Engineering Journal Jobs in Rochester, MI
83 positions found — Page 3
Position Summary: The Manufacturing Engineer is responsible for optimizing manufacturing processes ensuring product quality and driving continuous improvement initiatives to meet the demands of our customers.
Duties and Responsibilities:
· Analyze current manufacturing processes, identifying areas for improvement, and implement solutions to increase efficiency and reduce costs.
· Develop and implement quality control measures to ensure that components meet Matikon’s quality standards and customer specifications. Provide technical support to production teams, trouble shoot issues and implement corrective actions to minimize downtime and maintain production targets.
· Collaborate with cross-functional teams during the NPI process, ensuring manufacturability, conducting feasibility studies, and optimizing processes for new components.
· Work closely with suppliers to address quality issues, improve delivery performance, and drive supplier development initiatives.
· Lead lean manufacturing initiatives, implement best practices, and drive continuous improvement projects to enhance operational efficiency and productivity.
· Maintain accurate documentation of manufacturing processes, standard operating procedures, and quality records in compliance with regulatory requirements.
· Provide training to productions personnel on new processes, equipment operation, and quality standards, and compliance to currently recognize industry standard QMS and EMS
· Ensure compliance with safety regulations and promote a culture of safety within the manufacturing facility.
This listing of duties is not meant to be an exhaustive record of responsibilities for this position but is meant to assist in the establishment of the function within the company.
Preferred Education and Skills:
· Bachelor’s degree in mechanical engineering, Industrial Engineering, or related field.
· Minimum 3 years of experience in automotive manufacturing.
· Strong knowledge of automotive manufacturing processes.
· Experience with audits, APQP, and PPAP.
· Proficient in CAD software and manufacturing simulation tools.
· Demonstrated problem-solving skills and the ability to analyze complex technical issues.
· Excellent communication and interpersonal skills.
· Familiarity with ERP/MRP systems.
· Leadership abilities.
Job Title: Purchase Buyer
Location: Auburn Hills, MI 48326
Duration: Direct-Hire/ Full-Time
Note:
- Needs 10% travel.
- Hourly position with a potential of overtime
Job Description:
- Our company is seeking a motivated Purchase Buyer to join our team. As the purchase buyer, your primary responsibility will be to follow & maintain Purchase SOP, be accountable for routine executions, cost control & escalations.
- Be responsible for domestic & International Sourcing for Automation and Logistic Automation and for developing domestic and global supplier base and monitoring supplier accounts payables.
- Commodities to be handled by team such as PLCs, Industrial PCs, Sensors, Switchgear, Scanners, Light Curtain, Cables, Cords, controllers, vision system, IT purchase, Pneumatics, Hydraulics, Motors, Gearbox, Servo, Screw Jacks, Tools, Bearings, chains & sprockets, Aluminum Extrusions, Hand tools, Hardware, Manufacturing (Machining & Fabricated items including surface finish like painting or Powder coating.
- Sourcing of Global & Local Trade / Labor for in-house & on-site installation & commissioning
Job responsibilities:
Supplier Management & Review
- Review & evaluate Suppliers' business account of Class 'A' & 'B'
- Alternate sourcing / ensure development of substitute for each commodity Procurement
- Review Indent, prioritize urgencies & initiate procurement process
- Ontime Procurement at optimum cost
- Resolve queries related to procurements with Stores & Accounts on daily basis
- Responsible for Procurement of Capex & maintain & monitor compliance record of on time actions
- Utilization / liquidation efforts on Excess inventory
Inventory Management
- Analyze & define Reorder level
- Achieve adequate inventory management by suggesting nearest alternative available in excess, cost effective, alternates (makes).
- Compliance
- Ensure SOP compliance & resolve points / queries raised
- MIS
- Review of Pending PO report on weekly basis & PO Vs GRIR report on monthly basis
- Update Goals & Achievement Folder for KRAs on weekly basis
Minimum Requirements:
- 5 years of experience
- Bachelor's degree in supply chain management or in mechanical engineering or electrical engineering
- Proficiency in MS Office, ERP SCM
- Troubleshoot supply chain issues by reviewing available options, identifying root causes, and implementing the most effective corrective actions.
- Proven capability to manage multiple priorities and deliver results within demanding timelines.
- Ability to take ownership of assigned tasks and work independently with minimal supervision.
- Proven team player who contributes positively to team culture, communication, and shared goals
- Negotiation and Analytical skills
- Proactive thinking and forecasting skills
- Periodic travel to suppliers along with client sites
This position will also work closely with the Executive Producer, Director, Assignment Desk and Anchors on the newscast and its content.
In this position you will determine the content and flow of newscasts, work with management and on-air staff to generate and write stories and develop content for our web site.
The ideal candidate will have: Solid news judgment Be a compelling and accurate writer Be able to multitask and manage time in order to put together an exciting and informative newscast Ability to work in a fast-paced and deadline driven environment Strong leadership and communication skills The ability to execute news strategies and goals in daily newscasts Flexibility and on-the-spot problem solving abilities are a must Proficient with non-linear editing (i.e.
Avid) and newsroom systems, such as iNews Experience: Must have at least some previous news producing experience at a commercial TV station, although the right entry-level candidate may be considered A journalism degree is preferred The base hourly compensation range for this role is $19.00 to $21.00 per hour.
Final compensation for this role will be determined by various factors such as a candidates’ relevant work experience, skills, certifications, and geographic location.
Full time positions are eligible for benefits that include participation in a retirement plan, life and disability insurance, health, dental and vision plans, flexible spending accounts, sick leave, vacation time, personal time, parental leave and employee stock purchase plan.
EEO AND INCLUSIVITY: Sinclair is proud to be an equal opportunity employer and a drug free workplace.
Employment practices will not be influenced or affected by virtue of an applicant's or employee's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military or veteran status or any other characteristic protected by law.
Assignment is mainly remote but required on-site in Oakland and/or Dublin 4-5 times per month at manager request.
Responsibilities: Perform analysis on complex data models requiring customized reports and data.
Develop new or revise existing data analysis to predict business outcomes selecting from various complex variables.
Develop and use metrics to develop recommendations related to business strategy and operations.
Present findings and recommendations to leaders.
Manage small to mid-size projects.
Respond to internal and external data requests, ensuring deadlines are met and stakeholders are satisfied.
Design effective systems that assist with regulatory filings and various analytical modeling needs based on large volumes of customer and financial data.
Requirements: Bachelor of Science in Business, Finance, Economics, Engineering, or related discipline or equivalent work experience required.
Minimum 4 years of related work experience.
Required Skills: Advanced SQL, Excel, and Power BI knowledge.
Strong working experience in data warehousing and business intelligence technologies including knowledge of Relational Database/SQL, SAS, and Business Objects.
Strong project management, analytical, and problem-solving experience.
Proficiency in Microsoft Office, Project, Power BI, Power Automate, and Excel.
Advanced in Information Analysis, Market Research, Metrics and KPI Tracking, Consulting Skills, Project Management skills.
Proficient in Operational Monitoring & Analysis, Advocacy and Persuasion, Presentation Skills.
Preferred Skills: MBA or graduate degree.
Experience in the energy/utility industry.
Expert communication and presentation skills.
Qualitative and quantitative analytical skills to justify any business changes.
Strong presentation and communication skills to deliver findings and recommendations to various levels of management.
Adaptable to changing business conditions and ambiguity.
We have headquarteerd in Bloomfiled Hills, MI and have 16 offices spread across six countries.
We partner with Fortune 500 companies to address complex business challenges.
Our services span AI, IT staffing, cloud computing, engineering, mobility, testing, and more.
Certified with CMMI Level 3 and ISO standards, V2Soft is committed to quality and security.
Beyond our work, we actively support local communities and non-profits, reflecting our core values.
Join us to be part of a dynamic and impactful global company! Please visit us at to know more .
We are looking for a creative and results-driven Digital Marketing Specialist to help grow the online presence of Shankar Distillers, an emerging craft spirits brand.
This is a part-time opportunity (approx.
10 hours per week) ideal for someone with experience in the spirits or craft beverage industry who understands how to engage audiences and promote premium products on social media.
Key Responsibilities: Manage and grow our Instagram and social media accounts.
Create engaging content to promote Shankar Distillers products.
Plan and execute social media campaigns tailored to the craft spirits audience.
Design visually appealing posts, reels, and stories.
Increase follower engagement and brand awareness.
Preferred Qualifications: Proven digital marketing experience in the spirits, alcohol, or craft beverage industry Experience managing Instagram and social media marketing for beverage brands.
Strong content creation, storytelling, and branding skills.
Ability to develop creative campaigns that resonate with spirits enthusiasts.
Bonus (Highly Preferred): Located in Michigan, USA Ability to visit our distillery occasionally to capture photos, videos, and behind-the-scenes content Work Details: Approx.
10 hours per week Remote work (preferred), with occasional onsite content creation if local Flexible schedule How to Apply: Please include: Links to social media accounts or brands you have managed Examples of content you created for spirits or beverage brands A brief note on how you would grow a craft spirits brand on Instagram V2Soft is an Equal Opportunity Employer ( EOE).
We welcome applicants from all backgrounds, including individuals with disabilities and veterans.
to view all of our open opportunities and to learn more about our benefits.
Department: Finance
Reports To: President
FLSA: Salary - Exempt
Prepared By: Human Resources
Prepared: February 2026
Company Overview
The Company is a growing defense manufacturer with employees in the range of 70 - 100 people. The company is part of an international group headquartered in the UK with locations in the UK, Canada and US. Horstman Group is a subsidiary of company of the RENK Group, located in Germany. Company operations consist of engineering, prototype, and low to mid volume production of defense related products. The Company is subject to state, federal, and defense-related regulatory requirements and participates in multiple layers of group and international financial reporting.
Position Summary
The Financial Controller is responsible for overseeing all financial operations of the local entity while ensuring accurate, timely, and compliant financial reporting across local, group, and global structures. This role serves as a key business partner to the President and plays a critical role in financial governance, reporting, and controls within a regulated defense manufacturing environment.
Reporting Structure
* Reports directly to: President
* Direct reports: 2
* Works closely with: Local Leadership, Group Finance, Global Finance (Germany), External Auditors, and Government Agencies
Key Responsibilities
Financial Management & Accounting
* Oversee all day-to-day accounting operations including general ledger, accounts payable/receivable, payroll oversight, inventory accounting, and cost accounting
* Ensure accurate monthly, quarterly, and annual financial close processes
* Maintain and enhance internal controls in compliance with regulatory and group standards
* Manage cash flow, working capital, and financial planning activities
* Analyze and monitor product costing and contribution performance
* Own and administer the departmental budget management and monitoring process
Financial Group Reporting
* Prepare and submit timely and accurate financial statements for local management
* Ensure consistency and accuracy across multiple reporting frameworks and timelines
* Support consolidation and intercompany reporting requirements
* Maintain reporting within the local ERP system (Visual) and global consolidation/reporting system (Tagetik)
* Lead group-level reporting for the parent company and global ownership structure in Germany
* Provide ad-hoc analysis and explanations as requested by Horstman/Renk
* Support the Group yearend reporting and audit process
* Support the Group budget cycle and quarterly reforecast process
Compliance & Regulatory Reporting
* Ensure compliance with all applicable state and federal reporting requirements
* Support defense industry-specific compliance and audit requirements as applicable
* Coordinate and lead external audits, including government and group audits
* Maintain documentation and reporting standards to support regulatory reviews
Systems & Process Improvement
* Act as the financial systems lead for Visual ERP and Tagetik reporting
* Identify and implement process improvements to increase efficiency, accuracy, and controls
* Support data integrity and system enhancements related to financial reporting
Leadership & Business Partnership
* Serve as a trusted financial advisor to the President and senior leadership
* Provide financial analysis, insights, and recommendations to support decision-making
* Mentor and develop the accounting team, with a focus on succession planning
* Collaborate with group and global finance teams across multiple time zones and cultures
* Lead the local departmental budgeting and oversight process
Qualifications & Experience
* Bachelor's degree in accounting, Finance, or related field (CPA or equivalent preferred)
* 7+ years of progressive accounting or finance experience, preferably in manufacturing
* Experience working in a multi-entity, international reporting environment
* Strong knowledge of U.S. GAAP; familiarity with IFRS required
* Experience with ERP systems; familiarity with Visual and Tagetik desired
* Experience in regulated industries (defense, aerospace, government contracting) preferred
Skills & Competencies
* Strong technical accounting and financial reporting expertise
* High attention to detail with the ability to manage competing deadlines
* Effective communicators across organizational and cultural boundaries
* Proven ability to lead, mentor, and develop staff
* Hands-on, solutions-oriented mindset suitable for a mid-sized organization
About Ethel’s Baking Company
Ethel’s Baking Company is a growing specialty bakery dedicated to producing premium gluten-free baked goods that deliver exceptional taste, texture, and quality. By combining traditional baking craftsmanship with modern food science, we develop products that meet the needs of today’s consumers without compromising flavor or indulgence.
Our team is passionate about creating baked goods that everyone can enjoy. Through rigorous research and development, high manufacturing standards, and a strong commitment to food safety, we ensure that every product leaving our facility meets the highest expectations for quality and consistency.
At Ethel’s, we value innovation, collaboration, and continuous improvement. Our employees play a critical role in developing new products, improving processes, and maintaining the high standards that define our brand. We are proud to foster a workplace culture focused on teamwork, accountability, and a shared commitment to excellence.
If you are passionate about great food, quality production, and being part of a team that is redefining gluten-free baking, Ethel’s Baking Company offers an exciting opportunity to grow and make an impact.
Position Summary
The R&D / Product Development Manager is responsible for the development, optimization, and commercialization of gluten-free baked products within a commercial production environment. This role combines hands-on formulation expertise with cross-functional collaboration to deliver high-quality, compliant, and cost-effective products. The position serves as a technical leader and primary execution owner for baking initiatives, supporting business growth through product innovation and continuous improvement.
Key Responsibilities
Product Development & Formulation
- Develop, formulate, and optimize gluten-free & clean label baked goods, including dessert bars, cookies, cakes, and related products.
- Apply food science principles to improve taste, texture, structure, shelf life, and nutritional profiles.
- Evaluate and test ingredients (e.g., alternative flours, starches, gums, fibers, protein, enzymes) for functionality, shelf-life optimization and overall performance.
- Conduct bench-top, pilot, and plant trials to support new product development, process and product improvements.
Scale-Up & Commercialization
- Lead formulation and process scale-up from test kitchen to full commercial production.
- Partner with Operations, Quality Assurance, and Engineering to ensure smooth product launches and ongoing production stability and consistency.
- Troubleshoot formulation, process, and quality issues related to baking performance, yield, and finished product consistency.
- Support continuous improvement initiatives to reduce waste, improve yields, and enhance operational efficiency.
- Support cost reduction initiatives and ingredient sourcing.
Quality, Food Safety & Compliance
- Ensure all R& D and product development activities comply with FDA, FSMA, GMP, GFCO, SQF, Kosher, and applicable state and local regulations.
- Support gluten-free certification requirements, allergen management programs, and cross-contact prevention protocols.
- Assist with label review, ingredient statements, nutrition facts, and product specifications.
- Collaborate with QA to establish and maintain SOPs, product standards, and validation documentation.
Cross-Functional Collaboration
- Work closely with Operations, Quality Assurance, Procurement, Sales, Marketing, and Supply Chain to align R&D priorities and product development with business needs.
- Serve as the primary technical resource for product development projects and production-related challenges.
- Communicate project timelines, trial results, and technical recommendations to management.
Team & Project Leadership
- Provide technical guidance to Production Team and Quality Assurance Team.
- Manage multiple development projects simultaneously, ensuring timelines and deliverables are met.
- Support training of production staff on new products, formulations, and process changes.
- Demonstrate creativity, ingenuity and a passion for baking.
Supplier & Ingredient Management
- Partner with ingredient suppliers to source, evaluate, and validate raw materials.
- Coordinate ingredient trials and maintain technical documentation related to ingredient performance.
- Support cost optimization efforts through ingredient and formulation evaluation.
- Evaluate new technologies, ingredients, and processing methods relevant to gluten-free baking.
Qualifications
Required
- 5+ years of experience in baked goods R&D, with direct experience in gluten-free formulation.
- Proven experience supporting product scale-up and commercial manufacturing.
- Experience in commercial or industrial baking operations.
- Strong understanding of gluten-free systems, ingredient functionality and baking processes.
- Working knowledge of food safety systems (HACCP, FSMA, GMPs), allergen control, and regulatory compliance.
- Ability to work effectively in both test kitchen and production floor environments.
Preferred
- Bachelor’s degree in Food Science, Cereal Science, Chemistry, or a related field.
- Familiarity with gluten-free certification programs and third-party audits.
- Experience in cost modeling, shelf-life testing, and sensory evaluation.
Key Competencies
- Hands-on gluten-free baking expertise.
- Passion for baking and creativity.
- Commercialization and Scale-up execution.
- Practical problem-solving and critical thinking in production environments.
- Strong project management and organizational skills.
- Cross-functional communication and collaboration.
- Technical documentation and process discipline.
- Continuous improvement mindset.
Work Environment & Physical Requirements
- Combination of office, bench-top, and production floor settings.
- Ability to stand for extended periods, lift moderate weights, and wear required PPE.
- Occasional travel to suppliers or manufacturing sites may be required.
Compensation
· Salary Range: $70K - $85K annually, depending on experience and qualifications.
· Medical, Dental, Vision Insurance at a shared cost
· Paid Time Off + Holidays
· Disability Insurance
· 401k Savings Plan
Position Summary:
The Production Supervisor oversees daily operations within the assembly and molding departments to ensure safe, efficient, and high‑quality manufacturing. This role provides hands‑on leadership to production teams, monitors workflow, drives continuous improvement, and ensures adherence to production schedules, safety standards, and company policies. This position does not qualify for sponsorship or relocation.
Duties and Responsibilities:
- Supervise, coach, and develop production team members across assembly and molding operations.
- Assign daily tasks, manage staffing levels, and ensure balanced workloads.
- Conduct performance evaluations, provide feedback, and address employee concerns in alignment with HR policies.
- Promote a positive, safe, and productive work environment.
- Oversee day-to-day assembly and injection molding processes to meet productivity, quality, and delivery goals.
- Monitor production lines for proper machine setup, cycle times, material flow, and adherence to work instructions.
- Troubleshoot molding and assembly issues, escalating to maintenance or engineering as needed.
- Coordinate with planning and logistics to maintain production schedule and minimize downtime.
- Experience in automotive, plastics, or high‑volume manufacturing environment.
- Knowledge of Lean Manufacturing, 5S, and/or Six Sigma methodologies.
- Technical training or certification in injection molding (e.g., RJG, Paulson).
This listing of duties is not meant to be an exhaustive record of responsibilities for this position but is meant to assist in the establishment of the function within the company.
Education & Skills:
- 5+ years of production or manufacturing supervision experience.
- Strong background in assembly processes and injection molding operations.
- Understanding of molding machine setup, troubleshooting, and material handling.
- Excellent leadership, communication, and problem‑solving skills.
- Ability to read blueprints, work instructions, and production documentation.
- Proficiency with basic computer systems (MS Office, ERP systems).
Summary
The Materials Supervisor plans, organizes and monitors the Production supplier parts including Supplier onboarding, Contract set up (PO), releases, receiving, inventory management, storage and distribution of all items, ensuring a smooth and consistent operation so parts and supplies are located and distributed to proper departments in an effective, efficient and safe manner as required to satisfy internal and external customer requirements.
Core Competencies
- Communication
- Energy and Stress
- Team Work
- Time Management
- Creative and Innovative Thinking
- Problem Solving
- Accountability and Dependability
- Research and Analysis
- Decision Making and Judgement
- Planning and Organizing
- Ethics and Integrity
- Mathematical Reasoning
- Coaching and Mentoring
- Conflict Management
- Inventory Management
- Customer Focus (Internal & External)
Job Duties
- Ensure that the materials department is in compliance with all applicable health and safety regulations and other company-related policies and procedures.
- Responsible for supervisory responsibilities in accordance with the organization's policies and applicable legislation.
- Supervise production suppliers with Materials Coordinators including planning all incoming raw materials, purchased components, packaging, sub-suppliers and Outside Services to support manufacturing and shipping requirements.
- Supervise and train Materials Coordinators.
- Coordinate all incoming logistics planning to ensure efficiency of manpower and floor space.
- Supervise inventory system and all inputs/outputs – lead as expert in the field, working with cross-departmental teams and the CMS System to troubleshoot inventory discrepancies, determine root causes, corrective actions and monitor inventory accuracy.
- Supervise all receiving activity, including training hourly employees as required, ensure CMS database accuracy.
- Develop and maintain cycle count schedule.
- Lead and coordinate the year-end inventory count.
- Key member of APQP team to support launch of new programs; engineering changes and/or volume changes.
- Lead for onboarding and setting up new vendors.
- Lead for setting up new production items, ensure all documentation is in place, maintaining all blanket Purchase orders, in CMS database. Work with Corporate purchasing to review and analyze submitted quotations, understand costing, negotiate with vendors.
- Lead for PFEP (Plan for every part), reporting to Manager on measured targets.
- Reporting on Monthly MP&L Key Targets, as assigned.
- General knowledge of PPAP, IATF, MMOG, ISO14001, SDS, CTPAT and Health & Safety requirements.
- Lead floor plan layout planning for all purchased and manufactured items including current and future mapping and coordination of changes.
- Lead to develop FIFO plan and tracking.
- Coordinate outbound shipments as required related to vendors/production.
- Track monthly supplier performance and report to Manager / summarize for month end reporting.
- Coordinate with the Accounting Department on resolving invoicing discrepancies.
- Coordinate with the Quality Department on supplier issues to protect production.
- Coordinate with Packaging Engineers as a liaison with suppliers for cost savings and continuous improvements projects.
- Perform Health and Safety inspections, as required.
- Keep up to date with system changes and training requirements related to job duties.
- Be on-call by cell phone after daytime office/shop hours.
- Ensures facility compliance with the Flex-N-Gate Materials Management Policy.
- Performs all other tasks as assigned by management.
Requirements
- B.S. or B.A. degree in business management, materials management or related field.
- Minimum five (5) years of experience in warehousing, receiving, shipping, inventory control or materials management in a manufacturing environment with 2 years of supervisory experience.
- Knowledge of environmental, health and safety regulations.
- Experience with ERP systems, specifically MRP modules.
- Strong PC experience; MS Excel - spreadsheets, charts, graphs, MS Word, MS PowerPoint- presentations, and systems applicable to work area (CMS, SpinFire, etc.)
- Knowledge of Import/Export Regulations.
- Knowledge of Basic Supply Chain Management to include master planning of resources, detailed scheduling and planning, and execution and control of operations.
- Good analytical and problem-solving skills.
- Excellent planning and organizational skills.
VENTEON and HARVARD RESOURCE SOLUTIONS are hiring a Executive Assistant to provide direct support for the CEO of a large start- up company. This is a critical individual contributor role interfacing with the high-level executives at the company. Position requires exceptional judgement, professionalism, and the ability to operate with discretion in a highly dynamic, fast paced environment. The ideal candidate blends world-class executive administrative support with strong project management capability, working seamlessly with
C-Suite leaders, investors, board members, and cross functional teams. Role is responsible for ensuring CEO’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.
POSITION TYPE: Fulltime, onsite position with regular overtime, weeknight, and weekend work expected on a regular basis.
PAY: Commensurate with years of experience, executive capability, and technical software competence. Salary range: $100,000 -$120,000 plus annual bonus, stock options, PTO, and Benefits package.
REQUIREMENTS of the Executive Assistant:
- 10+ years in executive support roles, with at least 5 years’ experience supporting a CEO or C‑suite executive strongly preferred. Background in high‑growth, fast‑paced, technology or manufacturing environments or start-up company.Strong critical thinking, decision‑making, and problem‑solving skills in a dynamic environment with the ability to anticipate needs, propose solutions proactively, and resolve issues independently.
- Exceptional organizational, prioritization, and time‑management skills; proven ability to manage multiple concurrent workstreams with precision.
- Demonstrated ability to work autonomously while building collaborative relationships across teams.
- Excellent written and verbal communication skills, with the ability to produce executive‑ready content and tailor messaging to diverse audiences.
- High degree of discretion, integrity, and professionalism in handling confidential information.
- Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.
Technical Skills
- Strong proficiency with AI, productivity, and collaboration tools (e.g., Smartsheet work management and automation platform, ChatGPT, Canva, AI, Amazon Narratives, Power BI, and SharePoint) is required.
- Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights.
- Ability and curiosity to learn and navigate modern technologies, systems, and internal tools quickly.
- Experience supporting virtual meeting management tools and executive communication platforms.
Personal Attributes
- Highly agile, resourceful, and solutions‑oriented.
- Calm under pressure with strong emotional intelligence and executive presence.
- Customer‑service mindset with a bias for action and continuous improvement.
- Keen attention to detail paired with the ability to see the bigger picture.
DUTIES of the Executive Assistant
Provide Executive Support
- Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
- Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
- Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
- Track deadlines and deliverables for CEO-related projects.
- Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
- Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow‑up, strong alignment, and consistent communication flow.
- Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
- Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
- Unlock additional time for the CEO to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
- Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO can operate effectively and focus on high-priority responsibilities.
If you are a high performer and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to
We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you may not be a fit for this position.
At Venteon and Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Accounting & Finance, Engineering, and IT talent in the industry today.