Hospital and Lourdes Medical Center located in eastern Washington within 2 hours of Spokane.

We are seeking a market medical director with successful leadership experience to join our team of exceptional and visionary leaders.

If you are passionate about leading and empowering administrative and clinical teams, you will make a great addition to our market leadership! As a market medical director, you will partner with the regional medical director and vice president of operations as the primary contact team with our clients' administrative leadership to meet our contractual commitments within an operating budget.

You will oversee and develop staff physicians, monitor performance, achieve performance goals and assist with recruiting.

The successful candidate will: Be board certified and IM or FM residency trained Provide exceptional leadership Earn trust with integrity Motivate and encourage others Exhibit strong financial and business acumen with sound decision-making Focus on quality, performance improvement, risk management Work some clinical shifts at both sites Competitive compensation, with an estimated base salary of $185 to $195 per hour and an additional monthly leadership stipend.

Full time clinicians are eligible for an excellent comprehensive benefits package to include: 401(k) plan, health, dental and vision insurance, LTD, STD, FSA, group term life insurance, and employee assistance program.

Apply today to learn more about becoming a part of TeamHealth's exemplary leadership team! California Applicant Privacy Act:
Not Specified
Inside Sales Representative Associate
Salary not disclosed
Rochester 2 weeks ago
Inside Sales Representative Associate Rochester, NY 3 Months Pay: $27 per hour HM is looking for 1-3 years experience.

They have determined that 5-7 years was too much.

Description: Provide support to Account Executives by handling daily tasks including insertion orders, layouts, proofs, copy changes and administrative duties.

In addition, will assist the Account Executives in order to allow them to achieve and exceed their monthly budget.

Process new sales leads.

Managing the correspondence between the sales team and their clients.

Providing data and reports to help the sales team.

Interact with potential and existing clients, schedule appointments for Account Executives and Sales Associates.

•We are looking for a rep that is looking to begin their career in our industry
- willingness to learn, motivated, team player, good multi-tasker •2 years experience required, industrial/automation experience is a plus •They will receive training and a mentor onsite
Not Specified
Nocturnist Physician in Ellsworth, ME
🏢 TeamHealth
Salary not disclosed
Ellsworth 2 weeks ago
Are you a nocturnist physician with a passion for providing the highest quality of care? If so, TeamHealth needs you to join our dynamic team in Ellsworth, Maine.

We are seeking a physician who are board certified or board eligible in internal medicine (IM) and family medicine (FM) trained.

In joining TeamHealth, you become part of one of our nation's leading healthcare organizations that specializes in hospitalist medicine (HM), emergency medicine and specialty medicine.

We welcome the opportunity to share more information with you and learn about what you seek in a position.

Interested in learning more about this opportunity? Apply today! California Applicant Privacy Act:
Not Specified
Full-Time Executive Personal Assistant/House Manager
Salary not disclosed
Jackson, WY 2 weeks ago

Job Title: Full-Time Live-Out Executive Personal Assistant/House Manager

Reporting to: The Principal

Start: ASAP

Location: Jackson, WY (the principals’ residence in the Wilson area of Jackson)

Hours: Core hours: Monday through Friday, business hours; must be flexible if needed to work later or occasional weekend, and must be responsive after hours for emergencies

Salary: $110k-$140k/year, dependent on experience

Benefits: Medical stipend, PTO, sick day, main federal holidays

The Family: One dog in the home, and the principals’ parents live nearby

Primary Home: Large home in the Wilson area of Jackson

Other Property: A plot of land nearby, that may be renovated one day

Other Assets: Cars

The Staff: Housekeeper who works approx. 20 hours a week every weekday morning, a part-time personal assistant, part-time chef, and a number of 3rd party vendors but not on staff


The Role

The Executive Personal Assistant/House Manager (EPA/HM) is expected to provide general support to the principal as needed, including some administrative, household, and day-to-day assistance. Daily tasks include, but are not limited to, calendar and appointment management, administrative paperwork and bill pay, running errands, organizing the home, liaising with various contractors, and helping with travel arrangements.

The EPA/HM should embrace a “no task is too small” mindset, willing to assist with a range of household management duties, including walking the dog, taking to the vet or grooming appointments, or liaising with other staff to ensure tasks are completed. They should be capable of working independently while also collaborating closely with the principal.

Ideal candidates will possess the appropriate skill set and experience, excel at research, and be naturally organized. They should bring a positive and competent attitude, demonstrating creative problem-solving, proactivity in completing tasks, and excellent follow-through, while keeping the principal consistently informed. Strong preference will be given to candidates interested in growth, as the principal plans to expand both his family and real estate portfolio.


Key Responsibilities*

Please find your primary responsibilities outlined below:

*Please note the below list is not exhaustive.



General Administrative

  • Preparing appropriate, efficient and timely responses to the principal’s requests, whether made in person, electronically or otherwise
  • Managing access to employer by screening, drafting, and issuing correspondence on their behalf
  • Efficient personal calendar planning week to week; ensuring principal is aware of all appointments and is fully prepared
  • Coping with last minute changes/requests, working to pre-empt and resolve potential scheduling conflicts
  • Assisting with projects and research as required


Day to Day Management

  • General day to day checking/ walk throughs of the property and grounds to ensure all is in good working order, working in both a reactive and proactive manner (or reparative and preventative)
  • Oversight of household systems: HVAC, electrical, smart home technology, and more
  • Sourcing and overseeing vendors (e.g. plumbing, electricians, maintenance workers, etc.), suppliers (e.g. florists, dry cleaners, etc.), contractors (for major repair and renovation projects) and various appointments
  • Maintaining excellent relationships with suppliers, vendors, etc.
  • Ensuring all maintenance contracts are negotiated, documented, stored and well monitored and maintaining an up-to-date supplier list
  • Good knowledge of household maintenance and servicing needs (interior and exterior)
  • Oversight of all deliveries, renovation projects and general maintenance of the residence; making the principal aware of any necessary repairs or purchases
  • Monitoring the progress of projects, to ensure that they are being prioritized in accordance with the principal’s wishes and that outcomes are being reached in a satisfactory time scale and to the standard expected
  • Ensuring the grounds of the properties are well looked after
  • Creating and implementing household S.O.P.’s (standard operating procedures/household manuals) and maintaining/updating as needed


Vehicle Management

  • Schedule and track routine vehicle maintenance (e.g., car washing, oil changes, seasonal service)
  • Assure registration and insurances are current and renewed


Family Assistance

  • Monitoring deliveries and arranging returns
  • Assisting with service during events and family gatherings
  • Sorting mail, separating junk
  • Conduct house checks on weekends when the principal is away
  • Able to extend and grow as additional assets and properties are acquired

Staff Supervision/ Management

  • Overseeing and managing staff as appropriate
  • Recruiting new household staff if requested/ required
  • Onboarding and training staff
  • Forging relationships with the family and household staff & becoming a trusted ‘go to’ person when needed
  • Structuring the staff schedule that home have support with minimal overlapping time off for all employees


Accounts & Bill Pay

  • Keeping a record of all household expenses
  • Household bill pay, plus handling any questions/disputes
  • Electronically filing/ organizing all financial documents efficiently
  • Reconcile credit card statements
  • Liaise with the principal’s tax accountant to ensure all necessary documentation is provided for tax filings


Primary Point of Contact

  • Ensuring excellent property security, serving as a point‐of‐contact for all emergencies and urgent questions


Inventories and Guest Arrival

  • Purchasing of all perishable and non-perishable items, and prepare living and outdoor spaces to the principals’ specifications for their or guest arrival – coordinating with the household staff to complete or can be instructing others


Travel & Event Planning

  • Help coordinate travel: flights, accommodations, itineraries, reservations, and ground transportation with the principal
  • Plan and coordinate social and family events, including managing logistics and vendor communications with the principal; this includes social plans with friends, birthdays, and dinners
  • Maintain and update family calendars with social engagements, appointments, and travel plans.


Requirements:

  • A clean valid Driver’s License, must have own car to get to/from work and run errands
  • Must live within reasonable commute distance from Wilson, WY
  • Legally able to work within the United States
  • Related experience working in a similar role, or with similar duties working for a HNW private family in their residence
  • Excellent verbal and written communication skills
  • Excellent references required
  • Clean background check (criminal, driving record)
  • Confidentiality/non-disclosure agreement
permanent
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