What Does A Senior Project Coordinator, DO Jobs in Usa

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• RFP development and budgeting
  
• Pre-bid oversight and coordination
  
• Managing all design phases and documents
  
• Conduct project meetings, publish, and distribute minutes, develop milestones, and maintain monthly reports
  
• Manage day-to-day office and field operations.
  
• Review the plans and specifications for constructability and construction schedules. Advise the project team of any issues or deficiencies.
  
• Prepare, manage, and update the detailed project schedule with sequence and activity duration including procurement items.
  
• Customer engagement for sales and fulfillment of requirements
  
• Coordination and supervision of design-build contractors
  
• Coordination with internal stakeholders and subject matter experts
  
• Oversight of physical construction activities
  
• Participation in commissioning
  
• The management of close out and hand-off of physical data center and project documents to customer
  
• Collaborate with the design team, operators, and clients
  
• Submit monthly project financial reporting, including forecasting, cash-flow, etc.
  
• Review monthly contractor billing and perform job walks to substantiate progress
  
• Keeps all relative parties informed of progress throughout the life of the project
  
• Develop, manage, maintain, and assist with contract negotiation of new and existing vendors
  
• Oversee RFI and Submittal Review Process
  
• Manage the Change Order Process with Owner and Subcontractors
  
• Manage input and delivery of work products from internal team members to ensure that new data center spaces comply with the project requirements, customer requirements, all engineering standards, applicable codes, and specifications.
  
• Understand project budget/estimate and budget set-up
  
• Develop and understand trade contractor and supplier contract scopes, with a constant focus on procurement and lead-time of materials to maintain schedule
  
• Develop, document, and drive lessons learned, process improvements, cost, and schedule savings initiatives throughout the project lifecycle.
  
• Work closely with the proposal team to coordinate design criteria with budgetary issues and ongoing maintenance and operation of existing facilities.
  
• Awareness of the importance of mission-critical facility operation
  
• Safety standards knowledge and enforcement. (OSHA 30 Hour preferred)
  
• *Schedule shifts may incl nights/weekends as per bell curve requirements
  
• Additional duties may be assigned as project needs adjust at Management's discretion
  
• Must be a US Citizen
  

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• Bachelor of Science in Construction Management, or a similar field, or equivalent experience
  
• Construction/Engineering/Architectural degree a plus
  
• 10+ years of experience in managing construction projects required
  
• Datacenter experience is preferred
  
• Experience in CSA (civil, structural, architectural) and MEP (mechanical, electrical, plumbing) construction management is a requirement
  

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• Competency in Microsoft Office applications, including Word, Excel, Outlook, and Teams
  
• Proficient in PROCORE
  

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• No certificates or licenses required
  

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• Supervise one or more Superintendent or Project Coordinator or Assistant PM or Project Manager or combination of various roles
  

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• Occasionally lift and/or move 10 to 50 pounds. Frequently required to stand, walk, stoop, kneel, crouch or crawl; occasionally required to sit and climb or balance. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust and focus.
  

POSITION TITLE: Senior Administrative Coordinator

DEPARTMENT: Human Resources

REPORTS TO: Manager, People Operations + Culture

LOCATION: Columbus, OH

POSITION OVERVIEW

The Senior Administrative Coordinator plays a critical role in supporting the organization’s day-to-day operations and administrative functions across teams. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.

The Senior Administrative Coordinator is responsible for complex calendaring and scheduling, preparing and maintaining accurate reports and records, and ensuring thorough documentation of Board, Executive Committee, and key organizational meetings. The role also provides coverage for front desk operations as needed to ensure continuity of service.

ESSENTIAL FUNCTIONS

Calendaring & Scheduling

• Manage heavy and dynamic calendars for multiple staff and executive team members, balancing competing priorities and making real-time adjustments as needed.
• Coordinate meetings across multiple time zones and internal and external stakeholders, ensuring clear logistics, timely communication, and accurate calendar details.
• Anticipate scheduling conflicts and proactively recommend solutions to support efficient use of time and smooth workflow.

Meeting & Governance Support

• Prepare, record, and distribute accurate meeting minutes for all Board and Executive Committee meetings in accordance with established timelines.
• Provide audiovisual (AV) setup and operational support for meetings, ensuring equipment is prepared, functional, and issues are addressed promptly to support meeting continuity.
• Maintain and organize official Board and Executive Committee records, ensuring prior-month meeting minutes are reviewed, finalized, approved, and properly archived after each meeting, in accordance with established quality standards, timelines, and accuracy requirements.
• Coordinate and process Board and Executive Committee resolutions, including obtaining required signatures promptly and filing fully executed documents in the designated resolution folder immediately following meetings.
• Track and document all electronic votes (e-votes), including related email correspondence, ensuring each action is accurately recorded and stored in the appropriate governance folders.

Reporting & Documentation

• Build and maintain HR and Finance reports as assigned, ensuring data accuracy, consistency, and timely completion.
• Compile and organize information for recurring and ad hoc reporting, including payroll-related data and compliance requirements.
• Track, reconcile, and report monthly expenses for staff, ensuring completeness, accuracy, and adherence to internal reporting standards and deadlines.

Administrative Support

• Provide comprehensive administrative support primarily to the HR and Finance teams, with additional support to other departments and staff as needed.
• Maintain confidential records and files, handling sensitive information with discretion and in accordance with organizational policies.
• Provide project and research support, including gathering information, tracking tasks, and supporting follow-through as assigned.
• Oversee the inventory, maintenance, and upkeep of organizational equipment and property, ensuring assets are functional, tracked, and properly maintained.
• Coordinate and manage building maintenance services, serving as the primary point of contact to ensure requests are addressed promptly and fully resolved.

SCHEDULE REQUIREMENTS

• This is an exempt position that requires schedule flexibility, including availability during early mornings (as early as 7:00 a.m.) and evenings (after 5:00 p.m.), as needed to support Board and organization-related meetings and events.

QUALIFICATIONS

• Maintains a polished, professional appearance in demeanor and dress, appropriate for a Board- and executive-facing role.
• Demonstrates a friendly, personable, and service-oriented approach, with a strong commitment to internal and external customer service.
• Exhibits sound judgment, discretion, and integrity in handling confidential and sensitive information.
• Builds trust and works collaboratively with staff across departments to support shared goals and achieve results.
• Possesses advanced administrative and technical skills paired with a proactive, solution-oriented mindset.
• Brings a broad range of experience and comfort managing complex situations, with the initiative, judgment, and cultural awareness needed to uphold and represent JewishColumbus’ values and organizational culture.

PREFERRED EXPERIENCE

• 5+ years of progressively responsible administrative or executive administrative experience, supporting senior leaders, cross-functional teams, or governance bodies in a professional office environment.
• Demonstrated ability to work effectively as part of a team, balancing multiple priorities and collaborating across departments.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and Planner, with the ability to produce accurate, professional-quality documents and reports.
• Strong experience creating forms and fillable PDFs using Adobe Acrobat, including formatting, version control, and usability considerations.
• Working knowledge of Zoom, and familiarity with Salesforce and Foundant (or similar CRM and grants-management systems) preferred.

KEY COMPETENCIES

• Attention to Detail: Ensures accuracy in meeting minutes, reports, and documentation.
• Adaptability: Comfortable working with shifting priorities and schedules, including early mornings and evenings.
• Professionalism: Maintains confidentiality and demonstrates discretion in all interactions.
• Communication Skills: Clear and effective verbal and written communication with internal and external stakeholders.
• Problem-Solving: Ability to anticipate needs and resolve scheduling or reporting challenges proactively.
• Collaboration: Works effectively across all departments, teams, and with executive leadership.

PHYSICAL REQUIREMENTS

• Frequent walking, bending, standing, and rearranging light furniture such as tables and chairs.
• Prolonged periods of sitting at a desk.
• Must be able to lift to 25 pounds at times.

APPLY

Please submit your resume on LinkedIn or email to

JewishColumbus is an equal opportunity employer that celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other applicable legally protected characteristics.

Executive Project Coordinator (Bilingual)

Location: North Hollywood, CA (On-Site)

A fast-growing, woman-led general contracting firm is seeking a proactive and experienced Executive Project Coordinator to work alongside the CEO in driving strategic priorities, streamlining operations, and ensuring organizational alignment across all departments. This isn’t your average admin role—this opportunity places you at the center of leadership decision-making, with the authority to represent the CEO in meetings, manage top-tier initiatives, and help steer the company toward continued success.

This role is ideal for a high-performing professional who thrives in a dynamic, fast-paced environment and is fluent in both English and Spanish. You’ll be a trusted partner to the CEO and play a critical role in maintaining momentum on high-impact projects.

Key Responsibilities

Executive & Operational Leadership

• Act as the CEO’s right-hand partner, supporting daily executive operations and leadership decisions.
• Represent the CEO’s vision and directives in meetings and correspondence.
• Track and manage follow-ups, ensuring accountability and timely execution of initiatives.
• Anticipate challenges and resolve issues proactively to keep projects moving forward.

Project Coordination & Departmental Liaison

• Maintain situational awareness of ongoing activities across multiple teams (e.g., Estimating, Operations, Accounting, Administration, Field).
• Support cross-functional collaboration by aligning internal teams and external partners with organizational priorities.
• Help enforce processes, standard operating procedures, and interdepartmental accountability.

Strategic Communication

• Draft internal messaging, directives, and executive communications on behalf of leadership.
• Act as a key point of contact for clients, vendors, and team members to convey updates, resolve inquiries, and represent executive-level intent.
• Translate executive decisions into actionable tasks and deliverables across the business.

Administrative Oversight

• Manage complex scheduling, meetings, site visits, and travel arrangements.
• Organize key documents, prepare materials for executive meetings, and coordinate special projects.
• Ensure confidentiality and discretion at all times.

Qualifications

• 5+ years of experience in an executive support or operational coordination role, particularly supporting senior leadership.
• Ability to independently make decisions and move projects forward in the absence of executive input.
• Strong leadership, communication, and critical thinking skills.
• High attention to detail and exceptional organizational capabilities.
• Advanced Excel skills (trackers, dashboards, summaries) and proficiency with Microsoft Office and Google Workspace.
• Relevant construction experience is desirable, but not mandatory.
• Must be bilingual in English and Spanish.

What’s In It for You

• Join a growing and values-driven organization with direct access to executive leadership.
• Be involved in meaningful, high-impact work that shapes company direction.
• Career growth opportunities into operational leadership roles.
• Competitive compensation, benefits, and long-term advancement potential.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

The Sr. Office Coordinator provides administrative and financial operational support to the Financial Aid Office and the Finance Office. This role serves as the first point of contact for students, families, faculty, and staff, ensuring excellent customer service, efficient workflow, and accurate recordkeeping. The Sr. Office Coordinator helps coordinate daily office activities, assists with financial aid and finance processes, and supports compliance with institutional, state, and federal regulations. This is an in-person position with some remote work available. The Sr. Office Coordinator will report to the Financial Aid Director and is a non-exempt position.

This position will support both departments and requires knowledge and experience in financial operations.

Primary Responsibilities:

• Provide general information about financial aid application processes, deadlines, tuition payments, and account balances.
• Answer students’ questions regarding Federal and private loans, scholarships, and account activity.
• Assist students (gathering, copying, and scanning documentation) pursuing employment through the Federal or Institutional work study programs. Ensure processes follow FERPA, Title IV, and Southwestern’s financial policies.
• Support financial aid counselors by preparing files, running reports, and monitoring student communication.
• Work with both the Financial Aid and Finance Offices in preparing monthly reconciliations for payroll reporting relating to the federal and institutional work-study programs.
• Assist both the Financial Aid and Finance Offices in the annual year-end financial and federal funds audit by preparing various audit analyses requested by external auditors.
• Assist both the Financial Aid and Finance Offices in monitoring the student Perkins loan portfolio.
• Work with the Financial Aid and Finance Offices in documenting business procedures within Nintex.
• Assist both the Financial Aid and Finance Offices in keeping current with Southwestern’s document retention policy.
• Work with the Finance Office in reconciling the credit card transactions for all student organizations and other offices. Process deposits, reconcile transactions, and maintain accurate records in compliance with Southwestern’s policies.

Minimum Job Requirements:

• Bachelor's Degree
• At least three years’ experience in an administrative role

Knowledge, Skills, and Abilities Required:

• Strong attention to detail and mathematical ability.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively
• Excellent customer service and problem-solving skills.
• Capable of managing multiple task and deadlines.
• Ability to interpret financial data, assess eligibility, and resolve discrepancies.
• Familiarity with financial aid software preferred, but not required.

Salary: $25.00/HR.

To Apply: Send a cover letter and resume to

Southwestern Law School prohibits discrimination and harassment on the basis of race (including hairstyle and hair texture), ethnicity, color, religion, creed, ancestry, national origin, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, parental status, marital status, age (40 and over), disability (mental and physical), medical condition, citizenship status, military service, veteran status, genetic information, or any other classification protected by law in matters of admissions, employment, housing, or services, or in the educational programs or activities Southwestern operates. Please direct all inquiries regarding Southwestern’s nondiscrimination policies to:

General Counsel

3050 Wilshire Boulevard

Los Angeles, CA 90010

(213) 738–6626

We are seeking a diligent and adaptable Project Coordinator to support FCC Drive Testing activities.

This role focuses on coordinating travel logistics such as hotel bookings, rental car arrangements, schedule tracking, and communication with field teams.

Ideal candidates will have strong organizational skills, excellent communication, and the ability to manage...

The Senior Project Manager will be responsible for overseeing multiple development projects through all stages of the lifecycle. This includes site evaluation, entitlement coordination, design management, permitting, budgeting, scheduling, and construction administration. The ideal candidate is a technically grounded, hands-on professional who can bridge engineering detail with big-picture development strategy.

Pay: $100,000 to $140,000

Key Responsibilities:

• Lead the planning, design, and construction of development projects from pre-concept through completion.
• Coordinate with civil, structural, architectural, MEP, and landscape consultants to ensure cohesive design integration and value engineering.
• Oversee permitting and entitlement processes with local agencies, ensuring compliance with zoning, building codes, and environmental regulations.
• Manage project budgets, proformas, and schedules; identify cost-saving opportunities and mitigate risks.
• Work closely with contractors, consultants, and internal development teams to maintain quality, safety, and schedule integrity.
• Conduct regular site visits to monitor construction progress and resolve field issues.
• Prepare and deliver project reports, presentations, and updates to senior leadership and investors.
• Negotiate contracts, change orders, and consultant scopes of work.
• Mentor junior project managers or coordinators, fostering a culture of technical excellence and accountability.

Qualifications:

• Bachelor’s degree in Civil Engineering, Construction Management, or related field (Master’s preferred).
• Professional Engineer (P.E.) license or equivalent experience strongly preferred.
• 8+ years of progressive experience in civil engineering, construction management, or development project management.
• Proven track record managing ground-up developments (multifamily, mixed-use, or commercial projects preferred).
• Strong technical understanding of sitework, grading, utilities, structural systems, and building envelope design.
• Proficiency in construction budgeting, scheduling (MS Project or equivalent), and project management software (Procore, Bluebeam, or similar).
• Excellent communication and leadership skills, with the ability to coordinate across design, finance, and field operations.
• Deep understanding of local permitting and entitlement processes.

Why join us? We offer a competitive starting wage along with a comprehensive employee benefits package that includes, but is not limited to:

• Health, Dental, Vision, 401K
• Paid vacation, holidays, and sick leave
• A positive working environment
• Growth Potential

The above statements are intended to be a general description. The omission of a specific duty does not exclude it from the position if work is similar, related or logically assigned. Moreover, the description is subject to change as the needs of the employer or position change.

We are a drug-free workplace, and all employees will undergo background and drug screenings to ensure a safe, reliable, and productive work environment. These checks help us maintain the integrity of our team and ensure that all employees can perform their duties safely and effectively.

We are an Equal Employment Opportunity Employer committed to hiring a diverse workforce and maintaining an inclusive culture. All qualified applicants will receive consideration for employment, without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, medical condition, and any other status protected by state or federal law. As an Equal Employment Opportunity Employer, we comply with the Americans with Disabilities Act (ADA) to make reasonable accommodation to qualified individuals. Qualified individuals are encouraged to discuss potential accommodations with the employer.

Supply Chain & Project Coordinator- US Healthcare BU

Key Responsibilities

Procurement

• Issue purchase orders for materials and components based on production requirements and Bills of Materials (BOMs).
• Obtain supplier quotations and support vendor selection based on cost, quality, and delivery performance.
• Track open purchase orders and follow up with suppliers to ensure on-time delivery.
• Maintain purchasing records and transactions within Microsoft Dynamics 365 Business Central.
• Support cost reduction initiatives and supplier performance improvement.

Production Support

• Review material availability for upcoming production jobs.
• Assist with preparation and release of job travelers, work orders, and production documentation.
• Coordinate with warehouse personnel to ensure materials are picked and staged for production.
• Communicate potential material shortages or delivery delays to production teams.
• Work closely with production and warehouse teams on the shop floor to verify material availability and resolve shortages.
• Take ownership of material availability for assigned production orders to ensure manufacturing schedules are not impacted by supply chain issues.

Inventory Control

• Monitor inventory levels and support reorder planning to prevent shortages.
• Maintain accurate inventory transactions within Microsoft Dynamics 365 Business Central.
• Assist with cycle counting and inventory reconciliation.
• Investigate inventory discrepancies and coordinate corrective actions.
• Support efforts to reduce excess or obsolete inventory and improve inventory turnover.

Project Coordination

• Coordinate end to end delivery of small-scale containment equipment, Pass Boxes, Glassware hoods, Ventilated Balance Enclosures.
• Serve as day-day contact for clients providing regular project status updates
• Review and submit documentation, General Arrangements, Factory Acceptance Tests.
• Participate in lessons learned reviews at project close-out and contribute to the knowledge base

Qualifications

Education

Bachelor’s degree in Supply Chain Management, Business, Engineering, Accounting or related field preferred.

Associate degree with relevant experience may be considered.

Experience

1–4 years of experience in purchasing, supply chain, manufacturing, or inventory control preferred.

Skills

• Familiarity with Microsoft Dynamics 365 Business Central or similar ERP systems.
• Proficiency in Microsoft Excel and Microsoft Office tools, Microsoft Project (preferred).
• Understanding of Bills of Materials (BOMs), purchasing processes, and inventory management.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a manufacturing environment.

COMPANY: Bombshell Sportswear 

ROLE: Sr. Ecommerce Coordinator 

REPORTS TO: Director of Ecommerce 

Position Summary:

We are hiring a full time Sr. Ecommerce Coordinator who will assist the Director of Ecommerce in day to day operations of the website. Your role will include; catalog management, website maintenance, and general reporting. You must have apparel experience and a knowledge of Shopify. You will be working with a highly experienced and awesome team in a fast paced environment who will challenge and inspire you to be your best. This role also requires experience working remotely and comfortable working with a smaller team.

Key Responsibilities: 

• Will be responsible for maintaining site catalogs, collections, and basic backend functions for product launches and overall product lifecycles. 
• Write long form product descriptions for website and META ads.
• Will assist the Director of Ecommerce and Marketing team to execute successful campaigns by streamlining communication, organizing timelines, and ensuring deliverables are handed off completed and on time. 
• Will be essential in maintaining and updating content across site and mobile app - refreshing content on a regular basis.
• This role will require you to deliver basic weekly, monthly, quarterly, and yearly ecommerce reports. Some ad-hoc operations and marketing reports will also be required.
• Assist the Director of Ecommerce and Director of Operations to ensure inventory levels align with marketing and merchandising strategies.
• Collaborate with design and production teams on the delivery of correct product information for frontend customer visibility.
• Identify key areas of opportunity for website and mobile app user experiences.
• Regularly QA the website and mobile app for inconsistencies, error messages, and broken links, et al. 
• Will help manage Bombshell Sportswear’s omni-channel presence in 3rd party market places. META + TikTok Shop catalog management is a plus!

Qualifications

• Bachelor’s degree preferred
• 3+ years of Shopify experience is a MUST, Shopify Plus preferred
• 2+ years of Klaviyo experience or other CRM platform 
• Knowledge of Shopify and Google Suite reporting
• General understanding of loyalty programs; i.e. Yotpo, Loyalty Lion, Rivo
• Strong attention to detail
• Excellent communication skills (written and verbal)
• Must be extremely organized

Required Skills

• Shopify and/or Shopify Plus (no exceptions)
• Must be available every Friday morning for launches 
• Copywriting skills for product descriptions and other occasional marketing needs
• Analytical reporting skills - Excel and/or Google Sheets knowledge is a must
• Must work well both autonomously and collaboratively
• Deadline-driven and strong time management skills
• A strong sense of urgency and ability to react quickly to pivot in fast paced environment
• Ability to work under pressure in an environment of constant change
• Ability to work with minimal supervision
• Strives to help and support the team wherever it is needed, seeking to fill the gap
• Takes ownership and initiative to drive projects through completion
• Graphic design experience is a plus; Photoshop, Figma, Illustrator, or InDesign

Ideal candidate

Our ideal candidate will have a dedicated understanding of the brand’s vision, marketing, and ecommerce business goals. Copywriting is required in this role - let your creative flag fly! This position is for someone with a sharp eye for detail and great organizational skills. The qualified candidate must be able to multitask, stay organized, be adaptable, and possess a sense of urgency in an ever changing industry. The success of this role will rely on your eagerness to learn, attention to detail, accountability, reliability, ability to ask questions, and the willingness to take initiative. This role offers the opportunity for growth within the company, therefore meeting the above requirements is a MUST!

Benefits & Perks

• Paid Holidays
• Personal Time Off
• Sick days
• Insurance (Medical, dental, vision)
• 401K. Eligible after 1st year
• Associate discount off merchandise online
• Opportunities for professional development and advancement
• Pay range is 80k-90k depending on experience

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Position : Sr Shipping Coordinator or Shipping Coordinator/ Administrative Support

Industry: Japanese Food-related Corporation

Location: Dallas/Plano, TX area

Salary: $24-28 (DOE)

Status : Full-Time / Non-Exempt

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Supervisory (for Sr. Shipping coordinator only)

•Responsible for training, monitoring and directing of all subordinate employees.

•Identifies opportunities for operational and process improvements and recommends practical enhancements to management; supports the implementation of approved improvements.

Logistics/Shipping Coordination

•Collaborate with Sales team to integrate logistics with business processes such as customer sales, order management and/or shipping.

•Reviews and verifies purchase orders prior to making shipping arrangement; receives and processes orders.

•Contacts freight companies to coordinates and receives updates on the delivery status; contacts customers for any issues arise regarding the delivery.

•Gathers shipping related information and prepares necessary documents.

•Responsible to find less expensive and more effective transportation/logistics service by analyzing transportation rates, negotiating the rates and services with vendor.

Accounting/Admin Support

•Responsible for preparing and issuing invoices to the customers.

•Sorts out logistic related invoices as well as shipping related document and files them in a designated folder.

•Support month-end closing–related processes by coordinating documentation and information as requested by the Back Office team.

•Supports Administrative tasks when requested by the Office Manager; discuss with the Office Manager in regard to which Administrative tasks to support.

QUALIFICATIONS

B.A. from four-year university; or equivalent combination of education and experience.

Logistics related work for a few years preferred