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Sr Mechanical Superintendent (Data Center Construction)

Weeks Group is a leading data center Owner’s Representative & Project Manager consulting firm with decades of experience overcoming complex mission critical challenges globally. As a women-owned business, we excel in solving tough problems, ensuring safe, timely, on budget delivery. We solve the hardest problems in the data center construction industry.

Our Values

We Answer the Call

Integrity • Honesty • Trust • Nimbleness

We Don’t Take No for an Answer

Persistence • Determination • Accountability

We Solve Problems

Especially on complex, high-intensity projects

We Expect the Best from Each Other

Teamwork • Communication • Ownership

We BTFM

Innovative thinking with zero tolerance for mediocrity

Role Summary

The Sr Mechanical Superintendent leads field execution of mechanical scope on mission-critical data center projects. This role owns day-to-day onsite leadership for mechanical activities: safety, subcontractor coordination, installation quality, schedule adherence, testing readiness, and turnover support. The Mechanical Superintendent ensures systems are installed correctly, documented properly, and turned over in a manner that supports successful startup, commissioning, and operations.

This is a hands-on, high-accountability role for a leader who can drive production, coordinate seamlessly with electrical and CSA teams, and maintain clean build discipline in critical environments.

Key Responsibilities

Safety & Field Leadership (Primary)

• Lead mechanical field operations while reinforcing a zero-incident culture.
• Ensure subcontractors comply with site safety plans, permits, JSAs/AHAs, LOTO requirements, hot work controls, and housekeeping standards.
• Conduct regular safety walks; correct unsafe conditions immediately and escalate when necessary.

Mechanical Scope Execution (Primary)

Lead and coordinate installation for mechanical systems, including (project-dependent):

• Chilled water / condenser water piping and equipment
• CRAH/CRACs, AHUs, MAUs, exhaust systems
• Cooling towers / fluid coolers / pumps / heat exchangers
• Hydronic specialties, valves, strainers, expansion tanks, insulation
• Mechanical supports, housekeeping pads, curb systems, equipment rigging coordination
• Fire protection interface coordination (as required)
• BAS/BMS coordination for controls and integration readiness
• Equipment access, service clearances, and maintainability requirements

Planning, Sequencing & Schedule Control (Primary)

• Own mechanical short-interval planning (daily/weekly) and support pull planning with measurable commitments.
• Coordinate mechanical rough-in, overhead work, and equipment setting paths with CSA/architectural progress and electrical busway/gear installation.
• Identify constraints early (design gaps, material delays, access conflicts) and drive resolution to maintain schedule.
• Track manpower, productivity, and area readiness; communicate impacts and recovery plans.

Quality Control & Clean Build Discipline (Primary)

• Enforce mechanical installation standards, tolerances, and manufacturer requirements.
• Drive quality walks and manage deficiency/punch lists to closure.
• Protect critical spaces: dust control, cleanliness, protection of finishes/equipment, and strict housekeeping expectations.
• Ensure labeling, tagging, and documentation support turnover and commissioning.

Coordination & Communication (Primary)

• Lead/participate in key coordination meetings: foreman huddles, subcontractor coordination, BIM/VDC coordination, look-ahead planning, and progress walks.
• Coordinate with commissioning agents (CxA), controls vendors, and TAB contractors to ensure readiness and logical execution.
• Communicate field issues clearly with options, impacts, and recommended solutions.

Procurement & Long-Lead Tracking (Supporting)

• Track and support procurement status for mechanical long-lead items (CRAH/CRAC, pumps, towers, valves packages, specialty equipment).
• Coordinate delivery, laydown, rigging plans, and installation readiness with the project team and vendors.

Testing, Commissioning Readiness & Turnover (Primary/Supporting)

• Drive mechanical completion by system/area to support startup and commissioning.
• Coordinate TAB and flushing/cleaning requirements (hydronic cleanliness, chemical treatment as required).
• Ensure prefunctional checklists, test results, and installation sign-offs are complete and filed.
• Support turnover requirements: as-builts, O&Ms, training coordination, warranties, spare parts, and final punch closure.

Knowledge, Skills & Abilities

• Strong mechanical construction background with superintendent-level leadership experience.
• Mission-critical/data center experience strongly preferred; other high-spec industrial or healthcare experience considered.
• Deep understanding of mechanical means and methods, sequencing, and constructability.
• Ability to read drawings/specs and enforce quality with subcontractors.
• Working knowledge of BAS/BMS coordination and commissioning flow (prefunctional → functional → integrated testing).
• Strong communication and conflict resolution skills; calm under pressure.
• Comfortable with field technology (Procore/ACC, Bluebeam, MS Office) and daily reporting.
• Understanding of CPM schedule logic and short-interval planning.

Experience & Education (Typical)

• 7+ years in commercial/industrial mechanical construction, including lead superintendent/foreman responsibility.
• Data center / mission-critical experience preferred.
• OSHA 30 preferred (or willingness to obtain).

Compensation & Benefits

• Competitive base salary based on experience and project scope.
• Performance-based bonus potential.
• Fully paid comprehensive benefits (medical, dental, vision) for you and your family.
• 401(k) Safe Harbor plan.
• Paid time off (PTO).
• Opportunity to work on technically complex data center projects in a high-performance environment focused on long-term growth and leadership development.

Commissioning Manager (Data Center Construction)

Weeks Group is a leading data center Owner’s Representative & Project Manager consulting firm with decades of experience overcoming complex mission critical challenges globally. As a women-owned business, we excel in solving tough problems, ensuring safe, timely, on budget delivery. We solve the hardest problems in the data center construction industry.

Our Values

We Answer the Call

Integrity • Honesty • Trust • Nimbleness

We Don’t Take No for an Answer

Persistence • Determination • Accountability

We Solve Problems

Especially on complex, high-intensity projects

We Expect the Best from Each Other

Teamwork • Communication • Ownership

We BTFM

Innovative thinking with zero tolerance for mediocrity

Role Summary

The Commissioning Manager leads the planning, coordination, and execution of commissioning activities for mission-critical data center systems. This role drives readiness, sequence, documentation, and issue closure from late construction through startup, functional testing, integrated systems testing (IST), and turnover to Operations.

You’ll partner closely with the owner/client team, GC, trade partners, vendors, and the Commissioning Agent (CxA) to ensure systems are installed correctly, started safely, tested thoroughly, documented completely, and turned over in a predictable, operations-ready manner.

Typical Project Types

• Ground-up hyperscale and enterprise data center builds
• Brownfield upgrades and retrofits in operating facilities
• Campus expansions and phased turnovers
• Fit-outs and accelerated customer deployment work

Key Responsibilities

Commissioning Planning & Execution (Primary)

• Build and manage the commissioning execution plan aligned to the master schedule and turnover strategy.
• Lead readiness planning for startup, functional testing, and IST, ensuring prerequisites and sequence are understood and met.
• Coordinate vendor participation (UPS, switchgear, generators, BAS/BMS, chillers, CRAHs, etc.) and manage field execution windows.

Readiness, Prerequisites & Constraint Removal (Primary)

• Maintain and drive closure of readiness checklists: construction completion, labeling, point-to-point, LOTO boundaries, access, housekeeping, temporary conditions, and documentation.
• Track constraints daily/weekly; escalate blockers early with clear impacts and recovery options.

Testing, Documentation & Issue Management (Primary)

• Own the commissioning issue/deficiency process: log, triage, assign, verify fixes, and close out.
• Ensure test documentation is complete and organized (prefunctional checklists, functional tests, trend logs, IR scans where applicable, TAB reports, flushing/cleanliness records, etc.).
• Support the CxA in maintaining testing standards, witness plans, and results traceability.

Coordination & Stakeholder Management (Primary)

• Facilitate commissioning-focused meetings and coordinate across CSA/MEP teams to protect testing windows.
• Communicate clearly with the owner/client team and GC leadership on progress, risks, and weekly priorities.

Turnover to Operations (Primary)

• Coordinate turnover packages by system/area/phase: as-builts, O&Ms, training plans, warranties, spares, and final acceptance documentation.
• Drive punch and closeout closure to meet “ops-ready” standards—not just “construction complete.”

Safety & Controls (Supporting/Primary as Needed)

• Enforce safe testing practices including LOTO planning, energization coordination, and access controls during commissioning activities.

Knowledge, Skills & Abilities

• Strong understanding of mission-critical MEP systems and the commissioning flow (prefunctional → functional → IST → turnover).
• Proven ability to lead cross-functional teams under schedule pressure with high documentation rigor.
• Strong troubleshooting mindset and ownership of issue closure.
• Excellent communication and stakeholder management skills.
• Familiarity with field technology and documentation platforms (Procore/ACC, Bluebeam, MS Office; commissioning tools a plus).
• Working understanding of CPM logic, milestone management, and short-interval planning.

Experience & Education (Typical)

• 7+ years of mission-critical construction/MEP leadership, commissioning leadership, or similar (data center experience strongly preferred).
• OSHA 30 preferred (or willingness to obtain).
• NFPA 70E awareness/training is a strong plus for energization environments.

JOB TITLE: Construction Estimator/Preconstruction Manager

JOB LOCATION: Carlsbad, CA

SALARY RANGE: $120,000 - $135,000/year based on experience

BENEFITS: Generous PTO, 401k, Holidays, Medical, Dental, Vision

OUR COMPANY

WE ARE GENUINE BUILDERS OF PEOPLE AND PLACES.

We’re a San Diego based commercial general contractor who builds differently by blending large company experience with the personal approach of a boutique team. With millions of square feet of commercial improvements in our history our work stands in time, long after we have left the buildings we construct; allowing those who live and work in them to become storytellers of their own lives. We promise quality and value anchored to the simple truths that people deserve to be respected for their ideas and contribution to making something world class. We’re enthusiastic about who we work with, we have a good time working, and we strive to build inspiring spaces.

OUR CORE VALUES

“TC3G”

• Team Player – It takes all of us to achieve success. Own your role and help lift your team.
• Competitive – We love to win and hate to lose. Show up every day to win.
• Genuine – Be authentic and genuine.
• GSD! – Be productive and disciplined. Get it done!
• Grit – Lean in every day. Embrace the grit.

OUR SEARCH

Dempsey Construction is seeking a driven and committed Preconstruction Manager/Estimator who is passionate about building a long-term career within our organization and contributing meaningfully to our team’s continued success.

Join a collaborative team of dedicated professionals and contribute to a diverse portfolio of projects in the years ahead. At Dempsey Construction, we foster a culture rooted in purpose, open communication, and service to others. We take pride in promoting from within and are deeply committed to supporting the growth and development of every team member.

THE IDEAL CANDIDATE MUST HAVE THESE QUALITIES

Action Oriented

Manages Complexity

Plans and Aligns

Collaborates

Manages Ambiguity

Interpersonal Savvy

Communicates Effectively

Instills Trust

Drives Results

Nimble Learning

Customer Focus

Ensures Accountability

FEATURED BENEFITS

• Medical, dental, vision insurance
• Life insurance
• 401(k) with company contribution equal to 3% of compensation
• Generous paid time off and paid holidays
• Employee Assistance Program

POSITION SUMMARY

The Preconstruction Manager/Estimator is responsible for performing and/or overseeing the preconstruction phase of projects. This includes performing and/or reviewing quantity surveys, project cost estimation, budget management, scheduling, trade partner selection, constructability reviews, value engineering, and overall project planning. They will support all preconstruction phase efforts, from concept to construction, collaborating closely with other Preconstruction Managers and Project Managers, as well as the client and design team. The candidate must be exceptionally detail-oriented, and able to work in a fast-paced, deadline-driven environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following. Other duties may be assigned.

Business Development

• Participate in the RFP (Request for Proposal) pursuit and interview process
• Participate in project fee strategy process
• Build client relationships and help generate new business opportunities

Estimating

• Prepare conceptual, schematic, design development, and CD phase estimates as required
• Perform detailed quantity take-offs by trade using On-screen Takeoff
• Review quantity take-off and estimates that are performed by Project Manager or Assistant Project Manager
• Review proposal specifications, and drawings and attend pre-bid meetings to determine the scope of work and required contents of the estimate
• Understanding current trade costs and market trends
• Track and review building estimates and understand building construction costs as they pertain to various types of construction, including building size, shape, structure type, skin, relation of building to the site, etc.
• Build estimating tools, and spreadsheets to provide quicker responses for ROMs to clients
• Provide oversight to the development of project budgets, pricing, value-engineering, and presentations overseeing the preparation of estimates into a client presentation format
• Prepare, issue, receive and review supplier and trade partner proposals and pricing
• Coordinate with clients on changes in scope, questions, or clarifications regarding the work during the bidding process
• Review budgets and project profitability status and goals with supervision and project team as required. Seek input on corrective measures to continuously improve the accuracy of cost figures
• Must ensure a solid understanding of and comply with the company’s Code of Ethics principles
• Attend and participate in onsite meetings with clients, owners, staff, and trade partners
• Collaborate with project teams, including architects, consultants, and clients
• Maintain positive relationships with trade partners, vendors, architects, and engineers

Project Preconstruction

• Collaborate with Project Management during project Preconstruction Services phase until the buyout is complete
• Participate in pre-bid meetings, bid strategy meetings, and post-construction meetings as requested
• Review or produce progress estimates at design milestones; evaluate material and system costs, review document progress, and coordination throughout the preconstruction process
• Oversee and/or manage value engineering exercises
• Responsible for variance reports, identifying changes to project estimates
• Take the pressure off of the Project Manager during project preconstruction
• Aid Project Manager during the bidding and buyout process
• Work with Project Management regarding construction practices, techniques, strategies, and procedures
• Establish, maintain, and solidify relationships with existing and new clients

Bidding Process

• Participate with bid setup, track subcontractor bid coverage with preconstruction coordinators, and oversee bid day organization
• Ability to review bids with trade partners in detail
• Manage and oversee overall bid leveling process during bid
• Build comprehensive trade-specific requirements within the estimate
• Manage RFI responses
• If an estimate is performed, assist Job Captain leading up to bid day, and on bid day with putting numbers together
• Provide clear scopes of work to all bidders before sending out the Invitation to Bid (ITB)
• Perform all tasks of the job captain and put together the entire bid package when required

QUALIFICATIONS

• 4+ years of experience in preconstruction and/or estimating all phases of construction
• Proven experience in preconstruction management, estimating, and project planning
• Knowledge of construction codes, regulations, and industry best practices

EDUCATION

• Bachelor’s Degree in Construction Management, Engineering, Architecture, or a related field is preferred

REQUIRED SKILLS

• Microsoft Office Suite-Primarily Excel
• Bluebeam, On-Screen Takeoff (Or similar take-off software)
• Leadership and team management abilities
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills to facilitate effective collaboration and negotiation
• Ability to work in a fast-paced, deadline-driven environment
• Strong organizational and time management skills
• Attention to detail and a commitment to delivering high-quality work

SKILLS DESIRED BUT NOT REQUIRED

• Procore
• Building Connected
• Microsoft Project

About Glazer Properties

Glazer Properties is a national real estate firm that is operated by our founder and CEO, Kevin Glazer. A prominent figure in the commercial real estate world for the past 30 years, Mr. Glazer is also a co-owner of the Tampa Bay Buccaneers and a principal investor in the Manchester United Football Club, one of the most valuable and recognizable teams throughout the entire world!

As a leader in the commercial real estate industry, we offer unique opportunities to work at the highest level in the field. We recognize the importance of hiring people – not job titles. This is why we are always looking for talented, driven individuals and striving to maintain a culture that allows for both professional development and personal enjoyment.

If you’re eager to join a collaborative, nimble team with national impact, Glazer Properties is the place for you.

About The Role

We’re looking for a motivated and detail-savvy Accounts Receivable Specialist to join our team and take charge of rent collection and receivables management across our property portfolio. You’ll collaborate closely with property managers and finance professionals to streamline processes and resolve payment issues efficiently. This role plays a key part in maintaining healthy cash flow, minimizing delinquencies, and ensuring that tenants remain in compliance with all contractual lease terms.

What You’ll Do

• Monitor Receivables: Track outstanding balances and proactively follow up on overdue accounts, including rent, fees, and other tenant charges
• Engage with Tenants: Communicate with tenants via phone, email, and written notices to address payment reminders, resolve disputes, and answer billing questions
• Process Payments: Accurately record and apply payments in the accounting system, ensuring timely updates and reconciliation
• Resolve Discrepancies: Investigate and resolve billing issues or tenant concerns with professionalism and urgency
• Maintain Records: Keep detailed logs of collection activities, tenant communications, and payment statuses
• Generate Reports: Assist in preparing aging reports, payment summaries, and collection performance metrics
• Ensure Compliance: Review and take appropriate action when a tenant fails to comply with both monetary and non-monetary obligations under a lease or license agreement
• Collaborate Across Teams: Partner with property management and accounting to align on tenant accounts and financial reporting

What We Look For

• Bachelor’s degree
• 2+ years of experience in accounts receivable or collections, ideally within property management or real estate
• Familiarity with industry software such as MRI is a plus
• Proven ability to manage multiple tasks simultaneously in a deadline/time sensitive environment
• Ability to think on a critical level when reviewing and interpreting contractual documents such as lease and license agreements
• Strong interpersonal and communication skills
• Excellent attention to detail, time management, and organizational abilities
• Working knowledge of collections regulations and best practices is a plus

Compensation: $70,000-$80,000

• Exceptional salary based on qualifications and prior professional experience
• Excellent Medical and Dental Coverage Options
• Health Savings account
• 401(k) retirement plan
• Paid vacation and sick days
• Paid holidays

Do you want to be part of a growing construction company that hasn’t forgotten its family roots? A company that has a clear vision of the future and wants you to have a part in that? A place where your ideas are heard and respected?

If the answer is yes, then we would love to speak with you.

As a superintendent at Stout, you will have the opportunity to “own” your project. With support from a mentor in the field and a team in the office, you will have the primary responsibility of ensuring project success. You will have frequent opportunities to add new skills to your toolbox while building trusting relationships. You will experience the satisfaction of seeing a project through to the end that will stand for years to come. At Stout, we strive to exceed expectations – both for our customers and our employees.

Our ideal candidate is driven to win and humbly confident, with a calm resolve to lead, solve problems, and adapt to ever-changing conditions.

ESSENTIAL DUTIES MAY INCLUDE:

• Reporting to a Field Director who will be your mentor, coach, and advocate.
• Your primary role will be to drive the project to completion by maintaining a 3-week schedule, holding others to that schedule, and communicating progress to the customer and other stakeholders.
• Safety is paramount. You will complete OSHA 30, maintain a safe jobsite at all times, and hold others accountable for safety.
• You will be expected to carry out most of the critical skills of the superintendent position in the first 30 days on the job.
• Prepare for, conduct, and document SUBCONTRACTOR COORDINATION MEETINGS.
• Maintain a THREE-WEEK SCHEDULE that aligns with the project’s master schedule through communication and negotiation with subcontractors.
• Prepare for, conduct, and document PRE-INSTALL MEETINGS.
• Manage all aspects of an RFI, from creation to follow-through.
• Help the project team prioritize SUBMITTALS and then use them to ensure quality.
• Create and manage OBSERVATIONS to correct housekeeping, safety, and quality deficiencies.
• Use construction DRAWINGS to perform layouts.
• Log job PHOTOS and PHONE CALLS
• Create, manage, and close out a PUNCH LIST to see the project through completion.

KNOWLEDGE, SKILLS, EXPERIENCE NEEDED:

To be successful in this position, you will be an observant, curious, natural leader. You will spend time each day preparing thoughtfully to control outcomes through analysis and planning. Many situations will require you to use judgment to make on-the-spot decisions or consult with a team. You will demonstrate sincerity, accountability, and equity.

The ideal candidate will always advocate for our customer through exceptional time-management and communication skills.

Candidates who are willing to travel are compensated for their adaptability.

REQUIRED:

• 5+ years' experience as a commercial construction superintendent.
• Working knowledge of MS Office (Outlook, Teams, Excel, Word)
• Experience with, or an ability to quicky learn, Procore
• A valid driver’s license with good driving record
• Ability to pass a drug test and background check

ABOUT US:

Stout Building Contractors began as a family-owned business in 2006. With a background in high-end landscape architecture, we have an eye for detail and quality that drives customers back to Stout. We nimbly adapt to changing economic environments, geographic locations, and construction types. Our adaptability and customer-driven focus has fast-tracked us to compete with the most established construction companies in the state of Utah. We love what we do, and we love the people we work with. Come and be one of us!

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

About you

Strong client relationships are important to you. You enjoy playing a central role in customer care by bringing superior organizational skills, attention to detail, and a positive attitude to everything you do.

As a Property Manager, you will be involved in all aspects of managing your assigned portfolio, from operations and financial activities to managing important relationships with our tenants, property owners and vendors. From managing service contracts and overseeing tenant improvements, to completing property inspections and making recommendations, you’ll have the opportunity to share your innovative ideas.

In this role, you will

• You develop and maintain strong relationships with property owners, tenants, vendors and contractors.
• You respond in a timely manner to tenants’ needs to meet lease obligations.
• You support senior management by preparing regular ownership reports, budgets and other reports as assigned.
• You successfully manage all administrative tasks, including work orders, service requests, rent and expense payments, property maintenance and vendor compliance requirements.

What you'll bring

• 2 – 4 years’ experience in commercial real estate.
• Must hold a valid real estate license
• 1-3 years of management experience
• Experience in YARDI Voyager (integrated accounting).
• Strong understanding of financial reports, including variance of actual vs. budget numbers.
• Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact for assistance.

On the heels of achieving 3X growth, Virginia Transformer is hiring to do it again!

We’re strategically building our team for the next 3X growth cycle — a phase that is both intense and incredibly rewarding. We’re highly selective about who joins us, because this journey isn’t for everyone.

If you have the drive, grit, and expertise to perform at a high level — and you want to grow your career 3X alongside the Company’s growth — we’d love to talk.

Apply below and let’s start the conversation.

Who We Are

Virginia Transformer is the largestU.S.-owned producer of power transformers in North America, and we’ve been able to grow the past 50-plus years through an unwavering focus on delivering for our customers. We’re more than 5,400 people strong and are known throughout the industry for being an engineering company that makes premium quality transformers in the shortest lead times.

As a privately held, organically growing company, we thrive on nimbleness, innovation, and tenacity.

Join Our Team

If you love the thrill of securing the U.S. electric grid, enabling all manufacturing in the country, and the energy of a fast-moving train — this is the place for you. We train hard, grow together, and lead with purpose. Every transformer we build is custom, every challenge unique, and every team member essential.

We’re looking for those ready to lead, fueled by commitment, and driven by impact. We are growing so fast that all our available roles are not yet posted, so let us know if you are interested and we will follow-up.

Summary

Virginia Transformer is seeking a results-oriented Sr. Manager/Director of Inbound Logistics to lead global transportation operations. This role is pivotal in ensuring timely, safe, and cost-effective inbound delivery of materials and components to support production schedules across our network.

Key Responsibilities

• Lead inbound transportation strategy across ocean, air, and freight forwarding channels.
• Develop and manage relationships with carriers, freight forwarders, and 3PLs to ensure reliability and cost efficiency.
• Drive the implementation of a Transportation Management System (TMS) to enhance visibility, automation, and performance tracking.
• Establish and monitor logistics KPIs (on-time delivery, freight cost per unit, transit times, carrier performance).
• Ensure compliance with all transportation regulations and documentation requirements.
• Provide strong team leadership, mentoring and developing logistics professionals to foster accountability and continuous improvement.
• Partner with Finance and Supply Chain leadership to manage freight budgets and cost-reduction initiatives.

Qualifications

• Bachelor’s degree in supply chain, Logistics, or related field; advanced degree preferred.
• 8-10 years of progressive logistics/transportation experience, with at least 3 years in leadership.
• Proven expertise in ocean, air, and freight forwarding operations.
• Demonstrated success in TMS implementation and optimization.
• Strong leadership and team development skills.
• Excellent analytical, negotiation, and problem-solving abilities.

Title: Executive Administrative Assistant III
Location : New York, NY (Hybrid - 2 days onsite)
Target Start Date : ASAP
Type: (C, CTH, D) Contract to hire
Pay Rate / Salary (Ranges OK) : $44/hr on W2

You will be a critical, day-to-day partner to the Head of Head of People Operational Excellence and Corporate Functions People Partners. You will contribute to the success of the People Experience team by optimizing each day, by providing personalized and timely administrative support. Through this role you will have exposure to global business leaders, continued growth, and development opportunities, and will be joining a forward thinking, nimble, and People First organization.

Responsibilities:
The Executive Assistant will provide administrative partnership to the Head of People Operational Excellence and Corporate Functions People Partners. The candidate must also be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible, and enjoy a very fast paced and rapidly changing environment. This individual must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy. Additional details below:

• Deliver a broad variety of administrative tasks, including but not limited to managing an extremely active calendar of appointments; completing monthly expense reports; arranging detailed travel plans; itineraries, meeting agendas and compiling documents for day to day and travel related meetings.
• Plans, coordinates and ensures the schedule is optimized for Head of Head of People Operational Excellence and Corporate Functions People Partners and the Head of People Solutions & Digital Innovation.
• Maintain a smooth flow of information in and out of the office while exercising a high level of discretion in managing the confidential and sensitive nature of communications.
• Collaborates across the People team to ensure leaders are well informed of upcoming commitments and follow up appropriately.
• Arrange facilities, AV and catering for meetings, as needed
• Stakeholder management including managing contact lists, prepare stakeholder spreadsheets, etc.
• Partner with other administrative and executive assistants.
• Support a joint partnership with key stakeholders including People, Communications, Risk & Compliance, Audit, Digital Solutions, & Legal, etc partners.
• Leverage a variety of AI solutions and tools to re-imagine the support model.

Qualifications:
• At least 5+ years of executive administrative experience preferably in a corporate setting (supporting C-suite level)
• Demonstrated ability to use judgment, discretion, and maintain confidentiality on sensitive issues.
• Strong experience in scheduling and managing a complex, demanding, and constantly changing schedule
• Excellent verbal and written communications.
• Highly organized and detail oriented.
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Co-Pilot).
• Proficiency with Microsoft Teams, Zoom, and other virtual platforms.
• A strategic thinker who is adept at multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes.
• Outgoing, straightforward, and creative.
• Able to work independently and take initiative.
• An adaptable, flexible problem-solver.
* Degree required (flexible on field of study)
* Experience with Concur preferred

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Company Description

Davis is a vertically integrated real estate investment, development and management firm that leverages five decades of experience, the strength of its leadership team and employees and a diversified portfolio to deliver maximum value for its investors and tenants. Headquartered in Boston and investing across the United States, Davis prides itself on taking a nimble, collaborative approach to delivering best-in-class results from complex opportunities. With $12.8 billion in gross asset value invested through real estate equity, debt and fixed-income securities, Davis today owns a real estate portfolio of approximately 15.2 million square feet of healthcare and life science, industrial, retail, office and hospitality properties and more than 5,800 residential units across the United States. For further information, visit & Responsibilities

Specific responsibilities will include, but are not limited to, the following:

• Ability to autonomously formulate a business plan in coordination with the Residential Vertical and execute all assigned investments involving development being performed directly and passively with oversight responsibilities.
• Strong leadership and people management skills with an ability to oversee team member(s) in the department; completion of tasks, meeting goals, and clear communication.
• Manage the deployment of internal personnel and outside consultants to ensure approved business plans are achieved.
• Improve and implement standard operating procedures relating to project management and reporting.
• Actively participate and contribute on acquisition decisions relating to projects that involve development components and provide support to the firm in assessing the feasibility of new project opportunities.
• Manage the development process from feasibility analysis to final completion including: site acquisition; planning, value engineering, design, and engineering; permitting; financing; marketing and leasing; and construction.
• Assemble, negotiate contracts, and coordinate the project team including: legal counsel; architects and engineers; consultants, general contractors; and other requisite development team members.
• Act as owner’s representative at all government and project related public meetings.
• Strong ability to coordinate programming and design of every aspect of the project including schematic, design development, and construction documents.
• Develop pro-formas, financial sensitivity analysis, budget projections, and critical path schedules.
• Communicate and consult with key internal team members in a regular and timely fashion on project progress, budget, and key issues in accordance with approved business plans.
• Oversee permitting and engineering for related off-site municipal improvements such as roadways and water/sewage improvement.
• Evaluate environmental issues and develop the proper solutions to address them.
• Maintain and cultivate relationships with JV partners and investors and lenders, including marketing development projects to financial partners.
• Represent the Company in the real estate community with respect to business development and other matters.
• Other related duties as assigned.

Skills & Qualifications

• Minimum of 7 years’ experience in real estate (including residential, retail, and/or hospitality), development and construction.
• Travel is expected to be minimal and will occur primarily on an as-needed basis for project or development activities outside of the Boston area.
• An advanced degree in real estate, engineering, construction, or related field.
• Strong experience in all aspects of the development process including planning, permitting, design, construction and finance.
• Proven ability to establish effective relationships with town officials, planning boards and neighborhood groups.
• Demonstrated development track record.
• Effective verbal, written and presentation skills.
• Knowledge of state and local politics and permitting procedures.
• Detail oriented with the ability to read, interpret, and modify plans.
• Prior experience in managing an external team.
• A team-oriented professional with creativity, initiative, and the breadth of real estate development experience.
• The ability to promote the organization to a variety of sophisticated audiences.
• Results-oriented attention to setting goals and getting things done – not merely delegating to others.
• Strategic, creative and analytically minded.
• Highly professional with strong interpersonal skills.
• Flexible, with the ability to work as a team player and relate well to colleagues at all levels of the organization.
• An individual who is organized, detail-oriented, has a sense of urgency
• Decisive, smart, and able to “think three-dimensionally”.
• Able to communicate effectively internally and externally.
• Honesty, integrity and maturity, and the ability to exercise discretion.
• A roll up your sleeves can-do attitude and strong work ethic.
• The ability to juggle multiple tasks, be a self-starter and maintain composure in a fast-paced work environment.
• The ability to be flexible in a dynamic, entrepreneurial environment with high level of energy, enthusiasm and positivity.

COMPENSATION

& BENEFITS:                   Base Salary Range: $210,000- $225,000

                                       Compensation will include a bonus and an attractive benefits package.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age (40 or older), marital status, sexual orientation, gender identity/expression, citizenship, real or perceived disability or handicap, genetic predisposition, veteran status, and/or any other protected category in accordance with applicable federal, state or local laws.

About Us

GCI General Contractors is a Bay Area builder focused on high-end tenant improvements, infrastructure, laboratories, and complex renovations. We work with leading owners, architects, and partners to deliver spaces that elevate how people work and connect.

We believe strong projects come from strong teams, built on trust, accountability, and a commitment to delivering. Our culture is grounded in our core values: Grateful. Nimble. Fair. Passion to Deliver.

At the end of the day, we’re not just building projects, we’re creating environments where people thrive.

The Opportunity

We’re looking for an exceptional Executive Assistant to support our President and Vice President. Both roles span a wide range of responsibilities across strategy, client relationships, preconstruction, and day-to-day operations.

This isn’t a traditional administrative role.

We’re looking for someone who can bring structure and consistency to a fast-moving environment, help prioritize what matters most, and keep things moving forward. Someone who is comfortable working across a variety of tasks and can adapt as priorities shift.

The right person is proactive, organized, and takes pride in doing things well. Just as important, they understand how to interact with people in a thoughtful, professional way - both internally and externally.

Work Environment & Schedule

This role is based at our San Francisco headquarters and requires in-person attendance five days a week to ensure seamless support for our executives.

What Success Looks Like

• Time is organized and aligned with priorities
• Meetings are prepared and productive
• Follow-ups are clear and don’t get lost
• Communication is timely and reflects our standards
• The executives can stay focused on high-value work

Key Responsibilities

Executive Support & Coordination

• Manage and prioritize complex calendars for both executives
• Coordinate travel and logistics with attention to detail
• Stay ahead of shifting priorities and keep schedules aligned
• Help manage inbound requests and access in a thoughtful way

Communication & Relationships

• Act as a point of coordination across teams and external partners
• Draft emails, presentations, and other materials as needed
• Support ongoing client outreach and relationship tracking
• Maintain CRM updates and contact lists

Meetings & Follow-Through

• Prepare agendas and materials for meetings
• Track action items and help ensure follow-through
• Support coordination across teams to keep things aligned

Administrative Support

• Manage expenses and related reporting
• Keep documents, contacts, and information organized
• Coordinate internal meetings and events

Projects & Preconstruction Support

• Assist with research, data gathering, and internal initiatives
• Support light preconstruction coordination as needed
• Look for ways to improve how we operate and stay organized

Who You Are

• Highly organized and detail-oriented
• Proactive and able to stay ahead of needs
• Clear and professional communicator
• Service-oriented and team-focused
• Takes ownership and follows through
• Good judgment and strong interpersonal awareness

Qualifications

• Bachelor’s degree required
• 5+ years supporting senior executives
• Strong communication and organizational skills
• Able to manage multiple priorities with discretion
• Client-facing experience 
• AEC or construction experience is helpful but not required

Work Environment

This is a fully in-person role based in our San Francisco office. Working alongside the executives and team day-to-day is important to the success of this position.

Why GCI

You’ll be part of a team that values quality, accountability, and continuous improvement, with direct exposure to leadership and how decisions get made.

You’ll have the opportunity to work closely with senior leaders, gain insight into how projects are delivered, and play a meaningful role in keeping things running smoothly.

Language

• English (Required)

Salary

$125k Starting - DOE

Equal Opportunity Employer:

GCI, Inc. is an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.