Adp Jobs in Usa

This role owns the financial operations of the business and supports sales execution so momentum, cash flow, and client confidence are never constrained by the founder.

You operate as a trusted proxy for the founder, with real authority over financial execution, revenue operations, and client follow-through. If it touches money, forecasting, invoicing, payroll, or sales follow-up, you own it.

This is a role for someone who brings judgment, professionalism, and calm authority, not someone waiting for direction.

Primary Responsibilities:

1. Financial Ownership & P&L Visibility (Primary)

You fully own day-to-day financial operations and clarity, including:

• End-to-end ownership of P&L accuracy and visibility
• Payroll execution and review
• Accounts payable and vendor payments
• Invoicing, accounts receivable, and payment follow-up
• Credit card and expense reconciliation
• Management of the accounting inbox and all financial communications
• Reducing outsourced accounting work by 80%+ through internal ownership
• Designing and enforcing clean, repeatable client onboarding and invoicing processes
• PO creation and follow-up to ensure engineering work starts without delay

The founder does not monitor QuickBooks, AR/AP, payroll, or invoice status.

2. Project Accounting, Forecasting & Cash Control

You ensure financial reality is always visible, current, and actionable.

This includes:

• Project-level financial tracking
• Revenue and cash flow forecasting
• Clear visibility into:
• When revenue is expected
• When cash is received
• Where timing, scope, or margin is drifting
• Surfacing risk early—before it becomes disruptive
• Providing clean inputs to support hiring, spending, and delivery decisions

This role exists to keep the business on offense, not reacting late.

3. Sales Execution Support & Revenue Operations

You support sales by ensuring nothing stalls due to lack of follow-up, organization, or discipline.

This includes:

• Owning inbound lead follow-up from website and HubSpot
• Prompt, professional calling and emailing of warm leads
• Ensuring every lead and deal has a clear next action
• Booking meetings without founder coordination
• Maintaining CRM discipline with zero stale deals
• Supporting phone and inbox management related to sales follow-up
• Coordinating with marketing, HubSpot workflows, and WordPress as needed

You are not the closer.

You ensure closers stay focused, prepared, and unblocked.

4. Client Experience & Professional Representation (Non-Negotiable)

You own the client journey from first contact through billing and project kickoff.

This includes:

• Managing onboarding from PO through project start
• Sending and tracking W-9s, ACH/wire details, intake forms, and onboarding materials
• Setting clear expectations around billing, milestones, and payment timing
• Acting as the primary point of contact for billing clarity and follow-through
• Ensuring a clean handoff from Sales to Engineering and Operations

This is a client-facing role.

Professionalism, clarity, confidence, and consistency are required.

Clients should consistently feel:

• Trust
• Control
• Competence

Every interaction matters.

Tools & Systems

• QuickBooks (P&L, invoicing, AP/AR, project accounting)
• HubSpot (CRM, pipelines, dashboards, follow-ups)
• Microsoft 365 (Outlook, Teams, OneDrive)
• ADP (Payroll – training provided)
• Calendly
• AI tools including ChatGPT, , Fireflies, and Zapier

Required Experience & Profile

This role is for someone with ownership-level experience, not support-only exposure.

Required:

• 2–10 years of experience in one or more of:
• Finance Operations
• Revenue Operations
• Accounting or Controller support
• Client Operations
• Sales Operations
• Experience working closely with a founder or senior executive
• Proven comfort owning money, follow-up, and decisions
• Hands-on experience with:
• Invoicing, AR, and AP
• Financial operations and reporting
• CRM systems (HubSpot preferred)
• Strong written and verbal communication
• Calm, professional presence in client and vendor conversations
• Ability to exercise judgment without constant escalation

Preferred:

• Degree in Business, Finance, Accounting, Operations, or related field
• Experience in manufacturing, engineering, or project-based businesses
• Experience representing a company in financial or client-facing discussions

What This Role Is Not

• Not an administrative-only role
• Not calendar management as a primary function
• Not a “wait for instructions” position

This role requires ownership, discretion, and polish.

Success Looks Like

• The founder trusts the numbers without hesitation
• Financial risk is visible early
• Clients experience clean, professional follow-through
• Sales momentum is supported without founder involvement
• The business runs cleaner, calmer, and faster

**DO NOT APPLY FOR THIS POSITION THROUGH LINKED IN. ONLY APPLICATIONS SUBMITTED THROUGH ADP LINK BELOW WILL BE CONSIDERED**

Maria University invites applications for an Assistant or Associate Professor of Computer Science to start July 1, 2026. The primary duties of this position include regular instruction of a wide range of undergraduate computer science courses, advising and mentoring undergraduate students, pursuing an active research program that includes scholarly publications, and engaging in service to the University. We encourage applicants from all areas of computer science to apply. The standard teaching load is twelve credits per semester (typically three four-credit courses).

Minimum Qualifications include

• a Ph.D. in Computer Science or a closely related field (e.g., Computer Engineering), conferred by July 1, 2026;
• an active research program;
• teaching experience with a commitment to excellence in undergraduate education and the Catholic liberal arts tradition; and
• a dedication to the University’s mission as expressed in Ex Corde Ecclesiae.

Preferred Qualifications include

• Demonstrated excellence in teaching, which may include employing active and experiential learning strategies
• Experience effectively advising and mentoring undergraduate students, especially on capstone projects
• Scholarly, peer-reviewed publications related to the candidate's area of research expertise and a commitment to strengthening and expanding the department's research
• Experience in working collaboratively with various constituents, including colleagues, industry professionals, and community members

How to Apply

A complete application consists of:

• One-page cover letter that addresses all minimum and any applicable preferred qualifications met
• Curriculum Vitae
• Statement addressing research plans (a maximum of three pages)
• Statement of the applicant's teaching philosophy, including how it relates to the University's Catholic mission as expressed in Ex Corde Ecclesiae

 ( )

(a minimum of two pages, but no more than three pages)

Only when requested by the search committee, candidates should arrange for three confidential letters of recommendation to be submitted in support of their application.

Review of applications will begin on November 1, 2025 and continue until the position is filled.

Only complete applications will be considered. Official transcripts are required for faculty appointment and will be requested upon selection of the final candidate.

Questions should be directed to Dr. Saverio Perugini, Computer Science Program Director and Search Committee Chair, at 

The Computer Science program is offered through the Department of Computational and Mathematical Sciences.



• Ave Maria University is a Catholic, liberal arts institution of higher learning. The University is an Equal Opportunity Employer and provides an excellent benefit package to full-time faculty.

Operations, Finance & HR Administrator

San Jose, CA 95126

• Full-Time | In-Office
• High-Ownership | Hands-On | Growth-Oriented

We are building the foundation for a multi-company roofing platform over the next five years.

We are not hiring a traditional "office manager.”

We are hiring the person who will bring structure, financial discipline, and administrative leadership to our back office — and help us scale intelligently.

If you thrive on organized systems, clean payroll processes, compliance accuracy, and keeping operations tight, this role is for you.

THE MISSION

You will own the administrative and financial execution engine of the company.

You will work directly with ownership and operational leadership to:

• Maintain accurate payroll and financial workflows
• Ensure HR compliance and documentation integrity
• Support operational efficiency
• Keep the office professional and organized
• Help build scalable systems for future acquisitions

This is a high-responsibility, hands-on role in a fast-moving construction environment.

Payroll & HR Administration

• Process payroll accurately and on schedule (QuickBooks/Gusto/ADP)
• Maintain timekeeping, PTO tracking, and payroll records
• Coordinate employee onboarding paperwork and personnel files
• Manage benefits enrollment and documentation
• Support workers' compensation reporting and audits
• Maintain compliance with California labor requirements
• Track safety documentation and assist with HR compliance tasks

You will not be expected to set HR policy — but you must execute it cleanly and accurately.

Financial Workflow & Accounting Support

• Manage A/P workflow using Dext and QuickBooks Online
• Organize vendor bills and prepare weekly payment batches
• Track deposits and maintain accurate logs
• Prepare invoice drafts and support billing processes
• Maintain vendor files (W9s, insurance certificates, contracts)
• Assist with A/R tracking and aging preparation
• Maintain organized digital and physical financial records
• Support external bookkeeper with documentation and reporting

You must be comfortable working with numbers and financial systems.

Compliance & Insurance Coordination

• Maintain master renewal calendar (licenses, DMV, insurance, fleet)
• Coordinate Workers' Compensation documentation and audits
• Manage general liability and insurance certificate requests
• Ensure compliance paperwork remains current and organized

Office & Operational Support

• Serve as the consistent in-office presence
• Manage incoming mail and check processing
• Maintain organized filing systems
• Keep the office professional, orderly, and functional
• Coordinate service vendors (internet, phone, utilities)
• Provide light operational or dispatch backup when needed

This is a hands-on role. Construction is not corporate — you must be comfortable in a trade environment.

WHO YOU ARE:

• Highly organized and detail-driven
• Comfortable processing payroll and handling confidential HR data
• Strong with numbers and administrative systems
• Calm under pressure
• Self-directed and proactive
• Low ego, high accountability
• Able to manage multiple priorities without constant supervision
• Strong communicator

You take pride in clean payroll runs, accurate records, organized systems, and a professional office environment.

GROWTH OPPORTUNITY:

As the company expands through acquisition, this role can evolve into Shared Services or Administrative Operations leadership.

You will help build the centralized back-office structure that supports multiple operating companies.

QUALIFICATIONS

Required:

• At least 3+ years’ experience in office management, payroll, or operations administration
• Experience processing payroll
• Proficiency with QuickBooks Online (AP/AR familiarity required)
• Experience handling HR documentation and compliance
• Strong organizational and multitasking skills

Preferred:

• Construction or roofing industry experience
• Familiarity with California labor laws
• Bilingual (Spanish/English) is a plus

COMPENSATION & BENEFITS

• Competitive salary: $90,000 – $110,000 (based on experience)
• Health, dental, and vision insurance options
• Retirement plan with company contribution
• Paid time off and holidays
• Direct exposure to ownership and leadership
• Growth opportunity as the company expands

HOW TO APPLY:

Send your resume and a short note answering:

"What is the most common payroll or HR mistake you've seen in small businesses — and how would you prevent it?”

We are looking for someone who wants ownership — not just a job.

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req26-00110

Human Resources Generalist

Our client in Newtown Square, PA is looking to add a Human Resources Generalist to their team. The Human Resources Generalist is responsible for performing all aspects of general Human Resource operations in accordance with company policies and procedures, as well as provide support to the Director of Human Resources in the benefits administration, compensation, employee relations, payroll, recruiting and HRIS functions of the company.

This role will be required to be onsite 4 days per week – Monday through Thursday.

Responsibilities:

• Assists the Director of Human Resources as needed.
• Assists in the administration of all benefit programs including medical, dental, vision, life, disability, 401(k), and FMLA.
• Assists in the administration and compliance of all company policies and procedures.
• Assists as the backup resource for bi-weekly payroll administration and processing for multiple entities in ADP Workforce Now and ADP Run and other platforms.
• Enters new hire data as well as bi-weekly changes into the ADP’s HRIS system and complete verifications of employment.
• Assists in the communication of employee benefit plans.
• Assists as the backup resource for background checks, offer letters and employee onboarding.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring to complex and/or sensitive matters to the appropriate staff.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Assists in special projects as needed.
• Assist with the onboarding process of new hires and offboarding for separations.
• Performs other duties as assigned.

Qualifications

• Bachelor’s’ degree in Business, Human Resources, or related field.
• At least one year of HR Generalist experience.
• Knowledge of ADP Workforce Now & ADP Time & Attendance systems required.
• Knowledge of ADP Run preferred.
• SHRM-CP or PHR certification preferred.
• Excellent verbal and written communication skills.
• Ability to work with others as part of a team as well as to work independently.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks effectively.
• Ability to act with integrity, professionalism, and ability to maintain confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s payroll and other software applications.

Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.

Senior Accounting Coordinator / Bookkeeper (Sage Expert)

Position Overview

We are seeking a highly experienced Senior Accounting Coordinator / Bookkeeper with proficiency in Sage 100. This role is responsible for overseeing full-cycle accounting functions within a construction environment, including accounts receivable, payroll (ADP), job cost accounting, compliance reporting, and financial reconciliations.

Key Responsibilities

• Prepare accurate and timely weekly client billings and monthly AIA requisitions
• Prepare deposits and post cash receipts
• Manage subcontractor contracts and payment applications
• Oversee invoice processing and vendor payments
• Resolve vendor discrepancies in a timely manner
• Process weekly payroll using Paychex or ADP
• Maintain detailed and compliant employee files
• Ensure compliance with sales and use tax regulations
• Maintain exemption certificates
• Prepare and file monthly sales and use tax returns
• Manage all aspects of job cost reporting and analysis in Sage 100
• Input adjusting journal entries
• Complete monthly bank reconciliations for multiple accounts
• Work closely with external accountants to support: Annual financial statement preparation, year-end audits, corporate tax return preparation

Qualifications

• 5+ years of construction accounting experience
• Proficiency in Sage 100
• Strong knowledge of billing procedures
• Knowledge of sales and use tax compliance
• Strong analytical, organizational, and reconciliation skills
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and problem-solving abilities

Payroll & HR Coordinator

Chicago, Illinois

Key Responsibilities

• Payroll Processing (Lead): Execute end-to-end bi-weekly payroll for our national workforce. This includes managing timesheet data, administering court-ordered garnishments, and ensuring all tax withholdings and deductions are accurate across multiple state jurisdictions.
• HRIS Management: Act as an administrator for our HRIS (ADP), maintaining data integrity for the full employee lifecycle (new hires, promotions, transfers, and terminations). Continuously evaluate workflows to identify opportunities for automation or process improvements.
• Compliance & Reporting: Ensure all payroll and HR practices comply with state and federal regulations. Generate monthly and quarterly reports, perform W-2 reconciliations, and work through labor cost allocations and departmental billbacks via Excel in collaboration with the Finance team.
• Benefit Coordination: Oversee the payroll side of benefits, including enrollment for new hires, life events, and assigning/tracking leaves of absence. Serve as a resource for employee questions related to payroll deductions and leaves.
• Audit Support: Assist in preparing and supporting internal and external audits, including 401k annual audits and Workers' Compensation filings.
• Talent Support: Partner with the HR team to ensure a smooth onboarding experience for new team members, ensuring all payroll and tax documentation is captured accurately on day one.
• Policy Resource: Provide clear, professional, and diplomatic answers to employees regarding payroll, benefits, and company policies.

Qualifications

• Experience: 1–2 years of experience in HR or Payroll administration. Familiarity with ADP (Workforce Now) is highly preferred.
• Education: Bachelor’s degree in Human Resources, Accounting, Business, or a related field.
• Technical Skills: Advanced proficiency in Microsoft Excel. Must be able to use complex formulas, VLOOKUPs, and pivot tables to audit large datasets and visualize trends.
• Analytical Rigor: A high level of attention to detail and a "zero-error" mindset when it comes to financial data and tax compliance.
• Communication: Strong ability to explain complex payroll or benefit math to employees in a simple, professional, and empathetic manner.
• Professionalism: Proven ability to handle sensitive, confidential information with extreme discretion and diplomacy.

Base salary range is $60,000-$65,000 based on experience, plus bonus and benefits.

Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm’s success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.

Remedy Medical Properties is committed to providing equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

**DO NOT APPLY FOR THIS POSITION THROUGH LINKED IN. ONLY APPLICATIONS SUBMITTED THROUGH ADP LINK BELOW WILL BE CONSIDERED**

Maria University seeks applicants for a full-time faculty position in Biology beginning in the fall of 2026. Applicants with a Ph.D. in Molecular Biology, Cell Biology, Biology, Anatomy and Physiology, Environmental Science, Ecology, or a closely related discipline are strongly preferred. Candidates that are ABD or a have a MS degree with teaching experience will also be considered. Successful candidates will demonstrate excellence in teaching and scholarship, and a commitment to living a vibrant Catholic faith. Ideal candidates would be well rounded in Biology and have the ability to teach a broad range of biological courses. There will also be possible opportunities to teach courses in the areas of specialization within an undergraduate curriculum. 

Applicants should submit a cover letter, curriculum vitae, three references willing to supply letters upon request, list of courses that can be taught from the Biology Department course selection (see the Biology sections of the course catalog here:   , and a short statement relating the University’s Catholic mission to their philosophy of teaching as expressed in Ex Corde Ecclesiae ( ) to: 

Questions should be directed to Dr. Agnes Berki,  . Review of applications will begin immediately and continue until the position is filled. The position is subject to final administrative approval. Ave Maria University is an Equal Employment Opportunity Employer.

Those who received any graduate degrees from an institution outside the United States must provide a foreign course-by-course credential evaluation by an independent evaluation service that is a member of the National Association of Credential Evaluation Services, Inc. (NACES). Find a full list of NACES members at