Ehs Support Offices Jobs in Usa

Role Summary

Established mid-sized law firm is looking for a versatile and organized HR & Office Manager/Administrator to oversee daily operations and human resources functions. You will be the "go-to" person for all things people and office-related. The ideal candidate thrives in a fast-paced environment, balances technical HR compliance with a warm personality, and is passionate about creating a positive workplace culture. If you are an experienced HR & operations professional looking to make an impact with a growing firm, please apply for consideration!

Key Responsibilities

Human Resources (50%)

Benefits Administration:

• Program Management: Administer health, dental, vision, life insurance, and other benefit programs.
• Provider Liaison: Serve as the primary contact for benefit providers and resolve issues.
• Employee Communication: Conduct benefits orientation, monitor compliance, and address employee queries.
• Open Enrollment: Oversee the annual benefits open enrollment process.

Onboarding & Offboarding:

• Lead the orientation for new hires (paperwork, equipment setup, culture training) and manage exit interviews.

Employee Relations:

• Act as a trusted point of contact for employee concerns and facilitate conflict resolution.

Compliance & Policy:

• Maintain and update the Employee Handbook; ensure the company stays compliant with federal, state, and local labor laws.

Office Administration (50%)

• Facility Management: Oversee the physical office space, managing relationships with the landlord, janitorial services, and maintenance.
• Vendor Management: Negotiate and manage contracts with service providers (internet, snacks/catering, office supplies, insurance).
• Culture & Events: Organize team-building activities, holiday parties, and office celebrations to foster high employee engagement.

Qualifications & Skills

Experience

8-10+ years in HR, Office Management, and/or Operations; law firm or professional services experience required

Education

Bachelor’s degree in HR, Business Administration, or related field preferred (or equivalent experience).

Technology

Proficiency in MS Office required and experience with legal billing is a plus.

Soft Skills

Exceptional empathy, discretion with confidential data, and "radar-like" attention to detail.

Certifications

SHRM-CP or PHR certification is a significant plus.

ON SITE IN MIAMI, FL 5X A WEEK

Job Description

Position: Office Services Coordinator

Primary Duties and Responsibilities:

Mail Room

• Incoming overnight and ground package deliveries

Responsible for receiving, scanning and distributing all packages received daily, on a timely manner. The Office Services Administrator will also be held responsible for obtaining signatures for all overnight packages being delivered.

• Incoming US Mail

Responsible for receiving and distributing all US mail the same day it is received. The Office Services Administrator will also be held responsible for obtaining signatures for all Parcels and USPS priority packages being delivered.

• Interoffice Mail

Responsible for pickup and delivery of interoffice mail

• Overnight shipments

Responsible for daily overnight shipments to divisions based on set scheduled.

• Courier Services

Responsible for receiving and distributing incoming deliveries from local courier services.

• Outgoing Mail

Pickup up outgoing mail, including overnight mail, throughout the campus and ensuring it is ready for pickup by FedEx, UPS or third party mail processing service.

Office Services

• Assist in associate relocations within Miami HQ
• Maintain paper supplies for all printers/copiers
• Oversee shredding services
• Assist in setting up conference and training rooms for meetings and company events.
• Responsible for maintaining and addressing Office Services requests on the ServiceNow self-service portal
• Print name badges for associates at Miami HQ
• Distribute badge access cards
• Day-to-day contact with building management office.
• Print and bind financial reports for CFO
• Print and ship Board Books and financial reports for Board Meetings as needed

In addition to these set responsibilities, it is the Office Services Administrator’s responsibility to always be available to assist all associates in the campus with miscellaneous tasks.

The Office Services Coordinator will be performing the tasks listed above for all floors in the Corporate Headquarters.

Knowledge, skills and abilities:

• Basic knowledge of Microsoft Office, most importantly, Word and Excel
• Good communication skills
• Good organization skills
• Customer Service focused
• Great attitude and willingness to help
• Must have sense of urgency
• Knowledge of print services
• Must have reliable transportation
• Bilingual is helpful

Education: High School Diploma

We are seeking a qualified Construction Office Engineer (NICET Level III or IV) located in Buffalo, NY. 

Come join our team! We are looking to build services and capabilities through the growth of our key asset- our staff. Ranked among the nation's top A/E and Construction Management firms by Engineering News-Record, LiRo-Hill  provides construction management, engineering, environmental, architectural, and program management solutions. You can become part of an organization that has a strong track record and is looking to strengthen relationships and capabilities to continue being a trusted resource for our clients in the public and private sector. We are proud to be known as an “Integrated Construction, Design and Technology Solutions” firm and we have delivered on that label time and again.

Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients.  LiRo-Hill is a 1100-person firm with offices in NYC, Long Island, Buffalo, Rochester, Boston, Needham, MA and Edison, NJ.

Our Resident Engineer Inspection division has a need for on-site NICET Office Engineers for major NYSDOT highway & bridge projects.

• Qualified candidates will have a minimum of 5 years of highway and/or bridge office engineer experience.
  • NICET Level III or IV is preferred
  • Recent NYSDOT and/or Thruway project experience required.
  • Proficient with Site Manager.
• Proficient with computers.
• Strong organizational and communication skills.

• Authorized to work in the United States and maintains current Driver’s License.

Our Culture:

We believe in the power of collaboration. We work hard to build a corporate culture that empowers all our employees to freely share their ideas, know their presence, and contributions are truly valued, fostering a climate where our employees are enabled to maximize their full potential.

Please visit our website for all of our career opportunities at We offer a competitive salary commensurate with experience, a comprehensive benefits package and a positive work environment. 

- Compensation: Min: $50.00ph - Max: $67.00ph. The range provided is the salary that the Firm in good faith believes at the time of this posting is willing to pay for the advertised position.  Exact compensation will be determined based on the individual candidate's qualifications and location. 

- Visa sponsorship is not available for this role.

LiRo-Hill is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, national origin, ancestry, marital status, sex, affectional or sexual orientation, gender identity or expression, or protected veteran status; and will not be discriminated against on the basis of disability.

#ID22

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Responsible for assisting the management and chef teams in a variety of projects including but not limited to: data entry, filing, taking reservations, menu creation, basic cleaning duties and assisting hosts at the front door. Work alongside both front and back of the house staff and management teams to provide a great dining experience to restaurant guests, while maintaining a professional attitude and work environment.

Essential duties and responsibilities include:

• Maintain a professional and welcoming attitude while showing initiative to successfully assist the management team
• Onboard all new hires in company systems successfully and with accuracy
• Completes necessary administrative HR related tasks/paperwork of non-management employees and provides the required documentation to corporate.
• Accurate creation of private dining menus using notes from the sales manager placed in the system; deliver to the appropriate private room.
• Prints the BEOs for the chefs and managers
• Enter invoices/inventory into the accounting system in communication and continuous training from the management team. Completes all vendor issue forms and follows up on credit memos and the issues to resolve folder
• Scan, copy, and file all necessary invoices as directed.
• General paperwork execution including daily sales and labor items, variance reports, new hire paperwork with oversight from management, grading of training quizzes and testing, etc.
• Inventory and printing of all training materials from SharePoint weekly.
• Keep inventory and ordering of office supplies
• Corporate office order
• Ordering of bank deposit bags and deposit slips
• Assist with answering phones, making reservations, and directing calls to appropriate personnel as necessary
• Complete opening, running, and closing side work related to job duties.
• Assist with host job duties, and perform all related tasks accordingly, specifically during busy shifts/seasons.
• Perform daily administrative duties that will assist the management team in executing a successful shift.
• Respond to positive feedback on OT, TripAdvisor, Yelp etc.
• Assist in putting up orders from LBW deliveries

Qualifications include:

• Previous Perry's restaurant experience or other fine dining experience is preferred but not required.
• Proficient personal computer skills including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) required; HRIS and onboarding experience a strong plus
• Customer service oriented
• Attentive and detail-oriented
• Servsafe or similar food handler's certificate may be required depending upon store location.
• TABC or similar certification
• Experience with open table reservation system preferred but not required
• Experience with data entry with regards to invoices, etc. preferred
• Previous office environment experience preferred
• Must be able to communicate effectively with guests/employees both in person and via phone.
• Possess and displays maturity, professionalism, and confidentiality while being privy to sensitive employee and guest information
• Must be able to multi-task and execute projects in an efficient manner

Physical requirements include:

• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.
• Exerting up to 10 pounds of force occasionally to lift, carry, pull, or otherwise move objects.
• Ascending or descending stairs, ramps, and the like, using feet and legs and/or hands and arms while balancing a tray with one hand.
• Maintaining body equilibrium to prevent falling when walking, standing or crouching between narrow, elevated and/or slippery walkways.
• Raising objects from a lower to a higher position or moving objects horizontally from position to position.
• Visual awareness and hearing are sufficient to read seating charts and communicate with guests.
• This position is considered part-time. Standard days and hours of work vary Sunday through Saturday, 9:00 a.m. to 10 p.m. The work schedule is set according to business needs. This position may require weekend and holiday work
• Ability to sustain prolonged use of a computer

Paul Davis Restoration of West County is part of a national franchise organization that provides services to repair and clean up damage to residential, institutional and commercial structures from a fire, water, storm, mold, or other disasters. Founded in 1966, Paul Davis is a rapidly growing network of more than 300 independently owned and operated franchises. The Paul Davis heritage is based around a can-do attitude, innovation, and outstanding customer service. We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service, dynamic decision-making, and leadership, we have the tools to continue our rapid growth. Our team puts emphasis on living our Vision, Mission, and Values to be more than just a service provider.

We are seeking an Office Coordinator to join our team! You will perform clerical and administrative functions in order to drive company success.

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer & Dispatch inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks
• Gather all required information from clients and input information into our restoration management software
• Data entry into Quickbooks for job costs
• Assist with billing, invoicing and collections
• Utilize E Document software to send/receive job forms

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Computer Savvy

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

To provide opportunities for great people to deliver Best in Class results

The Office Clerk will assist the Office Manager in performing administrative and clerical duties at the service center level.

Essential Functions and Duties:

• Provide quality service to walk-in customers and on the phone
• Fax, copy and scan paperwork
• Communicate with moving crews
• Perform general housekeeping duties and maintain inventory of supplies
• Prepare various reports for management and maintain required forms and logs
• Set up appointments for surveys/deliveries
• Filing and organizing paperwork

Knowledge, Skills and Abilities:

• Interpersonal communication
• Knowledge of company software
• Ability to multitask
• General knowledge of bookkeeping principles
• Familiarity with Microsoft Word, Outlook, and Excel

Required Education and Experience:

• Required: High school diploma or GED

Working Conditions:

• Indoors
• Office environment
• Sitting for long periods of time
• Frequent use of telephone
• Occasionally lifting objects up to 30 pounds

Take part in a company that has been successful for over 100 years and is still growing - join the Coleman Team today!

Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls.

Essential Responsibilities:

• Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines
• Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process
• Seeks win/win solutions for the customer and partners appropriately
• Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
• Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
• Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention
• Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale
• Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure
• Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags
• Answers multi-line phone system, responds to callers' needs and direct calls as appropriate

Learn And Succeed As Part Of A Team:

• Pleasant, but noisy office environment
• Numerous distractions and disruptions due to incoming communication
• May require walking or standing for extended periods of time
• Variety of work schedules with shifts that do include nights, weekends, and holidays
• Wear CarMax clothing (acquired through the company) at all times while working in the store

Qualifications:

• Read, interpret and transcribe data in order to maintain accurate records
• Use resources and partnership to balance the needs of the customer and the business
• Understand numeric filing system
• Use word processing, spreadsheet and other programs, displaying intermediate PC skills
• Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail
• Lift objects that weigh as much as 15-20 lbs
• Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written
• Complete CarMax provided training as required
• Develop partnerships with Sales team and other departments in order to provide quality customer service
• Maintain confidentiality of all records, files and reports within the scope of the position
• Report Asset Protection and/or Human Resource related issues to management

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.