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Office Services Assistant

-On-Site Contract Position (Lower Manhattan)

RedStream Technology is recruiting for an energetic, detail-oriented Office Services Assistant to provide on-site support for a prestigious global management consulting company. Our client’s office services team performs a variety of activities that collectively contribute to the functionality and appearance of the office.

The Office Services Assistant will play an integral customer service-focused role supporting office services, facilities, reception, on-site technical support, event management, and connectivity.

Responsibilities:

• You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use.
• Manage room bookings, meeting and events requests, and set up rooms as needed.
• Provide reception coverage, including greeting/escorting guests, coordinating recruiting/interview days, room bookings, etc.
• Provide mailroom support, including processing/sorting mail, receiving and preparing packages for shipment.
• Operate duplicating and binding equipment, which may have tight deadlines.
• You will be an integral part of the Seattle Office Services team, sharing responsibility for ordering catering, handling food and beverage setup for in-office meetings, managing kitchen and office supplies inventory, and ensuring kitchen and café cleanliness, including dishware.
• Work with the team to proactively identify potential facilities-related issues and opportunities for improvement and liaise with building management and external vendors for solutions, i.e., HVAC, janitorial services, electrical, and various repairs.
• In this role, you will also serve as a point of contact for IT to assist with basic IT responsibilities and help deploy office technology equipment.

Qualifications

• 4-year degree preferred; hospitality background strongly encouraged
• 1-2 years general office experience preferred, ideally in a professional services environment
• Strong initiative and positive attitude (proactive, collaborative, service-minded, hands-on mindset)
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Excellent judgment/decision-making skills; high tolerance for ambiguity
• Strong communication skills, both oral and written
• Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment
• Proficiency in MS Word, PowerPoint, Excel and Outlook preferred; ability to learn other applications
• Flexibility to work overtime occasionally, particularly for events
• Ability to lift 50 pounds is required, will need to be able to move larger and heavier objects like furniture.

Job Title: Executive Steward/Hospitality Operations Manager

Position Location: Mashantucket, Connecticut

About the Service Companies:

The Service Companies (TSC) is the premier service provider to the hospitality, gaming, healthcare, education, and corporate catering industries. With over 4,500 team members serving 750 locations across 39 states, TSC is dedicated to delivering exceptional service quality and performance. As a privately owned company under TPG Twin Brook Capital Partners’ ownership, TSC values a culture that empowers employee involvement and performance, driven by "The TSC Way." We’re Partners in Excellence, which means we are committed to achieving the highest quality standards and delivering exceptional experiences for our clients, team members, and the organization.

Position Overview:

Responsible for managing the operations of the hotel Stewarding department in a large luxury casino. Hospitality Stewarding department management experience or higher required. This position is The Service Companies’ on-site account manager and represents the face of The Service Companies to the client.

Essential Duties:

• Manage the overall operations of the Stewarding and Public Area departments, focusing on customer service scores and profitability.
• Oversee a team of over 80 employees, ensuring their training, performance, and adherence to safety and cleanliness standards.
• Act as the key interface between the client property and senior management, fostering effective communication and collaboration.
• Uphold and promote the highest standards of cleanliness, safety, and professional conduct.
• Recognize and reward employees publicly, providing coaching to underperforming team members for improved performance.
• Ensure compliance with company training plans and documentation requirements.
• Manage daily payroll activities and uphold reporting standards.
• Demonstrate a friendly and approachable demeanor when interacting with co-workers, guests, and property employees.
• Implement and teach all required safety and standard operating procedures.
• Adhere to all company and regulatory policies, promptly reporting any wrongdoing to corporate headquarters.

Requirements:

• Minimum of 5 years of prior Stewarding management experience in a large resort setting.
• Ability to understand, analyze, and manage the monthly P&L.
• Proficiency in public speaking, capable of addressing large groups effectively.
• Physical ability to push and pull 50 pounds, stand for extended periods, and work with cleaning equipment and chemicals.
• Compliance with company and client appearance standards.
• Motivational skills to lead and respect a diverse team of hourly employees.
• Knowledge of Microsoft Suite.
• Spanish fluency highly preferred.

The Trade Show & Event Coordinator owns trade show strategy, execution, and performance measurement across Canada, USA, Mexico, and Central America for Performance Materials, Human Nutrition, Animal Nutrition, Pharmaceuticals, and Personal Care.

This role ensures Barentz is represented as the premier distributor and technical expert in every market we serve. Trade shows must deliver measurable commercial impact while strengthening brand awareness and market positioning.

This is a cross-functional role partnering with Divisional Presidents, VP of Sales, Division Marketing Managers, Principal Managers, MAG, and Global Marketing.

Core Responsibilities

Trade Show Strategy & Calendar Ownership

• Develop and manage the annual trade show master calendar across Canada, USA, Mexico, and Central America.
• Align participation with divisional priorities, principal initiatives, and growth objectives.
• Establish measurable KPIs for each event including pipeline targets, qualified meetings, and brand exposure.
• Lead pre-event alignment and post-event debrief meetings.

When four or more trade shows overlap, partner with Division Marketing Managers to prioritize and support execution of key events.

Event Execution & Logistics

• Manage booth selection, contracts, booth builds, meeting room and suite rentals, and vendor negotiations.
• Oversee exhibit design aligned with global brand standards and vertical-specific messaging.
• Coordinate all operational requirements including material handling, furniture, flooring, electrical, rigging, cleaning, refrigeration, catering, audio-visual, and team registration.
• Procure and maintain booth assets, promotional materials, and giveaways.
• Manage shipping, samples documentation, customs (as required), installation, and breakdown logistics.
• Ensure premium execution consistent with Barentz brand positioning.

On-Site Oversight & Team Coordination

• Attend major trade shows where Barentz has significant financial investment or strategic importance.
• Provide on-site leadership to ensure brand standards and lead capture protocols are executed properly.
• Coordinate hotel accommodations, transportation, and team logistics.
• Define attendee roles, expectations, and meeting schedules prior to events.

Experiential Marketing & Promotion

• Plan traffic-driving initiatives including coffee stations, sponsorships, networking events, and customer entertainment.
• Partner with Sales and MAG to coordinate targeted prospect and customer meetings.
• Collaborate with Marketing on pre- and post-show promotion including LinkedIn, email campaigns, and principal visibility.

Lead Management & ROI Reporting

• Standardize lead capture and CRM/BRM integration processes.
• Ensure timely data entry and alignment with sales follow-up expectations.
• Track and report leads generated, qualified opportunities, pipeline value, revenue influenced, and cost per lead.
• Deliver post-event performance summaries within 10 business days.

Brand Awareness & Market Positioning

• Ensure each event reinforces Barentz as a premier distributor and industry expert.
• Elevate booth presence to reflect premium positioning and technical authority.
• Measure brand impact through inbound inquiries, digital engagement, principal feedback, and leadership evaluation.

Budget Responsibility

• Develop and manage the annual trade show budget across all divisions.
• Monitor booth, travel, activation, and promotional expenditures.
• Maintain fiscal discipline while protecting brand quality and visibility.

Key Performance Indicators

• Pipeline generated from trade shows
• Cost per qualified lead
• Event-to-opportunity conversion rate
• Revenue influenced by participation
• Brand awareness growth within target verticals
• Principal and executive satisfaction
• Budget adherence

Qualifications

• 3+ years of B2B trade show or event leadership experience.
• Experience managing multi-division coordination.
• Strong project management and budget oversight skills.
• CRM proficiency (Dynamics preferred).
• Experience in ingredient distribution, chemical, pharmaceutical, or industrial markets preferred.

Role: Netsuite Financials Techno-Functional consultant

Location: Florham Park, NJ

Term: Contract

Type - Work from Office - 5days

We are looking for someone who has good functional understanding also and someone who can work independently on implementing Netsuite along with technical expertise.

In this role you will be responsible for Understanding Netsuite requirement and provide technical and functional solutions for all the Financial and supply chain Modules which includes Analysis, Development, Implementation, Testing, Post implementation support.

Responsibilities

• Good experience in Netsuite Financial and Supply chain business processes – Procure to Pay and Order to Cash.
• Develop and customize NetSuite solutions using SuiteScript, SuiteFlow, and SuiteBuilder to meet specific client requirements.
• Collaborate with clients to understand their business processes, conduct gap analysis, and map them to NetSuite functionality.
• Design and build custom objects, integrate third-party systems, and develop custom code for enhancements.
• Perform data migration from legacy systems to NetSuite and manage mass imports and exports
• Provide ongoing support, troubleshoot issues, and train end-users on new solutions.
• Prior experience in working in Netsuite support project providing resolutions for the incidents and catering to service requests in a SLA constrained environment.
• Create and maintain technical design documents, user manuals, and testing documentation.
• Experience with SuiteAnalytics (Saved Searches, Reports, Dashboards), Advanced PDF templates, and CSV imports.

3 MONTHS CONTRACT

Shift: Monday – Friday; 8am – 5pm

Nashville, TN

What level of experience, certifications, and specific skills are required?

1. 5+ years of experience in handling routine and advanced administrative tasks with strong understanding of office and business management.

2. Executive level experience and knowledge of hospital and healthcare operations.

3. Bachelor or Associate’s degree preferred.

4. Proficient computer skills with expert knowledge of Microsoft Office products.

5. Excellent time management and organizational skills, especially the ability to multi-task and prioritize.

6. Highly skilled in scheduling and calendar maintenance of meetings and events.

7. Strong interpersonal skills to interact with people from a wide variety of levels, from client to management to corporate level executives.

Major Responsibilities:

Ensure standardized and consistent approach relating to participation and implementation of departmental processes and improvements.

Utilizes analytical and critical thinking skills to lead and manage process standardization, workflow and automating efforts.

With direction and supervision, participates in multi-disciplinary teams to assist in development of appropriate strategies, plans, tools and approaches to ensure successful analysis and implementation of departmental coding, metrics, reports and processes.

Utilize various software, including Microsoft Word, Excel and Outlook to create and edit reports, emails, memos, documents and other communications as directed.

Prepare Power Point and other presentations, etc., as directed.

Conduct claim reviews and file audits for coding, reporting and data integrity purposes in electronic claims system.

Complete special projects / data entry as assigned.

Management of incoming claims litigation correspondence and notation in electronic claims system.

Schedule monthly/quarterly/bi-annual conference calls with Facility, Division and Corporate Executives as requested.

Manage and update Distribution Lists as requested.

Manage hospital access, use and reporting resources and tools for HCI incentive programs.

Event Planning: Coordinate Conferences, Orientations, Educational Webinars, including, but not limited to, dissemination of invitations, reserving conference rooms, reserving hotel rooms, catering, managing registration and conference materials, downloading recordings, etc.

Manage multiple calendars, make appointments, schedule calls and reserve meeting space as directed.

Answering incoming phone calls, directing calls to appropriate people and accurately taking messages.

Management of incoming and outgoing mail ensuring proper delivery and dissemination.

Greeting visitors and directing them to the appropriate place.

Serve as a resource and field department inquiries.

Create and maintain filing systems, both electronic and physical, and ensure confidentiality and security of same.

Obtain internal and external feedback on process activities to continuously improve output.

Our client is a law firm with offices across the United States. They are seeking a Corporate Events & Hospitality Coordinator to join the team. The position is on site 5 days per week at their beautiful office in New York City.

Who You Are

• 1+ years of experience coordinating meetings and events in a corporate environment
• Must have conference room management and scheduling experience
• Comfortable working directly with attorneys, executives, clients, and external partners
• Highly organized with strong attention to detail across scheduling, logistics, and documentation
• Proficient in Microsoft Excel, Outlook, Teams, and Zoom

What You’ll Do

• Set up and reset meeting spaces, arranging catering, materials, and room configurations for internal and client-facing events
• Manage conference room calendars and ensure daily hospitality readiness and supply levels
• Maintain RSVP lists, vendor records, receipts, and shared documentation systems
• Work with external vendors to secure services and confirm timely delivery
• Assist with firm initiatives including community programs, employee engagement efforts, holiday events, fundraisers, and conferences

Salary Range: $60,000 – 70,000 annually, based on experience

Location: New York, NY – On site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Why Choose Us?

Novolex is a leading manufacturer of food, beverage, and specialty packaging that supports multiple industries including foodservice, restaurant delivery and carryout, food processing, grocery and retail, and industrial sectors. Novolex manufacturing and sourcing expertise spans a diverse range of substrates including resin, paper, molded fiber, aluminum and more. We provide customers a broad array of stock and customized solutions with 120 product categories, 250 brands and over 39,000 SKUs.

Our Sustainability Commitment

The Novolex sustainability vision is built upon three pillars: our products, our operations and our people. Each is critically important to our growth and future as a business. These pillars form the foundation of our company-wide commitment to sustainability, helping us achieve our ambitious goals through our wide-ranging initiatives.

Facilities Manager

The Facilities Manager is instrumental in the day-to-day needs of both employees and the Plant team. This position will report directly to the Engineering and Technical Manager and will partner to achieve results on several key site initiatives. Timely processing of compliance, infrastructure and improvements, and overall environmental compliance are just a few key responsibilities as well as handling daily issues professionally and timely. Establishing a consistent and reliable facility is key to the overall company strategy.

Responsibilities

Safety

· Seek to understand and support a safety culture and workplace

· Remain aware of the surroundings and obtain knowledge of all required PPE for the job

· Responsible for following all the required safety procedures for each task you do

· Keep work area clean and organized

· Report any safety concern, risk, hazard, near miss, or injury immediately to the appropriate supervision on shift

Quality

· Follow all GMP requirements

· Support all customer audits

· Ensure quality of work is produced to Pactiv Evergreen standards

Productivity

· Oversee the facility team and all building maintenance for the site

· Responsible for daily inspections/monitoring of building conditions making any repairs/reports as needed with in Maintenance Connection.

· Monitor the work of all contractors, security operations, fire panels for alarm conditions and correct, all alarms/addressing problems and lunchroom supplies replenishing as needed.

· Run weekly/bi-monthly generator tests, including monthly emergency lighting test.

· Act as a health and safety site coordinator and coordinator for AED programs for the building.

· Maintain Building Automation System Computer

· Timely closure of all facilities team requests

· Property strategy around site space management

· Support communications infrastructure

· Building maintenance, ensuring that basic facilities are well-maintained and conduct proactive maintenance, Maintenance Connection WO/PM systems

· Complete testing and inspections

· Overall building administration

· Contract management, procurement and negotiation

· Facility Maintenance planning, managing renovations and refurbishments

· Organizing facility condition assessments

· Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology

· Advising on measures to improve efficiency and cost-effectiveness of the facility

· Resolving emergencies as they arise, availability for afterhours and weekends

· Managing budgets, planning for the future by forecasting the facility’s upcoming needs and requirements

· Overseeing any renovations, refurbishments, and building projects

· Helping with office relocations

· Ensuring employee and facility safety

Requirements

· BA/BS degree preferred in a related field.

· 7+ years of work experience, including facilities maintenance or equivalent experience preferred.

· Electrical experience is strongly preferred.

· Excellent written and verbal communication skills.

· Strong organizational skills.

· Strict attention to detail.

· Ability to multi-task and prioritize.

· High analytical ability.

· Knowledge of environmental regulations required, ensuring that facilities meet compliance standards and government regulations

What You'll Get From Us

Benefits

With safety as our top priority and a commitment to employee well-being an important focus, we offer comprehensive and competitive benefits that include medical, dental and vision insurance as well as a variety of other well-being resources focused on mental, physical and financial health. Specific benefits and well-being programs may vary depending on where you work.

Community Engagement

At Novolex, giving back to the local communities that support us is important. Our Focused Giving Program prioritizes support for organizations whose missions promote sustainability initiatives or address food and hunger needs. We also encourage facility level support of activities in the communities where our employees live and work.

Training and Development

We offer constant opportunities for advancement. From skills development to advanced education programs, training and development programs and courses are available through MyLearning. Programs include company and industry training curricula, support for formal education through the Tuition Reimbursement Program (Non-Union), and a Learning Management System that supports and enhances employee skills at all levels of the organization.

Novolex is committed to providing equal employment opportunity in all employment practices, including but not limited to selection, hiring, promotion, transfer, and compensation to all qualified applicants and employees without regard to age, race, color, national origin, sex, pregnancy, sexual orientation, gender identity, religion, handicap or disability, genetics, citizenship status, service member or veteran status, or any other category protected by federal, state, or local law. Any individual who, because of his or her disability, needs an accommodation in connection with an aspect of the Company's application process should contact

Formerly Pactiv Evergreen

Office Coordinator – Bloomington, MN (Onsite | 25 hours/week, 8am-1pm/9am-2pm)

Pay: $25/hr

The Office Coordinator ensures smooth day-to-day operations of a busy corporate office. This role combines mailroom support, facilities coordination, meeting and visitor support, and general administrative assistance to keep the workplace organized, clean, and welcoming.

Key Responsibilities

• Mailroom & Shipping (30%) – Process incoming and outgoing mail and packages (UPS, FedEx, USPS, etc.), distribute deliveries, and schedule couriers as needed.
• Office & Kitchen Upkeep (20%) – Monitor and restock supplies in kitchens and common areas; run dishwasher weekly; ensure kitchens and shared spaces are tidy daily; empty common-area trash; clean refrigerators and microwaves monthly; coordinate building work orders as needed; prepare workstations before new hires and after departures; keep copy centers organized and stocked.
• Expense Reporting (15%) – Support leadership with timely monthly expense report submissions using Concur (training can be provided for strong admin backgrounds).
• Meeting & Event Support (15%) – Prepare conference rooms (stock supplies, wipe down tables, light cleaning); receive and set up catering, snacks, and beverages; ensure professional presentation; clean up after meetings; arrange dry cleaning for tablecloths; adjust room layouts before/after meetings.
• Front Desk & Visitor Support (10%) – Provide a professional, welcoming presence for visitors and interview candidates; direct general inquiries; accept one-off deliveries.
• Supplies & Vendor Coordination (10%) – Order office, kitchen, and meeting supplies (coffee, water, paper goods, utensils, etc.); coordinate with outside vendors for shredding, kitchen appliance maintenance, and other office services; assist with processing vendor invoices.

What We’re Looking For

• High school diploma or equivalent.
• 2+ years of experience in an administrative, receptionist, facilities, or mailroom role.
• Professional, friendly presence with strong customer-service skills.
• High attention to detail, reliability, and ability to juggle multiple tasks in a fast-paced environment.
• Comfortable with hands-on work and lifting up to 25 lbs.

Nice to Have

• Experience in a corporate office environment.
• Familiarity with Concur or similar expense-reporting tools.

This role is ideal for someone who takes pride in creating an organized, efficient, and welcoming workplace and enjoys being the go-to person for keeping an office running smoothly.

Location: In-Person (NYC)

Compensation: $75,000.00 - $95,000.00 (commensurate with experience)

About Us

We are a leading secondary market dealer of high-end luxury watches, specializing in Patek Philippe, Audemars Piguet, Richard Mille, and Rolex. Our goal is to be the #1 most trusted and competitive luxury watch marketplace, catering to high-net-worth collectors and serious buyers. Our merchandise also encompasses fine jewelry and Hermes handbags. Wrist Aficionado's three boutiques are located in New York City, Miami Beach, and Beverly Hills. Our websites are and You’ll Do

• Oversee the complete service, repair, and quality assurance of luxury timepieces in a service environment with high standards, requiring technical excellence, precision, and continuous improvement.
• Perform complete mechanical watch service and repair in accordance with established technical standards.
• Diagnose functional, aesthetic, and performance-related issues and execute regulated adjustments, and perform final timing.
• Ensure all components, gaskets, assemblies, and final casing meet specification prior to delivery.
• Conduct, document, and validate all required testing.
• Complete service documentation.
• Perform final quality control checks when required.
• Collaborate with Wrist Aficionado's executive leadership to support efficient workflow and shared quality objectives.
• Communicate proactively regarding technical concerns, delays, or quality risks.
• Responsibly use equipment and tools; maintain a clean, organized, and professional workshop environment.

What You Bring to the Table

• Formal training in watchmaking.
• A minimum of 3 years of experience servicing luxury mechanical watches to high standards.
• Excellent communication skills
• Detail-oriented