Data Entry Specialist Job Description Sample Jobs in Usa

City of Corvallis Public Works
The goal of the Public Works Department is to support and enhance the quality of life for community members by delivering responsive and efficient services to all neighborhoods and to maintain reliable and cost-effective public works facilities and systems in a manner that emphasizes customer satisfaction and good stewardship of natural, fiscal, and staff resources.

About the Position
The Administrative Specialist in Public Works performs a variety of routine and moderately complex clerical, customer service and administrative support activities. The position accomplishes routine tasks independently and handles non-routine responsibilities with moderate amount of supervision/instruction. Responsibilities include telephone reception, in-person reception, sales and cash handling; payroll; accounts receivable; travel and training; courtesy parking and parking lottery; data entry for service requests and performance measures and daily mail processing.

Full-Time 40 hours per week
AFSCME-represented position
12-month probationary period
Monday - Friday
7:30am - 4:30pm

Essential Duties

Duties include, but are not limited to the following:

• Assist walk-in customers, answer phones, screen calls, route calls and take messages. Perform various customer service duties such as responding to community member complaints according to City policy, responding to other department or agency requests, issuing parking permits, bulk water keys and temporary hydrant meters.
• Complete timesheet review in the payroll software system within set time limits and validate accuracy of payroll data entered. Identify discrepancies and follow up with supervisors for clarifications and corrections.
• Perform routine accounts receivable duties including calculating billings from billable work orders, temporary hydrant meter readings, bulk water sales, fuel system sales and a variety of annual leases. Process refunds. Complete data entry and validates data accuracy for accounts receivable. Run reports on delinquent accounts; print reports for internal and external customers.
• Initiate department travel training records. Verify expenses for registrations, lodging, meals and other incidentals. Complete travel training arrangements and route packets for approval. Reconcile receipts and reimbursements after travel training is completed.
• Maintain the courtesy permits program and quarterly employee parking lottery. Input parking permit information in the department database and verify data entry.
• Perform routine and non-routine spreadsheet/database functions including formatting, data entry and records maintenance. Generate service requests in the department computerized asset management system.
• Perform routine and non-routine clerical duties such as word processing/typing, clerical review. Assist other administrative staff and perform other related duties such as providing back up for proofing, editing and review of minutes, review and distribution of Public Works email inbox items and preparing bulk mailings.
• Perform departmental administrative support duties such as maintaining calendars, schedule meetings, and make travel arrangements. Purchase office supplies and equipment sustainably and efficiently. Receive, process and distribute incoming mail and materials; prepare outgoing mail; deliver processed mail to centralized mailroom on set daily schedule.
• Maintain departmental records, files, materials and supplies such as employee and emergency phone lists, and performance measures.
• Assist the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation and providing an appropriate level of information to callers regarding the status of an event.
• Prepare meeting materials. Take and transcribe minutes from departmental meetings and committee meetings, where the minutes are not an official record of the City.
• Serve on internal committees when required.
• Assist other administrative staff and perform other related duties.
• Respond to routine customer service requests, questions and complaints. Maintain a positive customer service demeanor and deliver service in a respectful and patient manner.
• Perform as a member of a team, assisting with development of work group goals and objectives and contributing to the achievement of goals and objectives

• Participate in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required.
• Act ethically and honestly; apply ethical standards of behavior to daily work activities and interactions. Build confidence in the City through own actions.
• Maintain effective work relationships.
• Conform with all safety rules and perform work in a safe manner.
• Deliver excellent customer service to diverse audiences.
• Adhere to all City and Department policies.
• Arrive to work, meetings, and other work-related functions on time and maintain regular job attendance.
• Perform other duties as assigned.

Qualifying Education / Experience

• High school diploma, or equivalent.
• Two years of related work experience or education in office/business practices and procedures including basic bookkeeping such as recording day-to-day financial transactions, purchases, sales, receipts and payments.

• Possession or ability to obtain a valid driver's license.

Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above).

Resumes will not be accepted in lieu of a completed online application. Incomplete applications will not be accepted/considered.

Position is open until filled.
First review of applications will occur after 8:00 am on February 18, 2026

*Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*

JOB SUMMARY

Navia is where people, technology, and data combine. We are a fully integrated freight and logistics company delivering empowered outcomes across all aspects of the supply chain, including sea freight, air freight, customs clearance, and third-party logistics/e-commerce.

Our Values: Since 2003, we’ve been defined by driving innovation, delivering transparency, leading with high-performance outcomes, and empowering partnerships.

Innovation - Since Navia began, we’ve been an early adopter of technology, and we’ve pushed the boundaries of that technology to drive even greater efficiency. By helping our clients transform their businesses, we’re also transforming our industry for the better.

Transparency - We’ve always believed that greater clarity delivers greater outcomes. That’s why Navia was founded on accountability, integrity, and loyalty. Our services and systems provide full visibility for clients, and our culture is one of total transparency.

Performance - Only people with years of on-the-ground experience can create freight-forwarding solutions that move the industry ahead. We have the leading people, processes, and high-performance technology in place to deliver consistently superior results.

Partnerships - Partnerships are at the heart of Navia. We’re a trusted team with an embedded collective spirit of going beyond the expected. By making the complex simple, we empower our clients to reach heights. With agility, efficiency, and experience, our purpose is simply this: to deliver value.

At Navia, we take pride in offering a truly end-to-end supply chain solution—one that delivers consistent performance across the entire process, not just in select areas. As a growing business, we are focused on strengthening our footprint in North America and expanding our market presence. To support this growth, we are seeking a dedicated Customs Entry Specialist to join our team.

The Customs Entry Specialist will play a key role in ensuring the smooth clearance of goods through customs. Responsibilities include analyzing shipment documents to extract the data required for customs entry, entering that data into the system, and obtaining the necessary clearances. The role also involves communicating clearance status with forwarding partners, coordinating with PGAs and U.S. Customs and Border Protection (USCBP), and responding to any requests. Additionally, the Customs Entry Specialist will help ensure goods are delivered on time and coordinate payment processes when Navia is not acting as the forwarder.

Reports to: Customs Entry Supervisor

KEY DUTIES AND RESPONSIBILITIES

Operational

• File ISFs timely upon receipt.
• Monitor workflow to ensure shipments are being cleared timely.
• Review documents to ensure all information required for customs clearance has been provided.
• Communicate with clients to collect the required information.
• Provide CBP and other PGAs documents when requested.
• Communicate Customs release with clients/forwarders.
• Attend training seminars.
• Pay Statements and monitor duty payments.

Accounting

• Pay fees and bill clients timely.
• Monitor Accounting reports.
• Ensure customs billing is complete and timely for customs accounts.
• Ensure brokerage fees in the forwarding package are correct.

MINIMUM REQUIREMENTS

• High School with experience or Bachelor's degree
• 3 to 5 years of professional experience or related training
• Experience with organization, planning, and follow-through

Preferred

• Bachelor’s degree in Logistics, Transportation, or Supply Chain Management
• 5+ years of experience in Customs Brokerage
• Experience in client-facing roles
• Experiences with other agencies clearances
• Experience working in a Excel
• Competency in Microsoft Office and Google applications

PHYSICAL REQUIREMENTS

• The job is performed indoors in a traditional office setting. Activities include extended periods of sitting while working at a computer and occasional fast-paced operations and events.
• The employee is occasionally required to stand, walk, sit, and reach with hands and arms.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• Ability to communicate orally with customers, vendors, management, and co-workers. Regular use of the telephone, virtual meetings, and e-mail for communication. Hearing, vision, and speaking within normal ranges are essential for normal conversations, to receive ordinary information, and to prepare or inspect documents.
• Good manual dexterity for the use of common office equipment such as computers, calculators, and copiers.
• While performing the duties of this job, the employee is regularly required to sit; use hands to grasp, handle, or feel; and operate a computer keyboard, mouse, and telephone keypad.

Seeking an onsite Document Specialist to join a Fortune 500 Financial Services Corporation. The department is a high volume and fast paced line of business. As a Document Specialist, you will be assigned various documentation and administrative tasks daily that will exercise your strengths in time management and prioritization.

In this role you will effectively manage the following tasks:

• Physically review 100-300 documents daily to check for accuracy
• Review incoming mail - document the system of record, distribute to the team, or re-route to the correct department
• Make outbound calls to collect additional information from customers if we are unsuccessful with processing their request
• Responsible for faxing, mailing, and overnighting over 100 documents daily
• Assist with other duties and projects as assigned
• Perform data entry and data collection tasks accurately and efficiently as needed
• Utilize Microsoft Excel to create and maintain spreadsheets
• File and organize documents in both electronic and physical formats

Required:

• Attention-to-detail is a must, as the primary function of this role is to review auto finance contracts.
• This position also involves filing paperwork, pulling files off the shelf, and other various tasks.
• Must be able to use word processing applications and electronic worksheets to accurately track and record metrics.
• Ability to identify documents required for legal retention
• Satisfying file and image requests from multiple sources, reports, people, and other internal departments.
• Strictly adhere to company procedures and policies, in addition to process procedures
• Being flexible as business needs may require
• Must be dependable and consistently show up to work at designated scheduled time.
• Demonstrate ability to multi-task with a balance of speed and accuracy
• Must be self-motivated and demonstrate the ability to work independently with a high degree of attention to detail.
• Must be able to meet and maintain 99% accuracy and efficiency standards set forth for all job duties.

Qualifications:

• High School Diploma
• At least 1 year of file-room experience or 1 year of experience in an office/call center setting
• Basic knowledge of Google Suite (Sheets, Docs, G-Mail)
• Basic knowledge and experience with Microsoft Office (Excel/Word)
• MUST report onsite Monday – Friday
• Positive morale and attitude
• Strong organization skills and attention to detail
• Must be able to work in a high volume, fast paced environment
• Proven data entry and documentation management experience
• Ability to work independently and prioritize tasks effectively
• Excellent written and verbal communication skills

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Immediate need for a talented Project Specialist II. This is a 06+ Months Contract opportunity with long-term potential and is located in Cambridge, MA (Hybrid). Please review the job description below and contact me ASAP if you are interested.

Job ID:26-06548

Pay Range: $40 - $47/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Role will support improving the way we forecast the resource allocations on projects, internal FTE planning projects, projecting external spend for different projects, actual spend vs. planned spend.
• Reports to the Head of Research Portfolio Execution
• As the Resource Management Support Specialist:
• Business Continuity Support
• Support maintenance of the resource allocation model across Research therapeutic areas and platforms
• Assist with resource demand planning and work package module implementation
• Support tracking of research metrics related to portfolio performance and resource utilization
• Coordinate with Finance Business Partners on budget planning and tracking activities
• Provide regular reports and dashboards for leadership review
• External OPEX Spending Monitoring
• Monitor and track external operational expenditure across Research projects
• Support external vendor and contractor resource management
• Provide insights on external spend patterns and optimization opportunities
• Coordinate with Finance on external spend forecasting and variance analysis
• Resource Planning Support to Research Organization
• Provide direct support to Research teams in utilizing existing resource planning tools
• Support Research teams with data entry, validation, and reporting in planning systems
• Act as first point of contact for resource planning tool questions and issues
• Facilitate adoption of standardized resource planning methodologies.

Key Requirements and Technology Experience:

• Must have experience:- Project coordination, resource management, financial analysis, or related area
• Coordination, monitoring data processes and connecting people to move forward.
• BS Degree + Min of 3+ years of experience
• Bachelor's or Master's degree in life sciences, business administration, finance, or related field
• 3-5 years of experience in project coordination, resource management, financial analysis, or related area
• Strong proficiency in data analysis and visualization tools (Excel, Power BI preferred)
• Understanding of pharmaceutical R&D processes
• Experience with budget tracking and external spend management would be added value
• Strong organizational, analytical, and communication skills
• Ability to quickly learn new systems and processes
• Collaborative mindset with ability to work across multiple teams

Our client is a leading Healthcare Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Company Overview

ITF Group is a dynamic logistics company supporting fast-growing subsidiaries like ForwardNow, which focuses on expanding freight forwarding operations globally. We are currently seeking a versatile and experienced Import/Export Logistics Specialist to join our ForwardNow team. This role plays a vital part in managing the full import and export lifecycle for air, ocean, and ground shipments, ensuring efficient and compliant movement of goods across international borders.

Position Overview

As an Import/Export Logistics Specialist, you will oversee and coordinate international shipments via ocean, air, and truck, handling all aspects from origin to final delivery. The ideal candidate will have a strong understanding of global logistics, customs regulations, and documentation requirements across different modes of transport. This role requires excellent coordination, attention to detail, and customer service skills.

Key Responsibilities

• End-to-End Shipment Coordination: Manage international import and export shipments across ocean, air, and truck transportation, ensuring timely and cost-efficient movement of cargo.
• Documentation Handling: Prepare, review, and process all required shipping documents such as commercial invoices, bills of lading/air waybills, packing lists, and customs paperwork.
• Customs & Compliance: Ensure compliance with U.S. and international trade regulations, partnering with customs brokers and ensuring proper customs clearance for both imports and exports.
• Carrier & Vendor Management: Coordinate with shipping lines, airlines, freight forwarders, customs brokers, and trucking companies for smooth and timely operations.
• Client Communication: Act as the primary contact for clients, providing shipment updates, resolving issues, and answering questions related to import/export processes.
• Cost Monitoring & Negotiation: Track freight costs, negotiate with carriers and vendors, and identify opportunities for cost optimization.
• Problem Solving: Identify potential delays or issues in transit or clearance and work quickly to resolve them with minimal disruption.
• System Updates & Reporting: Accurately enter shipment data into logistics systems and generate regular status and performance reports.
• Cross-Functional Collaboration: Partner with internal teams such as sales, operations, and finance to streamline logistics workflows and support customer satisfaction.

Qualifications & Requirements

• Education: Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or related field preferred.
• Experience: Minimum 2 years of experience in import/export logistics, freight forwarding, or supply chain operations.
• Transportation Knowledge: Familiarity with all modes of international shipping—air, ocean, and trucking—and related documentation and Incoterms.
• Compliance Expertise: Strong understanding of customs regulations and trade compliance (U.S. and international).
• Technical Skills: Proficiency in logistics management software, Microsoft Office Suite (Excel, Word, Outlook), and shipment tracking systems.
• Communication: Clear verbal and written communication skills for coordination with clients, vendors, and internal teams.
• Problem Solving: Ability to troubleshoot logistics issues and adapt to changing circumstances effectively.
• Detail-Oriented: High level of accuracy in document preparation and data entry.
• Time Management: Strong ability to manage multiple shipments and priorities in a fast-paced environment.

Preferred Qualifications

• Experience with a freight forwarding or 3PL environment
• Familiarity with U.S. Customs procedures and ACE (Automated Commercial Environment)
• Professional certifications such as Certified Customs Specialist (CCS) or International Import/Export Specialist

Benefits

• 401(k) with company match
• Medical, dental, and vision insurance
• Life insurance
• Paid time off (PTO)
• Paid Federal Holidays
• Friendly, growth-focused work environment

Schedule:

• Monday to Friday
• 8-hour shift

Location Requirement:

• On-site role based in Hazelwood, MO 63042 (must be able to commute)

• 
  
• Review and enter requests for Maintenance Stock Standardization Recommendations (MSSR).
  
• Provides support to internal customers requiring assistance with systems, materials, or services not a part of MSA-SOW.
  
• Provide direct technical support to the MRO Team by responding to complex requests and leading key initiatives. Leverage expertise in procurement systems, inventory management, and data analytics to resolve issues, streamline workflows, and implement process improvements. Collaborate on cross-functional projects, apply advanced Excel functions for report generation and trend analysis, and contribute to continuous improvement efforts within MRO activities.
  
• Coordinate activities with internal customers, purchasing and qualified vendors to ensure cost and customer needs are balanced. Monitor and expedite orders, as necessary.
  
• Analyze data and assess recommendations regarding planning factors, material sourcing, vendor selection and unit cost.
  
• Cross-collaborate on MRO technical issues and resolve payable inquiries.
  
• Implement corrective actions to address discrepancies in MRO inventory, enhancing accuracy and ensuring alignment with operational standards and goals.
  
• Identify process improvements where applicable for superior customer service including new customer requirements.
  
• Adhere to core behaviors and demonstrates: All for One our organization, Decide Smart and Smart, Agile and Accountable, Clear and Courageous, Make Possibilities Real.
  
• Complete and apply all corporate and divisional policies and procedures along with safety and compliance training along with supporting audit documentation requirements for internal Quality, Maintenance Excellence Program (MEP), external regulatory agencies and/or customers.
  
• Provide backup assistance and actively cross-train with the MRO II position to ensure seamless operational coverage and foster personal and team growth opportunities.
  

• 
  
• High School Diploma or equivalent is required. 1 year experience in MRO, Warehouse, Purchasing, Finance, Data Entry, Data Analytics is preferred, but not required.
  
• Ability to read and understand documents related to the company's policies, processes and procedures. Along with the ability to sit for long periods of time for data entry responsibilities.
  
• Ability to effectively communicate with others using written and verbal skills.
  
• Ability to learn and use various system applications including Microsoft Office, CMMS-Maximo, cVend, SAP-SRM/S4HANA, DSP, Smartsheet and Cognos among others.
  
• Strong attention to detail, organization and time management skills.
  
• Possess basic analytical ability to identify material savings and inventory investment.
  
• Inventory control, purchasing or project coordination experience preferred using the CMMS-Maximo and SAP-SRM systems.
  

Award-winning Dental organization seeking an experienced Medical Provider Credentialing Specialist of at least 3 years to verify and audit credentials for Oral Surgeons, meet deadlines, & ensure standards of excellence are met for 6 months or more. Dallas, TX 75251. Starts with immediate benefits

PAY $23.27 to $28.79/hr | based on experience

• MINIMUM 2 years, preferably 3 to 5 year's recent healthcare credentialing specialist experience - REQUIRED
• Dental or oral surgery setting experience
• Excel, Outlook, and credentialing platforms knowledge
• Strong attention to detail, communication, & ability to meet deadlines
• Mon to Fri, 8hr shift | 40 hours/week guaranteed

REQUIREMENTS & QUALIFICATIONS

• 2-5 years of medical credentialing & provider licensure experience
• Dental or Oral Surgery provider setting.
• Strong knowledge of industry regulations: CAQH attestations, payer protocols.
• Proficient in using credentialing software and databases for data entry and maintenance.
• Industry regulations knowledge (CAQH attestations, payer protocols, etc.)
• Maintenance of credentialing software & databases for data entry
• Knowledge of complex documents
• Able to meet deadlines and work independently
• Microsoft Office: Word, Excel, Adobe and Outlook

Preferred: Project management experience

Job Duties

1. Manages credentialing process for oral surgeons & general dentists
2. Complete roster verifications, CAQH attestations to maintain network status
3. Maintain accurate records in credentialing platform.
4. Update provider information
5. Maintain accurate copies of all credentialing documentation
6. Communicate with providers to address any missing information
7. Monitor expiring licenses
8. Initiate renewal process to avoid any lapses

------------ * HOW TO APPLY* -------------

• 1. APPLY NOW if you have at least 2 years as a Medical Credentialing Specialist. Then,
• 2. Call Leah @ 214-730-5175, provide availability for a call to be reached out to ASAP

BENEFITS (immediate upon hire)

• 401(k)
• 401(k) company matching
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company-paid life insurance
• FSA (Flexible spending account)
• HSA (Health Savings Account)
• Paid Time Off
• Additional insurance programs
• Employee discount
• Referral program

Pharmacy Prior Authorization Specialist

Plano, TX (Fully Onsite)

$21 – $28 per hour

Monday – Friday | 8:30 AM – 5:00 PM

About the Role

We are seeking a Pharmacy Prior Authorization Specialist to support complex specialty medication workflows and ensure timely access to therapy for patients. This role plays a critical part in managing prior authorization processes, coordinating with insurance payers, and collaborating with clinical and pharmacy teams.

The ideal candidate is detail-oriented, proactive, and comfortable navigating insurance systems while communicating with payers, patients, and healthcare professionals. Candidates with pharmacy or healthcare insurance experience who enjoy problem-solving and working in a fast-paced environment will thrive in this role.

Key Responsibilities

Prior Authorization & Benefits Coordination

• Contact insurance companies to obtain real-time status updates on prior authorization requests
• Run benefit investigations and gather documentation needed for commercial insurance authorizations
• Check status daily on pending authorizations and ensure timely follow-up
• Assist with continuation authorizations for existing patients

Documentation & Data Management

• Accurately enter approval letters, authorization numbers, and related documentation into internal systems such as CareTend
• Enter patient demographics, diagnosis information, and payor data into the electronic medical record
• Maintain detailed records of payer interactions including reference numbers and next steps

Denial Review & Workflow Management

• Review denial letters and ensure documentation is complete before routing cases to clinical teams for review and appeals
• Monitor authorization queues to prevent delays in patient therapy initiation or continuation
• Conduct patient chart audits and maintain current documentation files

Collaboration & Communication

• Coordinate with pharmacy operations, intake teams, clinical staff, and revenue cycle teams
• Communicate authorization outcomes and documentation needs to internal teams
• Maintain professional communication with insurance representatives, patients, and referral sources

Required Qualifications

• High School Diploma or GED
• 1+ year of experience in a pharmacy, healthcare, or medical insurance environment
• Experience with prior authorizations, benefits verification, or insurance coordination
• Strong attention to detail and data entry accuracy
• Ability to manage multiple tasks and changing priorities in a fast-paced environment
• Experience with Microsoft Office (Excel, Outlook, Word, Teams)

Preferred Qualifications

• Pharmacy Technician Certification (preferred but not required)
• Experience with CareTend or similar pharmacy/authorization platforms
• Knowledge of Medicare, Medicaid, and commercial insurance plans
• Experience in pharmacy billing, specialty pharmacy, or medical insurance verification