Eversana Office Locations Jobs in Usa

We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office. This vital role involves managing daily administrative tasks and supporting various departments to enhance overall efficiency. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating an organized, welcoming workplace. This position offers an exciting opportunity to develop your skills in office management while contributing to a vibrant team dedicated to excellence.

Responsibilities

• Reception & Front Desk Oversight: Serve as a professional point of contact for incoming communications. Promptly answer and route incoming calls. Monitor both front and rear entrances to maintain security and ensure efficient handling of deliveries.
• Workplace Organization: Maintain a clean, organized, and sanitized work environment at both locations to promote efficiency and professionalism.
• General Administrative Support: Provide reliable administrative assistance to the Executive Team and staff, including managing mail, running errands, printing and copy services and supporting general office tasks.
• Office Supply Management: Track and maintain inventory of office and safety supplies; reorder as necessary to avoid shortages.
• Janitorial Supply Oversight: Ensure janitorial and restroom supplies are fully stocked and reorder as needed to support cleanliness standards. Coordinate with cleaning / janitorial crew to ensure the overall cleanliness of office
• Kitchen & Food Supply Management: Monitor and replenish food and beverage supplies for staff on a regular basis.
• Scheduling and Global Calendar Management: Manage the global office calendar, schedule meetings, and coordinate appointments
• Coordination of Travel Arrangements: Arrange travel accommodation for staff or contractors, including transportation, lodging, and site-specific needs.
• Event Coordination: Plan and execute a variety of company events, including (but not limited to) office and shop tours, the annual summer party, team outings, lunch and learns, and office-wide lunches.

Additional Responsibilities

• Conduct regular check-ins and walkthroughs to ensure office functionality.
• Support basic facility needs such as stocking food, and replenishing supplies.

Essential Skills:

Multi-Location Oversight: Effectively manages day-to-day operations and priorities across two office locations.

Microsoft Office Proficiency: Uses Word, Excel, Outlook, and PowerPoint to support administrative and communication needs.

Written Communication: Capable of drafting clear, professional emails, memos, and event communications. Verbal Communication: Articulate and confident when answering phones, greeting guests, or relaying information.

Basic Bookkeeping or Budget Tracking: Familiar with tracking office expenses, managing invoices, and ordering supplies within budget.

Event Coordination: Experienced in planning logistics, managing invites, and executing internal events.

Multitasking: Capable of balancing multiple tasks at once without compromising accuracy or quality.

Problem Solving: Comfortable troubleshooting unexpected issues (e.g., deliveries, scheduling conflicts).

Tech Proficiency: Familiar with office equipment, and cloud-based tools

Required Education & Experience :

• High school diploma or equivalent
• 1 year of experience in customer service, office administration or operations, preferably in a multi-faceted or fast-paced environment

Job Type: Full-time, Part-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
• Work Location: In person

Milber Makris Plousadis & Seiden, LLP, a full-service civil litigation defense firm and business partner to the insurance industry seeks a highly motivated full-time office clerk to work in our Purchase, New York office location. The ideal candidate will play a crucial role in supporting daily office operations, ensuring efficient administrative processes, and providing excellent administrative support. Candidate must possess strong verbal and written communication skills and must be detail-oriented and able to multitask in a fast-paced environment. Prior law firm experience preferred but not required. This is a unique opportunity to become part of a growing, dynamic firm with a great working environment. We are looking for the right candidate to join our team.

Required Qualifications

• High school diploma or GED certificate
• Proficiency in Microsoft Office
• Experience as an office clerk or in a similar administrative role preferred.
• Excellent time management skills with the ability to handle multiple tasks simultaneously.
• Attention to detail and strong organizational skills are essential.
• Use of office equipment such as computers, printers, photocopiers, scanners and fax machines.

Responsibilities include but are not limited to:

• Scan, sort and distribute incoming mail in-office and electronically and prepare outgoing mail.
• Organize, maintain physical and digital files with accuracy
• Data Entry – accurately inputting information into databases and other software systems
• Maintain, update, and create new files for the organization
• Label and update paper files
• Index files
• File and retrieve documents
• Scan and copy documents
• Organize and store legal documents in a filing system
• Manage databases and records
• Keep inventory of files and organize file room
• Retrieve voicemails and forward to appropriate parties via email
• Manage daily attendance
• Assist with entering and tracking court appearances, conferences, hearings, motion return dates, mediation and arbitration dates, deposition dates, examinations under oath dates, independent medical examinations, expert examinations, and meetings on firm's master calendar
• Assist with scheduling, confirming and adjourning firm calendar appearances
• Additional administrative duties

MMP&S Benefits Include:

Health Insurance, Health Savings Account, Dental options, Vision options, Life Insurance, Long-Term Disability Insurance, Short-Term Disability Options, Flexible Spending Account, 401(k) Plan, AFLAC, Pet Insurance

*Salary Commensurate with Experience

About the Company

You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients. Medix Overview: With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we’re dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

About the Role

Our client is seeking a dedicated Medical Office Assistant who will handle a variety of administrative tasks, including triaging patient-related messages, assisting patients with queries, and managing patient records. The role involves working closely with clinical care teams and maintaining a high level of service excellence.

Responsibilities

• Triage patient-related messages and questions in a timely manner.
• Assist patients with resolving issues and collaborate with the clinical care team.
• Maintain and manage medical records, including scanning and document handling.
• Manage insurance verification and benefits for patients.
• Recognize, welcome, and register patients, providing assistance with forms and processes.
• Complete transactions using POS systems and reconcile daily collections reports.
• Engage referral sources and enhance the experience of referring organizations to the clinics.
• Provide coverage and support in multiple office locations, including urgent care clinics.
• Participate in meetings and adhere to all company policies and procedures.

Qualifications

• At least 1 year of healthcare background.
• Proficient in computer use, including Excel, team chats, and instant messaging.
• High energy individual capable of managing multiple provider chats and patient interactions.

Required Skills

• Strong computer and Microsoft application proficiency.
• Excellent communication and organizational skills.
• Knowledge of administrative and clerical procedures.
• Strong customer service skills with the ability to deal calmly with high-stress situations.

Preferred Skills

None specified.

Pay range and compensation package

Benefits: Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances). Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)). 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1). Short Term Disability Insurance. Term Life Insurance Plan.

Equal Opportunity Statement

Medix provides equal employment opportunities to all applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or status as a veteran. We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

*As a job position within our Allied division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: providing direct patient care, accessing medical and confidential records, accessing and administering prescription medication or other drugs, working within a clinical setting, handling sharp instruments, conducting medical procedures, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.

The Family Office Associate is a key member of a small, dynamic team supporting the financial, administrative, and operational needs of a Family Office located in Santa Cruz County, CA. This role requires strong organizational, financial, and interpersonal skills, along with the ability to manage a wide range of responsibilities, from day-to-day support and reporting to special projects and property coordination. In this role, you will work closely with the Head of Family Office and Principals, bringing a blend of technical expertise and operational agility. The ideal candidate is highly driven, detail-oriented and entrepreneurial, comfortable operating in a fast-paced, service-oriented environment.

Financial & Accounting Management

• Maintain general ledger and oversee all accounting processes including accounts. payable/receivable, cash flow tracking, expense reporting, month-end reconciliations across personal, investment and entity accounts.
• Prepare and analyze financial statements and cash flow projections, including ad hoc financial summaries.
• Organize financial records, receipts, and documentation for reporting and audit readiness.
• Support risk management efforts by monitoring compliance, tax considerations, and regulatory requirements.

Vendor, Operations & Property Oversight

• Oversee vendor contracts, payments, and relationships across household, investment, and professional services.
• Assist with management of residential and commercial properties, including budgets, repairs, insurance, and compliance.
• Assist in preparing presentations and reports for family members, advisors, and external stakeholders.
• Assist with project management across investments, renovations, events, or philanthropic initiatives.

Administrative & Generalist Duties

• Manage day-to-day operations of the family office.
• Maintain and update key documents and secure digital records and files.
• Provide support for special projects, family events, travel logistics, or concierge-level personal assistance for family members.
• Manage office technology systems, providing mid-level IT support.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, Business, or a related field.
• Minimum 5+ years of experience in investment operations, accounting, or financial data management, preferably in a family office, investment firm, or private wealth management setting.
• Strong proficiency in Microsoft Excel and ability to learn various software.
• Knowledge of basic accounting principles and financial reconciliation.
• High attention to detail with exceptional accuracy in handling financial data and transaction processing.
• Strong written and verbal communication skills to liaise with internal teams and external partners
• Ability to handle confidential information with the highest level of professionalism and discretion
• Ability to wear multiple hats in a small, dynamic environment, assisting wherever needed.
• Has a proven “can do”, “make it happen” attitude. 

To apply for this position, please go to our website ( ) and download the fillable application along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS

560 N. Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Attention: Human Resources

Or via email: 

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

Closing Date: March 18, 2026 at 4:30pm HST

Salary: $126,984 to $155,928 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Director, Office of Human Resources (“Director”) is responsible for managing the day-to-day activities of the Office of Human Resources (“HR”) including recruiting, developing, and retaining a high-performing workforce. The Director is also responsible for the development and maintenance of enterprise-wide systems and solutions that address organizational workforce issues and comply with applicable laws and regulations.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES (a more detailed description can be found on our website)

1. Strategic and Programmatic Management

2. Talent Management

3. Performance Management

4. Compensation and Benefits

5. Employee Relations

6. Safety and Health Compliance

7. Human Resources Records & Information Management

8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Chief Administrator.

9. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Chief Administrator in accordance with the agency’s governance framework.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Education: Graduation from an accredited four (4) year college or university with a bachelor’s degree in business administration, human resources management, or related field.

• An HR certification (SHRM-CP, SHRM-SCP, PHR or SPHR) is highly desirable.

• A Juris Doctor (JD) degree from an accredited law school, with substantial coursework or practice experience in employment or labor law, workplace investigations, or organizational risk and compliance, is considered highly relevant preparation for this role. Admission to practice law is not required but may be considered favorably where accompanied by relevant HR leadership experience, including employment-related legal counsel to executive leadership or public-sector organizations.

2. Technical Work Experience: Ten (10) years of technical experience as an HR generalist OR ten (10) years of technical experience as an HR specialist whose focus was on at least two (2) of the following functional areas:

• Recruitment and Hiring

• Compensation

• Benefits

• HR Management

• EEO Regulations

• Labor Regulations

• Training and Organization Development

• Compliance and Risk Management

Technical experience should include responsibility for managing complex, sensitive, and high-risk employment matters and regularly advising executive leadership, managers, and/or divisions on employment law compliance, personnel strategy, and organizational risk.

Experience may include substantial employment or labor law practice, or in-house counsel–level advisory work, provided it demonstrates deep applied knowledge of HR systems, workforce management, regulatory compliance, employee relations, investigations, and policy development within a public, governmental, or comparably regulated environment.

Technical experience should reflect work that routinely encompasses difficult and complex personnel situations, and addresses organizational challenges with trusted, solutions-oriented counsel. Experience must include responsibility for:

• furnishing strategic advisory services to leadership regarding talent programs and workforce planning;

• developing, interpreting, and revising personnel policies and procedures;

• ensuring compliance with employment laws and regulatory requirements;

• analyzing proposed labor-related legislation and regulatory developments; and

• researching and implementing emerging HR best practices to strengthen organizational effectiveness.

A graduate degree in business administration, personnel and industrial relations, HR management, public administration, law, or related fields may substitute for two (2) years of technical work experience.

3. Supervisory Experience: Five (5) years of leadership or supervisory experience directing professional staff or leading complex organizational initiatives related to personnel management, labor relations, employment law advisory services, or human capital operations. Leadership experience may include supervising HR professionals, attorneys, investigators, or multidisciplinary teams responsible for employee relations, compliance, investigations, or organizational advisory functions on complex and sensitive HR-related matters; establishing timelines and priorities; and providing training, coaching, and performance management.

Supervisory experience must demonstrate the ability to guide staff through complex and sensitive employment matters (i.e., investigations, claims management, and compliance oversight); exercise sound judgment in high-risk or confidential situations; provide clear, balanced recommendations to executive leadership; and align workforce practices with organizational priorities and governance requirements.

Possession of the required number of years of experience will not, in itself, be accepted as proof of qualification. The candidate experience must be of such scope, complexity, and level of responsibility as to conclusively demonstrate the ability to perform the Essential Functions of this role, including the provision of high-level strategic counsel and sound judgment in complex personnel and governance environments.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Public and private sector trends, standards, and practices in HR management

• Pertinent public and private sector labor and employment laws, rules, and regulations

• Human resource analytics and business metrics

• Strategic planning and organizational development

• Contracting, including contract implementation, contract management and budgeting, as well as contract performance evaluation and reporting

• Functions and organizations of State

2. Must have demonstrated skills or ability to:

• HR management, including talent acquisition, talent development, performance management, total rewards systems, employee relations, recordkeeping, legal compliance, and HR information systems

• Complaint investigation and resolution, as well as general problem solving

• HR-related research and analysis

• Team building, leadership coaching, employee morale-building, counseling and correction

• Facilitating collaboration among peers, and between subordinates and their supervisors

• Planning, budgeting, project management, and reporting

• Written and oral communication, including presentations and trainings

• Dealing tactfully and effectively with outside consultants, external agencies and their representatives, and with the general public

• Emergency management and crisis response

An Equal Opportunity Employer

We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts, and Litigation. 

We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Administrative Assistant who is able to interact well with people, can multitask, and is organized.

This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional.

If the following describes you, then YOU may be the team member we are looking for:

We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills.

• You believe it’s important to greet all potential and existing clients with a warm, friendly welcome
• You answer the phone with a smile
• You are skilled at communicating with people on the phone, in person, and by email
• You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need
• You see an opportunity for organization where others see a mess
• You are eager to learn new tasks and computer systems
• You value doing it right the first time, so you proofread your work and double-check details
• You know what happens in the office, stays in the office
• You genuinely care about clients and want to deliver an experience that turns them into raving fans

If you fit the role for this key position, please send a cover letter and your resume.

$20 - $26 hourly

Duties and Responsibilities

• Front desk receptionist answering phones and transferring calls to the appropriate staff.
• Greet potential new clients and prepare their consult folder for their meeting with the attorney.
• Track and manage client engagement and organize client folders.
• Coordinate and manage client communications and scheduling of meetings with attorneys.
• Maintain data and notes in CRM and legal software.
• Track, manage, and organize office supplies.
• Maintain an organized office environment.
• Provide timely and effective communication to clients regarding trust replenishments.
• Assist with payments to third-party vendors.

About your technical skills:

• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks.
• Excellent problem-solving and analytical skills.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable with technology, with an ability to adapt and learn new technology as needed.
• Strong work ethic.

We are a collaborative team of professionals. We work hard, and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events.

Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills.

Compensation details: 20-26 Hourly Wage

PIdad0d6bd41e4-3631

Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

PI1a3507eb647

Our client, a mission-driven foundation, is seeking a Part-Time Office Services Coordinator serves as the face of the foundation and plays a vital role in ensuring the office operates smoothly and efficiently. This individual will manage front desk responsibilities, support daily office operations, and help foster a warm, organized, and uplifting workplace environment. This role is ideal for a proactive self-starter who takes pride in creating positive experiences for others and thrives in a mission-driven setting.The schedule for this role would be onsite Monday through Wednesday. While some Mondays may not be required, depending on office needs.

**Please note this is a part-time, onsite, 4-month contract role based in Oakland, CA. Pay will be $40/hr.**

Key Responsibilities:

• Serve as the first point of contact for external partners, staff, board members, vendors, and guests
• Greet visitors with professionalism and warmth
• Answer and route incoming calls
• Manage deliveries, mail distribution, and visitor coordination
• Ensure the office is clean, organized, and fully stocked with supplies
• Maintain inventory of office and kitchen supplies and place orders as needed
• Coordinate with vendors and building management when necessary
• Support general administrative and organizational tasks
• Host and support in-office meetings and events (set-up, coordination, hospitality)
• Prepare meeting spaces and ensure technology and materials are ready
• Help create a welcoming and inclusive office atmosphere
• Partner with the IT team to support basic office technology needs
• Assist with onboarding logistics (workspace setup, materials, coordination)
• Flag and escalate facilities or tech issues as needed

Qualifications

• 3+ years of experience in office coordination, reception, workplace experience, or similar role preferred
• Strong organizational and multitasking skills
• Professional communication skills, both written and verbal
• Tech-savvy and comfortable coordinating with IT support
• A self-starter who takes initiative and ownership
• Positive, professional, and uplifting presence
• Detail-oriented and highly reliable
• Service-minded with a strong sense of hospitality
• Experience supporting office events is a plus

Please submit your resume for immediate consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Prestigious global AmLaw 100 firm is seeking an Office Coordinator/ Legal Assistant to be responsible for the daily execution of firm policies and procedures as well as providing administrative support to two trial attorneys.

ESSENTIAL FUNCTIONS

• Supervises work of non-attorney personnel and allocates overflow of work; schedules temporary coverage in accordance with office policies; determines staffing needs; maintains time and attendance records.
• Supports the performance review process by providing employee performance feedback, as appropriate, and sources evaluation forms for the Office Managing Partner.
• Coordinates hiring, employee relations, and termination of non-attorney personnel with the affected attorneys and the firm-wide Human Resources department.
• Provides orientation for new attorney and staff personnel by collecting their personnel and accounting forms; instructing on office facilities, equipment and procedures; scheduling computer training by firm-wide training staff; explaining benefit plans; obtaining office supplies; obtains the office pass, lobby listing, etc., from building management.
• Coordinates training sessions with outside vendors such as Lexis and Westlaw.
• Maintains appropriate levels of office supplies consistent with firm purchasing practices.
• Ensures the operation and maintenance of all office equipment including printers, copiers, and fax machines, is consistent with firm practices and vendor agreements.
• Assists the IS department with local IS issues.
• Where appropriate, and consistent with firm contracts, interacts with third party vendors for copier, supply, fax machine, food vendor and cleaning service issues.
• Interacts with building management for maintenance and other ordinary course issues.
• Assists as needed with office planning, construction, and related projects.
• Provides legal assistant support to two trial attorneys, including managing calendars, coordinating depositions and trial schedules, preparing and formatting pleadings and correspondence, organizing case files, e-filing documents, and facilitating trial preparation.
• Coordinates video conferences, meetings, and office-wide administrative functions; assists with office planning and special projects.
• Performs additional duties as needed to support attorneys and ensure efficient office operations.

QUALIFICATIONS

Education: High School Diploma required. Associate's degree preferred.

Experience: Minimum five years of applicable experience.

The Office Manager/HR Generalist is an in-office role supporting a commercial construction company of approximately 30 employees. This position oversees day-to-day office operations and coordinates key HR, recruiting, and bookkeeping processes to support project teams and a positive, high-performance workplace. 

We are seeking an experienced, detail-oriented professional with strong discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Experience in construction or a similarly dynamic field environment is strongly preferred. 

Key Responsibilities: 

Human Resources & Employee Administration: 

• Coordinate and submit weekly payroll information and complete related internal postings/reconciliations in accordance with established processes and applicable laws. 
• Track employee benefits eligibility and enrollment changes; coordinate benefits administration and annual renewals with broker/benefits providers. 
• Coordinate 401(k) contributions and administration with plan/provider partners (as assigned). 
• Coordinate workers’ compensation administration, reporting, and payments with carrier/third-party partners. 
• Coordinate performance review schedules (90-day, 6-month, annual) and maintain related documentation in accordance with company policy and applicable law. 
• Maintain accurate employee records, including performance documentation, in a confidential manner. 
• Support periodic updates to the Employee Handbook and company policies in coordination with leadership and external HR/legal resources, as applicable. 

Recruiting & Employee Onboarding/Offboarding: 

• Post open positions on approved platforms; support recruiting logistics and candidate communications. 
• Screen applicants against role requirements and coordinate interviews with hiring managers and leadership. 
• Support onboarding logistics for new hires, including workspace setup, system access, and equipment coordination. 
• Coordinate offboarding logistics, including company property return and completion of established offboarding steps. 

Office Environment & Operations:

• Maintain a clean, organized, professional, and welcoming office environment. 
• Manage office supply inventory and purchasing within established guidelines. 
• Proactively identify and address office operational needs to reduce friction for staff. 
• Maintain records for company vehicles, registrations, and related documentation. 
• Track and coordinate office/field equipment inventory (e.g., computers, devices) and related assignments. 
• Coordinate required city/state business licenses and renewals. 
• Track employee safety training/certifications and coordinate scheduling/renewals as needed. 
• Coordinate monthly office safety meetings and maintain related documentation. 

Bookkeeping & Administrative Accounting Support: 

• Prepare and coordinate bank deposits and supporting documentation. 
• Reconcile and post monthly credit card transactions in accordance with established procedures. 
• Coordinate annual 1099 preparation and issuance with accounting/tax partners. 
• Oversee vendor setup and compliance documentation in coordination with the compliance/accounting function. 

Qualifications & Experience: 

• Associate or bachelor’s degree in HR, Business Administration, Accounting, or related field preferred; equivalent experience considered. 
• 5+ years of experience in office management, HR operations, recruiting, or similar role strongly preferred. 
• Experience processing payroll, benefits administration, recruiting coordination, and basic bookkeeping processes. 
• Systems-oriented and process-driven; able to maintain confidentiality and handle sensitive information with discretion. 
• Strong organizational skills, attention to detail, and ability to prioritize and meet deadlines. 
• This role is primarily office-based and requires regular on-site presence. 
• Employment is contingent on successful completion of a background check consistent with applicable law. 

Compensation and Benefits: 

• Salary: Salary range of $80,000 – $105,000, depending on experience, qualifications, and internal equity.
• Paid Time Off: PTO and paid holidays. 
• Retirement: 401(k) plan with a company match (currently up to 4%), subject to plan terms and eligibility. 
• Health & Insurance: Medical and vision plan options at varying employee cost. Dental, accident, and life insurance is offered at a discounted rate. 
• Bonus: Employees may be eligible for an annual performance bonus after one year of employment; bonus eligibility and amounts, if any, are not guaranteed and are determined based on individual and company performance and company discretion. 
• Hours: 7:00 am to 4:00 pm. 

Equal Opportunity & Accommodations:

We are an equal opportunity employer and do not discriminate on the basis of any protected status. Reasonable accommodations are available for qualified individuals with disabilities during the hiring process. 

Company Description

Fraire Realty Group proudly serves major markets across Texas, specializing in the acquisition, disposition, and sale of single‑family residential lots to home builders. Our team works closely with leading public and private builders, leveraging strong industry relationships to support new construction and community development throughout the state.

Role Description

This is a full‑time, on‑site Office Administrative Assistant role based in San Antonio, TX. This position supports the daily operations of the office by performing routine administrative tasks, assisting team members, and maintaining an organized, efficient work environment. In addition to standard office responsibilities, this role provides support for real estate activities, including preparing documents, coordinating with clients, and helping track property‑related information. Responsibilities include managing schedules, handling inquiries, maintaining accurate records, and communicating with clients, builders, and internal staff. The role also includes assisting with social media management, creating and posting content, and helping maintain a consistent online presence for the company. This position involves completing everyday office duties and providing general support wherever needed. We are looking for someone with prior administrative experience—ideally in a real estate or fast‑paced business setting—who is comfortable with standard office tasks and committed to keeping the office running smoothly.

Base Pay:

$15-$20/hr

Please complete the following DISC Test and send the results along with your resume to and (Copy and Paste to URL):

QUALIFICATIONS & REQUIREMENTS

Required Qualifications

• Prior experience working in a real estate office or brokerage
• Strong interest in real estate, land, or new‑construction operations
• Proven administrative or office support experience in a fast‑paced environment
• Willing to assist with social media management, content creation, or posting for a business or brand
• Excellent verbal and written communication skills
• Strong organizational abilities with the capacity to manage multiple tasks and deadlines
• Proficiency with standard office software (email, calendars, spreadsheets, document creation)
• Ability to maintain accurate records and handle confidential information responsibly
• Reliable, punctual, and comfortable working full‑time on‑site
• High attention to detail and commitment to completing tasks correctly the first time

Preferred Qualifications

• Experience supporting agents, brokers, or transaction‑related workflows
• Familiarity with real estate terminology, documents, or processes (e.g., listings, contracts, property files)
• Comfort communicating with clients, builders, and internal team members
• Experience using social media platforms for business purposes (e.g., Instagram, Facebook, LinkedIn)
• Ability to learn new software, real estate tools, or social media tools quickly
• Experience in a small business or entrepreneurial office setting

General Requirements

• Willingness to perform daily office duties such as filing, scanning, organizing, answering phones, and assisting team members
• Ability to assist with social media tasks, including drafting posts, scheduling content, and maintaining a consistent online presence
• Positive, professional attitude with a willingness to help wherever needed
• Ability to work independently while also being a supportive team player
• Strong problem‑solving skills and a proactive approach to keeping the office running smoothly

Executive Assistant and Office Manager

This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.

To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”.

Salary Range: $90,000-$100,000

Medical, Dental, Vision, 401K, Vacation & Sick PTO

This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. 

The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. 

The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.

It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.

Key Responsibilities

Executive Support

• Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
• Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings.
• Coordinate detailed travel itineraries for frequent domestic travel.
• Support the Chairman and Founder as needed for miscellaneous tasks.
• Collecting and organizing tax documentation for accountants for business entities and family foundation.
• Support for AI initiatives to be incorporated into daily office operations.
• Monthly expenses department coding on corporate credit cards.
• Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
• Occasional personal tasks to be completed, no more than 15% of workload.

Office Management & HR Support

• Act as a central point of contact for the 12-person Manhattan office.
• Planning & executing of company wide Annual Meeting in November with support of COO.
• Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings
• Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up.
• Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired.
• Planning volunteer days and office activities.

Education & Experience Requirements

• 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
• BA/BS degree or higher in a relevant field.
• Notary Public license in New York (will be required to obtain if not already licensed).
• Demonstrated experience within the real estate industry strongly preferred.
• Must be able to commute to the NYC office five days per week (M-F).

Required Skills

• Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
• Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
• High level of discretion and professionalism while handling sensitive financial and personal matters.
• Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.

About Bromley Companies

The Bromley Companies ( ) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Position Summary

We are seeking a highly organized, professional, and proactive Receptionist/Office Manager to join our Admin Team. This role will serve as the first point of contact for visitors and callers while ensuring the smooth operation of daily office functions. The ideal candidate is detail-oriented, personable, and capable of managing multiple priorities in a fast-paced construction environment. This role blends traditional office management responsibilities with front desk duties, supporting both administrative operations and visitor-facing interactions.

*Position is Full-Time in our San Jose, CA Office

Responsibilities

Front Desk & Reception

• Serve as the primary point of contact for all incoming calls and visitors, providing a welcoming and professional customer experience.
• Manage the main phone line, screen calls, and direct inquiries to the appropriate team members.
• Receive deliveries, sort mail, manage visitor sign-in procedures, and maintain the front lobby’s professional appearance.

Office Administration & Coordination

• Oversee daily office operations, including ordering/stocking office snacks/supplies, coordinating vendor services, and maintaining office equipment including coffee machine.
• Support company leadership and project teams with administrative tasks such as document preparation, filing, scanning, and data entry as needed.
• Manage incoming and outgoing mail, shipping, and courier services.

Team & Culture Support

• Work collaboratively to support the admin, HR, accounting, and leadership with clerical tasks.
• Help set up/take down internal events, trainings, and office gatherings.

Qualifications

• 2+ years of administrative, office management, or receptionist experience; construction experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction software (e.g., Bluebeam or similar) is a plus.
• Professional demeanor with a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills

• Positive, team-oriented attitude.
• Strong attention to detail.
• Ability to anticipate needs and proactively solve problems.
• Comfortable interacting with guests, clients, vendors, and field staff.
• Reliable, punctual, and consistent in delivering high-quality administrative support.

What We Offer

• Competitive compensation based on experience
• Comprehensive benefits package including 100% employer paid medical, dental and life insurance. Voluntary Vision Plan
• 401(k) with company match
• Paid vacation and holidays
• Employee Assistance Program (EAP)
• Team Building Events

Pay range and Compensation package

The base hourly range for this role is $31.25 -$40.87 per hour, Non-Exempt. The range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education and certifications. The range listed is just one component of the total compensation package for employees.

Equal Opportunity Statement

We are proud to be an Equal Opportunity Employer. All employment decisions—including recruitment, hiring, placement, promotion, compensation, training, layoffs, and termination—are made without regard to race, color, religion, creed, national origin, ancestry, sex, pregnancy, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.