Docusign Jobs in Usa

Role Summary:

We are searching for a talented, motivated and highly detailed Beverage Supervisor to join our team to help in the planning & execution of amazing experiences for the FIFA World Cup 26™ Premium Hospitality Programs.

As our Beverage Supervisor, you oversee day-to-day beverage operations across all spaces in venue, for both commercial and invited guests. You ensure consistent service standards, and supports effective communication between clients, catering staff, and venue leadership. The role is responsible for monitoring product usage, and maintaining accurate daily KPI tracking in alignment with tournament and venue standards. You will support the Venue Operations & Catering teams in the day-to-day operation by performing certain tasks, whereby your role will include key responsibilities such as:

Key Responsibilities:

• Oversee in-venue execution of all beverage programs—alcoholic and non-alcoholic—ensuring products are served and presented according to established brand, operational, and compliance standards.
• Maintain daily oversight of beverage setup, service flow, product replenishment, and quality control across designated hospitality areas.
• Work closely with the Venue Catering Manager to monitor beverage-related timelines, delivery schedules, menu adjustments, product shortages, and operational needs.
• Participate in daily briefings and coordination meetings to maintain alignment, address service challenges, and support efficient problem-solving.
• Support staff by reinforcing beverage service standards, responsible service guidelines, menu knowledge, and proper product handling throughout the event.
• Assist with tracking daily beverage KPIs, including product movement, waste, consumption trends, and operational notes for reporting.

Experience/Qualifications Needed:

• 3–5 years of experience in the catering or hospitality industry, with a focus on beverage service and multi-unit operations.
• Bachelor’s degree in Restaurant Management, Hospitality Management, Food Service, or a related field; or an equivalent combination of education, training, and hands-on experience.
• Proficient in Microsoft Office Suite, Adobe Acrobat, Zoom, DocuSign, and Smartsheet, with the ability to manage administrative and operational workflows efficiently.
• Exceptional organizational and process management skills, with a proven ability to follow structured procedures and maintain operational consistency.
• Maintains composure under pressure, consistently delivering high performance and sound decision-making in fast-paced, deadline-driven environments.
• Strong interpersonal, communication, and negotiation skills, with experience resolving conflicts and collaborating across diverse teams.
• Highly reliable with excellent time management, a strong work ethic, and a proactive, motivated approach to responsibilities.
• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary
• Occasionally lift and/or move up to 20 lbs. with or without reasonable accommodation (modify based on country form of measurement)
• The ability to remain in a standing position for extended periods, except where sitting is permitted by law or reasonable accommodation is required.
• Conversational English as a minimum
• Legally able to work with no sponsorship assistance in the United States
• Ability to pass Accreditation process.

*This role will be paid as a weekly rate, based on 40 hours per week.*

Overview:

Our client, a Global Fortune 50 organization and one of world’s largest distributors of Healthcare systems, Medical supplies & Pharmaceutical products, seeks an accomplished SOW Specialist.

*** Candidate must be authorized to work in USA without requiring sponsorship ***

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*** Location: Alpharetta, GA & Las Colinas, TX

*** Duration: 12+ months contract w/ possibility of extension

Schedule:

• Schedule: Monday–Friday, 8:00 AM–5:00 PM EST (flexibility available)
• Work Arrangement: Hybrid
• Onsite Requirement: 1–2 days per month onsite

Perks:

• Genuinely awesome team environment
• Monthly in-office networking with lunch and activities
• Opportunity to work with new AI and automation tools

Job Description

The SOW (Statement of Work) Specialist is responsible for the end-to-end management of SOWs and SOW revisions, ensuring timely, accurate, and compliant execution throughout the full contract lifecycle. This role supports Client’s’s Procurement Operations by reviewing, redlining, validating, and initiating approval workflows for SOW contracts, while also coordinating legal reviews as needed.

The SOW Specialist serves as a primary point of contact for stakeholders, suppliers, and internal partners, partnering closely with Sourcing & Procurement (S&P), Legal, Risk, Privacy, and OSW Operations teams to ensure smooth processing and a positive stakeholder experience. Success in this role requires proactive communication, strong collaboration, sound judgment, and a high level of accountability.

Minimum Requirements

• Bachelor’s degree or equivalent experience

Required Skills & Experience

• Proven ability to collaborate in a team environment and build strong cross-functional partnerships
• Experience using the SOW module of Fieldglass or similar VMS tools
• Experience with ServiceNow or similar case management tools
• Strong verbal and written communication skills
• Strong organizational skills with keen attention to detail
• Critical thinking and problem-solving abilities
• Excellent customer service skills
• Ability to manage multiple priorities and meet established timelines

Additional Knowledge & Skills

• 2–4 years of contract management experience
• Ability to influence and motivate others through partnership and professionalism
• Enterprise-first mindset
• Ability to use data and insights to support decision-making and continuous improvement

Responsibilities:

• Own the full lifecycle of SOWs and SOW revisions, ensuring clear, timely, and proactive communication throughout
• Review, redline, and analyze SOW terms and conditions to ensure alignment with procurement standards, rate cards, and company policies
• Initiate and manage approval workflows in Fieldglass, driving timely progression and issue resolution
• Facilitate and coordinate legal reviews when required, ensuring compliance with legal, risk, and privacy requirements
• Partner closely with Sourcing & Procurement teams, shared services partners, and suppliers to deliver consistent, high-quality outcomes
• Serve as the primary point of contact for suppliers and business stakeholders, setting expectations and providing regular status updates
• Route approved, executable SOWs and SOW revisions for signature through DocuSign
• Identify risks, issues, and gaps early, and collaborate with internal teams to resolve them efficiently
• Deliver an outstanding stakeholder experience by taking ownership of issues and ensuring professional resolution
• Support education and adherence to Sourcing & Procurement policies and OSW standards
• Identify opportunities for process improvement and contribute to best practices across OSW SOW operations
• Maintain accountability for the accuracy, quality, and timeliness of all assigned contract activities

Ways of Working

• Operate as an engaged and dependable member of the OSW Operations team
• Communicate proactively, clearly, and professionally with internal partners, suppliers, and stakeholders
• Demonstrate strong ownership and follow-through on commitments
• Collaborate effectively across functions and organizational levels, including senior business leaders
• Embrace feedback and contribute to continuous improvement efforts
• Maintain transparency and consistency in execution and decision-making

Key Relationships

• Sourcing & Procurement teams, including Category Managers, Support Teams, and Contract Specialists
• OSW Operations team members
• Suppliers
• Client’s Business Owners, often senior leaders
• Shared Services partners, including Legal, Risk, and Privacy

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I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Sam Banga

Lead Recruiter

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally: as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

Job Summary

The position of Legal and Compliance Coordinator provides high level support to the Legal Department as well as internal clients and external constituencies regarding contracts and other administrative tasks. The responsibilities of this role include prepping, formatting, editing and maintaining contract documents including non-disclosure agreements, master services agreements, master facilities agreements, facility specific agreements, amendments, subcontracts, and the like. This role also performs routine administrative duties as required by the General Counsel. The position provides high level support to the Compliance Department in connection with subcontractor compliance requirements.

Essential Duties & Responsibilities

• Manages the Legal Department’s internal contract review process and other administrative functions as requested by the General Counsel, including but not limited to working on resolving customer and subcontractor payment disputes. Perform any other tasks assigned by the General Counsel. Works with AI-Powered Contract Review Tool and Docusign platform
• Coordinates and communicates with subcontractors to acquire compliance documentation prior to expiration. Reviews and analyzes compliance monitoring reports and other related source documents such as subcontractor agreement, insurance documentation, employee level verification, background investigations, and W-9s. Reviews documentation for accuracy and completeness and other functions as required by the Director of Compliance

Qualifications

• HS Diploma is required. Certificate in Paralegal Studies and/or Certificate in General Insurance preferred
• Experience working in a legal department or compliance department is required.
• Proficiency in Microsoft Office Suite, especially Word and Excel is required.
• Experience working with AI-Powered Contract Review Tool and Corrigo are a plus but not required

Physical Demands

• The duties of this job consist of extensive office work requiring prolonged sitting at a desk, using phone, and computer.

Work Environment

• Standard office environment with minimal noise. When working from home, confidentiality must be maintained. Third parties are not permitted in the room when communicating on legal matters

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Role Summary:

We are searching for a talented, motivated and highly detailed Commercial Village Catering Supervisor to join our team to help in the planning & execution of amazing experiences for the FIFA World Cup 26™ Premium Hospitality Programs.

As our Commercial Village Catering Supervisor, you oversee day-to-day operations across the commercial village. You ensure consistent service standards, and supports effective communication between clients, catering staff, and venue leadership. The role is responsible for managing lounge readiness, monitoring product usage, and maintaining accurate daily KPI tracking in alignment with tournament and venue standards. You will support the Venue Operations & Catering teams in the day-to-day operation by performing certain tasks, whereby your role will include key responsibilities such as:

Key Responsibilities:

• Complete and maintain daily KPI tracking worksheets, documenting product usage, service metrics, and operational notes specific to an outdoor, offsite environment.
• Serve as the primary on-site contact for lounge clients, responding quickly to service needs, troubleshooting issues, and escalating concerns when required.
• Mitigate day-of operational challenges—such as weather impacts, equipment needs, or product movement—by coordinating with offsite catering teams, runners, and logistical support.
• Provide clear and timely updates, operational challenges, and recommendations to the Venue Catering Manager throughout the tournament.
• Ensure the lounge is properly set, stocked, and guest-ready each day, maintaining high standards of presentation, cleanliness, and functionality despite variable conditions.
• Uphold all venue, tournament, and safety protocols, including outdoor service standards and compliance requirements for offsite catering operations.

Experience/Qualifications Needed:

• 3–5 years of experience in the catering or hospitality industry, with a focus on offsite/pop up catering and multi-unit operations.
• Bachelor’s degree in Restaurant Management, Hospitality Management, Food Service, or a related field; or an equivalent combination of education, training, and hands-on experience.
• Must be comfortable working outside for extended amounts of time.
• Proficient in Microsoft Office Suite, Adobe Acrobat, Zoom, DocuSign, and Smartsheet, with the ability to manage administrative and operational workflows efficiently.
• Exceptional organizational and process management skills, with a proven ability to follow structured procedures and maintain operational consistency.
• Maintains composure under pressure, consistently delivering high performance and sound decision-making in fast-paced, deadline-driven environments.
• Strong interpersonal, communication, and negotiation skills, with experience resolving conflicts and collaborating across diverse teams.
• Highly reliable with excellent time management, a strong work ethic, and a proactive, motivated approach to responsibilities.
• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary
• Occasionally lift and/or move up to 20 lbs. with or without reasonable accommodation (modify based on country form of measurement)
• The ability to remain in a standing position for extended periods, except where sitting is permitted by law or reasonable accommodation is required.
• Conversational English as a minimum
• Legally able to work with no sponsorship assistance in the United States
• Ability to pass Accreditation process.

*This role will be paid as a weekly rate, based on 40 hours per week.*

Our Fintech client is hiring for a highly-organized, service-oriented, and proactive Workplace Experience Coordinator to serve as the operational and cultural anchor across our physical office locations, with primary responsibility for the Dallas HQ.

This role owns the day-to-day workplace experience, ensuring offices operate seamlessly, reflect our client's culture of excellence, and create meaningful experiences for employees, candidates, clients, and visitors. Positioned at the intersection of People Operations, Talent Acquisition, Executive Leadership, Sales & Marketing, and IT, this role blends operational rigor with cultural execution.

The ideal candidate thrives in a fast-paced, high-accountability environment, anticipates needs before they arise, executes with precision, and takes full ownership of both routine operations and special initiatives.

WHAT YOU'LL BE DOING

Office & Facilities Operations — Primary Ownership, Dallas HQ

• Lead day-to-day office management, ensuring all foundational aspects of the workplace are proactively maintained at a high standard
• Serve as primary point of contact — warmly welcoming visitors, candidates, employees, vendors, partners, and executives
• Ensure cleanliness, organization, and overall presentation of the office at all times; identify and resolve issues before escalation
• Proactively order, stock, and maintain office supplies, kitchen inventory, perks, and workspace needs
• Identify opportunities for workplace improvements and propose cost-effective solutions
• Manage seating charts, floor plans, parking assignments, and workspace logistics with real-time accuracy
• Partner with IT to coordinate building access, credentials, and desk setups for new hires, guests, and vendors
• Own relationships with building management and core vendors, holding partners accountable to service standards
• Manage office supply and perks budget — tracking spend and identifying cost-saving opportunities
• Act as POC for deliveries, mail, and vendor coordination
• Coordinate in-office catering for key client, executive, and company meetings
• Proactively research and evaluate new vendors or services to elevate the workplace experience

Global Office Alignment

• Partner with local POCs in Houston, New York, and Kuala Lumpur to ensure a consistent workplace experience with thoughtful local nuance
• Share standards, processes, and best practices to maintain brand consistency and operational alignment
• Provide guidance and coordination support for global workplace initiatives

Culture & Engagement Execution

• Create and maintain birthday displays and recognition boards
• Manage standardized workflows for Life Events and personal milestones across all offices
• Plan and execute thoughtful celebrations (birthdays, parenthood gifts, work anniversaries, milestone events)
• Lead monthly onsite events aligned with company initiatives
• Partner with the Culture Committee and People Team to plan and execute quarterly and all-company events
• Support offsites and cross-office events with logistical precision
• Own swag sourcing, gifting, and first-week logistics for internal events, candidates, and employees
• Help track and manage culture and engagement budgets, flagging variances as needed

Administrative & Executive Support

• Elevate the onsite interview experience in partnership with Talent Acquisition — candidate materials, room setup, hospitality, and executive readiness
• Coordinate travel, hotel bookings, and logistics for candidate visits and employee travel
• Serve as POC for in-office and cross-office visits
• Support executive team travel logistics with discretion and attention to detail
• Manage DocuSign workflows — routing, completion, and archiving of documents
• Support Sales and Marketing with vendor relationships, conference shipments, ordering, tracking, and event logistics
• Assist with ad-hoc conferences and sponsorship events as liaison between Sales and Marketing

WHAT YOU'LL BRING

• 3–6+ years of experience in office management, workplace experience, executive support, hospitality, or People Operations
• Experience in a fast-paced, high-growth, or professional services environment preferred
• Proven ability managing vendors, budgets, and cross-functional coordination
• Bachelor's degree preferred; relevant experience accepted in lieu
• Proactive ownership — anticipates needs, identifies gaps, and acts without waiting for direction
• Strong execution and follow-through — delivers quality work, meets deadlines, closes loops fully
• Exceptional attention to detail across logistics, budgets, vendor coordination, and documentation
• Clear, timely, and professional communication at all organizational levels
• Discretion and maturity when handling sensitive information
• Ability to balance recurring responsibilities with shifting priorities in a fast-paced environment

Necessary Skills

• Strong Personality – Excellent Communication Skills and a Proactive Upbeat Mindset
• Previous Office Admin, Office Coordinator, Office Manager Experience
• Prior Experience Leading Company Internal Communications to Office and Organization

Preferred Skills

• Prior Experience Working with Docusign
• Prior Experience in Hospitality, Travel Bookings, Meeting Planning for Executive
• Experience in Event Planning

Job Overview

Day-to-day duties:

• Lead Day to Day Office Management
• Be the Main Welcoming POC for the Dallas HQ
• Ensure Office is consistent, stocked, proactively assist with items that come up
• POC for all Deliverys and Office Orders
• Coordinate Daily In-Office Lunch Catering
• Member of Culture Team – Maintain event, awards, Birthday, milestone, boards
• Report to Chief People Officer – Work on Projects with her
• Manage DocuSign Workflows

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Title: Procurement Analyst

Location: New Albany, OH 43054

Duration: 12+ Months

Pay Rate: $40/Hr on W2

Schedule: Mon-Fri 8am-5pm

Job Summary:

Supports Procurement Consultants, Procurement Specialists, and Category Managers in the execution of contracting initiatives.

Supports analytical work including but not limited to risk considerations, pricing, total cost of ownership, demand planning, and reporting.

Seeking a qualified contract analyst with experience in material and equipment purchasing.

This position will support procurement and the transmission line business unit in the full contract lifecycle.

Essential Job Functions & Tasks:

Draft, review and negotiate moderately complex contracts and related documents (master services agreements, purchase orders, SOWs, NDAs, and other agreements).

Administer the full contract lifecycle, intake, approvals, signature/execution (DocuSign), performance monitoring, amendments, renewals, and closeout.

Ensure contractual arrangements mitigate commercial and legal risks while working with stakeholders (e.g. legal, risk, insurance credit risk).

Support the category manager in defining appropriate payment terms and schedules, milestones, freight terms, and act as the liaison between the business unit partners and the supplier.

Establishes effective relationships with business partners and suppliers to support category strategies aligned to corporate objectives.

Coordinates with key suppliers and business partners on the delivery of high-value manufactured equipment and materials, including price escalation and cost containment provisions.

Basic Qualifications:

Education:

Bachelor's Degree in business, accounting, finance, supply chain, or other related field; OR 4 years of relevant work experience.

Experience:

In addition to any experience required above, 3 years of relevant customer service and/or procurement experience required.

Additional Requirements:

Excellent analytical, problem-solving, and time management skills desired.

Familiarity with Maximo and Docu Sign preferred.

Excellent communication skills (written and verbal) desired with an ability to communicate with business partners, stakeholders, and suppliers.

Position: Corporate Paralegal, Securities

Location: San Francisco

Onsite Logistics: 2/3 Days Onsite (HYBRID)

Hours: 930am – 530pm (35-Hour work week)

Salary: $135,000 - $165,000 with additional OT and Annual Bonus

A highly respected AmLaw-caliber law firm is seeking a Corporate & Securities Paralegal (3–5 years) to join its Corporate & Securities practice in San Francisco. This is a front-line transactional role supporting sophisticated corporate matters for high-growth private companies, venture-backed startups, and public company clients.

This position offers meaningful responsibility, direct attorney interaction, and exposure to M&A, venture financings, IPO-adjacent work, and complex securities compliance—ideal for a paralegal looking to deepen their transactional skill set in a fast-paced, high-performance environment.

You will play a critical role in supporting attorneys through all phases of corporate and securities transactions, including:

• Prepare and maintain capitalization tables, and assist with equity issuances, option grants, and incentive equity plans
• Support venture capital financings, mergers & acquisitions, and other strategic transactions
• Assist with entity formations, reorganizations, and ongoing corporate governance matters
• Prepare and manage closing sets, signature pages, and post-closing deliverables
• Draft and file SEC forms, Blue Sky filings, and related securities notices
• Maintain corporate records, minute books, and electronic data rooms
• Conduct due diligence and support attorney review of transactional materials
• Work closely with attorneys and internal teams to ensure accuracy, compliance, and efficiency across transactions

What We’re Looking For

• 3–5 years of direct experience as a Corporate / Securities Paralegal (law firm experience strongly preferred)
• Hands-on experience with:
• Corporate transactions (M&A, venture financings, company formations)
• Securities filings and Blue Sky compliance
• Cap table management software (Carta, Pulley, or similar)
• Strong understanding of corporate governance, capitalization fundamentals, and transaction workflows
• Advanced proficiency in Microsoft Excel (sorting, filtering, formulas, analysis)
• Experience with DocuSign and Microsoft Office (Word, Excel, Outlook)
• Exceptional organization, attention to detail, and time-management skills
• High degree of professional judgment, discretion, and integrity
• Ability to manage multiple priorities in a deadline-driven environment
• Bachelor’s degree required (Business, Finance, Accounting, or related field preferred)
• ECA designation or CEP certification is a plus
• Flexibility to work overtime as needed to support transaction timelines

Why This Role

• Work on high-profile, market-moving transactions
• Support innovative startups and established public companies
• Join a collaborative, high-caliber legal team
• Gain exposure to complex securities and transactional matters
• Clear runway for professional growth and skill development

Bishop Gold Group is one of the fastest growing Gold & Precious Metals Dealers in the country, seeking motivated sales professionals to join our team in our Westwood office. As an Account Executive, you will play a crucial role in educating our customers and ensuring the smooth operation of the sales process. Candidates must be comfortable making a high volume of phone calls and working on a primarily commission-based compensation plan (uncapped commission, hourly pay).

We are currently open to candidates with or without Precious Metals sales experience!

*This is an on-site role and required to work in our office Monday-Friday. Our office is located in Westwood, CA (90024)*

Responsibilities:

• Handle a high-volume of daily inbound/outbound calls to our opt-in leads
• Stay up-to-date with market trends, financial, and political news/events
• Build and maintain relationships with customers and colleagues to ensure transactions are handled with a high level of customer service
• Customer account management/organization/tracking
• Partner with in-house processing team to ensure requests are handled in a timely manner
• Data entry using Salesforce & Microsoft Word/Excel

Qualifications:

• Experience working in an Inside Sales environment (Preferred, not required)
• Comfortable making a high volume of phone calls on a daily basis
• Excellent computer skills; basic knowledge of Salesforce, Microsoft Word, DocuSign, Adobe PDF and Excel
• Professional and confident phone presence while interacting with customers
• Professional demeanor while working with colleagues in an office environment
• Hunger for success and unmatched work ethic
• Motivated and sales-driven personality
• Personable, service-oriented, and respectful at all times

We Offer:

• Medical/Dental/Vision benefits, company matched 401k
• Lucrative commission package
• Comprehensive training for career growth

Physical Demands:

• Must be able to remain in a stationary position at least 75% of the time
• Constantly operates a telephone, computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• Must be able to effectively communicate with co-workers, customers and other third-parties

Hours of operation are Monday through Friday, 7:00 am - 4:00pm PST.

Equal Opportunity Employer

How to Apply: If you're an ambitious, eager sales professional seeking an opportunity for growth, send your resume today. We are excited to explore the potential of having you on our team as we continue to grow!

We are seeking a detail-oriented Administrative Support Specialist to support daily accounting operations through accurate data entry, reconciliations, and documentation management. This role is well-suited for someone who prefers structured, repeatable work and takes pride in accuracy, consistency, and process adherence.

Key Responsibilities

• Perform high-volume, accurate data entry
• Support Accounts Payable processing, including invoice entry and documentation review
• Complete routine bank and account reconciliations and resolve discrepancies
• Review documents for accuracy, completeness, and required approvals
• Manage agreements and forms using DocuSign
• Support expense reporting and reconciliation using Concur
• Complete assigned accounting and data tasks to support ongoing business operations

Required Qualifications

• Prior experience in an accounting, data entry, or administrative role with accounting exposure
• Strong attention to detail and ability to work accurately with financial data
• Proficiency in Microsoft Excel and general office systems
• Experience with DocuSign and Concur (or similar tools)
• Working knowledge of HubSpot or comparable CRM systems
• Strong organizational skills and comfort working in process-driven environments
• Ability to work independently within established procedures and timelines

Company Description

Bibliotheca has been partnering with libraries around the globe for over 50 years, transforming how libraries meet the ever-evolving needs of their communities. With a vision of reinventing the future of libraries, Bibliotheca leverages integrated technology to create seamless, intuitive, and inclusive library experiences for both patrons and staff. Serving over 30,000 libraries worldwide, the company combines global insights with localized support to ensure libraries are prepared for the demands of modern service. Bibliotheca is driven by a commitment to inspiring and delighting diverse library users wherever they are.

Role Description

Administer contracts from initiation through completion, ensuring compliance with company policies and procedures. Review and coordinate contract terms with internal teams and vendors, manage amendments, and maintain accurate electronic records using DocuSign or similar tools. Track contract status, performance, and compliance through reporting and documentation management. 

This role requires a detail-oriented, self-motivated professional who can communicate effectively across teams and understand company objectives to minimize risk. Working under general guidance, the Contracts Administrator supports contract compliance, maintains required customer documentation and certifications, and reviews purchase orders as needed while collaborating with sales, marketing, product management, customer service, and finance. 

Qualifications

• Manage the contract life cycle, ensuring timely approvals, accurate records, and monitoring expirations and renewals.
• Review RFP's, contracts, and purchase orders to ensure terms, conditions, and requirements are understood and addressed.
• Draft sales agreements using company templates and coordinate response to customer contract terms with internal teams.
• Maintain accurate and up-to-date contract documentation, including certifications insurance requests, and vendor forms.
• Communicate with customers and internal stakeholders via phone, email, meetings, and conference calls, resolving issues, and supporting problem solving.
• Research certifications, applicable state contracts, and develop working knowledge of company products and the library market.
• Bachelor’s degree in business administration, Finance, Law, or a related field
• Ability to work both independently and collaboratively in a hybrid work setting
• Attention to detail and strong organizational abilities
• Familiarity with library systems or related industries is an asset