Vaco Hiring Process Jobs in Usa

About the Company

Vaco/Highspring is committed to providing exceptional support and services in the corporate and technology sectors. Our mission is to foster a culture of collaboration, innovation, and inclusivity.

About the Role

The Contracts Administrator will support the Corporate and IT departments by managing the intake, review, coordination, and administration of contracts and related amendments. This role partners closely with Legal, internal stakeholders, and external vendors to ensure contracts are accurate, compliant, and efficiently processed. The position will be on-site in Irvine through the end of the year, with potential flexibility thereafter depending on business needs.

Responsibilities

• Process requests for new contracts, change orders, and amendments for the Corporate and IT teams
• Prepare, review, and validate contract documentation, including standard internal templates and vendor-provided contract forms
• Submit contracts to the Legal team for review and incorporate requested revisions or feedback
• Assist with contract negotiations between vendors, internal stakeholders, and Legal
• Maintain accurate, complete, and well-organized contract records within the Coupa contract management system
• Track contract status and ensure timely execution and documentation
• Support internal stakeholders by answering contract-related questions and coordinating next steps
• Additional responsibility for Contract Manager level: Conduct quality assurance reviews of contract forms prepared by other team members to ensure accuracy, consistency, and compliance

Qualifications

• Experience in contracts administration, contracts analysis, or legal operations
• Familiarity with contract lifecycle management systems (Coupa experience strongly preferred)
• Ability to review and interpret contractual language with attention to detail
• Strong communication skills and comfort partnering cross-functionally with Legal, IT, Finance, and vendors
• Highly organized with the ability to manage multiple contracts simultaneously
• Comfortable working on-site in Irvine through the end of the year

Preferred Skills

• Corporate or technology-focused contract support
• Experience supporting change orders and amendments
• Exposure to vendor negotiations or Legal review workflows

Pay range and compensation package

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Equal Opportunity Statement

Vaco/Highspring is committed to diversity and inclusivity in the workplace. We encourage applications from individuals of all backgrounds and experiences.

• Create, process, and track high-volume purchase orders with accuracy and speed
• Maintain PO records, confirmations, and updates within internal systems
• Monitor product movement between warehouses and flag discrepancies or delays
• Validate data using Excel (VLOOKUP/XLOOKUP); identify errors or mismatched information
• Coordinate with warehouse, inventory, and operations teams to resolve PO or capacity issues
• Follow established purchasing workflows and deadlines while maintaining strong attention to detail
• Support reporting and data validation tasks as needed
  
  

• Required: Hands-on experience creating and processing purchase orders
• Strong Excel skills (VLOOKUP/XLOOKUP required; pivot tables a plus)
• Strong attention to detail and comfort working with high-volume data
• Analytical mindset with the ability to identify issues when data doesn't align
• Ability to follow structured purchasing processes while working efficiently
  
  

• Experience in purchasing, inventory coordination, order processing, buyer/planner support, or related roles
• Background in manufacturing environments
• Familiarity with ERP or other inventory-related systems

About the Company: Canon Business Process Services, Inc. is a subsidiary of Canon USA that provides on-site managed workforce solutions to Fortune 100 clients.

About the Role: The Business Operations Manager will oversee daily operations for a corporate enterprise account. Will be responsible for conducting needs analysis and driving service levels across all workplace experience functions for multiple sites across the region.

Responsibilities:

• Responsible for oversight of daily operations within a corporate enterprise account
• Direct activities of on-site managers to drive productivity levels
• Monitor all assigned business units to ensure service levels are maintained
• Maintain relationships with client leaders to drive operational needs
• Monitors financial performance, budgeting, forecasting, and P&L
• Participate in regular meetings with C-Level executives
• Work with cross-functional stakeholders to drive service enhancements
• Assist in quarterly business reviews and sales presentations

Qualifications:

• Bachelor’s degree required
• 5 years of regional operations management with a Fortune 100 enterprise account
• Experience in corporate facilities or hospitality
• Experience managing a team with at least 5-10 direct reports
• Proven ability to manage relationships with C-Level executives
• Experience developing workplace solutions and technological enhancements
• Proficient use of Microsoft Office Suite and Facilities Software

Required Skills:

• Experience in corporate facilities or hospitality
• Regional Operations Management
• Client relationship management

Preferred Skills:

• Technological enhancements
• Project management
• Financial performance monitoring

Salary: $125,000-$150,000

Equal Opportunity Statement: We are committed to diversity and inclusivity in our hiring practices.

Summary: The Technical Service Writer is responsible for the administrative, operational, and technical processes involved in managing service and repair activities from intake through shipment. This role supports communication with the Anderson Process sales team and customers to ensure an exceptional overall service experience.

Essential Duties and Responsibilities:

• Check in equipment upon receipt and complete all required ERP/logging transactions.
• Collaborate with Repair Technicians to develop repair quotes.
• Conduct technical research to ensure proper part and pump selection.
• Obtain vendor pricing for repair-related items.
• Communicate repair quotes to the Anderson Process sales team and/or customers.
• Generate production orders from approved quotes.
• Maintain and update production schedules.
• Review labor and bill of materials (BOM) accuracy, and close production orders.
• Provide ongoing communication to customers regarding repair status and related business matters.
• Process credit card payments and third‑party billing transactions.
• Work with manufacturers on warranty matters, including preparing reports and claims.
• Answer service and repair‑related phone inquiries.
• Follow company work rules and policies.
• Meet industry and company performance metrics and benchmarks.
• Perform other duties as assigned.

Education/Skills/Experience:

Required:

• Familiarity with ERP systems (Epicor P21 or similar).
• Proficiency with desktop computers and MS Office Suite.
• Previous mechanical experience (pumps, automotive/truck, hydraulic systems, etc.).
• Strong technical acumen.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Preferred:

• Pump Industry experience.

Physical Requirements:

• Ability to occasionally lift 50 lbs.
• Ability to stand or walk 50% of the day
• Ability to twist and turn at least 25% of day
• Stoop and bend at least 25% of day
• Ability to reach above shoulders at least 25% of day.
• Repetitive hand and wrist movements at least 50% of the day.
• Forearm rotation at least 25% of the day.
• To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. A reasonable accommodation may be made to enable qualified individuals with a covered disability to perform the essential functions of the position as long as an undue hardship is not imposed.

Anderson Process is an Equal Opportunity Employer

Company Overview:

Process Alliance is a leading engineering consultancy firm dedicated to delivering innovative solutions in engineering, automation, manufacturing services, and medical devices. With a commitment to being a better model of problem solving, we have been at the forefront of providing cutting-edge engineering services to clients across the life science industry. Our team of experts thrives on solving complex challenges and driving technological advancements to meet the evolving needs of our clients.

Overview

We are seeking an HVAC Engineer to support the design, operation, and optimization of HVAC and cleanroom environmental systems within a pharmaceutical manufacturing facility. This role focuses on maintaining GMP-compliant environmental conditions, supporting facility projects, and ensuring reliable operation of critical HVAC infrastructure used in regulated production areas.

The ideal candidate will have experience with cleanroom HVAC systems, environmental monitoring, and regulatory standards such as FDA and GMP guidelines.

Key Responsibilities

• Design, review, and support modifications to HVAC systems serving GMP manufacturing and laboratory environments
• Ensure HVAC systems maintain required temperature, humidity, pressure differentials, and air change rates in classified cleanroom areas
• Develop and review P&IDs, airflow diagrams, and system specifications
• Support commissioning, qualification, and validation (CQV) activities for HVAC and environmental control systems (IQ/OQ/PQ)
• Troubleshoot HVAC performance issues impacting manufacturing or laboratory operations
• Collaborate with facilities, engineering, QA, and validation teams to ensure systems meet regulatory and operational requirements
• Participate in deviation investigations and CAPA activities related to environmental control systems
• Manage or support capital projects and system upgrades involving air handling units (AHUs), chillers, ductwork, and cleanroom infrastructure
• Ensure compliance with GMP, FDA, and industry standards such as ISO cleanroom classifications
• Work with external contractors, engineering firms, and equipment vendors on HVAC design and installation

Qualifications

• Bachelor’s degree in Mechanical Engineering, Chemical Engineering, or related field
• 3+ years of experience with HVAC systems in pharmaceutical, biotech, or regulated manufacturing environments
• Knowledge of cleanroom HVAC design principles (airflow, pressure cascades, HEPA filtration)
• Experience with GMP regulations and FDA compliance
• Familiarity with HVAC equipment such as AHUs, chillers, boilers, VAV systems, and BMS controls
• Ability to read and interpret P&IDs, engineering drawings, and system specifications

About Our Culture:

At Process Alliance, we strive to be a better model for how problems are solved, and solutions are delivered. We believe in providing a supportive and inclusive work environment where employees can thrive both personally and professionally. Join our team and be part of a company that is shaping the future of engineering solutions.

Learn more about us:

Visit our website at to explore our projects, expertise, and the impact we make in the engineering and consultancy space.

Process Alliance is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences

Company Overview:

Process Alliance is a leading engineering consultancy firm dedicated to delivering innovative solutions in engineering, automation, manufacturing services, and medical devices. With a commitment to being a better model of problem solving, we have been at the forefront of providing cutting-edge engineering services to clients across the life science industry. Our team of experts thrives on solving complex challenges and driving technological advancements to meet the evolving needs of our clients.

Overview:

We are seeking a Project Manager to support key initiatives within a pharmaceutical manufacturing environment. This role will focus on driving project execution for the scale-up and production of active pharmaceutical ingredients (API) for a specific molecule, partnering closely with cross-functional teams across operations, engineering, and quality.

Key Responsibilities:

• Lead end-to-end project management activities including planning, scheduling, execution, and delivery
• Drive cross-functional coordination across operations, engineering, quality, and supply chain teams
• Develop and manage project timelines, milestones, and deliverables to ensure on-time execution
• Track risks, issues, and dependencies, and drive mitigation strategies
• Facilitate project meetings, provide status updates, and ensure alignment across stakeholders
• Support operational readiness efforts to ensure successful transition into manufacturing
• Ensure project activities align with GMP and regulatory expectations
• Support documentation, change management, and project reporting as needed

Qualifications:

• Bachelor’s degree in Engineering, Life Sciences, Business, or a related field
• 3+ years of project management experience in a pharmaceutical, biotech, or regulated manufacturing environment
• Pharmaceutical project experience required
• Working knowledge of GMP regulations and experience operating in a regulated environment
• Strong understanding of project management principles, tools, and methodologies
• Excellent communication and stakeholder management skills
• Ability to manage multiple projects in a fast-paced setting

Preferred:

• PMP certification (or equivalent experience)
• Experience supporting operational readiness, tech transfer, or manufacturing start-up activities

About Our Culture:

At Process Alliance, we strive to be a better model for how problems are solved, and solutions are delivered. We believe in providing a supportive and inclusive work environment where employees can thrive both personally and professionally. Join our team and be part of a company that is shaping the future of engineering solutions.

Location:

Much of our work is focused on the Indianapolis, Indiana area, however we have employees and projects from coast to coast and internationally. Candidates from all U.S. locations are welcome to apply.

Learn more about us:

Visit our website at to explore our projects, expertise, and the impact we make in the engineering and consultancy space.

Process Alliance is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Overview:

We’re hiring a Project Scheduler to join a pharmaceutical manufacturing organization in Indianapolis, Indiana. This full-time, on-site role is ideal for an experienced scheduler with a strong background in capital projects and regulated manufacturing environments.

Key Responsibilities:

• Manage workload and set priorities for small team of schedulers.
• Ensure consistency of design, level of development and quality for schedules for the team
• Develop, maintain, and manage integrated project schedules (Level 1 – 4) using Primavera P6.
• Track progress, identify schedule risks, and support mitigation planning.
• Generate schedule metrics and reporting by integrating Primavera P6 and Excel data.
• Communicate schedule status, milestones, and critical path updates to project stakeholders.

Qualifications:

• Bachelor’s degree in Engineering, Manufacturing, Project Management, Operations, or project support experience in a related field.
• Prefer a mix of capital project planning, design, delivery and start-up experience and schedule development in Primavera P6.
• Where project delivery and scheduling experience are not available,
• Proven ability (> 2 years) to develop, project schedules using Primavera P6 or other modern scheduling tools (i.e., Smartsheets, MS Project, etc.)

Or -

• Desire to master the scheduling discipline combined with demonstrated project delivery experience (> 5 years) across all phases of work in a regulated industry (planning, design, procurement, construction, commissioning, qualification.
• Strong problem-solving skills and ability to multitask and prioritize in fast-paced environments.
• Excellent verbal and written communication skills.

About Our Culture:

At Process Alliance, we strive to be a better model for how problems are solved, and solutions are delivered. We believe in providing a supportive and inclusive work environment where employees can thrive both personally and professionally. Join our team and be part of a company that is shaping the future of engineering solutions.

Learn more about us:

Visit our website at to explore our projects, expertise, and the impact we make in the engineering and consultancy space.

Process Alliance is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Environmental Health & Safety Specialist | Goodyear, AZ | Full-Time

Step into a career with a world-class manufacturer where innovation, quality, and safety go hand in hand. We’re seeking a safety champion to lead onsite safety initiatives and help drive an accident-free, people-first workplace.

Why You’ll Love This Role

Impactful Work – Own safety performance and culture in a high-tech manufacturing environment.

Cutting-Edge Tech – Shape safety around robotics, lasers, and advanced processes.

Career Growth – Build your future, whether you’re aiming for leadership or technical expertise.

Top-Notch Benefits – Competitive pay, health & retirement plans, generous PTO, and more.

What You’ll Do

• Lead safety performance programs to boost awareness, culture, and compliance.
• Conduct audits, investigations, and drive OSHA & environmental compliance.
• Partner with engineering/operations to implement safe practices for new equipment.
• Train, coach, and inspire teams to make safety a daily priority.

What We’re Looking For

• Associate's or Bachelor's Degree
• 2+ years of EHS experience in a manufacturing environment.
• Experience with OSHA, environmental regulations, and Workers Comp.
• Skilled communicator and trainer with technical safety expertise.

Be part of a world-class team that invests in innovation and in you!! Apply today to shape the future of workplace safety in Goodyear, AZ.

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Proven Process Group is growing and serving clients nationally. Our team at PPG is made up of experienced partners with a straightforward, value-driven process and dedication to communication, positioning us beyond a typical staffing firm. We’re invested in the future of our clients' businesses and our candidates' careers, and we take pride in building and leveraging relationships that have the potential to transform an organization.

Proven Process Group has local roots and national breadth and focuses on permanent search/placement, with contract and consulting services also offered. We focus on providing talent across the enterprise, including IT / Technical, Engineering, and Supply Chain/Business Operations, including senior, chief, leadership, principal, and individual contributor roles.

Reach out today so we can learn about your experience and preferences to find a great opportunity for you!

The ideal candidate is a detail-oriented team player who will serve as the first point of contact for visitors and callers while supporting the accounting department with accounts payable functions. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The position also provides backup support to other team members as needed. 

Pay Range: $20.00 - $25.00 per hour.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 Reception/Administrative Duties:

· Greet and assist guests upon arrival in a courteous and professional manner

· Answer and route incoming phone calls and emails

· Maintain a clean and organized front office/reception area

· Manage pick-up, receive, sort, and distribute incoming mail and deliveries

· Monitor, receive, and distribute incoming faxes

· Assist with general administrative tasks, including filing and data entry

· Prepare office supply orders and related vouchers

· Organize, stock, and maintain office supplies and storage areas

· Coordinate meeting room scheduling and support office operations as needed

· Perform other duties as assigned by management

Accounts Payable Duties:

· Record Accounts Payable (AP) vouchers, including but not limited to the Main Shop and Tomato Harvest Departments

·Process vendor invoices accurately and in a timely manner

· Match purchase orders, invoices, and receiving documents

· Verify approvals and coding of invoices in accordance with company protocols

· Maintain vendor records and respond to vendor inquiries

· Reconcile vendor statements and resolve discrepancies

· Assist with month-end closing tasks related to accounts payable

· Perform other duties as assigned by management

QUALIFICATIONS:

· High school diploma or equivalent required; associate degree in accounting or business preferred

· 1–3 years of experience in a receptionist, administrative, or accounts payable role

· Basic knowledge of accounting principles and accounts payable processes

· Proficiency in Microsoft Office (Word, Excel, Outlook)

· Experience with accounting software is a plus

· Excellent problem-solving and teamwork skills

· Strong communication skills with excellent interpersonal abilities

· Excellent organizational and time management abilities

· Demonstrates exceptional accuracy, thoroughness, and attention to detail

· Ability to handle confidential information with discretion

· Customer service-oriented with a professional demeanor

· Capable of handling multiple priorities while consistently meeting deadlines

· Demonstrates initiative and a proactive approach to work

· Work both independently with minimal supervision and collaboratively within a team environment

· Maintains professionalism, accountability and ensuring strict confidentiality at all times

· Experience with agriculture or accounting for multiple entities a plus

· Bilingual in Spanish a plus, though not a requirement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions of the position.

Our salaries are dependent on knowledge, skills, and experience.

In addition, our comprehensive benefits package for full-time eligible employees includes

• Medical, Dental, and Vision insurance
• Life and disability insurance
• Paid time off and paid holidays
• 401k plan with matching contribution

Additional Information

All your information will be kept confidential according to EEO guidelines.

Woolf Farming is an Equal Opportunity Employer.

Woolf Farming participates in E-Verify during the hire process at all locations for all new Team Members.