Depthfirst Ceo Jobs in Usa

On the heels of achieving 3X growth, Virginia Transformer is hiring to do it again!

We’re strategically building our team for the next 3X growth cycle — a phase that is both intense and incredibly rewarding. We’re highly selective about who joins us, because this journey isn’t for everyone.

If you have the drive, grit, and expertise to perform at a high level — and you want to grow your career 3X alongside the Company’s growth — we’d love to talk.

Apply below and let’s start the conversation.

Who We Are

Virginia Transformer is the largestU.S.-owned producer of power transformers in North America, and we’ve been able to grow the past 50-plus years through an unwavering focus on delivering for our customers. We’re more than 5,400 people strong and are known throughout the industry for being an engineering company that makes premium quality transformers in the shortest lead times.

As a privately held, organically growing company, we thrive on nimbleness, innovation, and tenacity.

Join Our Team

If you love the thrill of securing the U.S. electric grid, enabling all manufacturing in the country, and the energy of a fast-moving train — this is the place for you. We train hard, grow together, and lead with purpose. Every transformer we build is custom, every challenge unique, and every team member essential.

We’re looking for those ready to lead, fueled by commitment, and driven by impact. We are growing so fast that all our available roles are not yet posted, so let us know if you are interested and we will follow-up.

Chief Administrative Officer (CAO) (Chief Infrastructure and Governance Lead)

Company: Virginia Transformer Corp

Reports to: Chief Executive Officer

Location: Onsite / Executive presence required

Role Level: Executive Leadership Team

Role Overview

The Chief of Administration at Virginia Transformer Corp is responsible for translating the company’s aggressive growth strategy into disciplined, scalable enterprise operations across a complex, multi-plant manufacturing environment.

As a privately held, rapidly growing industrial manufacturer with 5,500+ employees across the U.S., Mexico, and India, the CAO ensures that people operations, corporate infrastructure, compliance, systems, and shared services scale in lockstep with production, engineering, and commercial growth.

This role serves as the operational backbone of the enterprise, providing consistent administrative oversite and risk management, and partnering closely with the CEO, CFO, COO, and CHRO to bring structure, consistency, and execution rigor to a fast-moving organization.

Key Responsibilities (VTC-Tuned)

1. Administrative Policies & Procedures

• Lead enterprise administrative operations supporting multiple manufacturing plants and global offices
• Standardize internal processes, governance frameworks, and operating rhythms across plants and corporate functions
• Drive operational discipline while preserving speed, flexibility, and execution focus

2. Construction, Facilities & Physical Infrastructure

• Oversee facilities management, real estate strategy, leases, utilities, and site services across North America and international locations
• Partner with Operations and Engineering on plant expansions, new site development, and facility modernization
• Ensure facilities and infrastructure scale safely, reliably, and efficiently to support 24/7 manufacturing operations

3. Legal, Risk & Compliance (Manufacturing-Focused)

• Serve as executive liaison with internal and external legal counsel
• Ensure compliance across labor, immigration, safety, environmental, and regulatory frameworks
• Oversee enterprise risk management, audits, and internal controls
• Support contract governance with customers, suppliers, utilities, government entities, and enterprise service vendors

4. MIS – Management Information Systems

• Provide executive oversight of internal IT, enterprise systems, and business platforms
• Ensure systems effectively support manufacturing operations, engineering workflows, HR, and finance
• Drive standardization across ERP, HRIS, ATS, and operational technology platforms
• Partner on cybersecurity, data integrity, system resilience, and infrastructure scalability

Why This Role Matters at VTC

This is not a traditional corporate administration role.

It is an execution-focused leadership role designed for a company that is:

• Growing rapidly
• Operating 24/7 manufacturing environments
• Managing global operational complexity
• Balancing entrepreneurial speed with operational discipline

The CAO ensures that administrative infrastructure enables growth rather than becoming a constraint.

Qualifications & Experience

Education

• Bachelor’s degree in Business Administration, Operations Management, Finance, Human Resources, Engineering, or a related discipline required
• This role prioritizes operational and enterprise leadership backgrounds over legal-practice-centric career paths
• Advanced degree preferred (MBA or equivalent executive education)

Professional Experience

• 20+ years of progressive leadership experience in enterprise operations, administration, or shared services within industrial or manufacturing environments
• 10+ years in senior leadership roles (CAO, COO, SVP Operations, or equivalent) with responsibility for multi-site or global organizations
• Proven success translating growth strategy into scalable operating models, governance frameworks, and execution discipline
• Demonstrated experience overseeing administrative functions, compliance, shared services, and enterprise systems at scale
• Experience operating in privately held, high-growth, or complex global manufacturing organizations strongly preferred

We are working with a client in the Miami Lakes area that is looking for a Executive Administrator to join their team. This position is 100% onsite and Miami Lakes and this position will support the Sales team.

Executive Administrator Responsibilities:

• Serve as a key operational partner to the Sales team by maintaining expert-level knowledge of customer accounts and sales activity
• Develop, automate, and distribute actionable sales analytics, including performance by representative, customer, purchase order, and product
• Monitor inventory trends and proactively communicate availability, risks, and opportunities to support revenue goals
• Manage and track all product sample requests to ensure timely fulfillment and accurate system records
• Act as a central liaison between Sales, Accounting, Inventory, and Transportation to ensure seamless order execution
• Proactively communicate logistics delays, inventory constraints, and customer-impacting issues to support timely resolution
• Design and maintain organized process flows to improve accessibility and efficiency of internal documentation
• Maintain and update product specification sheets to ensure accuracy for both new and existing items
• Coordinate cross-functional product label development and photography requests to support sales and marketing initiatives
• Update and maintain product documentation during new product launches to ensure sales readiness
• Oversee distributor and retailer onboarding documentation, including W-9s, COIs, and legal agreements
• Manage and organize sales resources within SharePoint, ensuring version control and easy team access
• Coordinate executive signature requests and manage document approval workflows for the CEO and CFO
• Maintain organized records of executed agreements and key business documents
• Prepare and assemble professional materials for executive meetings, sales presentations, and customer engagements

Executive Administrator Qualifications:

• 8+ years of experience supporting executive leadership preferred
• Strong Excel skills preferred
• NetSuite experience preferred
• Excellent organizational and communication skills
• Ability to handle confidential information
• CPG or food industry experience preferred

• Research and identify high-potential product opportunities that leverage our in-house manufacturing capabilities across powder, capsule, gummy, and liquid formats
• Work directly with our procurement and R&D teams to cost out each product opportunity
• Build margin models and sales projections to evaluate and prioritize opportunities
• Present business cases to leadership and participate in go/no-go decisions on new product launches
• Issue purchase orders to initiate production on approved products
  
  

• Manage the full Amazon FBA supply chain — forecasting demand, coordinating production schedules, and submitting POs/MOs to keep inventory levels optimized
• Work with our production and logistics teams to ensure on-time shipments to Amazon fulfillment centers
• Monitor inventory health metrics and prevent stockouts or excess inventory situations
  
  

• Collaborate with creative and marketing resources to develop and optimize product listings (copy, images, A+ content, brand story)
• Own the Amazon advertising strategy — Sponsored Products, Sponsored Brands, Sponsored Display, and DSP as the business scales
• Manage ad spend day to day, optimizing for ACoS/TACoS targets while driving ranking and revenue growth
  
  

• Scale the division to $300K/month in revenue within 12 months
• As revenue grows, hire and manage a team to support expanded operations (advertising specialists, catalog managers, etc.)
• Establish SOPs, reporting cadences, and KPIs for the division
  
  

• 3+ years of hands-on experience managing and scaling a supplement or consumables brand on Amazon (not just agency work — you’ve owned a P&L)
• Proven track record of scaling an Amazon brand to $100K+/month in revenue
• Deep knowledge of Amazon Seller Central, FBA operations, and inventory management
• Strong Amazon PPC experience with demonstrated ability to manage five- and six-figure monthly ad budgets profitably
• Experience with product research and opportunity analysis in competitive supplement categories
• Ability to build financial models for product costing, margin analysis, and demand forecasting
• Self-starter who thrives with autonomy — you’ll have resources and support, but no one is going to tell you what to do every day
• Strong written and verbal communication skills for cross-functional collaboration with manufacturing, creative, and leadership teams
  
  

• Experience in supplement manufacturing, contract manufacturing, or CPG product development
• Familiarity with tools like Helium 10, Jungle Scout, DataDive, Keepa, or similar Amazon analytics platforms
• Experience with Amazon DSP
• Background in hiring and managing small teams
• Knowledge of FDA/FTC compliance for supplement advertising and labeling
  
  

• A brief summary of Amazon brands you’ve managed, including peak monthly revenue
• An example of a product you identified, launched, and scaled on Amazon
• Your approach to evaluating a new product opportunity in the supplement space
  
  

Position Summary:

The Product Line Manager – Airframes role is to provide in-depth market competitive analysis, technical support, and market pricing strategies to meet revenue and profitability goals for the organization. As well as assisting the sales organization in the sales of all airframe material owned by the company. The role also requires the full engagement of the activity in the review, valuation and procurement of aircraft, surplus packages plus strategic purchasing of demand material using the experience available within the company. This will include ownership of valuation & technical assessments with respect to purchasing of such assets & material offered. Will require close liaison with the Director of Airframe Product Lines, VPs of Sales across different regions, Account Managers Globally and departments who have the liaison where the supplier is concerned. Will require a good understanding of the overall commercial aircraft parts aftermarket, availability, demand, and values.

*Position is 100% On-site, no hybrid or remote work*

Duties & Responsibilities

• Evaluate whole assets for acquisition and determine strategy to maximize revenue and profitability.
• Determine the appropriate welding equipment or method based on requirements.
• Manage disassemble process, coordinate drop shipments, and select appropriate component repair stations to streamline cost and TAT (Turn-Around-Time).
• Have material properly certified and readily available for the sales team to quickly support our customer base.
• Maintain a current pricing structure for the managed material.
• Develop and maintain a strong relationship with both internal & external stakeholders.
• Manage the targeted revenues specifically focusing on aged Inventory to enable faster redeployment of investment to acquire newer assets.
• Assist the Director of Product Lines in the valuation of all opportunities presented with relevant forecast data to provide as required to the Commercial Review Board and CFO/CEO for approval.
• Ability to negotiate pricing and terms in line with the Company’s ROI/IRR.
• Develop with the Director of Product Lines, a team of Strategic buyer(s) to review demand based on internal data and market knowledge in the investment strategy/spend as set by the executive team.
• Report on specific sales monthly on the material acquired and sales targets as set by the company.

Required Qualifications:

• 5+ years of working in material & sales roles within the aviation industry.
• Ability to develop strong relationships with actual and potential buyers & sellers.
• Strong written and verbal communication skills.
• An essential requirement is to have a working knowledge of the process of asset management, negotiating and management of the contractual requirements of purchasing assets to include LOI (letter of intent) and SPA’s (Sales & Purchasing Agreements) and the process thereof.
• Ability to organize and prioritize various opportunities and manage accordingly.
• Able to assist and develop knowledge within a team environment aiding the Technical, Repairs & Strategic Purchasing departments.
• Able to thrive in a fast-paced environment while maintaining priorities and meeting deadlines as set by management.
• Proficiency in Microsoft Word, Excel, and Outlook skills.

Preferred Qualifications:

• Bachelor’s degree in business administration, aviation management or a related field.

Travel:

• Travel ability will be required to conferences and travel to specific customers or suppliers to further all aspects of the role as requested by the Executive team.

Language:

• Ability to read, write, speak, and understand English.

Physical Demands:

• Work Environment: 90% office.
• 10% shop floor (visit repair stations, teardown facilities).

Working Conditions:

• This position works in an office environment, with possible visits to repair stations and teardown facilities.

PARTNER & EVENTS COORDINATOR

Reports to: Executive Director of Partnership & Events

Please send resume & cover letter to

Description: The Partnership & Events Coordinator will work directly with the Partner & Events team to execute all administrative tasks and departmental needs pertaining to events and partner accounts. This position will require a fluid schedule, having to work weekends and evenings when necessary.

Partnership & Events:

• Support on-site during Discover Long Island activations and events, managing the entire registration process seamlessly. Additionally, contribute to event setup and breakdown tasks.

• Assist in preplanning, maintaining, and post-event needs, including securing location, site inspections, and event notifications.

• Maintain CRM database and Project Management platforms.

• Assist in partner and sponsorship onboarding, outreach, presentations, and program tracking as needed. • Assist in partnership communications, dues remittance, Partner training, education, and events.

• Onboarding Partners such as: Creating partner accounts on the CRM, hosting partner training Zoom sessions, posting on the partner dashboard, and occasionally engaging with potential partners to discuss the benefits of joining Discover Long Island.

• Help with the management of the Eventbrite account

• Occasionally creating invitations and save the dates for events

• Oversee both and emails and inquiries, fielding partner and visitor outreach.

• Assist in general office administration projects as needed. (i.e., covering the phones, purchase orders, etc.)

• Perform all other related duties as assigned by Executive Director of Partnership Engagement & Events and President & CEO.

Qualifications: • Event experience preferred • Excel experience preferred • Account management experience preferred • Digital Media experience is a plus Additional Information • During seasonal periods or for specific projects this position will be on a fluid work schedule and will be asked to work some nights and weekends with advanced notice. • This position must have reliable transportation and must be able to have access to a vehicle during work hours to complete job tasks outlined above. Excellent writing skills including a strong command of grammar, usage, and vocabulary. • Skilled in establishing and maintaining effective working relationships with employees, management, outside agencies. • Skilled in organizing workflow and managing multiple projects. • Proficient in the use of computers and related equipment, hardware and software applicable to area of assignment. • Advanced user knowledge of the following software, sufficient for performing direct tasks as well as training others to use: CRM System (Customer Relationship Management)/Web-based database programs, Outlook, MS Teams, Mailchimp, MuckRack, Canva... • Ability to work under deadlines and stressful situations. • May be required to work extended hours, evenings, and weekends. • Ability to define and resolve problems quickly and effectively. • Ability to write clear, concise reports and business correspondence. • Well-organized, self-motivated, and proactive.

Client Services Coordinator

Artemis Solutions is partnering with a respected wealth management firm to find a Client Services Coordinator who will play a key role in delivering an exceptional client experience.

This position is ideal for someone who enjoys working with people, thrives in a professional environment, and takes pride in creating a welcoming and organized office experience. You will be the first point of contact for clients, helping ensure every interaction reflects the firm’s high standards of service and professionalism.

If you are detail-oriented, dependable, and enjoy supporting a team while providing outstanding client service, this could be a great opportunity to grow your career within the financial services industry.

What You’ll Do

Client Experience & Front Office Leadership

• Serve as the first point of contact for clients both in person and by phone
• Greet clients warmly and ensure every visit is professional and welcoming
• Manage incoming calls and route client requests appropriately
• Coordinate and schedule appointments, including calendar management for the President/CEO
• Prepare meeting spaces and ensure clients feel comfortable during their visit
• Maintain an organized, polished front office environment

Administrative & Operational Support

• Provide administrative support to advisors and internal staff
• Maintain accurate client records within the firm’s CRM system
• Assist with document preparation, scanning, and filing
• Prepare materials for client meetings and presentations
• Monitor and order office supplies
• Support daily office operations to ensure efficiency and organization

Tax Season Support (January – April 15)

• Assist with scanning, sorting, and organizing tax documentation
• Support administrative processes related to tax return preparation
• Maintain accuracy and attention to detail during high-volume periods

What We’re Looking For

• High school diploma required; Associate’s or Bachelor’s degree preferred
• Previous experience in administrative support or client service roles
• Financial services or professional office experience is a plus
• Strong Microsoft Office skills (Outlook, Word, Excel)
• Experience with CRM systems preferred
• Ability to learn and utilize tax software systems

Key Skills

Excellent customer service (in person and phone)

Strong communication and interpersonal skills

High attention to detail

Ability to multitask in a fast-paced environment

Professionalism and discretion with confidential information

Dependable, proactive, and organized

Compensation & Benefits

Salary Range: $50,000-$60,000 based on experience

4 weeks of PTO plus paid holidays

Health insurance

Retirement Plan with Company Match

Career growth within a well-established wealth management firm

Supportive, team-oriented culture

Schedule

Monday – Thursday: 8:00 AM – 4:30 PM

Friday: 8:00 AM – 1:00 PM

Join Us:

If you're ready to embark on a fulfilling journey with a supportive team dedicated to excellence and work-life balance, apply now to become part of our growing family at Artemis Solutions. Your future awaits in the vibrant city of Danville, where professional success and personal fulfillment converge!

To learn more, please contact Artemis Solutions directly. All inquiries will remain confidential.

Reports to: CEO

Supervises: Visiting Scholars; Event Management Staff; Vendors, Volunteers, Program Support Consultants

Location: Sarasota, Florida (on-site)

OUR MISSION

The Elling Eide Center is a nonprofit research library, nature preserve, and scholarly retreat located on 72 acres of rare coastal habitat in Sarasota, Florida. Named after sinologist and preservationist Elling Oliver Eide (1935–2012), the Center’s mission is to advance scholarly research in the humanities and environmental sciences with a particular emphasis on Asian studies. The Center is home to one of the most significant private collections of East Asian literature, history, and related fields in the United States, as well as one of the last remaining reserves of biodiversity in an increasingly urbanized Florida coastline. Our scholarly programs going forward will thus highlight our Center’s strengths in pre-modern Chinese Studies while finding new ways to connect with the Center’s landscape and living collections.

POSITION SUMMARY

The Director of Scholarly Programs and Education is responsible for shaping and helping to lead the overall research identity and multi-year research agenda of the Elling Eide Center in Sarasota, Florida.

We are seeking a rare individual to help us advance our approach to scholarship that provides students and scholars with unique opportunities to address critical questions that advance knowledge in fields connected to the Center’s mission. The successful candidate’s research and program interests will enable them to lead scholarly programs focused on Elling Eide’s own strong interests in sinology and ecology, as well as the pre-history and languages of the Native American people who once lived on our preserve. We seek a director who can strengthen the Center’s goal of making broad contributions to human knowledge.

To achieve so ambitious a mandate over the next five to ten years, this role will likely need to grow a whole education department and at first will coordinate the work of others more than produce original research. The Director of Scholarly Programs and Education is thus responsible for ensuring timely implementation, logistical coordination, and smooth delivery of all Center-led activities. The Director will work closely with the Director of the Eide Library and the Director of Land Management and Environmental Programs to facilitate engaging, mission-aligned programs and experiences both online and in person that expand community engagement and scholarly participation while contributing new insight to those arts and sciences so loved by Elling Eide.

DUTIES AND RESPONSIBILITIES

• Design, develop, coordinate, and execute our Visiting Scholars programs, residencies, and other fellowships
• Develop partnerships with other leading research institutions to promote all areas of our research agenda
• Recruit, train, and supervise new team members and volunteers as needed
• Coordinate, recruit, and manage volunteers to support our programs both in-person and online
• Establish and enforce standard operating procedures for our various kinds of scholarly programs
• Create and manage the departmental budget and align it with the organization’s annual budget
• Provide contractor oversight for remote broadcast and promotion of our programs online
• Participate in public outreach. Develop materials for public education/interpretation. Represent and promote the Elling Eide Center and our research agenda at offsite meetings and outreach events

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Ph.D. in Chinese Studies or related academic field
• Proficiency in classical Chinese including romanization systems
• Broad knowledge of Chinese history and culture, including scholarly resources and bibliographic tools as demonstrated in own research and publications
• Native proficiency in both English and modern Chinese complemented by excellent interpersonal, verbal, and written communication skills for collaborative work as a member of the Eide Center leadership team
• Leadership experience designing, developing, and delivering outstanding scholarly programs that command the international respect of academics in the field, attract media attention, and advance mission
• Ability and willingness to build and maintain good working relationships with a variety of national and international organizations to bring together people, projects, and resources in service of our mission
• Excellent problem-solving skills and organizational skills, with attention to detail and good records
• Self-starter, flexible, and able to work under pressure
• Highly competent with computer software, including Word, Excel, and PowerPoint
• Project management skills that extend to online portals and project management platforms
• Programs through social media, such as Instagram and Facebook
• Valid driver’s license (or ability to obtain one within 30 days)

DESIRABLE QUALIFICATIONS

• Reading ability in Japanese, Korean, and relevant European languages especially Russian, French, German
• Bachelor’s degree in the liberal arts or a life science preferred

SCHEDULE

• Full Time, 40 hours per week
• Occasionally will be required to work weekends/holidays as requested.
• Attend special events (as needed)

OTHER CONSIDERATIONS

Perform slightly strenuous work in varying or adverse weather conditions. Able to lift 50 pounds occasionally and/or up to 20 pounds frequently. Required to drive light-duty vehicles e.g. car, golf cart, truck.

BENEFITS

• Annual performance bonus (up to 20 percent of salary) for achieving departmental and organizational goals
• Ability to dedicate up to 20 percent of time on the job to original research — to write, publish, and contribute to the research of others — with the incentive to help drive the Eide Center research agenda
• Healthcare (company pays 90% of the annual cost), Dental and Vision, and 3% company contribution to a Fidelity Simple IRA account with employee participation
• 14 paid holidays and three weeks additional PTO
• Time and budget to participate in other professional development activities both for your own professional growth and to help with the Eide Center’s public visibility and outreach

SALARY

Negotiable based on experience and vision for the job

The Mountain Plains Minority Supplier Development Council (MPMSDC), based in Centennial, Colorado is a mission-driven organization dedicated to advancing economic equity and expanding opportunities for Minority Business Enterprises (MBEs) across the Mountain Plains region. Through certification, corporate partnerships, supplier diversity advocacy, programming, and strategic convenings, MPMSDC connects minority-owned businesses with corporations and public agencies committed to inclusive procurement practices. We are growing and looking to add professionals to our team!

We Value: Mission-driven work, Integrity, Inclusion

Director of Business Operations & Services

As the operational and communications backbone of MPMSDC, you will drive marketing execution, manage financial operations, and support event logistics - serving as a trusted representative of the organization. You bring 5+ years of administrative experience, including 3+ years in a supervisory role where you've developed strong financial acumen and hands-on experience with CRM platforms and multi-channel marketing. You take ownership without being asked, protect confidentiality without exception, and thrive in a mission-driven environment where details and relationships matter. If you are looking for an opportunity where your work directly advances economic equity for minority-owned businesses, let's talk!

You Value: Integrity, Community Impact, Communication

How you’ll spend your days:

• Owning frontline communications including email management, newsletters, bulletins, and member outreach
• Driving multi-channel marketing execution with consistent social content, campaigns, and event promotion
• Executing event and program logistics including registration, sponsorship tracking, and onsite coordination
• Partnering with the CPA on bill pay, invoicing, and expense tracking using QuickBooks and
• Maintaining CRM integrity and producing accurate monthly reporting to support onboarding and outreach goals
• Expanding MPMSDC’s voice through podcasts, video, and content initiatives highlighting the MBEs we serve
• Onboarding vendors and subscription services that increase operational efficiency with CEO approval
• Supporting HR coordination including employee onboarding and training logistics
• Representing MPMSDC professionally at meetings, convenings, and community events

What you’ll bring:

• Bachelor's degree and 5+ years of administrative experience supporting a nonprofit, corporate, or public-serving organization
• 3+ years in a supervisory or management role, including managing contractors
• Hands-on experience with CRM platforms such as Salesforce or HubSpot — we use Asana
• Strong financial operations background including invoicing, bill pay, and vendor management using QuickBooks, , or HubSpot
• Proven experience with email marketing platforms, social media and event management
• Experience performing client and member outreach communications with professionalism and follow-through
• Exceptional written and verbal communication skills – you are comfortable engaging with C-suite executives, business owners, and community leaders
• High ethical standards and the ability to maintain strict confidentiality around organizational and member information

Our team enjoys:

• Salary $65,000 - $72,000 commensurate with experience
• Full suite of benefits
• Incredible opportunity for continued professional development

Goldstone Partners is helping this mission-driven organization find an operations professional who wants to be part of something that truly matters. Principals only, please. Applications welcome for US Citizens and Greencard holders only.

Applications for this role are managed exclusively through Goldstone Partners using official @ email addresses.

Entry-Level Recruiter/Sourcer/HR

We are a fast-growing, small recruiting firm focused on helping early-stage startups build strong teams. We’re seeking a driven, detail-oriented individual ready to jump in and support our recruiting teams. If you're a proactive problem-solver who can adapt quickly and learn new software tools with ease, we want to meet you.

You'll receive the training and resources you need to succeed, but you’ll also need to thrive in a self-directed environment, taking initiative and finding solutions on your own.

Job Responsibilities:

• Build and maintain a candidate sourcing pipeline for 2-3 startups, working closely with the sourcers reporting to you while continuing to source candidates yourself.
• Collaborate directly with Founders and CEOs of emerging tech startups to understand their hiring needs.
• Learn and leverage our specialized software tools to identify high-quality candidates.
• Master our unique recruiting process, which allows our startups to compete with the recruiting capabilities of much larger companies.
• Conduct phone screens with technical candidates, ensuring a seamless candidate experience.
• Engage in cold outreach via phone, email, or text to potential candidates, including follow-ups when candidates go cold.

What We’re Looking For:

• Customer service experience is a plus—you’ll be interacting with people daily, so being a "people person" will help.
• A nearly completed Bachelor’s or Master’s degree, or someone ready to dive in and start from the ground up.
• Bonus points if you have at least 6 months of experience in sales or customer service.
• No degree is required if you have strong customer service experience and a go-getter attitude.

Location: This role is onsite in San Jose, Ca 4 days a week

The Director of Facilities & Maintenance oversees all agency facilities, maintenance operations, vendor management, and capital improvement projects across Volunteers of America Northern California and Northern Nevada (VOA-NCNN). This position ensures properties are safe, compliant, efficient, and aligned with the organization’s mission and regulatory requirements. The Director coordinates program requirements with other operational areas and has overall responsibility for the supervision, development and motivation of staff.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Strategic Oversight

• Develop and execute a comprehensive facilities and maintenance strategy across all VOA-NCNN sites.
• Ensure compliance with OSHA, ADA, CARF, and federal/state/local building codes.
• Conduct agency-wide Property Condition Assessments (PCA) and Capital Needs Assessments (CNA) annually, prioritizing repairs and improvements.

Operations & Maintenance

• Oversee daily maintenance operations, preventive maintenance scheduling, and emergency response.
• Manage all vendor relationships for maintenance, custodial, landscaping, security, and construction-related contracts.
• Coordinate inspections, repair work, and facility modifications; ensure timely and high-quality completion.

Capital Planning & Budgeting

• Collaborate with the CFO to prepare and manage capital budgets, maintenance reserves, and long-term replacement planning.
• Provide cost estimates and ROI analyses for major projects.
• Ensure all maintenance and repair expenditures align with budget allocations and funding restrictions.
• Develop and maintain an annual (5 year) Deferred Maintenance Schedule

Team Leadership

• Supervise maintenance staff and coordinate training, work order prioritization, and performance reviews.
• Maintain working relationships with program leadership.
• Foster a service-oriented culture emphasizes safety, accountability, and responsiveness.

Compliance & Documentation

• Maintain facility documentation, inspection reports, and warranty records.
• Ensure proper documentation of all PCA/CNA assessments, service tickets, and contractor reports.
• Oversee regulatory compliance requirements for all programs and properties.

Technology & Reporting

• Utilize the Microsoft Teams Service Desk system for tracking maintenance tickets.
• Develop KPI reports (response times, completion rates, capital forecasting) for leadership review.
• Weekly status update to CFO and COO to maintain transparency of objectives, challenges, and deliverables during the week.
• Ensure compliance with federal, state, and local regulations.

EQUIVALENT EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Facilities Management, Construction Management, or related field (preferred).
• 5–10 years of experience managing multi-site facilities or maintenance operations, including 3+ years in a leadership role.
• Demonstrated expertise in property condition and capital needs assessments.
• Familiarity with property management software, Microsoft 365, and project management tools.
• Strong organizational, communication, and leadership skills.
• Requires CPR and first aid training within ninety (90) days of employment, re-certification as necessary.
• Must have a valid California driver’s license and the ability to meet the organization’s insurance carrier guidelines are required.

SALARY RANGE: $120,000 -130,000

NATURE OF SUPERVISION RECEIVED:

Daily activities are performed independently with guidance and direction from the Chief Financial Officer. Must be able to work independently toward attainment of operational goals and contract compliance.

SUPERVISION EXERCISED:

Plans, directs and coordinates work. Responsible for training, auditing, conducting performance appraisals and providing feedback and disciplinary actions. Salary recommendations, hiring, and terminations are subject to review by Human Resources and ultimately, CFO & CEO.