Jobs in Belmont Shore, CA

The Opportunity

We’re partnering with an early-stage AI startup building a new category of mental health support.

Their mission is simple but ambitious: put a therapist in everyone’s pocket.

The team recently completed the largest clinical trial ever run on an AI therapist, demonstrating outcomes comparable to human therapy and stronger results than existing digital mental health tools. Built by experienced AI researchers and guided by leading clinical advisors, the company sits at the intersection of cutting-edge AI research and real-world healthcare impact.

After completing Y Combinator, the team is now entering the next phase: turning a powerful research prototype into a product people use every day.

The Mission

Mental health support is often unavailable when people need it most.

This company is building a voice-first AI therapist designed to support people in real time - including moments outside traditional therapy hours. The platform combines conversational AI, clinical research, and human-in-the-loop safety systems to create a new kind of mental health experience.

But the interface for this category doesn’t exist yet. This role is about helping invent what interacting with an AI therapist should feel like - designing an experience people trust, build relationships with, and return to regularly.

The Role

• Design the core mobile experience for a voice-first AI product
• Explore new voice and conversational interface patterns
• Turn a research prototype into a high-engagement consumer product
• Own design across product, brand, and early design systems
• Work closely with founders, AI researchers, and clinicians
• Help define how trust and safety show up in the product experience

What They’re Looking For

• Experience designing consumer-facing products, mobile-first
• Strong 0→1 product design experience or early-stage startup exposure
• Ability to take ownership and operate independently
• Excellent product taste and visual craft
• Interest in designing new interaction models around AI and conversation
• Curiosity about mental health, behavioral design, or human–AI interaction

If you’re excited about designing products that combine AI, psychology, and human trust, this is a rare opportunity to shape an entirely new kind of experience.

Senior Superintendent | San Franciscos | $185,000–$215,000 + Executive Benefits

As a recruitment partner representing one of the most respected national general contractors in the U.S., we are confidentially seeking an elite Senior Superintendent to lead landmark ground-up K-12 builds across Northern California.

This is not a “keep-the-schedule-moving” role. This is for a field leader who commands $60M–$100M+ projects with precision, presence, and performance.

Why This Opportunity Stands Apart:

Our client is a nationally recognized, design-forward builder known for delivering complex public-sector projects with discipline and innovation. Their Northern California division is expanding due to repeat client wins and a strong forward backlog in large-scale K-12 construction.

They are looking for a true builder — someone who thrives in high-visibility environments where safety, schedule, quality, and stakeholder coordination must operate flawlessly.

If you have led major ground-up education, hospital, commercial, multifamily, or industrial builds in Northern California — and you are ready to take ownership of marquee projects — this is your platform.

What You’ll Be Trusted To Lead:

• Full on-site leadership of $60M–$100M+ ground-up K-12 projects
• Direct oversight of Assistant Superintendents, field engineers, and trade partners
• Implementation of Lean Construction methodologies at scale
• Advanced coordination using BIM/VDC workflows
• Complex phasing, site logistics, and stakeholder management (districts, municipalities, inspectors)
• Proactive risk management with zero-compromise safety culture

You will not be micromanaged — but you will be expected to perform at a top-tier level.

What Sets You Apart

We are looking for seasoned field leaders who bring:

• 15+ years of commercial construction experience
• Proven success delivering $60M–$100M+ ground-up projects
• Strong K-12 experience (highly preferred)
• Advanced Lean Construction expertise
• Deep BIM coordination experience
• Experience across Northern California markets
• Background in large commercial, healthcare, multifamily, or industrial builds
• Strong subcontractor command and client-facing leadership presence

You are calm under pressure. You lead from the front. You know how to build culture on-site — not just buildings.

Compensation & Executive-Level Benefits:

• $185,000–$215,000 base salary
• Competitive bonus structure
• Comprehensive healthcare package
• 401(k) with strong company contribution
• Vehicle allowance / project-based support
• Long-term stability with a national platform

Interviews are scheduled to take place next week so if you’re interested in hearing more about this and other roles, then please get in touch asap to discuss further at 48 or send your resume to

Job Responsibilities:

• Take full ownership of project delivery from concept through construction, ensuring alignment with Flint’s constructability and BIM standards, client expectations, and financial goals.
• Lead multidisciplinary teams in the coordination of architectural, engineering, and construction processes; provide strategic guidance across all phases of design-build execution.
• Oversee and manage detailed project schedules, deliverables, and budgets; ensure key milestones are met and proactively identify and resolve risks or roadblocks.
• Facilitate and lead high-level project meetings, including design charrettes, owner presentations, technical coordination sessions, and internal strategy meetings; set clear agendas, drive outcomes, and ensure accountability.
• Oversee engagement with school districts, local jurisdictions, city planning departments, and permitting agencies to streamline submittals, revisions, and approvals.
• Provide executive-level oversight of design documentation including contracts, narratives, scopes of work, and change documentation to ensure clarity, alignment, and quality.
• Drive proposal development, fee structuring, and project scoping in close coordination with other architects, estimating, preconstruction, and executive teams.
• Direct and manage BIM execution strategies in collaboration with VDC staff; ensure accurate modeling, clash detection, and seamless transition to construction documentation.
• Ensure all project documentation meets both regulatory and constructability standards; provide quality control oversight and technical reviews as needed.
• Resolve design and construction coordination challenges swiftly and decisively; escalate issues only when necessary and act as the primary point of accountability.
• Provide high-level mentorship and leadership to project architects, designers, and support staff; foster a proactive, solutions-driven culture focused on excellence, growth, and results.

Job Requirements, Qualifications, Characteristics:

• Bachelor’s degree in Architecture.
• Licensed Architect
• 10+ years of architectural project management experience with a strong understanding of design development, construction documentation, drawings and specifications, and coordination in a fast-paced, collaborative environment.
• High proficiency in Revit is required; experience with Bluebeam, Microsoft Excel, and other design and construction-related platforms is strongly preferred.
• Familiar with Adobe Creative suite, Lumion, Enscape, Autodesk construction cloud. Modeling/drafting software such as Sketchup and AutoCAD.
• Proficient is 3D modeling & coordination tools such as ACC and Revizto.
• Having education/ DSA and public project coordination is a must.
• Strong project coordination and communication skills, with proven success managing interdisciplinary teams and fostering collaboration between design, preconstruction, and field teams.
• Commitment to high standards of professionalism, equity, and teamwork; experience engaging with diverse communities is valued. Demonstrated ability to produce accurate and detailed technical drawings and construction documents.
• Must be proactive, self-motivated, and comfortable stepping into hands-on design tasks when needed to support team success.

About the Company

We are partnered with a top-rated General Contractor dedicated to delivering high-quality construction projects. Our mission is to build lasting relationships with our clients through integrity, teamwork, and excellence in every project we undertake. We foster a culture of innovation and collaboration, ensuring that our employees thrive in a supportive environment.

About the Role

The Senior Project Engineer will play a crucial role in overseeing and managing construction projects from inception to completion. This position requires strong leadership skills and the ability to coordinate with various stakeholders to ensure project success.

Responsibilities

• Manage project schedules and budgets.
• Coordinate with subcontractors and suppliers.
• Ensure compliance with safety regulations and quality standards.
• Prepare and present project reports to stakeholders.
• Resolve any issues that arise during the project lifecycle.

Qualifications

• Bachelor's degree in Civil Engineering or related field.
• Professional Engineer (PE) license preferred.

Required Skills

• Strong project management skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software.
• Ability to work under pressure and meet deadlines.

Preferred Skills

• Experience with LEED certification processes.
• Familiarity with building codes and regulations.

Equal Opportunity Statement

We are an equal opportunity employer and are committed to creating a diverse and inclusive workplace. We encourage applications from individuals of all backgrounds and experiences.

Your new company

Our client, a well‑respected San Francisco Bay Area General Contractor, is adding an Estimator to its 12‑person preconstruction team. The company is known for consistently delivering high‑quality work. The firm has built a strong reputation across multifamily, commercial, civic, aviation, and seismic‑retrofit projects ranging from $5M to $200M+. The company is known for its supportive culture, stable workload, and leadership that actively invests in training and career development. This is a full‑time, in‑office role in San Francisco with an excellent work‑life balance.

Your new role

As the successful Estimator, you’ll support preconstruction efforts on projects typically ranging up to $50m, handling full-scope estimating responsibilities. You’ll work alongside Senior and Junior Estimators and collaborate closely with project teams and design partners.

Key responsibilities include:

• Preparing detailed takeoffs, budgets, and cost estimates
• Reviewing plans, specs, and project documents
• Leading subcontractor outreach and bid scoping
• Supporting proposals, bids, and value‑engineering
• Participating in preconstruction and design development meetings

What you'll need to succeed

• 5–7 years GC experience, including 1–2 years full-scope estimating
• Experience with multifamily and negotiated work
• Degree in Construction Management, Architecture, or Engineering
• Strong plan reading, communication, and collaboration skills
• Ability to work onsite in San Francisco

What you'll get in return

• Base salary up to $155k
• $650/month vehicle allowance, gas card, Fastrak
• Bonus eligibility
• Full medical, dental, vision + 401(k) match
• PTO, holidays, professional development
• Supportive leadership and a well-staffed team

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your resume or call us now to discuss. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Job Title: Executive Assistant / Personal Assistant

Location: The Peninsula (Bay Area, CA)

Salary Range: $175,000–$200,000

Hours: Standard business hours (with flexibility as needed)

We are seeking an experienced Executive Assistant / Personal Assistant to serve as a true right hand to a CEO based on the Peninsula. This role blends high-level corporate support with occasional personal assistance and involvement with the internal household team. The ideal candidate is proactive, intuitive, easygoing, and genuinely passionate about making a leader’s life run seamlessly. This person anticipates needs before being asked and takes pride in creating efficiency and calm in a fast-paced environment.

Key Responsibilities:

Executive Support

• Manage complex business and personal calendars with precision and foresight.
• Coordinate detailed domestic and international travel arrangements.
• Prepare materials and logistics for board meetings.
• Interact professionally with board members, clients, and senior stakeholders.
• Track priorities, streamline processes, and anticipate needs proactively.

Personal & Household Involvement

• Provide hands-on personal support as needed to ensure daily operations run smoothly.
• Work closely with the internal household team, including the chef, security, driver, and housekeeper.
• Be present and engaged in supporting family logistics when required.
• Assist with occasional errands and last-minute requests with discretion and efficiency.
• Support light property-related involvement while collaborating with existing staff (not acting as a property manager).

Qualifications

• Minimum 10+ years of experience supporting senior executives.
• Strong corporate experience required; experience in a blended executive/personal support role preferred.
• Demonstrated experience supporting C-level leadership in a fast-paced environment.
• Highly proactive with strong judgment and problem-solving ability.
• Comfortable receiving direct feedback and operating in a high-expectation environment.
• Exceptional discretion, professionalism, and emotional intelligence.
• Strong organizational skills and attention to detail.
• Easygoing demeanor with a genuine passion for being a trusted right hand.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

• We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

• Looking for an Assistant Property Maintenance Manager This role requires someone who knows how to do the work and how to lead it.
• Conduct timely, constructive performance evaluations
• Assess property conditions and determine required maintenance/repairs
• Plan vendor assignments and project schedules
• Ensure maintenance and repair work is completed correctly and on time
• Assist with departmental budgeting and repair cost estimates
• Enter and code work orders and invoices in Yardi
• Maintain strong professional relationships with vendor partners
• Partner closely with Property Management and Leasing teams on maintenance needs
• Review, reconcile, and approve invoices and vendor bids
• Lead and facilitate meetings to coordinate maintenance activities and project updates
• Support additional departmental needs as assigned

Required Experience & Skills

This is both an administrative leadership role and a maintenance savvy role.

• Experience:
• Minimum 3+ years of maintenance experience
• Strong knowledge of:
• Plumbing
• Heat (steam)
• Electrical systems
• Prior people management or team leadership experience is critical

• Core Skills:
• Strong delegation, coordination, and follow through
• Excellent analytical and problem solving ability
• Highly organized with strong attention to detail
• Comfortable managing multiple priorities in a deadline-driven environment
• Clear, confident written and verbal communication
• Able to document processes and maintain accurate records

• Team Overview:
• Oversees 2 team leads
• 8 administrative coordinators
• Total direct/indirect oversight: ~10 people
• Union vendors handle plumbing, landscaping, and related services

• Systems:
• Required: Microsoft Office, Yardi
• Preferred: Zendesk,

• Language Requirements
• Bilingual is strongly preferred
• Spanish is ideal
• Mandarin, Tagalog, Vietnamese, and other language abilities are also highly valued

• Education
• High school diploma or equivalent required
• Associate or Bachelor’s degree preferred

Soft Skills & Leadership Profile (Very Important)

• Looking for someone who takes ownership and accountability
• Is proactive and detail driven
• Leads with integrity and follow through
• Communicates clearly and consistently
• Is a leader, not just a manager

“Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance”

Qualifications:

• B.S. in Mechatronics, Mechanical Engineering, Electrical Engineering, or Robotics
• 2–5 years of professional experience in product design, robotics, or industrial automation
• Strong proficiency in parametric 3D modeling
• Experience carrying a PCB design from schematic to manufacturing
• PLC programming and industrial communication protocols (Modbus, EtherCAT, or CAN)
• Proficiency with lab equipment (oscilloscopes, multimeters) and shop tools (soldering, basic machining)
• Experience with 480 3ph and large battery systems
• Experience programming microcontrollers (C/C++) or Python scripting desired
• Familiarity with ROS is helpful
• Experience with regulatory certification (UL, CE, FCC) is a plus

Responsibilities:

• Design mechanical mechanisms, enclosures, and robotic end-effectors
• Create detailed manufacturing drawings (GD&T), bills of materials (BOMs), and assembly instructions
• Size and select electro-mechanical components such as motors
• Design and build test fixtures to validate mechanical life and reliability
• Design and layout mixed-signal PCBs for sensor interfacing, power management, and motor control
• Manage the PCBA fabrication process
• Design industrial cable harnesses and manage interconnects

Do you love developing and nurturing great relationships?

As an N2S Customer Success Specialist, you will be responsible for managing and growing our Fortune 500 accounts, understanding their staffing requirements, and ensuring the successful placement of qualified candidates. You will play a crucial role in building strong client relationships and contributing to the growth and success of N2S

Location: Remote from Bay Area, SFC, CA

Qualifications:

• Must have 3-5 years of overall experience in the Staffing & Recruiting Industry with hands on recruiting experience and exposure of client communication preferably with LifeSciences or IT MSP clients.
• Strong understanding of working with VMS and MSP based accounts.
• Any experience working with a Hybrid/Offshore delivery model will be a plus.
• Proven experience in staffing, recruiting & client communication, supporting client/ MSP programs from a supplier side.
• Strong interpersonal and communication skills.
• Excellent negotiation and problem-solving abilities.
• Excellent reputation and relationship-building skills.
• Ability to work in a fast-paced, target-driven environment.
• Must be a self driven and highly motivated individual.
• Proficiency in using applicant tracking systems (ATS) and other relevant software.

Key Responsibilities:

• Be the single point of contact for our Fortune 500 clients
• Build long-term client partnerships to understand their challenges and provide solution.
• Maximize market share with a client to make us their trusted staffing supplier.
• Qualify new job orders and work with the delivery lead for better coverage and support.
• Present candidates to Hiring Managers and follow up for feedback .
• Coordinate with Client to schedule candidate interviews and onboarding.
• Coordinate with recruiting team including screening, orientation, and placement of candidates.
• Use CRM/ATS (Job Diva) to manage activities.
• Constant communication with clients to build rapport and to obtain critical information including, job descriptions, referrals, and business leads.

Additional Requirements:

• Must be open to travel across the country, especially locally, and support clients from their offices.
• Availability to work outside regular office hours, if needed.

Benefits of working at N2S:

• Uncapped Commissions
• 100% Contribution to Health/Dental/Vision

RETS Associates, on behalf of our client, a highly regarded commercial real estate private equity firm with $2+ BN AUM, is looking to add a talented real estate Associate in Menlo Park, CA. The Associate will be responsible for supporting data center acquisitions and asset management financial analysis across the U.S., contributing to the company’s expanding digital infrastructure platform.

Main responsibilities include:

• Conduct detailed financial analysis and modeling for real estate data center acquisitions and developments.
• Assist with market research, due diligence, and coordination of third-party reports.
• Monitor and report on the performance of existing data center assets, identifying opportunities for value enhancement.
• Collaborate with senior team members to execute investment strategies and support the growth of the company’s digital infrastructure platform.

Candidates must have:

• Bachelor’s degree in Finance, Real Estate, Business, or a related field.
• 2-4 years of experience in real estate investment, private equity, or investment banking, with a preference for experience in data center investments.
• Strong proficiency in Microsoft Excel for financial modeling; familiarity with Argus is a plus.
• Strong analytical, quantitative, and communication skills, with the ability to work both independently and collaboratively.

Compensation: $110K+ DOE plus bonus.

Role & Responsibilities:

• Plan, monitor, direct, and assign workload to station staff.
• Ensure freight is managed efficiently, including completion of correct documentation, fulfillment is completed, compliance requirements are met, customer SOPs are followed, costs are controlled, and accounts are billed and paid correctly.
• Coach and train all station staff, including cross training employees, and ensuring staff complete all required MEC trainings on time.
• Work closely with MEC sales, management, and other internal team member to respond promptly to customer needs, suggest and implement corrective action when issues arise, and take accountability for offering solutions when problems are presented.
• Proactively assist other members of MEC in order to help MEC achieve its vision and strategic goals.
• Daily report monitoring validating that KPIs are being met including but not limited to:
• Properly filing AES
• On Time Billing
• Work with District Manager to monitor P&L, acting as a secondary owner for oversight and monitoring.
• Maintaining and creating business relations with local vendors including but not limited to truckers and airline carriers.
• For stations with warehouse operations, ensure proper understanding of the fundamentals of warehousing operations including validating that warehouse is adequate to support station operations.
• Other duties as assigned by management.

Qualifications:

• Bachelor’s degree in related field.
• Minimum 5 years of experience in freight forwarding, with experience in air and ocean operations required.
• Minimum 3 years of customer service experience, with demonstrated customer service standards that have exceeded expectations.
• DG, Hazmat, TSA Certification.
• Knowledge of Incoterms.
• Experience handling bonded freight and out-of-gauge or project cargo required.
• A basic understanding of the fundamentals of warehouse and trucking operations required.
• Strong attention to detail, with the ability to respond to requests with urgency and take corrective action when problems arise.
• Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgement.
• Must be self-motivated, customer-service oriented, and eager to ensure the success of the team.
• Knowledge in Microsoft Office required, CW1 preferred.

MEC values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Sick, and Vacation. MEC reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

ProcureAbility, a Jabil company, is the leading procurement services company, offering advisory, managed services, digital, staffing, and recruiting solutions. For 30 years, we have focused exclusively on helping clients elevate their procurement function. We combine leading methodologies, analytics, market intelligence, and industry benchmarks with our uniquely flexible and customizable service delivery model. Global organizations of all sizes trust ProcureAbility to transform their procurement operations, drive growth, and reimagine what’s possible.

Job Title: Sourcing and Contract Specialist

Our client, a leader in their industry, is hiring Sourcing and Contract Specialists. These are contract roles, currently scheduled through 12/31/26 with potential to convert to direct hire.

Hybrid Role: Training will be on-site for 2 weeks, and then the role will be hybrid. After the training period, the work is expected to be mainly remote with occasional on-site meetings.

Location: East San Francisco Bay area

Job Category: Procurement / Supply Chain

Job Level: Individual Contributor

Applicants must be authorized to work for ANY employer in the U.S. ProcureAbility is unable to sponsor or take over sponsorship of an employment Visa at this time.

What can you expect to do?

Responsibilities:

• Conducts negotiations with bidders, for non-routine, may support or work with Sourcing.

• Coordinates and assembles supporting documentation to support audits.

• Works with vendors and internal stakeholders to assemble, review, prepare, and route for vendor and management approval (using ARIBA and EDRS), necessary documents for these tasks.

• Works with vendors, Project Team to improve quality of supporting contract documents to reduce rework required by others.

• May assist in the creation and development of purchase requisitions.

• For Routine Contracts, reviews vendor proposals to ensure that rates and terms are consistent with outline agreements.

• May support / review vendor proposals to ensure that rates and terms are consistent with outline agreements.

• Ensures that Company standards are followed when executing contract documents.

• Tracks approval status of contracting documents from inception through approval and ensures that documents are routed expeditiously.

• For Routine Contracts, conducts negotiations with bidders, for non-routine, may support or work with Sourcing department.

• Reviews purchase orders and contracts as part of procurement approval process.

• Provides technical support and analysis in preparation of scope, cost, schedule, safety and environmental concerns pertinent to the contract specifications; and verify and process contract invoices.

What is needed to be successful in this role?

• Bachelor’s Degree in Construction Management, Engineering, Business Administration or related field

• Ability to work in cross-functional teams

• Ability to work in a team environment

• Ability to work on multiple issues and tasks

• Advanced in MS Excel, PowerPoint

• Demonstrated competencies on use of supply chain management tool (e.g. ARIBA) and other business systems tools (SAP, SharePoint, EDRS)

• Demonstrated knowledge of Company standards regarding contracting processes.

• Conflict resolution/negotiation skills

• Demonstrated ability to track contract costs, purchase order status, and other required information in SAP

• Demonstrated competencies on use of ARIBA and EDRS is a plus

• Process improvement experience

• Presentation Skills

• Verbal and Written Communication Skills

• Knowledge of Contractual Terms and Conditions

ProcureAbility, A Jabil Company, is proud to be an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as a person with a disability, or other legally protected characteristics.

If you are a Qualified Person with a Disability or a Disabled Veteran and require assistance making your application, please get in touch with HR at

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every qualification. At ProcureAbility, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

About the Job

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams.

About Us

Redwood Electric Group provides electrical construction and design services across the Greater Bay Area and Northern Nevada, with offices in Santa Clara, San Leandro, Vacaville, Sacramento, and Reno. Our success is rooted in our commitment to customer satisfaction, innovation, and a team dedicated to exceeding expectations.

Duties/Responsibilities

• Provide administrative support to ensure efficient office operations, including answering phone calls, scheduling meetings, and supporting visitors.
• Perform general administrative tasks such as filing, typing, copying, scanning, and making travel arrangements for senior staff.
• Assist with the preparation and submission of project proposals and bids.
• Facilitate the project process from setup to closeout by organizing initial documentation, coordinating necessary approvals, tracking project milestones, maintaining project documentation, managing transmittals and submittals, creating O&M manuals, drafting warranty letters, and preparing closeout documents.
• Manage insurance certificates and bonds, including bid, payment, and performance bonds.
• Handle contracts and change orders, ensure approvals, and provide copies to accounting.
• Oversee the Potential Change Order (PCO) process within ProjectSight, ensuring accurate reconciliation of the PCO log with the accounting software.
• Support special projects and organize occasional job-site or office meetings, lunches, and breakfasts.
• Copy, scan, and order drawings for projects as requested.

Required Skills/Abilities

• Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam.
• Strong organizational and priority management skills.
• Excellent interpersonal, verbal, and written communication skills.
• Strong administrative writing and reporting skills.
• Competence in managing processes and analyzing information.
• Ability to solve problems efficiently and effectively.
• High level of professionalism and integrity.

Education and Experience

• High school diploma or GED required.
• Minimum of 3 years of administrative assistant experience, preferably in the construction industry.

Working Conditions

• This position is based in our Redwood City office and is not eligible for remote work.
• Work may be performed in an office or on active job sites, depending on role and project needs.
• Office work includes sitting, typing, and using a computer for extended periods.
• Noise levels range from quiet (office) to high (job sites).
• May require occasional travel to project locations or meetings.
• REG will provide reasonable accommodations as required by the ADA and applicable state law.

Disclaimer

The duties and responsibilities listed above are representative of the work typically performed in this role, but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

StrivePath is a fast-growing, premium college advisory firm serving high-achieving students nationwide. We combine structured long-term planning with admissions-level insight to guide families from early high school through applications.

We’re hiring a Senior Admissions Advisor with prior admissions committee experience at a nationally recognized or highly selective institution.

This is a part-time, remote role (evening availability preferred), with potential to expand over time.

⸻

What You’ll Do

• Lead initial strategy consultations with prospective families.

• Conduct brief follow-up clarification calls before contract decisions.

• Provide final “adcom-style” reviews of senior applications.

• Serve as a senior escalation and quality resource when needed.

You will not manage scheduling, contracts, or administrative follow-up — operations handles that.

⸻

Who You Are

• Former or current admissions committee member (file reader experience required).

• Experience evaluating applications at a competitive, holistic-review institution is required.

• Comfortable discussing holistic admissions strategy with discerning families.

• Clear, confident communicator with strong executive presence.

• Student-centered, ethical, and values-aligned.

• Interested in meaningful, flexible part-time advisory work.

Compensation is competitive and commensurate with experience.

To apply, please send your resume and a brief note outlining:

• Your admissions experience

• Your current availability

• Why this role appeals to you

The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment.

Job Responsibilities

Customer Service

• Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner
• Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls
• Help update job information throughout the lifecycle of the project

Office Support

• Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability
• Stage jobs and assist installers with their daily schedules
• Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked
• Accurately submit warranty registrations with suppliers as invoices are paid

Warehouse Management

• Keep the warehouse organized and safe
• Keep track of inbound and outbound shipments, following up with delivery providers where necessary
• Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return
• Conduct accurate and timely inventory audits
• Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks

Teamwork

• Be flexible and seek out opportunities to help other office team members experiencing high volumes of work.
• Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required

Qualifications

• Responsive and friendly customer service
• Effective organization of multiple concurrent jobs
• Strong written and verbal communication skills
• Familiarity working with online tools like g-suite
• Knowledge of window film is a plus but training will be provided
• CRM & Sales experience is a plus
• Must be able to lift up to 50 pounds

Benefits & Perks

• Competitive monthly and quarterly bonus program
• Paid Time Off plan for full time employees
• Medical, Dental, Vision, and more *For eligible employees
• 401(k): American Window Film will match 3% of what you contribute
• American Window Film Perks:
• Family & Friends Day - take an extra day off and get $300 to spend time with family and friends.
• People Helping People - take an extra day off to help someone out or contribute to a worthy cause
• Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity
• We not me time - get $300 when you spend time with a co-worker outside of work

*perks subject to terms and conditions and may change at any time

Our Core Values

• Create Loyal fans - We create an environment that people love
• Authenticity Matters - Trust is built one job at a time
• Be Excellent Together - We support our teammates
• We Embrace Change - How we got here today is not how we will get there tomorrow

American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Seeking experienced multifamily CapEx Project Manager!

Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. The company manages a combined portfolio of approximately 25 million square feet of office and industrial space and 42,000 apartment units.

Project Manager/CapEx - Northern California

Job Summary:

The CapEx Project Manager is responsible to develop the scope, gather bids, manage plans and coordinate activities of designated capital projects. This position is responsible to ensure that goals and/or objectives are accomplished within prescribed time frame and funding parameters of overall projects.

Essential Duties & Responsibilities:

• Establishes capital project goals across portfolio with cooperation from management, clients and client representatives.

• Identifies capital repairs needed across portfolio.

• Develop and manage capex budgets.

• Works with various consultants, architects and engineers to develop plans and scopes.

• Works with city staff members.

• Establishes and maintains vendor relationships.

• Reviews project proposal and plans to determine time frames, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project.

• Generates bid forms, contracts, work agreements, change orders and other construction documents.

• Establishes work plan for each phase of projects and ensures contractors hire appropriate and qualified sub-contractors where needed.

• Confers with contractor’s supervisors to outline work plan and to assign duties, responsibilities, and scope of authority.

• Directs and coordinates activities of project personnel to ensure project progresses on schedule and within prescribed budget.

• Ensure adherence to project specifications and plans.

• Respond to and manage project RFI’s.

• Reviews status reports prepared by project personnel and modifies schedules or plans as required.

• Prepares project reports for management, client, or others.

• Coordinates project activities with activities of government regulatory or other governmental agencies.

• Ensures that all projects follow all applicable building codes and that all necessary permits and sign offs are obtained.

Education and Experience:

3 -5 years related multifamily capex experience plus associate degree, or equivalent combination of education and experience.

Other Qualifications:

• 25% overnight travel required.

• Valid Driver’s License and current automobile insurance required.

• Proficient computer skills including the use of MS Outlook, Word, Excel and Project.

Salary $110,000-$120,000/year. We offer a competitive compensation package that includes a 401(K) match, rental incentive and renewal compensation, bonuses, and rental discounts depending on location. Regular full-time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law.

PLEASE APPLY ONLINE AT:

OPPORTUNITY EMPLOYER

All positions contingent on completion of successful background screen and drug test.

We’re looking for a highly intelligent, strategic, and driven individual with exceptional communication skills and organizational abilities to join our team as a deputy chief of staff / executive personal assistant to a busy tech founder with a young family. This role will report to and work closely with the Chief of Staff to serve as the right-hand of the Principal and his family across all facets of their domestic office and household affairs. In this capacity, the ideal candidate will be able to seamlessly balance and transition from critical strategic initiatives and projects that help the Principal and family scale to the various day-to-day tasks required to keep the household running smoothly. Searching for a high-performer that is looking for longevity and the ability to grow rapidly in a dynamic environment and be part of a tight-knit team.

Critical Requirements / Attributes:

• LOCAL CANDIDATES ONLY - can easily be on-site in Lafayette/Orinda area when needed
• 5+ years of experience supporting executives in a complex, high-paced environment, ideally having worked in a private/family office setting
• Bachelor's or advanced degree from a highly-rated institution with evidence of intellectual distinction
• Strategic operator with the ability to develop clear plans across near, medium and long term horizons and then develop a plan to execute on said strategy
• Extremely strong research, reasoning, and analytical skills demonstrated in a professional setting
• Impressive ability to communicate clearly and concisely, both verbally and in writing
• Very technically savvy; not just with standard productivity tools (e.g., Office/Excel) but modern AI apps and the aptitude to pick up new technologies as well
• Maniacal attention to detail, incredible organizational skills, and proactivity are absolutely paramount requirements for this role
• Wired with a "move fast and get it done" mindset for any task - big or small - that can come up with creative solutions on the spot to challenges that may arise
• High EQ with great interpersonal skills and ability to operate in a tight-knit team environment
• Excellent references with demonstrated longevity at previous roles

Responsibilities include (but are not limited to):

• Spearheading various strategic initiatives for Principal - including requirements specification, strategy design, and execution plan
• Assessing overall support needs of the Principal and family and putting in place workflows/processes to streamline and simplify operations
• Handling tasks of a highly confidential nature with the utmost discretion and professionalism
• Researching, organizing and arranging travel for the family, including flights, accommodations, transportation, activities, etc.
• Conducting research and executing on various topics related to lifestyle and philanthropic needs, children's activities, etc
• Overseeing Principal and family calendars, including scheduling appointments, meetings, and events
• Identifying need for various advisors / vendors, researching / screening options, and managing / hosting vendors as necessary
• Building and maintaining positive relationships with all stakeholders, including family members, staff, vendors, and contractors

Logistics:

• Full-time Monday-Friday but flexibility to occasionally work after hours / weekend
• Predominantly remote but with ability to be on-site at family home (Lafayette / Orinda area) when needed
• LOCAL CANDIDATES ONLY

Compensation:

• $100K+ per year | DOE
• Health benefits
• Paid vacation / sick days / holidays
• Annual performance and salary review
• Discretionary bonus

As a Procurement Specialist, you will be the first point of contact for our business teams. Embedded in a dedicated pod, you'll manage purchase orders, track requests, facilitate supplier onboarding, and ensure procurement flows seamlessly through systems and approvals.

This is a hands-on, detail-oriented role where you'll work closely with cross functional partners (e.g sourcing, supply chain, finance) to translate requests into clean procurement transactions and keep momentum. You will report to a Sourcing Category Lead and work alongside other specialists, logistics, and front-end systems support.

This role provides embedded, hands-on, high-quality procurement support for some of the most complex and fast-moving programs in the world. By sitting close to teams, Procurement Coordinators:

• Ensure suppliers are onboarded quickly, POs flow without error, and shipments arrive on time.
• Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency, maximizing end-user experience.
• Deliver proactive order tracking and improved visibility for stakeholders.
• Drive efficiency through standardized buying, automation opportunities, and cost-reduction practices.

What You Will Do

• Serve as the embedded procurement partner to business teams, providing responsive, high-quality support on intake and order management.
• Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency.
• Enter and manage POs/orders in Zip/Oracle; ensure coding is correct and approvals flow smoothly.
• Facilitate supplier onboarding - gather vendor docs, coordinate approvals, and track until active; escalate delays with context and solutions.
• Partner with Legal, Security, and other cross-functional partners to ensure contracts, NDAs, and compliance checks don't stall procurement.
• Escalate blockers, approval delays, or scope questions to sourcing managers or functional partners
• Assist with contract and SOW workflows by ensuring correct templates, approvals, and documentation are used
• Monitor and proactively track physical goods orders and deliveries with suppliers and logistics partners, keeping stakeholders informed at every stage.
• Maintain data accuracy across procurement systems (Zip, Oracle, PLM) for spend, supplier, and delivery info.
• Promote consistency and efficiency by spotting opportunities for standardization and aggregation of purchases.
• Communicate proactively with sourcing, supply chain, and finance stakeholders, tailoring your approach to ensure clarity and alignment.
• Generate reports/dashboards on order status, cycle times, and onboarding SLAs for your pod.
• Document and refine workflows to simplify repeat transactions and improve efficiency.
• Identify and bring forward ideas to improve processes, reduce friction, and scale procurement support - including opportunities to leverage automation and AI tools where possible.

You Might Thrive in This Role If You

• Bring 4+ years in procurement coordination, sourcing support, purchasing operations, AP/finance ops, or supply chain support.
• Have experience with procurement systems (Zip, Oracle, NetSuite, SAP, Coupa, Ariba, etc.).
• Excel at attention to detail and accuracy in data entry and approvals.
• Are service-oriented and responsive - you like being embedded with teams and helping them move fast.
• Thrive in ambiguous, fast-moving environments with shifting priorities.
• Communicate clearly, escalate when needed, and adapt your approach to different audiences.
• Take pride in keeping teams moving forward by coordinating requests and resolving blockers quickly.

Pay Rate: $70-$85/hour on W-2

We. Are. OneStaff. Medical. An independently-owned, nationally-recognized and amazingly awesome staffing firm ready to work
for you! A work ethic forged in the Midwest, we are here to stand by your side and help you find your dream assignment
anywhere in this great country. We want the same like-minded, awesome candidates to travel with us. Be bold. Enjoy work again.
Let us help.

*Weekly amount stated in the job postings is scaled based on estimated hourly wages and potential stipends available for the
location of the assignment. Hourly wages are based on various factors including but not limited to: experience, demand,
availability, location, etc. Please contact one of our amazing OneStaff Recruiting Specialists for more details.

**Equal Opportunity Employer**

Minimum of 1 year of current work experience providing in MAMMOGRAPHY.
California State Healthcare Provider license or willing to obtain one.

This position may require one or more of these certifications: BLS

Insurance

We. Are. OneStaff. Medical. An independently-owned, nationally-recognized and amazingly awesome staffing firm ready to work
for you! A work ethic forged in the Midwest, we are here to stand by your side and help you find your dream assignment
anywhere in this great country. We want the same like-minded, awesome candidates to travel with us. Be bold. Enjoy work again.
Let us help.

*Weekly amount stated in the job postings is scaled based on estimated hourly wages and potential stipends available for the
location of the assignment. Hourly wages are based on various factors including but not limited to: experience, demand,
availability, location, etc. Please contact one of our amazing OneStaff Recruiting Specialists for more details.

**Equal Opportunity Employer**

Minimum of 1 year of current work experience providing in CT.
California State Healthcare Provider license or willing to obtain one.

This position may require one or more of these certifications: BLS

Insurance