Jobs in San Jose California

Drive profitable store sales by fostering a retail selling culture

Develops professional business relationships with doctors

Recruit, train, develop, motivate, coach and retain World Class Associates

Ensure store is effectively merchandised and presented according to standards

Ensure high quality through accurate measurements, correct pricing, AcuityLogic/Eyefinity/OfficeMate entry, and realistic delivery time quote

Maximize Managed Vision Care relationships and sales opportunities

Ensure timely implementation of approved Marketing programs and initiatives

Ensure positive and productive host relationships

Job Specifications

Typically has the following skills or abilities:

Bachelor's degree in related field or equivalent work experience

Three years of experience as an optician

Minimum three years supervisory/lead experience

State licensure or certification by a nationally recognized optician association as an optician

Proven track record of sales growth through sales skills and accountability for sales results

Ability to facilitate, train (through practice and role-play), coach, and develop excellent, results-oriented, customer-oriented, retail/sales-oriented associates/teams

Ability to recruit and select associates/teams

Proven experience and results with a retail or customer service establishment

Ability to present and implement decisive and creative solutions to issues/opportunities to grow the business

Ability to provide enthusiastic and concise communication to meet/exceed customer expectations as well as foster positive and results-oriented associate, doctor and host relationships

Success in store merchandising and attention to detail

Ability to manage priorities through adaptability, willingness to take calculated risks, and follow-up

#LI-RETAIL

Compensation range for the role is listed below. Applicable salary ranges may differ across markets.Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.

Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.

We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities.

As a regular part of doing business,VSPVision ("VSP")collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.

Make an Impact in our Home and Community Program and recieve a $10,000 Sign-on Bonus!

Who we are looking for:

• 
  
• An experienced SLP, enthusiastic about providing functional rehabilitation wherever life happens, whether at home, school, work, or in the community
  
• You are ready to treat your patient beyond a staged environment into real life experiences like cooking in their kitchen, navigating grocery stores, restaurants, outdoor activities, and the workplace
  
• You thrive in an autonomous setting, and value being a part of a collaborative team of dynamic therapists
  

What you will receive:

• 
  
• Free Continuing Education Hours
  
• Paid Time Off/Paid Holidays
  
• Medical/Dental/Vision/401K
  
• Work Life Balance
  
• Supportive Leadership and Team Environment
  

What you will do: Responsibilities listed include but not limited to:

• 
  
• Perform evaluations and develop treatment plans of patients with speech, language, cognitive and swallowing disorders
  
• Regularly re-assess effectiveness of treatment plans, attend staffing meetings and family conferences
  
• Perform discharge evaluations, make appropriate recommendations for home and community safety, and provide referral and education resources
  
• Communicate patient's needs and progress to the treatment team, physician, person receiving services and family members
  
• Communicates with other disciplines to ensure collaboration, coordination of care and enhance patient outcomes
  

What you will need:

• 
  
• Minimum of a Master's Degree from an accredited Speech Language Pathology program
  
• Valid Speech Language Pathology license in the state(s) of practice
  
• Current CPR Certification
  
• A minimum of one year's work experience as a Speech Language Pathologist
  
• Demonstrates knowledge of rehabilitation techniques related to complex neurological injury preferred
  
• Communicates effectively and professionally in verbal and written interactions
  
• Ability to lift 50 pounds
  
• Moving, lifting, or transferring of patients which may involve lifting of up to 100 pounds following safety procedures
  
• Duties require fine motor skills,visual acuity, and walking/ standing for extended periods
  
• Additional physical requirements include:pushing/pulling, bending/stooping, reaching, kneeling, and positioning frequently at times
  
• A health screen or examination may be required prior to assignment and periodically thereafter, depending on specific location policy, local and state regulations to verify employee is physically capable of performing assigned duties with or without reasonable accommodations
  

StrivePath is a fast-growing, premium college advisory firm serving high-achieving students nationwide. We combine structured long-term planning with admissions-level insight to guide families from early high school through applications.

We’re hiring a Senior Admissions Advisor with prior admissions committee experience at a nationally recognized or highly selective institution.

This is a part-time, remote role (evening availability preferred), with potential to expand over time.

⸻

What You’ll Do

• Lead initial strategy consultations with prospective families.

• Conduct brief follow-up clarification calls before contract decisions.

• Provide final “adcom-style” reviews of senior applications.

• Serve as a senior escalation and quality resource when needed.

You will not manage scheduling, contracts, or administrative follow-up — operations handles that.

⸻

Who You Are

• Former or current admissions committee member (file reader experience required).

• Experience evaluating applications at a competitive, holistic-review institution is required.

• Comfortable discussing holistic admissions strategy with discerning families.

• Clear, confident communicator with strong executive presence.

• Student-centered, ethical, and values-aligned.

• Interested in meaningful, flexible part-time advisory work.

Compensation is competitive and commensurate with experience.

To apply, please send your resume and a brief note outlining:

• Your admissions experience

• Your current availability

• Why this role appeals to you

Oracle FDI Developer/Analyst

Contract

Palo Alto, CA (Remote or Hybrid if in SF Bay Area)

This position pays around $60 - $70/hr on W2

Responsibilities:

• Business Discovery & Analysis

-Lead requirements for workshops with FP&A, Accounting & Procurement.

-Translating needs into well-formed user stories, acceptance criteria, and success metrics. Map KPIs/metrics (e.g., revenue, COGS, Opex, cash flow, AP/AR aging, PO cycle times) to source systems and FDI subject areas.

• Data Modeling & Development & Go live (Oracle FDI)

-Design and implement data models, pipelines, and semantic layers within Oracle Finance Data Intelligence (leveraging Oracle subject areas, views, and data products).

-Build/Configure reports, dashboards, and self-service datasets.

-Implement drill paths, prompts/filters, row-level security, and data

entitlements.

-Establish data quality checks & build/maintain documentation

-Conduct UAT and migrate in production environment

• Demos, Enablement & Iteration

-Run demos and showcases with Finance leadership and business stakeholders; collect feedback and iterate fast.

-Create playbooks and training (how-to guides, release notes, KPI definitions) to drive adoption and self-service analytics.

Required Qualifications:

• Hands-on experience implementing and configuring Oracle Financial Data Intelligence (FDI)
• Experience leading requirements gathering sessions with finance stakeholders including FP&A, Accounting, and Procurement
• Strong understanding of financial metrics and KPIs such as revenue, COGS, operating expenses, cash flow, AP/AR aging, and procurement cycle times
• Proven ability to design and build data models, semantic layers, dashboards, and self-service datasets within Oracle FDI
• Experience configuring drill paths, prompts, filters, row-level security, and data entitlements
• Knowledge of Oracle subject areas, views, and data products
• Experience mapping business metrics to source systems and reporting structures
• Ability to establish data quality checks and validation processes
• Experience conducting user acceptance testing and managing production migrations
• Strong documentation skills covering data models, configurations, and processes
• Ability to create training materials, playbooks, and how-to guides for end users
• Excellent communication skills with the ability to present to finance leadership and business stakeholders
• Ability to work autonomously with minimal supervision
• Strong organizational and prioritization skills

Preferred Qualifications:

• Experience with Oracle Cloud Financials (General Ledger, Accounts Payable, Accounts Receivable, Procurement)
• Familiarity with Oracle Analytics Cloud, OTBI, or Oracle Business Intelligence
• Background working directly with FP&A teams on budgeting, forecasting, or financial planning processes
• Experience with data integration tools or Oracle Integration Cloud
• Prior experience in a consulting or systems integrator environment
• Background working in multinational organizations or with global finance teams
• Experience driving self-service analytics adoption across an organization
• Knowledge of Agile methodologies and iterative delivery practices CBAP , PMP , or Oracle certifications

Core Competencies:

• Analytical Thinking: Ability to break down complex business problems, identify root causes, and develop structured solutions
• Technical Aptitude: Comfort working hands-on with data models, configurations, and reporting tools while understanding underlying data structures
• Business Acumen: Strong understanding of finance and accounting processes, terminology, and how data supports decision-making
• Communication: Ability to convey technical concepts to non-technical audiences and translate business needs into technical requirements
• Stakeholder Management: Skill in building relationships, managing expectations, and engaging effectively with finance leadership and cross-functional teams
• Attention to Detail: Commitment to data accuracy, documentation quality, and thorough testing
• Adaptability: Ability to iterate quickly based on feedback and adjust to evolving priorities
• Ownership & Accountability: Self-directed approach with a strong sense of responsibility for outcomes and deliverables
• Enablement Mindset: Focus on empowering end users through training, documentation, and self-service capabilities
• Collaboration: Ability to work effectively with technical and business teams across functions and geographies

About the Organization

We’re a leading nonprofit food bank serving two counties through two warehouses and a third distribution site. Partnering with 400+ agencies and 900+ distribution points, we deliver nutritious food to families in need.

As we complete construction on a new, state-of-the-art facility, we’re seeking an experienced Project Manager (Independent Contractor) to lead our warehouse consolidation and transition project — moving operations, systems, and people into one optimized hub.

What You’ll Do

• Develop and manage a comprehensive project plan: scope, timeline, milestones, and risk register.
• Coordinate with construction and facilities teams for readiness, utilities, racking, and compliance.
• Lead IT and systems migration (network, ERP/WMS configuration, testing).
• Oversee equipment and inventory transfer, ensuring accuracy and minimal downtime.
• Redesign warehouse workflows for efficiency, safety, and quality.
• Lead change management: staff readiness, communications, and training.
• Report progress to the COO and cross-functional steering team.

What We’re Looking For

• 5+ years of project management experience, ideally in warehouse, logistics, or facility transitions.
• PMP certification or equivalent preferred.
• Experience leading multi-site consolidation projects or operational stand-ups.
• Strong knowledge of warehouse management systems (WMS), IT infrastructure, and food safety standards.
• Exceptional stakeholder management and communication skills.
• Must qualify as an independent contractor under California AB5.
• Passion for community impact and hunger relief.

Contract Details

• Type: 1099 Independent Contractor (not an employee role)
• Estimated Duration: 24 months
• Location: On-site in San Jose, CA
• Schedule: 30–40 hours/week
• Compensation: Competitive, based on experience and project scope

How to Apply

Submit a brief statement of interest, résumé, and hourly or project rate to Julia Kelm, with subject line: “Independent Contractor – Project Manager (Warehouse Transition)”

Day to day:

Our client is seeking a Test Technician, to play a key role in ensuring products meet quality standards and perform as intended. Your day-to-day work will involve monitoring, assembling, and refining products to eliminate defects. Using specialized equipment and established test procedures, you’ll conduct thorough evaluations to verify functionality and reliability. Collaboration is essential—you’ll work closely with fellow technicians and engineers to troubleshoot issues and maintain high-quality outcomes.

Must Haves:

• Minimum of 2- 5 years of electronic testing, debugging, or tester startup
• A.A./Certificate/B.S. in Electrical Engineering, Engineering Technology, or related field
• Ability to read and interpret schematics and assembly drawings
• Proficient in using test equipment such as volt-ohmmeters, digital meters, oscilloscopes, logic analyzers, microcomputers, calipers, and other electronic or computer-controlled tools
• Detail-oriented with excellent communication skills, strong critical thinking and problem-solving abilities, and proven expertise in monitoring operations to ensure quality and efficiency.

Pluses

• Mandrin proficiency

Shift Type:

Swing shift: 3:15pm- 11:45am (10% differential)

Title: AV Technician

Location: San Jose, CA

Full Time

Profile Summary

We are looking for a skilled and dedicated Desktop Support with AV Technician (Level 2) who can deliver reliable and high-quality audiovisual support within a corporate enterprise environment. The ideal candidate will bring strong technical expertise in AV system installation, configuration, troubleshooting, and maintenance. This role requires a proactive technician who can ensure seamless meeting room operations, support live and hybrid events, and collaborate effectively with cross-functional teams. A strong customer-service mindset, attention to detail, and the ability to manage multiple tasks in a dynamic workplace are essential for success in this role.

About Teceze

Teceze is a global technology services company specializing in end-to-end IT support, infrastructure management, cybersecurity, and digital transformation solutions. We partner with leading organizations worldwide to deliver reliable, scalable, and innovative technology services tailored to business needs. Our team is driven by a commitment to excellence, fast response, and customer satisfaction. At Teceze, we focus on empowering our clients with seamless technology experiences—whether through on-site support, remote operations, or dedicated project-based services. With a strong presence across multiple regions, we pride ourselves on our expertise, professionalism, and ability to deliver consistent, high-quality outcomes.

Key Responsibilities

• Install, configure, and maintain AV systems (displays, projectors, microphones, cameras, speakers, and control systems).
• Provide daily operational support for conference rooms and event spaces.
• Troubleshoot and resolve issues related to audio, video, control, and connectivity.
• Support major video conferencing platforms such as Zoom, Microsoft Teams, Google Meet, and Webex.
• Perform preventive maintenance, firmware updates, and room readiness checks.
• Collaborate with IT, facilities, and vendors to ensure full AV system functionality.
• Provide on-site event support for meetings, town halls, and hybrid events.
• Document configurations, issue resolutions, and maintenance activities.

Qualifications & Skills

• 3–5 years of experience in technical support.
• Strong understanding of AV control systems (Crestron, Extron, AMX).
• Working knowledge of networking fundamentals (LAN, VLAN, IP addressing).
• Experience with DSPs, switchers, and signal routing.
• Excellent troubleshooting, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.

Role & Responsibilities:

• Plan, monitor, direct, and assign workload to station staff.
• Ensure freight is managed efficiently, including completion of correct documentation, fulfillment is completed, compliance requirements are met, customer SOPs are followed, costs are controlled, and accounts are billed and paid correctly.
• Coach and train all station staff, including cross training employees, and ensuring staff complete all required MEC trainings on time.
• Work closely with MEC sales, management, and other internal team member to respond promptly to customer needs, suggest and implement corrective action when issues arise, and take accountability for offering solutions when problems are presented.
• Proactively assist other members of MEC in order to help MEC achieve its vision and strategic goals.
• Daily report monitoring validating that KPIs are being met including but not limited to:
• Properly filing AES
• On Time Billing
• Work with District Manager to monitor P&L, acting as a secondary owner for oversight and monitoring.
• Maintaining and creating business relations with local vendors including but not limited to truckers and airline carriers.
• For stations with warehouse operations, ensure proper understanding of the fundamentals of warehousing operations including validating that warehouse is adequate to support station operations.
• Other duties as assigned by management.

Qualifications:

• Bachelor’s degree in related field.
• Minimum 5 years of experience in freight forwarding, with experience in air and ocean operations required.
• Minimum 3 years of customer service experience, with demonstrated customer service standards that have exceeded expectations.
• DG, Hazmat, TSA Certification.
• Knowledge of Incoterms.
• Experience handling bonded freight and out-of-gauge or project cargo required.
• A basic understanding of the fundamentals of warehouse and trucking operations required.
• Strong attention to detail, with the ability to respond to requests with urgency and take corrective action when problems arise.
• Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgement.
• Must be self-motivated, customer-service oriented, and eager to ensure the success of the team.
• Knowledge in Microsoft Office required, CW1 preferred.

MEC values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Sick, and Vacation. MEC reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

We’re looking for a highly intelligent, strategic, and driven individual with exceptional communication skills and organizational abilities to join our team as a deputy chief of staff / executive personal assistant to a busy tech founder with a young family. This role will report to and work closely with the Chief of Staff to serve as the right-hand of the Principal and his family across all facets of their domestic office and household affairs. In this capacity, the ideal candidate will be able to seamlessly balance and transition from critical strategic initiatives and projects that help the Principal and family scale to the various day-to-day tasks required to keep the household running smoothly. Searching for a high-performer that is looking for longevity and the ability to grow rapidly in a dynamic environment and be part of a tight-knit team.

Critical Requirements / Attributes:

• LOCAL CANDIDATES ONLY - can easily be on-site in Lafayette/Orinda area when needed
• 5+ years of experience supporting executives in a complex, high-paced environment, ideally having worked in a private/family office setting
• Bachelor's or advanced degree from a highly-rated institution with evidence of intellectual distinction
• Strategic operator with the ability to develop clear plans across near, medium and long term horizons and then develop a plan to execute on said strategy
• Extremely strong research, reasoning, and analytical skills demonstrated in a professional setting
• Impressive ability to communicate clearly and concisely, both verbally and in writing
• Very technically savvy; not just with standard productivity tools (e.g., Office/Excel) but modern AI apps and the aptitude to pick up new technologies as well
• Maniacal attention to detail, incredible organizational skills, and proactivity are absolutely paramount requirements for this role
• Wired with a "move fast and get it done" mindset for any task - big or small - that can come up with creative solutions on the spot to challenges that may arise
• High EQ with great interpersonal skills and ability to operate in a tight-knit team environment
• Excellent references with demonstrated longevity at previous roles

Responsibilities include (but are not limited to):

• Spearheading various strategic initiatives for Principal - including requirements specification, strategy design, and execution plan
• Assessing overall support needs of the Principal and family and putting in place workflows/processes to streamline and simplify operations
• Handling tasks of a highly confidential nature with the utmost discretion and professionalism
• Researching, organizing and arranging travel for the family, including flights, accommodations, transportation, activities, etc.
• Conducting research and executing on various topics related to lifestyle and philanthropic needs, children's activities, etc
• Overseeing Principal and family calendars, including scheduling appointments, meetings, and events
• Identifying need for various advisors / vendors, researching / screening options, and managing / hosting vendors as necessary
• Building and maintaining positive relationships with all stakeholders, including family members, staff, vendors, and contractors

Logistics:

• Full-time Monday-Friday but flexibility to occasionally work after hours / weekend
• Predominantly remote but with ability to be on-site at family home (Lafayette / Orinda area) when needed
• LOCAL CANDIDATES ONLY

Compensation:

• $100K+ per year | DOE
• Health benefits
• Paid vacation / sick days / holidays
• Annual performance and salary review
• Discretionary bonus

Qualifications:

• B.S. in Mechatronics, Mechanical Engineering, Electrical Engineering, or Robotics
• 2–5 years of professional experience in product design, robotics, or industrial automation
• Strong proficiency in parametric 3D modeling
• Experience carrying a PCB design from schematic to manufacturing
• PLC programming and industrial communication protocols (Modbus, EtherCAT, or CAN)
• Proficiency with lab equipment (oscilloscopes, multimeters) and shop tools (soldering, basic machining)
• Experience with 480 3ph and large battery systems
• Experience programming microcontrollers (C/C++) or Python scripting desired
• Familiarity with ROS is helpful
• Experience with regulatory certification (UL, CE, FCC) is a plus

Responsibilities:

• Design mechanical mechanisms, enclosures, and robotic end-effectors
• Create detailed manufacturing drawings (GD&T), bills of materials (BOMs), and assembly instructions
• Size and select electro-mechanical components such as motors
• Design and build test fixtures to validate mechanical life and reliability
• Design and layout mixed-signal PCBs for sensor interfacing, power management, and motor control
• Manage the PCBA fabrication process
• Design industrial cable harnesses and manage interconnects

● You will develop and maintain vehicle test plans, supporting on and off site ensuring comprehensive coverage of new site enablement features.

● You will manage test scheduling and coordination, working with vehicle operations to maximise testing efficiency.

● You will perform first-pass triage of simulation and vehicle test results, identifying issues and categorising them for engineering review and solution development.

● You will document test findings and identify opportunities to streamline processes and create reports that help autonomy engineers quickly understand test outcomes.

Qualifications

● Ability and willingness to travel for test support

● Familiarity with scripting languages (Python preferred) for automation and data analysis

● Strong organisational skills with experience managing schedules or coordinating technical workflows

● Experience with simulation environments or game engines

● Exposure to robotics, automotive, or autonomous systems

● Familiarity with version control (Git) and issue tracking systems (JIRA or similar)

● Experience with test engineering, QA, or validation processes

● Understanding of basic vehicle dynamics or motion planning concepts

Fab Production Planner

Responsibilities

• Create and manage the master production schedule, translating the customer demand into specific daily and weekly wafer start plan
• Monitor and track the work-in-progress (WIP) flow within the fab, ensuing efficient movement of wafer lots to meet output plan and fulfil customer demand requirement
• Identify, analyze, and resolve production bottlenecks related to equipment performance, material availability, or labor resources to maximize fab throughput and reduce cycle time
• Collaborate with marketing, sales, production, and engineering teams to align production plan, manage demand/order changes, and schedule interruptions
• Coordinate with purchasing teams to maintain optimal stock levels and prevent shortages or excesses of inventory materials
• Track key performance indicators (KPIs), such as on-time delivery (OTD), cycle time, inventory and inventory turn
• Drive continuous improvement initiatives to enhance planning efficiency, optimize processes, and increase productivity.

Required Qualifications & Skills

• Bachelor's or master’s degree in industrial engineering, supply chain management, or related fields
• > 5 years of work experiences in factory planning, or supply chain management
• Proficiency in Excel for data management, analysis and reporting
• Experience with Oracle systems
• Programming skills are preferred
• Knowledge of semiconductor manufacturing processes and supply chain principles
• Familiarity with capacity and demand forecasting models
• Attention to details
• Strong analytical and problem-solving abilities
• Excellent communication and collaboration skills
• Able to work in a fast-paced, dynamic, and multi-disciplinary environment

The Opportunity

We’re partnering with an early-stage AI startup building a new category of mental health support.

Their mission is simple but ambitious: put a therapist in everyone’s pocket.

The team recently completed the largest clinical trial ever run on an AI therapist, demonstrating outcomes comparable to human therapy and stronger results than existing digital mental health tools. Built by experienced AI researchers and guided by leading clinical advisors, the company sits at the intersection of cutting-edge AI research and real-world healthcare impact.

After completing Y Combinator, the team is now entering the next phase: turning a powerful research prototype into a product people use every day.

The Mission

Mental health support is often unavailable when people need it most.

This company is building a voice-first AI therapist designed to support people in real time - including moments outside traditional therapy hours. The platform combines conversational AI, clinical research, and human-in-the-loop safety systems to create a new kind of mental health experience.

But the interface for this category doesn’t exist yet. This role is about helping invent what interacting with an AI therapist should feel like - designing an experience people trust, build relationships with, and return to regularly.

The Role

• Design the core mobile experience for a voice-first AI product
• Explore new voice and conversational interface patterns
• Turn a research prototype into a high-engagement consumer product
• Own design across product, brand, and early design systems
• Work closely with founders, AI researchers, and clinicians
• Help define how trust and safety show up in the product experience

What They’re Looking For

• Experience designing consumer-facing products, mobile-first
• Strong 0→1 product design experience or early-stage startup exposure
• Ability to take ownership and operate independently
• Excellent product taste and visual craft
• Interest in designing new interaction models around AI and conversation
• Curiosity about mental health, behavioral design, or human–AI interaction

If you’re excited about designing products that combine AI, psychology, and human trust, this is a rare opportunity to shape an entirely new kind of experience.

Executive Personal Assistant

60% Executive Support • 40% Personal & Family Support

San Francisco, CA | In-Person | Full-Time

About the Company

Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max Gasner. Operating entirely in Bitcoin from premiums to claims. Meanwhile is on a mission to democratize access to financial protection for a new generation of policyholders. The company has raised over $80M from investors and is building the infrastructure for life insurance in the digital economy.

About the Role

Zac is seeking his first-ever dedicated Executive Personal Assistant, someone who will sit in-office daily and serve as his operational right hand across both his professional and personal life. This is a highly dynamic, judgment-intensive role for someone who thrives in ambiguity, takes full ownership, and moves fast without cutting corners.

The company has scaled from 5 to 24 people, is navigating a major growth phase, and the CEO's time is at a premium. The EPA will be the connective tissue between Zac's work calendar, his home, and the people who depend on him including his team, his wife, and their two young children.

This role is for someone who takes deep pride in execution, anticipates needs, and finds satisfaction in making a founder's life seamlessly functional.

Key Responsibilities

EXECUTIVE & OFFICE SUPPORT

• Own and manage Zac's calendar end-to-end, syncing professional commitments with personal obligations and stakeholder availability (including his wife's schedule)
• Triage Zac's inbox (Superhuman), draft responses, create templates, and escalate only when necessary
• Act as the team-facing point of contact in Slack collect action items owed to Zac, track deliverables, and produce a daily/weekly digest
• Prepare meeting briefs, talking points, pre-reads, and post-meeting follow-ups
• Run light contract review read NDAs and agreements for anything unusual before routing to Zac or General Counsel
• Plan and coordinate quarterly offsites: 2 in SF, 1 in NY, and 1 international destination per year including hotels, travel, agendas, and team logistics
• Handle office management: pantry stocking, equipment inventory, building communications, furniture orders, and vendor coordination
• Support light HR administration: run bi-weekly payroll in Rippling, obtain state tax IDs for new remote hires, complete employment verifications, and onboard new employees into company systems
• Manage vendor documentation internally track and maintain the company's vendor review workflow and records
• Research trip logistics (e.g., who Zac should meet with in NY) listen actively, ask smart questions, and pull in relevant team members
• Support compliance training logistics and internal documentation as needed

PERSONAL & HOUSEHOLD SUPPORT

• Manage and coordinate vendor relationships for the Balboa Terrace residence.
• Manage both vehicles: service appointments, registration, insurance, and roadside issues
• Oversee the SF rental property: coordinate repairs, communicate with tenants, manage contractors
• Assist with ongoing personal errands, travel bookings, family events etc. 
• Keep personal finances organized: manage credit cards to the right accounts, track receipts, and liaise with Zac's accountant when needed
• Coordinate and maintain kids’ home school tutor’s schedules
• Source and book tickets for family activities (ski team, events, travel) without overstepping wife's ownership of trip planning

What Success Looks Like

• Zac's work calendar and personal calendar are fully in sync nothing falls through the cracks
• The office runs smoothly: snacks are stocked, equipment is ready, and team admin is off Zac's plate
• Household vendors are managed proactively Zac and his wife never have to chase anyone
• His wife notices that her own mental load has decreased
• Action items owed to Zac are tracked and followed up without him asking
• Zac is prepared for every meeting and every trip, without having to over-explain
• This person has become a trusted, discreet, indispensable partner

Ideal Candidate

• 5-8+ years of EA/PA experience supporting a founder, CEO, or high-net-worth individual in a fast-moving environment
• Background in a regulated industry (fintech, financial services, legal, or similar) is a strong plus Meanwhile operates in a compliance-heavy environment
• Exceptionally organized with strong calendar management instincts across both professional and personal domains
• High EQ and situational awareness knows when to act independently, when to ask, and when to quietly involve a spouse or third party
• Low ego, hands-on, and proud of excellent execution at every level
• Discreet and trustworthy this person will have access to the family home, financial accounts, and sensitive business information
• Strong written communicator; able to draft in Zac's voice for contracts, internal Slack messages, and vendor communications
• Comfortable being present on-site (office or home) when needed; valid driver's license required
• San Francisco-based or willing to relocate

TECHNICAL PROFICIENCY

• Slack, Asana, Superhuman, Rippling (or similar HRIS)
• Google Workspace (Docs, Sheets, Calendar), macOS, Apple devices
• Claude / ChatGPT comfort with AI tools for research and drafting
• Nice to have: familiarity with regulated financial or compliance workflows

Work Style & Expectations

Zac's day typically runs 8am–4pm in the SF office at 44 Montgomery St, with calls starting at 8am. He is offline from 5–7pm for family time, then back online from 7–10pm. He will send Slacks and emails outside of hours responses are expected during core hours (8am–4pm) unless it's an urgent matter. He is also open to one work-from-home day per week for the right candidate.

The expectation is in-person presence whenever Zac is in the office, and continued on-site work at the office or home on days he is traveling or remote.

Compensation & Benefits

• Salary: $180,000–$280,000 depending on experience
• Health, dental, and vision benefits
• Equity consideration for the right candidate
• Work alongside one of SF's most interesting founders at a category-defining, venture-backed startup