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Assistant Program Manager

About the Role

We are seeking a detail-oriented and highly motivated Assistant Program Manager to support the successful execution of complex infrastructure and energy projects across the U.S. This hybrid role is based in Pennsylvania and involves coordinating with project stakeholders, maintaining documentation, and supporting program operations from initiation through delivery.

As a vital member of the program delivery team, you will work closely with Program Managers and cross-functional leads to ensure smooth coordination, schedule alignment, and timely reporting across multiple concurrent project workstreams. This position is ideal for professionals seeking to develop their skills in infrastructure program management, with a clear path to advancement into a Program Manager role.

If you have a solid foundation in project coordination, a passion for infrastructure and sustainability, and a desire to grow into a leadership role—this opportunity will provide the mentorship, training, and exposure needed to succeed.

Key Responsibilities

Strategic Program Coordination & Support

• Maintain and update program schedules, trackers, and documentation libraries.
• Support the development and tracking of programming roadmaps and key deliverables.
• Monitor task completion and follow up with responsible stakeholders to ensure timelines are met.
• Assist in the coordination of interdependence across project streams, including site development, power, cooling, and technology integration.
• Prepare weekly updates and reports to support Program Manager oversight.

Documentation Management

• Maintain accurate and organized documentation including meeting minutes, decision logs, action items, and status reports.
• Support the creation and distribution of project dashboards and performance summaries.
• Assist with document control and ensure version accuracy for plans, schedules, and communications.
• Facilitate meeting logistics, agenda preparation, and stakeholder communications.

Stakeholder Management & Communication

• Assist in managing stakeholder contact lists and communication schedules.
• Support coordination of stakeholder meetings, client check-ins, and review sessions.
• Ensure effective follow-through on stakeholder feedback and requests.
• Help prepare materials for executive updates and project presentations.

Quality & Compliance Support

• Assist with compliance tracking and coordination of internal reviews.
• Support audit preparation activities and documentation collation.
• Help ensure all deliverables adhere to program quality standards and regulatory guidelines.

Technology & Systems Integration

• Use project management software (e.g., Microsoft Project, Smartsheet) to support schedule tracking and updates.
• Maintain shared documentation platforms (e.g., SharePoint, Teams) and ensure accessibility.
• Support technology integration and testing coordination for new platforms and tools.

Operational & Handover Preparation

• Support preparation for project closeout and operational handoff.
• Assist with documentation compilation and delivery to operations teams.
• Participate in lessons learned workshops and knowledge sharing sessions.

Qualifications & Requirements

Education & Experience

• Bachelor’s degree in business, Engineering, Energy, Information Technology, or a related field preferred.
• 2–5 years of experience in a project coordination, administrative, or analyst role.
• Exposure to construction, energy, or infrastructure projects is preferred.
• Familiarity with project management methodologies and tools.
• Interest in pursuing PMP, CAPM, or similar project management certifications.

Technical & Domain Knowledge

• Basic understanding of infrastructure or energy systems is desirable.
• Familiarity with data center environments, utilities, or engineering workflows is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using project management software such as Smartsheet, MS Project, or similar tools.
• Comfort working with documentation platforms like SharePoint, Teams, or Confluence.

Professional Skills & Competencies

• Strong attention to detail and organization.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks.
• Collaborative mindset with a proactive and resourceful approach.
• Eagerness to learn and grow within a high-performing infrastructure program team.

Working Conditions

• Remote work environment with flexibility for occasional client meetings and team collaboration.
• Travel required for technology implementations, vendor meetings, and client engagements (approximately 15-20%).
• Must maintain secure home office environment suitable for handling confidential client data.
• Occasional evening and weekend work during system implementations and maintenance windows.
• On-call availability for critical system issues and security incidents.
• Comfortable with fast-paced consulting environment requiring rapid technology decision-making.

Career Development

• Direct mentorship from senior professionals.
• Hands-on with cutting-edge infrastructure and AI technologies.
• Defined Career path to Senior PM or Program Director roles.
• Support for certifications and continuing education.
• Enjoy cross-functional exposure to a variety of data center projects, engineering challenges, and operational support.

Compensation & Benefits

• Competitive salary and performance-based bonuses.
• Performance-based bonuses tied to program and organizational success.
• Flexible Personal Time Off and Vacation Policy
• Parental leave, disability, and military leave support.
• Support for continuing education and professional certifications.
• Collaborative and mission-driven workplace culture emphasizing innovation and sustainability.
• Opportunities for performance-based advancement and career growth.
• Comprehensive benefits – medical, dental, vision.

Nuclei Data LLC is an Equal Opportunity Employer. We do not discriminate based on race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in our employment practices

Our client is a boutique venture capital firm that invests in innovative technology. They are seeking a Temp to Perm Event & Administrative Coordinator to support both event execution and general administrative operations for the team. This role will focus on coordinating event logistics, managing communications, and providing organizational support to leadership and internal teams. The ideal candidate is highly organized, detail-oriented, and enjoys wearing multiple hats in a collaborative environment.

COMPANY: Venture Capital

POSITION: Event & Administrative Coordinator (Temp to Perm)

LOCATION: New York, NY (hybrid 4:1)

COMPENSATION: Hourly Rate DOE while temp, $90 -130k range on perm end + Discretionary Bonus + Benefits

HOURS: 9:00AM – 5:30pm (flex as needed)

BACHELOR’S DEGREE: Preferred

Responsibilities:

Event Coordination:

• Coordinate logistics for firm events, summits, and smaller internal gatherings.
• Assist with venue research, vendor coordination, and contract tracking.
• Manage invitations, guest lists, RSVPs, and event communications.
• Maintain detailed planning trackers, timelines, and run-of-show documents.
• Support on-site execution of events and assist with day-of coordination.
• Coordinate speaker schedules, travel details, and prep meetings.

Administrative & Team Support:

• Provide administrative support to leadership and the broader team.
• Manage calendars related to event planning meetings and internal coordination.
• Schedule meetings, prepare agendas, and take notes.
• Track action items and follow up with stakeholders.
• Assist with travel coordination related to events or team needs.
• Help maintain internal organization of documents, vendor files, and processes.

Office & Operational Support:

• Assist with general office coordination related to events and team activities.
• Help coordinate internal team gatherings and meetings.
• Support vendor invoicing, expense tracking, and budget documentation.
• Serve as a point of contact for event-related inquiries.
• Help improve administrative processes and organization as the firm grows.

Sponsorship & External Coordination:

• Assist with sponsor communications and logistics.
• Track sponsor deliverables and materials.
• Coordinate branding assets and event needs with external partners.

Requirements:

• 3+ years of experience in administrative support, executive assistance, event coordination, or operations.
• Strong administrative and organizational skills with exceptional attention to detail.
• Experience supporting multiple stakeholders or executives preferred.
• Strong communication skills and professional presence.
• Ability to multitask and manage competing priorities.
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools.
• Proactive mindset with strong follow-through.
• Positive, flexible attitude with a team-first approach.
• Comfortable working in a fast-paced, growing environment.

Our biotech client is seeking a Communications Project Manager to support Corporate Communications and R&D Communications in a part-time freelance capacity.

This is an ongoing 20 hours/week role with an expected duration of 6 months, with potential to extend. This position is fully remote and you will be reporting directly to the VP, Enterprise Communications.

The Communications Project Manager will serve as an operational and organizational engine for two fast-moving communications teams. This role ensures projects progress on schedule, leadership receives accurate and timely reporting, and executive-ready materials are consistently delivered. The ideal candidate is proactive, highly organized, experienced in cross-functional communications, and comfortable working directly with senior leaders.

Responsibilities

• Compile weekly project updates for the VP to support executive staff meeting discussions.
• Prepare and maintain monthly team reports for Corporate Communications and R&D Communications.
• Build quarterly business reviews (QBRs), consolidating inputs from multiple workstreams into executive-ready presentations.
• Create and update executive briefing books (1-2 per week), synthesizing complex information into clear, strategic narratives.
• Attend weekly team meetings (Wednesdays at 10 AM PST and Thursdays at 11 AM PST), maintaining agendas, tracking follow-ups, and ensuring all commitments are completed.
• Coordinate project inputs across cross-functional partners; track progress, identify risks, and flag blockers.
• Gather updates from stakeholders and ensure completeness, clarity, and alignment to team priorities.
• Synthesize themes across projects to identify patterns, insights, and strategic throughlines for reporting.
• Prepare materials in polished, executive-ready formats.
• Maintain project trackers, shared documents, and operational workflows across Airtable, OneNote, and Teams.
• Support the operational organization of both communications teams as they undergo structural changes, helping maintain consistency, accountability, and predictable information flow.

Requirements

• Minimum of 3 years of experience in project management, communications, executive support, or similar roles 
• Experience supporting executive communications or communications teams.
• Strong organizational skills with demonstrated success managing multiple deadlines and stakeholder inputs.
• Proactive, self-starting working style with a Type A attention to detail.
• Exceptional written communication skills and comfort preparing executive-level materials.
• Ability to confidently engage senior leaders to request updates, clarify details, and push for high quality inputs.
• Comfortable synthesizing information and identifying key themes, insights, and priorities.
• Strong collaboration skills and a personable, professional presence.

Software Required:

• Airtable
• Workfront 
• PowerPoint
• OneNote

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data.

Benefits

We are hiring a senior product manager with 5-10 years of experience. This is our first PM hire: you'll work directly with the CEO/Head of Product and be an integral part of how we build.

Solin: The largest marketplace for fitness programs & challenges from creators. We also have a consumer subscription offering (similar to Amazon Prime's subscription) that incorporates AI-personalized nutrition + platform benefits.

Our mission is to make the world a healthier place. We're growing fast, and we're looking to add a product manager to accelerate our product.

Role

Three traits are incredibly important for this role:

• High-ownership execution: You can independently take a feature from loose problem definition to polished, production-ready feature with strong specs, clear rationale, and thorough edge-case coverage. You also must incorporate feedback quickly: this includes feedback for yourself/role and feedback on our product.
• Detail-oriented: You must have attention to detail.
• Sharp product instincts grounded in data: You have strong intuition for what will move users and you back it up with data.

Project Snapshots

Recent advances in AI have expanded what's possible with our product and are a primary focus. Examples of recent projects you would have been involved with:

• AI Powered & fully featured macro tracker that fit into our consumer subscription
• Functionality for our AI nutrition agent that enables users to customize high-protein meal plans
• Integrating AI into our creator onboarding flow to decrease friction and time to launch

Product team & approach

• Our product approach is focused, fast, and opinionated. We prioritize retention and daily engagement.
• 90% of your work will be in our app; ~10% will be mobile and desktop browser
• We prefer to learn quickly through idea iteration and testing new concepts vs. excessive amounts of customer calls or data analysis, fully built-out prototypes, etc. (we do these things, but in moderation)

A bit more

• Ideally you have a passion for wellness and fitness to align with our mission (make the world a healthier place)
• Unlimited PTO (just needs to get OK’d by team) + fully covered healthcare (most companies deduct a portion of healthcare premiums from your paycheck - we don’t - we cover it all).

Requirements

• 5-10 years owning product execution working with design and engineering (mobile-first preferred)
• Desire and ability to push product fast is necessary. Our pace of iteration will determine our success.
• Incredibly detail-oriented
• Experience owning features end-to-end: discovery → scoping → spec → ship → measure
• Comfortable with data: you can pull your own metrics, run cohort analysis, and design experiments
• Experience with subscription, habit-forming, or health/fitness products is a strong plus
• Willingness to work with AI is a must

We are in-office Mon-Fri 8:45a-6pm (our office is on Abbot Kinney in Venice). No exceptions.

Compensation for this role is $130k-$220k depending on your fit and experience.

The product manager we hire is going to join an incredible and growing team. This role comes with real ownership: you’ll be trusted to work autonomously, and as you prove you’re ready, you’ll earn more autonomy. We value great execution and thoughtful, creative solutions. This is hard work, but it's deeply rewarding.

With a legacy spanning over 35 years, Harris Spice has been a trusted partner and leading supplier of high-quality spices, herbs, and innovative seasoning blends. With international facilities and a global supply chain, we proudly serve multiple channels of trade—including industrial bulk, food service, and retail. Our commitment to excellence, quality, and consistency has earned us the trust of some of the nation’s largest and most recognized brands. As Harris Spice continues to grow, we are dedicated to cultivating a dynamic, inclusive workplace where innovation thrives. We're looking for diverse, talented individuals who are ready to grow with us and help strengthen a brand known for trust, quality, and bold flavor solutions.

To be considered, please share your resume and a portfolio or examples of work that showcase your social, visual, or digital content experience.

Job Summary:

Harris Spice is looking for a professional, creative, and hands-on Digital Content Specialist who loves bringing brands to life through compelling social, digital, and visual storytelling. This is a high-visibility, high-ownership role for someone who’s equal parts strategic thinker and doer—you enjoy planning content just as much as jumping in to shoot, edit, post, analyze, and optimize.

You’ll play a key role in shaping how Harris Spice shows up across social media, newsletters, and our website—supporting both B2B and ecommerce initiatives. If you thrive in a fast-paced, entrepreneurial environment and get energized by food, creativity, and growth, this role was made for you.

Position Overview: The Digital Content Specialist is responsible for developing and executing compelling digital, social, and visual content that strengthens brand presence and supports both B2B and ecommerce growth initiatives. This role blends strategic planning with hands-on content creation, owning the end-to-end content lifecycle—from concept and production to publishing, performance analysis, and optimization. As a key member of the Marketing team, the Digital Content Specialist ensures a cohesive, on-brand presence across social media, email marketing, and web platforms. The role collaborates closely with Sales, Marketing, and external partners to deliver high-quality creative assets that drive engagement, support commercial objectives, and elevate Harris Spice’s digital storytelling in a fast-paced environment.

Essential Job Functions:

· Collaborate with the Marketing team to develop and execute content strategies across social, email, and digital channels

· Plan and manage weekly and monthly content calendars across company brands

· Create engaging Instagram, LinkedIn, and TikTok content (minimum 2 posts per week)

· Write, design, and send B2B newsletters via Mailchimp and LinkedIn Newsletter

· Manage posting schedules, monitor engagement, and respond to comments and messages

· Track and analyze performance across social platforms, Mailchimp, Shopify, and Google Analytics

· Build and maintain KPI trackers and use insights to recommend optimizations

· Recommend, set up, and manage paid social campaigns on Instagram and LinkedIn

· Update and manage website content using Shopify

· Support ecommerce setup, including product pages, imagery, and written content

· Apply SEO and content optimization best practices

· Capture photo and video content of products, facilities, and brand capabilities

· Edit photography and video for use across social, web, email, and sales materials

· Design sell sheets, brochures, presentations, and website content

· Support creative needs for tradeshows, customer visits, and sales presentations

· Manage multiple projects and timelines using tools like

· Other duties as assigned.

· This job description describes just some of the main duties, activities and responsibilities for the role which may change at any time with or without prior notice.

Skills/Qualifications:

• Associate’s or bachelor’s degree in graphic design or a related field
• 3-5 years of hands-on social media and content creation experience
• Strong understanding of organic and paid social media tools
• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, After Effects, Premiere)

· Experience with content creation tools such as Canva and CapCut

· Strong photography and video production/editing skills

· Experience managing content calendars, analytics, and project timelines

· Excellent written and verbal communication skills

· Comfortable working independently in a fast-paced, entrepreneurial environment

• Collaborate cross-functionally with internal teams and external partners or agencies

· Experience with Shopify, SEO, or ecommerce content

· Paid social advertising experience

• Strong content creation and storytelling skills across digital platforms
• Strong collaboration, communication, and organizational skills

· Food, CPG, or B2B industry experience

• Attention to detail and accuracy of work product
• Stay organized, proactive, and adaptable as priorities evolve

Physical Requirements:

· Ability to work in both seated and standing positions for extended periods within an office

· Must be able to bend, reach, pull, and stoop as needed to perform job-related tasks.

· Ability to lift and carry items weighing up to 35 pounds.

· Sufficient visual acuity to read screens, documents, and files.

· Ability to hear and communicate clearly in person and over the phone.

What Success Looks Like:

• Consistent, high-quality content published on schedule across platforms
• Growing engagement and audience across Instagram and LinkedIn
• Clear performance reporting with actionable insights and optimization recommendations
• A cohesive, on-brand visual and written presence across all digital touchpoints
• Strong collaboration with Sales and Marketing to support business goals

The statements herein are intended to describe the general nature and levels of the work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, the job description does not constitute a written or implied contract for employment. Harris Spice reserves the right to revise or change job duties and responsibilities as the need arises.

Equal Employment Opportunity Statement

Harris Spice is a certified Minority-owned business. Our business is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Field Operations Associate

Compensation: $20.19 per hour + monthly bonus potential up to $333

Hours: Monday – Friday, 8:00am to 5:00pm

Job Summary

The Field Operations Associate is responsible for ensuring our customers – including but not limited to contract employees, clients, program offices, and alternative delivery teams – receive superior support from offer accepted through start and management of all onboarding responsibilities. This is a customer-facing role that will support customer interactions, problem resolution, and maintaining general office operations, via telephone, email, and in-person.

Key Responsibilities

Client Onboarding

• Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are kept current and validated with Compliance departments.
• Manage client requirements for the onboarding packet (e.g., authorization forms, drug tests, background checks etc.) and update the Candidate Tracker with contractor data until candidate is cleared to start

Contractor Onboarding

• Provide world class customer service in every interaction to ensure a quality candidate experience
• Ensure accurate and timely entry of candidate data, onboarding process updates, and all other required documentation within the onboarding and compliance process
• Document all candidate/contractor touchpoints and communicate updates in a timely manner
• Coordinate contractor orientations, I9s, and other onboarding requirements within the local field office
• Provide pre-employment documents and screen requirements to the candidate for review and signature
• Emphasize usage of Direct Deposit or electronic deposit and CashPay to all contractors and clients
• Assist with contractor training and certification requirements
• Attend office meetings to help communicate onboarding statuses as needed
• Enter and manage background, drug testing and medical screening process for contractors
• Manage contractor compliance with key E-Verify requirements (e.g., expired documents, expired compliance)
• Ensure all potential contract employees adhere to pre-employment screen guidelines and are removed from the process if they are not compliant
• Manage the HR folder process to ensure onboarding paperwork is completed in a timely manner

Lifecycle Management

• Serve as contact for contractor questions, and facilitate communication to the center to resolve payroll and invoicing issues (adjustments, lost checks, invoice issues, etc.) with a goal of ensuring customer satisfaction and timely resolution
• Partner with the center to update contractor records for address updates, direct deposit changes, etc.
• Manage the processing of live paychecks
• Manage contractor travel booking requests
• Direct unemployment filing questions and workers compensation inquiries to the proper teams for resolution

Operational Support Activities

• Provide outstanding front office customer service (telephone and reception area)
• Partner with talent acquisition to manage internal onboarding for all field office/on-premise hiring, including I-9 and onboarding paperwork completion, setting up desk, etc.
• In partnership with Field Operations Supervisor, manage internal payroll process
• Asset distribution and collection for new internal hires and terminations
• Maintain outstanding levels of administrative support to all internal and external employees and resolve issues related to process and technology questions
• Serve as primary liaison between field office producers and corporate or center-based teams, and find opportunities to drive partnerships between the center and field employees
• Provide education and accountability to field office/VOP producers around important processes, including timely ESF submittal, timely CRG submittal, timely finish ESF submittal, etc.
• Serve as point of contact for real estate communications (support any in-office updates/moves/installations), and property management
• In partnership with FOS, manage office purchasing (P-card reconciliation) and vendor management (copier maintenance, kitchen appliance service, etc.)
• Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory

Competencies

• Excellent written/oral communication and interpersonal skills
• Strong decision-making ability
• Ability to tackle complex issues and develop innovative, practical solutions
• Action and detail oriented; able to prioritize while handling multiple tasks
• Excellent time management and focus on deadlines and goals
• Effectively build relationships with all internal partners, both locally and in our corporate and center-based locations

Qualifications

• 2 + years’ experience in a customer service-related position
• Associates degree or two years of applicable experience in customer service
• BA/BS degree in Human Resources, Business, or Accounting preferred

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

HCLTech is looking for a highly talented and self- motivated Project Manager FMV to join it in advancing the technological world through innovation and creativity.

Job Title: Project Manager – Fair Market Value Operations

Job ID: 85377

Position Type: Full-time

Location: Montgomery County, PA

Role/Responsibilities

• Weekly touchpoints with assigned Business Teams
• Collects necessary information from business stakeholders
• Facilitates meetings between Business Activity Owner (BAO) and other functions, as needed, with KPMG and/or customers
• Coordinates ‘Fair Market Value (FMV) Worksheet for External Vendors’ to identify personnel/material involved with the project
• Prepares FMVs in AXIA working closely with BAO, collects metadata and vendor information
• Uses FMV library/list of values to map analogs by line-items
• Confirms accuracy of data / information with BAO
• Works with Finance to review analogs for accuracy and fit
• Sends completed project to BAO within AXIA for certification and approval to route for review
• Responsibility of accuracy and FMV standards remains with BAO
• Updates AXIA with KPMG list of value files
• Facilitates Representation Letter signatures
• Maintains and measures FMV cycle time – BAO submission to final approval.
• Maintains “Internal Project Tracker” providing status of each project, project start date, expected completion, etc.
• Other:
• Assists with overall FMV process as needed
• Helps with FMV training
• Collects and reports on internal stakeholder feedback

Qualifications & Experience

Minimum Requirements

• Based upon Client specific business requirements, minimum of a Bachelor’s degree (B.A.) from four year college or university or equivalent combination of education and experience; minimum of one to five years of related experience (client relationship management and/or training). Fair Market Value experience preferred, but not required.

Desired Qualifications

• Language Skills
• Ability to read and comprehend simple instructions, short correspondence, memos, to write simple correspondence and to effectively present information in one-on-one and small group situations to customers, clients, and associates.
• Analytical Skills
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, to compute rate, ratio, and percent, and to draw and interpret graphs.
• Reasoning Ability
• Ability to apply common sense understanding to carry out instructions provided in written, oral or diagram form and to deal with problems involving several concrete variables in standardized situations.
• Computer Skills
• To perform this job successfully, an individual is required to have proficient level knowledge of Microsoft Office Products
• Other Skills and Abilities
• Strong presentation skills with the ability to facilitate successful knowledge transfer (verbal and written) to individuals and/or groups. Demonstrated interpersonal and influencing skills in order to interact with all levels of the organization.

Pay and Benefits

Pay Range Minimum: $65,000 per year

Pay Range Maximum: $70,000 per year

HCLTech is an equal opportunity employer, committed to providing equal employment opportunities to all applicants and employees regardless of race, religion, sex, color, age, national origin, pregnancy, sexual orientation, physical disability or genetic information, military or veteran status, or any other protected classification, in accordance with federal, state, and/or local law. Should any applicant have concerns about discrimination in the hiring process, they should provide a detailed report of those concerns to for investigation.

A candidate’s pay within the range will depend on their skills, experience, education, and other factors permitted by law. This role may also be eligible for performance-based bonuses subject to company policies. In addition, this role is eligible for the following benefits subject to company policies: medical, dental, vision, pharmacy, life, accidental death & dismemberment, and disability insurance; employee assistance program; 401(k) retirement plan; 10 days of paid time off per year (some positions are eligible for need-based leave with no designated number of leave days per year); and 10 paid holidays per year

How You’ll Grow

At HCLTech, we offer continuous opportunities for you to find your spark and grow with us. We want you to be happy and satisfied with your role and to really learn what type of work sparks your brilliance the best. Throughout your time with us, we offer transparent communication with senior-level employees, learning and career development programs at every level, and opportunities to experiment in different roles or even pivot industries. We believe that you should be in control of your career with unlimited opportunities to find the role that fits you best.

Investments HR Project Management Lead

Total Rewards, Change Management & HR Workstreams

Type: Hybrid 2-3 Days Office

Location: New York, NY 10010

Duration: 9 months (potential for extension/hire)

Must-Have Skills / Experience:

Project Management Experience (3–5 years): Build and manage project plans, build and manage status reports, lead project status meetings and other relevant project meetings, build and manage project trackers, manage project stakeholders and address/resolve issues that inhibit progress, identify risks and issues early and collaborate with workstream leads to mitigate and/or resolve them

Excel Proficiency: Strong working knowledge of Excel; experience with VLOOKUP and pivot tables is preferred.

Adaptability in Fast-Paced Environments: Proven ability to manage multiple priorities and meet tight deadlines effectively.

Overview

We are seeking an HR Project Management Lead to provide structured, strategic support across several critical HR workstreams Compensation, Benefits, Change Management, and the broader HR workstream, including the HRIS cutover for newly acquired company into New York Life scheduled for 2027.

This role serves as an integrator and executional engine for the HR project portfolio. The ideal candidate brings strong coordination capabilities, stakeholder dexterity, and the discipline needed to support high-visibility initiatives, enabling HR leaders to operate with confidence, clarity, and precision.

This individual will blend strategic insight with hands-on delivery, stepping in to drive key activities, maintain project momentum, and ensure alignment across teams.

Key Responsibilities

Program Coordination & Governance Support

Partner with HR leaders to support planning, scheduling, and monitoring activities across Compensation, Benefits, Change Management, and HRIS efforts.

Maintain project documentation, timelines, risk logs, and reporting dashboards, ensuring stakeholders have consistent and accurate updates.

Support the development and facilitation of governance routines, including steering committees, working sessions, and cross-functional checkpoints.

Total Rewards Workstream Support

Provide day-to-day coordination and operational support for Compensation and Benefits workstreams, ensuring milestones, tasks, and dependencies are accurately tracked and executed.

Provide project management support for benefit plan implementation, including coordinating among NYL technology, HRIS, benefit vendors (Alight and Empower), communication plan and review support, and onboarding a non-payroll entity.

Assist with analytical needs, documentation efforts, and preparation for design sessions, leadership reviews, and stakeholder communications.

Help identify process gaps, surface issues, and support timely resolution in partnership with Total Rewards leadership.

Change Management Support

Assist in building and executing change management deliverables—stakeholder assessments, communication plans, training coordination, and readiness checks.

Support the Change Management lead by collecting inputs, preparing materials, and tracking adoption indicators.

Help maintain alignment across HR, Communications, and impacted business areas.

HR Transformation & HRIS Cutover Support

Coordinate key activities related to HRIS cutover for a new company acquisition, including scheduling workshops, tracking deliverables, gathering requirements, and preparing documentation.

Act as a connector across HRIS, HR partners, technology teams, and business stakeholders to ensure information flows smoothly.

Support testing, data readiness, and issue tracking as part of implementation activities.

Strategic & Operational Support

Translate high-level directives from HR leadership into actionable workplans, status updates, and coordinated activities.

Provide strategic insight by identifying risks, dependencies, and opportunities for optimization.

Take a hands-on approach to execution, stepping in where needed to keep workstreams moving and support team efficiency.

Stakeholder Engagement & Communication

Facilitate communication across HR, Finance, Technology, and business teams by preparing agendas, summaries, and presentation materials.

Support escalation processes and ensure decision-makers have timely and accurate information.

Build strong, trust-based partnerships across the organization through proactive engagement and collaborative problem-solving.

Qualifications

3-5+ years of experience in program and/or project management.

Experience supporting Total Rewards, HRIS implementations, or large-scale HR initiatives highly a plus

Familiarity with change management practices (e.g., PROSCI, ADKAR) a plus.

Strong organizational skills with exceptional attention to detail.

Ability to manage multiple priorities while maintaining composure and a service-oriented mindset.

Strong communication, relationship-building, and stakeholder management skills.

Comfortable blending strategic support with hands-on execution.

Success Profile

Collaborative Partner: Operates with a service mindset and builds alignment across diverse groups.

Operational Backbone: Brings structure, organization, and disciplined follow-through.

People-Centered Communicator: Creates clarity and connection through thoughtful, empathetic engagement.

Execution-Focused: Drives progress with persistence, accuracy, and a solutions-oriented approach.

Forward-Looking Supporter: Anticipates needs, mitigates risks, and enables informed decision-making.

Project Manager – Medical Device

Locations: On-site | Spring Hill FL | Greater Tampa Bay

Travel: Limited regional travel to suppliers and contract manufacturers as needed.

A rapidly growing designer and manufacturer of precision electro-mechanical components for Class II & III medical technology is expanding its program leadership team. We are looking for a hands-on Project Manager who can bring new products from napkin sketch to full-scale production, all while keeping quality, compliance, and timelines on track. If you thrive in a build-it, own-it environment and want your work to help improve patient outcomes, this is the role for you.

How You Will Make an Impact

• Lead cross-functional squads spanning engineering, quality, manufacturing, and supply chain, guiding projects from concept through production ramp.
• Build and maintain integrated schedules, resource maps, and cost trackers, providing weekly progress snapshots to senior leadership.
• Drive Design History File (DHF) creation and keep audit-ready documentation in adherence with ISO 13485 and FDA QSR requirements.
• Own program-level risk management: establish and maintain DFMEA and PFMEA registers, escalate high-impact issues early, and drive mitigation plans.
• Coordinate validation activities (IQ, OQ, PQ) and ensure a smooth transfer of designs into a controlled manufacturing environment.
• Verify production readiness by confirming tooling, documentation, operator training, and first-article builds meet release criteria.
• Serve as the primary voice to customers, translating technical milestones into clear status reports and action plans.
• Champion a culture of continuous improvement, leveraging lessons learned to shorten future development cycles.

What You Bring

• Bachelor’s degree in mechanical, Electrical, Industrial, or Manufacturing Engineering (or similar).
• 5+ years managing product development or manufacturing projects within a regulated industry; medical device experience strongly preferred.
• Proven track record coordinating cross-disciplinary teams and shipping electromechanical products under ISO 13485 or comparable quality systems.
• Working knowledge of stage-gate or agile product-development processes, DHF creation, DFMEA / PFMEA, and validation protocols.
• Solid command of project-management tools (MS Project, Smartsheet, or similar) and the ability to turn data into decisive action.
• Strong communicator who can influence without authority and keep stakeholders aligned.
• PMP or similar certification is a plus.

Why You Will Love It Here

• Mission-driven culture where your projects directly impact patient safety and quality of care.
• Visible role with executive access and the autonomy to shape best-in-class program processes.
• Competitive salary, performance bonus, and full benefits package.
• Relocation assistance available for the right candidate.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

Hive Group is seeking a FOIA Coordinator to join our existing team to provide comprehensive Freedom of Information Act (FOIA) lifecycle support to ensure timely processing of FOIA requests for a federal client agency. This work requires an analyst with basic FOIA knowledge to perform routine coordination and administrative tasks under the direct supervision of client stakeholders, using established SOPs, templates, and guidance. This is a hybrid position requiring candidates to reside in the Washington, DC metropolitan area, with the expectation of working onsite (once per week) at our corporate headquarters in McLean, VA.

Position Description

• Coordinate closely with client stakeholders to ensure proper redaction processes, legal compliance, and timely responses to requestors in accordance with statutory requirements.
• Receive FOIA request assignments and update designated trackers with required details.
• Manage FOIA request documentation using established subfolders and naming conventions.
• Prepare accurate processing fee estimates using provided templates and calculators.
• Retrieve responsive documents from client contract repository and upload unredacted PDF records into the appropriate folders.
• Provide the FOIA request, responsive documents, and instructions to SMEs and assigned Program Counsel for their review and concurrence using established templates.
• Review acquisition documents and identify potential redactions for SME and counsel review based on relevant FOIA exemptions and agency guidance.
• Upload all applicable concurrences, email correspondence, and unredacted document versions to the client FOIA management system.
• Redact documents based on the redactions agreed upon with the SMEs and Program Counsel.
• Notify the assigned FOIA Program Office Analyst of the need for consultations, notices to submitters, and clarifications in accordance with FOIA Program Office guidance
• Actively participate in status meetings with the agency’s FOIA Program team.
• Contribute to the maintenance of FOIA templates, SOPs and training as necessary.

Qualifications

• Bachelor’s Degree in Business Administration or related field.
• Strong ability to manage time and organize priorities within deadlines.
• Excellent oral and written communication skills
• Strong experience in Google Workspace (Docs, Sheets, Slides, etc.)
• Experience processing FOIA requests is a plus
• Experience in federal acquisition role is a plus

Compensation and Benefits

The estimated compensation range for this position is between $60,000 and $68,000 annually, based on benchmarks in the Washington, D.C. metropolitan area. This range reflects a good faith estimate for all experience levels. At Hive Group, salary decisions are influenced by several factors, including but not limited to the role, location, and the combination of education, training, skills, certifications, competencies, and relevant work experience.

Hive Group offers a competitive and comprehensive benefits package, including health insurance (medical, dental, vision), life and disability insurance, retirement contributions, paid leave, federal holidays, professional development opportunities, and lifestyle benefits.

A Commitment to Equal Opportunity

Hive Group is an Equal Employment Opportunity and Affirmative Action employer dedicated to fair and unbiased employment decisions. We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws.

Our hiring and promotion decisions are based exclusively on an individual’s qualifications and suitability for the role.

Protecting Your Information

Stay vigilant against fraudulent job offers and individuals impersonating Hive Group Talent Acquisition Specialists. Hive Group will never request payment details or money during the application process. Official communications will only come from email addresses ending in @ or @ — not from free email services like Gmail or messaging platforms such as WhatsApp.

If you receive suspicious messages requesting payment or personal information, please report them immediately to .