Logistics And Warehousing Jobs in Murray, UT

17 positions found

Inbound Shipping Supervisor
Salary not disclosed
Salt Lake City, UT 2 days ago

Inbound Shipping/Inventory Supervisor -- Carter Distribution

(Salt Lake City, UT)


About Carter Distribution


Carter Distribution is experiencing a major growth surge as we expand our capabilities and customer base. Located in Salt Lake City, we are a 3PL specializing in e-commerce fulfillment, offering advanced pick-pack-ship services, kitting, and temperature-controlled storage and solutions for products in the nutraceuticals as well as the health and beauty industry.


With more than a decade in business, millions of orders fulfilled, and over 100 years of combined leadership experience, Carter Distribution has built a reputation for reliability, innovation, and exceptional customer service. Our vision is to be the most trusted and efficient fulfillment partner in our industry, delivering excellence through innovation, reliability, and a relentless commitment to our customers' success.


Our culture is frequently praised by customers and partners for being peoplefirst, collaborative, and relentlessly customer-centric. Reviews highlight our terrific culture, expert leadership, and a team that genuinely cares about efficiency and customer experience.


As we scale rapidly, we are seeking a meticulous Inbound Shipping/Inventory Supervisor who excels in managing receiving, inventory accuracy, and put-away processes to fuel our high-volume operations.


Position Summary


The Inbound Shipping/Inventory Supervisor will oversee inbound receiving, inventory control, and put-away operations, ensuring 100% accuracy and seamless integration into our fulfillment workflow. Reporting to the General Manager, this role drives inventory integrity, supports demand forecasting, and maintains compliance for temperature-controlled and specialized products in our Salt Lake City facility.


This is a critical operational leadership position for a proactive professional passionate about precision, efficiency, and team development in a fast-growing 3PL environment.


Key Responsibilities

Operational Leadership

  • Supervise inbound shipping/receiving, including unloading, inspection, labeling, and put-away of goods.
  • Manage cycle counts, full physical inventories, and real-time inventory tracking via WMS.
  • Ensure proper storage for nutraceuticals, health, and beauty products, including temperature-controlled zones.
  • Optimize inbound workflows, dock scheduling, and supplier coordination for maximum efficiency.

People & Culture

  • Lead, train, and mentor inbound and inventory teams, including staffing, scheduling, and performance management.
  • Build a collaborative, safety-focused team culture aligned with Carter's people-first values and superior service standards.
  • Conduct training on inventory best practices, safety protocols, and equipment operation.

Customer & Quality Focus

  • Verify inbound quality, resolve discrepancies with suppliers, and maintain 99.9% inventory accuracy.
  • Collaborate with operations and customers to support forecasting, replenishment, and special handling needs.
  • Generate reports on inventory levels, turns, and aging to inform strategic decisions.

Continuous Improvement & Technology

  • Utilize WMS platforms, barcode/RFID systems, and dashboards for accurate tracking and analytics.
  • Drive process improvements to reduce receiving times, minimize stock discrepancies, and enhance throughput.
  • Lead new vendor onboarding, facility expansions, and inventory system upgrades.
  • Ensure compliance with safety regulations, lot tracking, and industry standards (e.g., FDA for nutraceuticals).

Qualifications

  • This is not a remote position; must be onsite at the Salt Lake City facility.
  • High school diploma required; Associate's or Bachelor's degree in supply chain, logistics, or related field preferred.
  • 3+ years of supervisory experience in inbound receiving, inventory management, or 3PL warehousing (ecommerce or temperature-controlled preferred).
  • Proficiency with WMS (e.g., Fishbowl, NetSuite, or similar)is a plus but not required, inventory software, and MS Office (especially Excel).
  • Strong understanding of inventory control methods (FIFO, lot tracking), safety compliance (OSHA), and quality assurance.
  • Proven team leadership in dynamic, high-volume settings with physical demands (lifting up to 50 lbs, warehouse mobility).
  • Detail-oriented with analytical skills for root-cause analysis and data-driven improvements.
  • 3PL experience is a plus.
  • Schedule is Dayshift, but the qualified candidate must be flexible with additional workdays, hours, and shifts as business needs require

Compensation

  • Competitive salary rate aligned with Salt Lake City market benchmarks and experience.
  • Performance-based bonus tied to inbound KPIs (e.g., receiving accuracy, inventory integrity, cycle count precision).
  • Comprehensive benefits including health insurance, paid time off, and career advancement opportunities.


Join Carter Distribution and power our growth with unbeatable inbound and inventory excellence—apply now!


Not Specified
FCL Export Customer Service
Salary not disclosed
Salt Lake City, UT 2 days ago

Export Customer Service (Full Time Position)

*This is a full time, onsite position located in greater Salt Lake City*


CaroTrans is looking for enthusiastic, proactive and motivated individuals to join our ever growing team across the USA.

CaroTrans provides logistics solutions to a wide range of customers. We import, export, warehouse and transport wholesale goods around the country and world! This is a dynamic and fast paced industry where every day presents new challenges.


What will your role be?

Your role will be in the realm of export operations and can cover a range of different tasks within this function such as:

  • Customer service
  • Operations
  • Pricing

From here, you have the ability to progress into roles with more responsibility based on your drive and ability.


The Candidate

· You are graduated with a bachelors degree – any major

· You have a positive and enthusiastic attitude

· You take responsibility and have a solution focused, pro-active approach

· You combine attention to detail with the necessary analytical skills and required conviction

· You are looking for a long term relationship in a company where you can develop and grow your career


Why CaroTrans?

· A 'family' culture in a stimulating, pragmatic and commercial environment

· A development program with a high degree of autonomy and plenty of room for personal initiatives

· A dynamic and exciting international market and organization which provides the ambitious professional with many opportunities

Apply now!

Not Specified
CDL A Flatbed Company Driver
$50
Sandy, UT 6 days ago

SME Logistics LLC is a Subsidiary Company of SME Industries Inc. Now hiring Experienced Dedicated flatbed truck drivers. We haul fabricated steel from our West Jordan, Utah., Pocatello, Idaho., Las Vegas, NV., and El Mirage, Arizona. Fabrication Facility to construction sites in Arizona, California, Nevada, Oregon, Utah, and Washington. Then bring back-haul loads back to Customers near our Arizona and Utah Terminal Locations. We are looking for drivers that live within or near our delivery route to allow for a favorable family, home, and work life balance.

Job Type: Full-time

Here is what to expect as a driver working for SME Logistics:

What You Will Earn

  • Starting pay .63 CPM Starting. (Practical Miles Loaded and Empty) At 6 months seniority .65 at 12 months .68 per mile at 3 years .69 per mile and at 5 years .70 per mile.
  • Extra Pay— For tarping back haul loads when required by shipper. $50.00 per tarp per load.
  • Starting Hourly Pay-- $25.00 in UTAH $28.00 in ARIZONA (accelerating hourly pay scale based on years of service with our Company) for any load less than 100 miles plus mileage pay.
  • $100.00 for clean safety inspection.


What You Will Enjoy

  • Insurance— Life, Medical, dental, vision, and prescription.
  • Retirement— 401(k) plan after 90 days (Company Match up to 3%)
  • Equipment— All trucks New year 2021 / 2022 / 2023 / 2024 / 2025.
  • 8 paid Holidays per year.
  • PTO
  • Weekly Home time.
  • Consistent pay.
  • Dedicated Support Staff


Where You Will Go (and for how long)

Driving/Hiring Area— We haul fabricated steel from our West Jordan, Utah., Pocatello, Idaho., Henderson, NV., and El Mirage, Arizona. and Phoenix, AZ. Fabrication Facility to construction sites in Arizona, California, Las Vegas, NV., Washington, and Oregon. Then bring back-haul loads back to customers near our Arizona, and Utah Terminal Locations. "There are local moves in Arizona and Utah".

We are looking for drivers that live within or near our delivery route to allow for a favorable family, home, and work life balance. There will be occasions where jobs and loads may take us to other locations in the United States as well and we need our driver to be flexible and willing to go where the jobs and loads take us.

What is Required of You:

  • Class A CDL
  • 1 year of Flatbed driving experience required; 2 years preferred.
  • No more than 2 moving violations in 12 months.
  • No speeding 15 MPH or more in 3 years.
  • No rollovers or abandonment.
  • Secure freight by hand.
  • Must pass DOT Physical and Drug Screen.
  • This is the opportunity you have been waiting for. Apply today!

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permanent
Studio Crew
Salary not disclosed
Salt Lake City 2 days ago
KUTV, the CBS affiliate in Salt Lake City is looking for a full-time Studio Technician.

This is an entry level position for candidates interested in gaining experience in the broadcasting industry.

Duties include but are not limited to: Running teleprompter/robotic cameras and plaza cameras Floor directing Learning how to be the audio operator in the studio during various newscasts Qualifications: You must be able to communicate and interact in a professional and calm manner No broadcasting experience necessary, but must be able to learn quickly and use good judgment Must also be able to work various hours and holidays, depending on the needs of the newsroom.

EEO AND INCLUSIVITY: Sinclair is proud to be an equal opportunity employer and a drug free workplace.

Employment practices will not be influenced or affected by virtue of an applicant's or employee's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military or veteran status or any other characteristic protected by law.

About Sinclair: Sinclair, Inc.

(Nasdaq: SBGI) is a diversified media company and a leading provider of local news and sports.

The Company owns, operates and/or provides services to 178 television stations in 81 markets affiliated with all major broadcast networks; owns Tennis Channel, the premium destination for tennis enthusiasts; multicast networks CHARGE, Comet, ROAR and The Nest.

Sinclair’s AMP Media produces a growing portfolio of digital content and original podcasts.

Additional information about Sinclair can be found at .

About the Team The life-blood of our organization is our people.

We have a compelling story, a goal-oriented culture, and we take really good care of people.

How good? Here is a glimpse: great benefits, open-door policy, upward mobility and a strong desire to see you succeed.

Ready to be part of a winning team? Let’s talk.
Not Specified
Dispatcher
Salary not disclosed
Salt Lake City 2 days ago
Job Summary Assure all routes are filled and provide timely instructions and responses to requests for information throughout the day from both drivers and customers.
*THE RATE OF PAY FOR THIS POSITION IS $25.50 PER HOUR
* Job Description Responsibilities: Provides customer support by responding to questions and concerns regarding deliveries including no shows, cancellations and scheduled deliveries.

Respond to customer inquiries and needs in a timely manner.

Use computer system to retrieve schedule and asset information.

Use reference material to quickly and accurately determine the best method to assign driver resources and routes striving for maximum efficiency and utilization while reducing mileage when possible.

Update, prepare, and dispense the daily route schedule.

Monitor and document route manifests and deliveries throughout the day adjusting for changes as needed.

Make and schedule appointments with customers that require delivery appointments.

Route drivers according to their skill set and available DOT mandated Hours of Service regulations.

Complete a variety of daily reports and clerical duties.

Ensure correct departments have all necessary paperwork for on time delivery departure.

Required Experience: Education High School Diploma Previous dispatching, routing, and/or transportation coordination experience Work Experience 2 years’ experiences with handling inbound/outbound call taking, scheduling and/or administrative work.

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position: $21.25
- $30.75 Hourly The actual salary will vary based on applicant’s location, education, experience, skills, and abilities.

Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.

For a more comprehensive list of our benefits please click here .

For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career.

We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.

Explore our Belonging page here .

Medline Industries, LP is an equal opportunity employer.

Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
Not Specified
Drive with DoorDash - Flexible Schedule
Salary not disclosed
Why Become a Shopper with DoorDash?
Turn your shopping skills into extra income. Whether you’re helping someone stock up on groceries or delivering a last-minute convenience order, as a Shopper you unlock more earnings opportunities with DoorDash. Stay active during off-peak hours and no need to wait around for a restaurant preparing an order, becoming a Shopper with DoorDash puts you in control of your time and earnings.
Either as a side hustle or a full-time gig, being a Shopper with DoorDash gives you the opportunity to earn extra cash on your terms.
Multiple ways to earn: Deliver more than just restaurant orders. Become a Shopper and deliver grocery, convenience, retail, alcohol and more—DoorDash offers diverse earning opportunities so you can maximize your time.
Control your time: Make cash during off-peak hours so you don’t have to schedule your day around the lunch or dinner time rush; don’t wait around for an order when you do the shopping.
Know how much you'll make: Clear and concise pay model lets you know the minimum amount you will make before accepting any offer.
Earn more: Get more cash per delivery on average compared to a restaurant delivery when you do the shopping.*
Quick and easy start: Sign up in minutes and get on the road fast.*
Basic Requirements
18+ years old** (21+ to deliver alcohol)
Any car, scooter, or bicycle (in select cities)
Driver's license number
Social security number (only in the US)
Consistent access to a smartphone
How to Become a Shopper
Click “Sign UpApply Now” and complete the sign up process
Download the DoorDash Dasher app
Activate your Red Card in the Dasher app***
*Compared to a restaurant delivery order, based on average Dasher payouts nationwide while on a delivery. Actual earnings may differ and depend on factors like number of deliveries completed, time of day, location, and expenses.
*Subject to eligibility.
**Must be 19+ in Arizona, California, Colorado, Delaware, Florida, Georgia, Idaho, Kentucky, Montana, New Jersey, New Mexico, Texas, Utah, and West Virginia
***The Red Card is a prepaid card used by Dashers to pay for items on Dasher Shop & Deliver offers. The card will automatically be funded prior to check out. Red Cards are not linked to Dasher bank accounts or related to earnings.

This card is issued by Peoples Trust Company under license from Mastercard International Incorporated. Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated.
Additional information
Dashing with DoorDash is a great earnings opportunity for anyone looking for part-time, seasonal, flexible, weekend, after-school, temporary, steady delivery gig. Deliver with DoorDash and earn extra cash while being your own boss. Dash when it works for you. Sign up today.
Remote working/work at home options are available for this role.
Not Specified
B2B Inside Sales Account Executive – Sandy, Utah (6 Figure path)
Salary not disclosed
Sandy, UT 2 days ago

You are not applying for a role with KLUTCH MFM.

We are a recruiting service partnering with a leading 3PL company in the West Loop, and you are being considered for an Account Executive position with our client.


Account Executive role for people who hate losing.

We’ve got an Account Executive opportunity that’s built for competitors, not clock‑punchers. Unishippers is one of our top partners and a legit place to grow your sales career with leaders who actually invest in their people. The vibe is simple: win together, push each other, and keep it fun along the way.

You’ll be in a culture‑driven, “work hard, play hard” environment where the reps who win are grinders with a true hunter mindset. If you love chasing new business, staying consistent with your energy and process, and focusing on what you can control, you’ll fit right in.

If you’re the type who hates losing more than you like winning, wants a team that actually has your back, and is ready to level up your career, this could be your lane.


Want in?

Not Specified
Executive Assistant
Salary not disclosed
Salt Lake City, UT 3 days ago

Job Title: Executive Assistant

Company: KSA Events

Location: Remote (9 months) + On-Site (3 months annually) Seeking candidates located in MST time zone

Start Date: April


About KSA Events


KSA Events is a premier provider of student-athlete travel experiences, specializing in organizing competitive athletic events, tournaments, and training opportunities for high school teams from across the country. For over 30 years, KSA Events has partnered with athletic directors, coaches, and schools to design trips that combine elite-level competition, team bonding, and unforgettable travel experiences.


While our flagship events take place in Florida, KSA Events also proudly hosts competitions in Hawaii, New York, Denver, Southern California, Boston, Washington D.C., and other major cities. These destinations give student-athletes the opportunity to challenge themselves against national competition while creating lasting memories with their teammates.


Beyond the competition, we focus on providing seamless, full-service experiences — from scheduling and logistics to accommodations, training, and on-site support — so that coaches and players can focus on what matters most: the game.


At KSA Events, we believe sports have the power to inspire growth, build character, and strengthen communities, and our mission is to deliver experiences that do exactly that.


Position Overview


KSA Events is seeking a highly organized, proactive, and versatile Executive Assistant to support executive leadership and assist across multiple operational areas of the company. This is a dynamic, high-impact role that blends executive support, sales assistance, travel logistics, hiring coordination, marketing support, and event operations.

The Executive Assistant will work closely with leadership to keep projects moving, ensure smooth internal operations, and support key company initiatives. This role is ideal for someone who thrives in a fast-paced, seasonal environment and enjoys wearing multiple hats.

This is a hybrid role. For most of the year, you will work remotely supporting leadership, sales operations, marketing initiatives, and travel coordination. During peak event seasons, you may spend time onsite assisting with staff logistics, event operations, and coach support.


Event Seasons & Work Rhythm


KSA Events operates around three primary event seasons each year:

Spring: March – April

Fall: Late August – Early September

Winter: December – Early January


During these seasons, the Executive Assistant may attend events onsite to support staff coordination, manage travel logistics, and assist leadership. Outside of live event weeks, the role follows a standard work schedule with occasional flexibility required during peak travel periods or hiring cycles. Any nontraditional hours are flexed within the normal workday.


We are seeking candidates based in Mountain Standard Time.


Key Responsibilities


Executive & Administrative Support

Provide direct support to executive leadership

Assist with calendar coordination and project tracking

Help plan and coordinate the annual company trip

Support cross-departmental initiatives and special projects


Sales Support

Send and customize proposals for prospective schools and teams

Process inbound leads and maintain accurate CRM records

Assist with outbound follow-ups and sales coordination

Support proposal creation and pricing documentation


Travel Management

Book and manage flights, hotels, and transportation for all staff

Track and manage company travel rewards and points programs

Book travel using points when appropriate to maximize savings

Coordinate Preview Weekend travel for prospective coaches

Arrange and manage travel for temporary and seasonal staff


Hiring & HR Support

Post job listings and manage applicant flow

Schedule and coordinate interviews

Assist in conducting interviews when needed

Support onboarding logistics for new hires


Program & Event Operations

Manage and oversee the Ambassador Program

Assist with football contract processing and tracking

Support lacrosse scheduling and other competition areas as needed

Coordinate temporary event staff travel and communication

Provide operational support during live event seasons


Marketing & Social Media Support

Assist with social media management (Instagram, LinkedIn, Twitter, Facebook)

Help schedule and post content across platforms

Coordinate content collection during events

Support broader marketing campaigns and initiatives


Qualifications


Required

1+ years of administrative, operations, or executive support experience

Strong organizational and time management skills

Excellent written and verbal communication skills

Experience booking travel and managing logistics

Comfortable working independently in a remote environment

Highly detail-oriented with strong follow-through


Preferred

Experience in sports, events, travel, or hospitality industries

Familiarity with CRM systems (Salesforce preferred)


Key Competencies

Organization & Multitasking: Manages multiple priorities across departments with precision

Proactive Problem-Solver: Anticipates needs and addresses issues before they escalate

Communication: Professional, clear communicator internally and externally

Adaptability: Thrives in a seasonal, fast-paced environment

Resourcefulness: Maximizes travel budgets and loyalty programs effectively

Team Collaboration: Works closely with sales, marketing, and event operations


Compensation & Benefits
  • Competitive base salary plus commission/bonus structure
  • PTO
  • Healthcare stipend of $500 per month
  • Travel opportunities and event-related benefits
  • Opportunities for growth within a collaborative, mission-driven team

How to Apply

Send your resume and cover letter to with the subject line:

KSA Events Executive Assistant – [Your Name]

Not Specified
Joint Data Network & Information Technology Field Engineer
🏢 JT4 LLC
Salary not disclosed
Salt Lake City 2 days ago
JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S.

Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II.

JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.

JOB SUMMARY
- ESSENTIAL FUNCTIONS/DUTIES A Joint Data Network & Information Technology Field Engineer performs or leads complex field engineering assignments and perform a variety of engineering assignments involving technology applications involved in the installation, operation, testing, and maintenance of complex electronic / mechanical equipment and information technology (IT) systems and infrastructures.

Employee will be responsible for the following functions/duties: Apply knowledge of design specifications for more complex systems/projects Coordinate and work closely with other engineering, logistics, financial, and program management disciplines to define system specifications and requirements Recommend technology refresh upgrades for end-of-life systems as a technical subject matter expert Define / write function and security requirements for service delivery of command, control, computer, communication and IT systems, which could include virtual environments and associated applications Manage, design and implement command-and-control, debriefing and other associated information system infrastructure and applications Provide operation, troubleshooting and debugging support for computer operations systems, including system security, access, configuration, backups and restores Assist in incident handling in conjunction with the Facility Security Officer and Information Security Officer / Information Systems Security Manager Assures common engineering principles are consistently applied to internal software, hardware and multimedia inventories Researches engineering solutions to address software and hardware requirements in support of system sustainment and new system projects that handle computing, networking, video, audio and data while taking into consideration emissions and communications requirements Assists in system administration, troubleshooting and remediation of command-and-control, debriefing and other IT systems operation performance issues Verify and comply with engineering documentation standards and test procedures Prepare, deliver, and submit technical papers and perform engineering studies Support development of technical proposals and provide comments on technical content and level of effort of the proposed scope of work Develop, maintain, and produce technical documentation and system/subsystem specifications Direct interface and liaison with customers at all levels from quotation to final design and test activities, design reviews, and technical working group meetings to comply with requirements and specifications Conduct site visits, experimental investigations and analyze engineering problems, propose solutions and alternatives, and provide recommendations Perform other job-related duties, as required DESIRED QUALIFICATIONS Ability to work with a group or independently High energy, multi-disciplined and professional Experience in a variety of disciplines across electronics, computers, networks, radio frequency, datalink, video, mechanical and associated technological fields REQUIREMENTS
- EDUCATION, TECHNICAL, AND WORK EXPERIENCE An associate's degree in engineering or other technical discipline, or formal academic/vocational/military training and a minimum of 12 years of experience in the specialty field are required for this position.

In addition, a Joint Data & Information Technology Field Engineer must possess the following qualifications: Broad knowledge of concepts, principles, and practices of engineering that enable performance as a senior technical contributor on complex projects or programs Knowledge and skill sufficient to apply developments in engineering to solve problems in the specialty area Working knowledge of computer systems and integrated software application programs Ability to investigate, troubleshoot, and design solutions to problems in operational hardware and software Excellent communication and analytical skills Planning/organizational skills BENEFITS Medical, Dental, Vision Insurance Benefits Active on Day 1 Life Insurance Health Savings Accounts/FSA’s Disability Insurance Paid Time Off 401(k) Plan Options with Employer Match JT4 will match 50%, up to an 8% contribution 100% Immediate Vesting Tuition Reimbursement OTHER RESPONSIBILITIES Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.

WORKING CONDITIONS Work is typically performed an office environment with no unusual hazards.

Occasional lifting (up to 750 pounds), constant sitting and use of a computer terminal; constant use of sight abilities while writing, reviewing, and editing documents; constant use of speech/hearing abilities for communication; and constant mental alertness are required.

Travel to remote company work locations will be required.

DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification.

They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of persons so classified.

Tasking is in support of a Federal Government Contract that requires U.S.

citizenship.

Some jobs may require a candidate to be eligible for a government security clearance, state-issued driver's license, or other licenses/certifications, and the inability to obtain and maintain the required clearance, license, or certification may affect an employee's ability to maintain employment.

SCC: JOTDA18; A3UTTR
Not Specified
CW Administrative Assistant
Salary not disclosed
Salt Lake City, UT 2 days ago
Job Title: Administrative Assistant

Duration: 12 months

Location: Salt Lake City. UT 84111

Job Summary

Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.

Key Responsibilities

Administrative & Business Support


  • Serve as a trusted administrative partner, supporting multiple executives and their teams as needed.
  • Provide day-to-day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects.

Calendar, Meetings & Communications


  • Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.
  • Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients.
  • Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arranging catering, registering guests, and ensuring materials are prepared.

Travel & Expenses


  • Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.
  • Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms.

Compliance & Confidentiality


  • Handle highly confidential and sensitive client and business information with discretion and sound judgment.
  • Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.


Skills & Qualifications Required


  • Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government.
  • Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams.
  • Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment.
  • Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities.
  • High degree of professionalism, integrity, and diplomacy.
  • Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed.
  • Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.
  • Familiarity with expense platforms such as SAP Concur.
Not Specified
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