Akerman Llp Offices Jobs in Usa

Front Office Manager
- Primary Care practice Full-Time Exempt $68,000
- $72,000 annually Front Office Manager Benefits: Health, dental and vision benefits available with coverage effective the first of the month following date of hire Full complement of voluntary benefits $1,000 annual employer HSA contribution for employees enrolled in CNYFC high deductible health plan Free office visits with NP or PA employees who are patients of the practice and enrolled in CNYFC high deductible health plan Waiver program for health benefits ($3,000 for full-time employees) 401K after six months with up to 7% combined employer match and annual discretionary profit-sharing contribution Annual performance review, performance-based merit increase Generous paid time-off that increases with years of service 8 paid holidays per year Closed on major holidays Free onsite parking Free lunch daily CNY Family Care's commitment to excellence sets us apart and guides us as we provide care for our community.

We are a Primary Care practice and a Patient Centered Medical Home, who takes a team-based approach to medicine.

The Front Office Manager is responsible for managing all front-end patient access operations, including front desk services and centralized scheduling.

This role provides manager-level leadership, ensuring consistent access, staffing effectiveness, workflow standardization, and high-quality patient experience across all providers.

The Manager translates access strategy into operational execution, oversees team performance, and drives continuous improvement aligned with organizational goals and MGMA benchmarking domains.

Front Office Manager Responsibilities: Patient Access & Experience Management
- Ensure a consistent, patient-centered front-end experience across all providers and visit types.

Establish and maintain standardized workflows for patient check-in, scheduling, and call handling.

Oversee resolution of escalated patient access or service concerns.

This position is part of the leadership team to support patient experience and access improvement initiatives.

Centralized Scheduling & Access Operations
- Manage centralized scheduling operations supporting all providers.

Ensure scheduling practices align with approved provider templates, visit types, and access rules.

Monitor access trends and identify opportunities to improve availability and responsiveness.

Front Desk Operations Management
- Oversee front desk operations to ensure accurate registration, efficient patient flow, and professional service.

Ensure appropriate staffing coverage and role clarity across front desk functions.

Staff Leadership & Performance Management -Directly manage front desk and centralized scheduling staff.

Set clear performance expectations and conduct regular coaching and evaluations.

Support recruitment, onboarding, training, and professional development.

Address performance issues in alignment with HR policies and leadership expectations.

Staffing Models & Resource Planning
- Develop staffing plans that align with provider schedules, clinic volume, and peak access periods.

Adjust staffing proactively to meet changes in provider count or demand.

Ensure cross-training and role flexibility to maintain operational resilience.

Standardization, Policies & Compliance
- Implement and enforce standardized front-end policies and procedures.

Ensure compliance with HIPAA and applicable regulatory requirements.

Promote accurate front-end documentation to support downstream clinical and billing workflows.

Performance Monitoring & Continuous Improvement
- Review front-end performance indicators related to access, staffing, and service quality.

Identify operational variation across teams or providers and lead corrective actions based on data-informed decision-making.

Front Office Manager Qualifications: Education/Experience: High school diploma or general education degree (GED).

Healthcare administration or related education preferred.

Prior management overseeing front desk and/or centralized scheduling teams in a medical practice.

Knowledge, Skills and Other Abilities: Time management skills Oral communication skills Written communication skills Professionalism Demonstrated leadership skills Problem solving and decision making skills Data analysis skills Performance management skills PI1ebab848ad65-25448-39881787

Office Pride Commercial Cleaning Services, is family owned & nationally recognized as one of the nation's top janitorial companies. Schedule: Sat & Sun available after 7 p.m. for 2 hour cleaning

Pay: starts at $11.50 - $12. Raise Opportunities after 30 days!

Frequency of pay: Weekly direct deposit.

We are looking for a person who:

• Demonstrates honesty, integrity, and a hard work ethic
• Enjoys being on your feet and moving around
• Is reliable, friendly, and detail oriented
• Has reliable transportation

We offer:

• Competitive pay and WEEKLY pay!
• Raises after 30 days!
• Professional training
• Advancement opportunities to leadership positions!
• Weekend work schedules (Great for those who already have a day job!)
• Company provided uniforms.
• Telehealth Care Options available!
• Simple IRA (minimum earning requirements)

Qualifications:

• Must be able to perform basic cleaning duties such as: sweeping, mopping, dusting, restroom sanitation, etc.
• Must be able to lift and carry 35 pounds
• Must provide own reliable transportation
• Must be able to pass a background check

Compensation: $11.50 - $12.00 an hour. Raises after 30 days!

Office Pride Commercial Cleaning Services is one of the most respected full-service janitorial and commercial cleaning companies in the nation.

Built on a foundation of strong core values and a commitment to service excellence, our goals are to provide total customer satisfaction and a rewarding work environment for team members.

Duties/Responsibilities: The Office Assistant 1, SG-6, will be assigned to the Claims Processing Unit within the Office of Victim Services. Specific duties include, but are not limited to:

• Monitor incoming claim applications and data enter paper victim compensation claim applications on behalf of victims of crime;
• Assign victim compensation claims to OVS Investigators;
• Answer phone calls to the Agency’s primary phone numbers, including the 800 and main OVS telephone lines, and route calls as appropriate;
• Monitor shared email inboxes for Claims Intake and victim compensation Emergency Awards, taking appropriate action for each inquiry;
• Barcode label, scan, and send tasks/notifications to manage documents related to victim compensation claims within the claims processing system;
• Assist victims, claimants, and providers with the disposition and status of compensation claims and reimbursement;
• Utilize knowledge of Agency policies and procedures to perform assigned job duties;
• Perform other duties as assigned, including coverage for mail duties as needed.

Minimum Qualifications: NON-COMPETITIVE MINIMUM QUALIFICATIONS:

There are no minimum education or experience requirements for this position. All interested candidates are encouraged to apply.

NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

COMPETITIVE MINIMUM QUALIFICATIONS:

Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-4 or higher and otherwise eligible for transfer under Civil Service Law.

Candidates eligible for 55-b/c appointment are encouraged to apply.

Haight Brown & Bonesteel LLP, a well-established litigation defense firm, is seeking an experienced paralegal or legal assistant to work at its LA office. This job requires daily commuting to downtown LA with no remote work offered.

REQUIREMENTS:

• Certificate of completion from a paralegal program OR significant experience handling paralegal and /or legal assistant duties at a civil litigation firm on the defense side
• Experience billing hours reflecting work
• Strong understanding and knowledge of the California Code of Civil Procedure and court procedures, filings, service requirements;
• Familiarity with federal court rules;
• Experience scanning, coding, uploading, storing and printing documents, as well as developing and implementing databases to manage, organize, sort, index, analyze and summarize large volumes of data;
• Ability to perform legal research, conduct asset searches and basic investigation, draft and issue subpoenas, and draft, summarize and index discovery and documents;
• Experience assisting attorneys with trial/binding arbitration preparation and court attendance where necessary; and
• Experience with Microsoft Office software, including Word, Excel and PowerPoint; NetDocuments; Summation; Concordance; and Trial Director.

Job Type: Full-time

Salary: $70,000.00 - $85,000.00 per year with an annual $10,000 bonus for those who meet the firm's quarterly billable hour requirement.

Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities.

We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts

All resume submissions are strictly confidential.

Milber Makris Plousadis & Seiden, LLP, a full-service civil litigation defense firm and business partner to the insurance industry seeks a highly motivated full-time office clerk to work in our Purchase, New York office location. The ideal candidate will play a crucial role in supporting daily office operations, ensuring efficient administrative processes, and providing excellent administrative support. Candidate must possess strong verbal and written communication skills and must be detail-oriented and able to multitask in a fast paced environment. Prior law firm experience preferred but not required. This is a unique opportunity to become part of a growing, dynamic firm with a great working environment. We are looking for the right candidate to join our team.

Required Qualifications

• High school diploma or GED certificate
• Proficiency in Microsoft Office
• Experience as an office clerk or in a similar administrative role preferred
• Excellent time management skills with the ability to handle multiple tasks simultaneously
• Attention to detail and strong organizational skills are essential
• Use of office equipment such as computers, printers, photocopiers, scanners and fax machines

Responsibilities include but are not limited to:

• Scan, sort and distribute incoming mail in-office (hardcopy and digital) and prepare outgoing mail
• Scan and copy documents
• Data Entry – accurately inputting information into databases and other software systems
• Retrieve recorded voicemails from general mailbox (received via email link) and forward to appropriate parties via email
• Assist with daily attendance sheet
• Calendar assistance with scheduling, confirming and adjourning firm calendar appearances, tracking court appearances, entering dates on Firm’s document management calendar system, including but not limited to conferences, hearings, motion return dates, mediation and arbitration dates, deposition dates, examinations under oath dates, expert examinations (independent medical examinations)
• Additional administrative duties

MMP&S Benefits Include:

Health Insurance, Health Savings Account, Dental options, Vision options, Life Insurance, Long-Term Disability Insurance, Short-Term Disability Options, Flexible Spending Account, 401(k) Plan, AFLAC, Pet Insurance

*Salary Commensurate with Experience

City of Kirkland

$31.61 - $37.18 Hourly

Kirkland, WA

Full-Time

202100753

Fire - Emergency Management

03/09/2026

Non-Exempt

AFSCME

The City of Kirkland's Office of Emergency Management is seeking to hire a Temporary Office Specialist!
Note: This position is classified as temporary and is currently funded through 12/31/2026.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation.

We also invest in you!

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of reliable childcare, the City of Kirkland has agreements with two local childcare providers that offer discounted rates for our employees at 10 locations within 20 miles of Kirkland. Learn more!

Training and Career Development: The City of Kirkland believes in developing it's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary

The role of the Office Specialist is to perform a broad range of skilled administrative tasks that support the effective office operations of the department with an emphasis on quality customer service.

Distinguishing Characteristics: The work of the Office Specialist is unique in that it provides administrative support including office management, office operation, customer care, and quality administrative service to multiple departments ensuring the City and organization operate smoothly and efficiently. The Office Specialist performs a variety of standard/intermediate office support duties while the Administrative Assistant performs complex, specialized, technical, and non-standard office support. This position can be held in a variety of departments and divisions with specific focus areas.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists the public in person and via phone or online inquiry.
• Sorts and distributes incoming and outgoing mail and coordinates deliveries and pickups.
• Arranges and coordinates registration and payment for trainings and conferences for staff, including travel and/or accommodations.
• Assists with training staff on various computer software systems.
• Prepares for and supports meetings for City staff, boards, commissions, and committees by scheduling and confirming attendance; preparing in-person and virtual meeting spaces and materials and setting up refreshments; assembling and distributing packets; attending meetings; and recording and producing accurate minutes.
• Maintains and organizes department supply cabinets and materials for internal and external customers.
• Provides administrative support to staff in creating and updating webpages.
• Assists with data collection, tracking, analysis, and reports. May include inventory, labor hours, equipment usage and materials used.
• Processes and disseminates confidential records and information in compliance with public disclosure laws and Department rules and regulations. May serve as a records management representative for department.
• Proofs, edits and types a variety of documents for the department managers and staff.
• Performs research projects for senior staff members.
• Creates and maintains file systems, ensuring required files, forms, correspondence, and other documents are appropriately filed and available.
• Provides administrative support for various accounts payable and purchasing tasks. Prepares and enters purchase requisitions utilizing City's financial system; assures proper approvals and coding; verifies packing slips with invoices and routes approved invoices to Accounts Payable for payment; maintains files for orders and payments made. Processes purchase orders and invoices, accounts for purchasing credit cards within the department, and is responsible for cash/check handling, customer billing, and refunds.
• Develops office procedures and routines, as necessary.
• May act as passport application acceptance agent, which includes reviewing and processing applications for compliance with U.S. State Department requirements, and providing extensive informational services related to all facets of passports.
• May serve as notary public, notarizing City documents.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.

• Performs functions as assigned in the City's emergency response plan in the event of an emergency.
• Provides back-up and performs duties in the absence of other administrative staff.
• May participate in support personnel hiring and training.
• Performs other related duties as required to ensure efficient office operations.
• Acts as liaison between the departments to ensure efficient coordination of activities.

• Knowledge of general office administration procedures, concepts, and automation applications.
• Knowledge of basic filing and Recordkeeping practices.
• Knowledge of written business communication/report-writing techniques.
• Knowledge of database management.
• Knowledge of basic mathematical computations.
• Skilled in customer service and public relations in person or on the phone.
• Skilled in problem solving, organization and planning.
• Skilled in attention to detail and accuracy.
• Skilled in using office equipment such as phones, copiers, fax machines and multi-line telephones.
• Skilled in using computers and related software applications, including word processors, spreadsheets, databases and specialized software and applications (document retention, permit tracking and/or inventory tracking).
• Skilled in effectively communicating, both orally and in writing.
• Ability to obtain a basic knowledge of Department standards and procedures.
• Ability to work cooperatively and effectively with all levels in the organization, outside consultants/vendors, other agencies and the general public.
• Ability to use independent and discretionary judgment effectively.
• Ability to assess and prioritize multiple priorities.

Minimum Qualifications:

• Education: High school graduate or GED.
• Experience: 2 years of increasingly responsible administrative experience.
• Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

• Experience related to the department or focus area may be preferred.
• Possess or ability to obtain Washington Notary Public license within 6 months of hire if needed, paid by the City.
• Passport acceptance agents must be U.S. Citizens and certified by the U.S. Department of State.

Physical Demands and Working Environment:
Performs work in an office environment. Prolonged periods of sitting and computer keyboard entry is a routine part of this job. Must be able to work at a copier for long periods of time. Must be able to lift up to 35 pounds.

Selection Process

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call or Telecommunications Device for the Deaf 711.

for All Employees

Supports the organization’s mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to our community, and accountability and ownership.

About the Role:

This position is a part-time, in office position. Typical office schedule: 9am-5pm on all-company office days (initially one day/week), approximately 4-6 hours on all other days. Specific hours are within business hours, but flexible based on business needs and advanced manager approval.

Overview:

The Office/Community Coordinator is responsible for our office, ensuring our team, both remote and local, have the resources and environment needed to be successful.

Key Responsibilities:

Office Management:

• Proactive communication and support for anyone who works in or visits our office to ensure a welcoming environment  
• Keep office organized and professional. Maintain/manage off site storage. Prioritize a positive, productive, and brand right environment.
• Manage inbound and outbound mail and shipments
• Coordinate with office related services including janitorial, landlord (??), security, groceries, and other
• Coordinate with landlord and/or contractors for any office needs
• Manage parking assignments and security procedures including distributing access codes/keys, keeping technology equipment and confidential documentation secure in the office
• Support for community building activities including delivering supplies, organizing events and monthly staff meetings
• Facilitate Tea meetings, events, interview schedules and/or appointments. Manage internal documents and databases, and create standardized organization systems
• Prepare office for photo shoots and then ensure office is ready for regular work after photo shoots are completed
• Provide ad hoc support during Photoshoots including coordinating basic logistics, cleaning services, food and permits as needed.
• Occasional support for Leadership Team members on an as needed basis; direction given each week. For example: facilitate all staff meetings (materials, technology, scheduling, etc)
• Responsible for adhering to budget and reporting results to finance

Community Building/Support:

• Plan community building activities and events for the team including periodic off-site meetings and retreats.
• Primary point person on Corporate Social Responsibility efforts including volunteering, donations, and other giveback opportunities.
• Create and distribute product discounts and allowances to employees and vendors
• Organize monthly company lunches and regular educational/development opportunities
• Facilitate monthly company values nomination process
• Celebrate and recognize Birthdays/Anniversaries/Life Events
• Plan and execute meetings including projection and video calls for remote team members. Ensure remote team is able to engage fully during in office work days
• Plan and support remote team members when visiting the Bay Area, plan and execute holiday cards/gifts to our team, vendors, and partners
• Facilitate community volunteer opportunities
• Facilitate and execute Donation strategy with input from Marketing & Finance

Special Projects:

• As needed, the coordinator will support the Tea team with projects, especially as projects relate to our team, office, and broader community including sample sales, etc.
• Support HR with various employee actives (ie Day 1 Onboarding & Welcome) and project to support Tea culture and engagement activities as needed
• Office décor, organization or space planning as needs and seasons change
• Support team with inbound and outbound packages, including samples and items being shipped back and forth to production vendors. Ensure office stays organized including samples, supporting samples when/as needed

Requirements:

• 1-3 Years of Admin/Coordinator or Office Management (or equivalent) experience
• Exceptional attention to detail, organizational skills, and affinity for order and accuracy
• Physically able to move and maintain sample bins, boxes and racks
• Ability to work independently with minimal instruction and supervision
• Must have excellent time management skills, be self-sufficient and ability to adapt as needed
• Exceptional at creating and maintaining calendars and tracking documents/items
• Creative problem-solver 
• Expert in video conferencing tools, Excel, Slack & Google Docs
• Experience in hospitality to create warm, welcoming environment

Salary Range:

• $22-26 per hour

Senior Paralegal / Office Manager

Location: Bedford, TX (Onsite)

Compensation: $60,000 – $85,000 base salary (commensurate with experience)

Job Type: Full‑Time

Overview

A growing, well‑established law firm is opening a new office in Bedford, Texas and is seeking a Senior Paralegal / Office Manager to serve as the foundational hire for this location.

This is a unique opportunity for an experienced paralegal who enjoys variety, responsibility, and being part of a growth story. While this is a new office, the firm itself is not a startup — it has an established national presence, strong leadership, and proven systems already in place.

The Role

This position is ideal for a strong paralegal who is comfortable taking on additional operational responsibilities during the early stages of a new office launch.

Initially, this role will blend hands‑on paralegal work with office management and administrative support. As the office grows, responsibilities will evolve and specialize, with opportunities for long‑term advancement.

Key Responsibilities

Paralegal Responsibilities (Primary Focus)

• Support attorneys in corporate and tax‑related matters
• Assist with:
• Entity formations and maintenance
• Corporate governance documents
• Contracts and transactional documentation
• Tax‑related filings and client coordination
• Draft, revise, and proofread legal documents
• Manage deadlines, filings, and document organization
• Communicate professionally with clients and internal stakeholders

Office Management & Operations

• Assist with opening and organizing the Bedford office
• Coordinate vendors, deliveries, equipment, and office logistics
• Serve as the onsite point of contact for day‑to‑day office needs
• Help establish workflows and processes as the office scales
• Support attorneys and leadership with general administrative needs

Qualifications

• 5+ years of experience as a paralegal (law firm experience required)
• Background in corporate law, tax, or transactional work strongly preferred
• Comfortable supporting multiple attorneys and practice areas
• Organized, proactive, and adaptable
• Willing to take on office management responsibilities as needed
• Strong communication and interpersonal skills
• Positive attitude and team‑first mindset
• Comfortable working onsite in Bedford, TX

Why This Opportunity Stands Out

• Ground‑floor role in a growing office with long‑term potential
• Supportive, people‑first culture with no tolerance for toxic behavior
• Established firm with strong infrastructure and leadership
• Clear path for growth as the office and team expand
• Competitive compensation and robust benefits package, including:
• Employer‑paid medical premiums for non‑attorney staff
• Employer‑paid life, short‑term, and long‑term disability insurance
• 401(k) with employer match
• Student loan assistance program
• Additional voluntary benefits

Work Environment

• Initial onboarding may include short‑term in‑person training at another firm office
• Remote work may be available during office build‑out
• Fully onsite role once the Bedford office is operational in May

Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

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