Jobs in Placentia, CA

Job Title: Litigation Secretary (Hybrid)

Salary: $80,000 – $90,000 (DOE)

Schedule: Hybrid (In-Office + Remote Flexibility)

Firm Overview

We are a well-established mid-sized law firm with a strong civil defense practice, representing clients in insurance defense, employment defense, and medical malpractice matters. We pride ourselves on delivering high-quality legal services while fostering a collaborative and flexible work environment.

Position Summary

We are seeking a highly skilled Litigation Secretary to provide comprehensive support to attorneys in a fast-paced litigation practice. This role requires strong attention to detail, the ability to manage multiple priorities, and a proactive approach to case management. The position offers hybrid flexibility, balancing in-office collaboration with remote work.

Key Responsibilities

• Prepare, revise, and proofread legal documents, including pleadings, motions, discovery, and correspondence
• File documents in state and federal courts (including e-filing) and ensure compliance with court rules
• Maintain attorney calendars, including scheduling hearings, depositions, mediations, and deadlines
• Coordinate and track discovery, including subpoenas, document productions, and responses
• Manage case files, both electronic and physical, and maintain organized document systems
• Communicate professionally with clients, courts, opposing counsel, and vendors
• Assist with trial preparation, including assembling exhibits, binders, and trial materials
• Enter attorney time, assist with billing, and track expenses as needed

Qualifications

• Minimum 5 years of litigation secretary experience, preferably in civil defense
• Experience supporting insurance defense, employment, or medical malpractice practices strongly preferred
• Solid understanding of court procedures, deadlines, and filing requirements
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Experience with document management systems and e-filing platforms
• Strong organizational skills and ability to multitask effectively
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team in a hybrid setting

Benefits & Perks

• Competitive salary ($80K–$90K depending on experience)
• Hybrid work flexibility
• Medical, dental, and vision insurance
• 401(k) with employer contribution
• Paid time off and firm holidays
• Supportive, team-oriented culture with opportunities for long-term growth

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• • San Francisco Fair Chance Ordinance