Talent Groups Jobs in Usa

Open date: June 5, 2025

Most recent review date: Friday, Jun 20, 2025 at 11:59pm (Pacific Time)

Applications received after this date will be reviewed by the search committee if the position has not yet been filled.

Final date: Wednesday, Sep 30, 2026 at 11:59pm (Pacific Time)

Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

The Energy and Resources Group (ERG) at the University of California, Berkeley invites applications for a pool of qualified temporary lecturers to teach courses in the areas of energy and resources from a wide variety of disciplines, should an opening arise. ERG has a long and distinguished history of interdisciplinary research and teaching for a sustainable environment and an equitable society. The ERG seeks candidates who can support the success of all students through inclusive curriculum, classroom environment, and pedagogy.

General Duties: In addition to teaching responsibilities, general duties include holding office hours, assigning grades, advising students, preparing course materials (e.g., syllabus), and maintaining a course website.

More Info:

Labor Contract:

Advanced degree or enrolled in an advanced degree program at the time of application

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• Advanced degree is required by the start date of the job
  
• For those who are not US citizens or permanent residents, a legal permit that allows work in the United States (such as a US visa that allows employment) is required by the start date of the position. The department is unable to provide a visa/work permit.
  

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• Ph.D., or equivalent international degree
  
• College-level teaching experience is preferred
  
• Ability to support the success of all students through inclusive curriculum, classroom environment, and pedagogy
  

• Cover Letter - 1-2 page cover letter. Please discuss any prior teaching experience, teaching approach, and future teaching interests. This can include, for example, specific efforts, accomplishments, and future plans to support the success of all students through inclusive curriculum, classroom environment, and pedagogy.

  
  

• Curriculum Vitae - Your most recently updated C.V.

  
  

• 3 required (contact information only)

Applicants should include the names and contact information of three references. Letters of reference may be requested of finalists.

Help contact:

UC Berkeley is committed to diversity, equity, inclusion, and belonging in our public mission of research, teaching, and service, consistent with UC Regents Policy 4400 and University of California Academic Personnel policy (APM 210 1-d). These values are embedded in our Principles of Community, which reflect our passion for critical inquiry, debate, discovery and innovation, and our deep commitment to contributing to a better world. Every member of the UC Berkeley community has a role in sustaining a safe, caring and humane environment in which these values can thrive.

The University of California, Berkeley is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

For more information, please refer to the University of California's Affirmative Action and Nondiscrimination in Employment Policy and the University of California's Anti-Discrimination Policy.

In searches when letters of reference are required all letters will be treated as confidential per University of California policy and California state law. Please refer potential referees, including when letters are provided via a third party (i.e., dossier service or career center), to the UC Berkeley statement of confidentiality prior to submitting their letter.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Unless stated otherwise, unambiguously, in the position description, this position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.

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• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment or discrimination, as defined by the employer.
  
• UC Sexual Violence and Sexual Harassment Policy
  
• UC Anti-Discrimination Policy
  
• APM - 035: Affirmative Action and Nondiscrimination in Employment
  

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• Review and approve pending client requests to ensure proper authorizations and supporting documentation are in place and meet policy requirements.
  
• Coordinate and process team specific tasks as requested by the business.
  
• Perform quality reviews of other team members completed work and ensure data accuracy.
  
• Work across multiple systems and platforms.
  
• Interface with teams and businesses to resolve on-going issues and answer specific policy questions.
  
• Provide support and work on special projects as requested.
  
• Apply business judgment to identify unusual or suspicious activities and escalate issues as appropriate.
  
• Associate must understand and adhere to all policies and procedures including, but not limited to, quality, client service, information security, and compliance.
  

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• Bachelor's degree required.
  
• Minimum of 2 years of relevant professional experience.
  
• Proficiency in Microsoft Office, with a strong emphasis on Excel.
  

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• Candidate must be proactive, enthusiastic and team oriented.
  
• Strong client service orientation with prior work experience in a role handling client outreach.
  
• Ability to remain composed under pressure.
  
• Ability to adapt to new challenges and a fast-changing environment.
  
• Accuracy and attention to detail.
  
• Strong written and verbal communication skills.
  

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

About the School of Physics at the Georgia Institute of Technology

The School of Physics at Georgia Tech currently has 56 academic faculty, and its graduate program is ranked 21st in the nation by US News and World Report. The School has a broad research program with strengths in astrophysics, condensed matter, atomic, molecular, theoretical physics, and optical physics, physics of living systems, nonlinear science and soft matter physics. The School is also a key player in interdisciplinary initiatives established within Georgia Tech, such as quantum systems, neuroscience, microbial dynamics, planetary sciences, and data science/machine learning. Its student body comprises more than 156 graduate students (Ph.D and Masters) and over 240 undergraduate majors.

Atlanta, GA

The Otte group ( ) at the School of Physics and the Center for Relativistic Astrophysics (CRA) at the Georgia Institute of Technology invites applications for a postdoctoral position to work on the Trinity Neutrino Observatory, a next-generation experiment designed to detect ultra-high-energy neutrinos using air-shower imaging telescopes.

Trinity targets earth-skimming tau neutrinos above ~1 PeV through imaging of upward-going air showers near the horizon. The first phase of the project, the Trinity Demonstrator, is ongoing and has been in its physics data-taking phase for over a year, providing a timely opportunity to lead analyses while helping define the next stage of the experiment.

This is a full-time position, 40 hours weekly.

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values. These values include academic excellence, freedom of expression and inquiry, innovation, collaboration, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

We seek a highly motivated candidate to play a central role in advancing Trinity's analysis and simulation program. The successful candidate will:

Lead the Monte Carlo simulation framework and analysis software development.

Lead analyses of Demonstrator data and drive publication efforts.

Help define the science reach, sensitivity projections, and performance requirements of Trinity One.

In addition, the candidate is expected to develop a strong and visible research program that connects Trinity's neutrino observations with the broader multi-messenger landscape, including gamma-ray, gravitational-wave, and cosmic-ray observatories.

Applicants must have:

• A Ph.D. in Astroparticle Physics, High-Energy Physics, Astrophysics, or a closely related field.

• Substantial experience in simulation and data analysis.

• Demonstrated ability to work independently within a collaborative research environment.

• Experience with air-shower simulations, neutrino physics, statistical inference, detector modeling, or large-scale computing frameworks is highly desirable.

Student Success Criteria

* The ability to promote a welcoming educational/work environment

* The ability to engage students in experiential learning activities and pedagogy that support student success

Applicants should submit:

• Cover letter

• Statement of research interests (maximum two pages)

• Curriculum vitae including publication list

• Names and contact information for three references

Application materials should be submitted as a PDF files only via Georgia Techs Careers portal, Job ID 295470

Applications and inquiries should be sent to:

Subject line: PDocSearch

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

The initial appointment is for one year, with the possibility of extension for up to five years, contingent upon positive performance review and availability of funding.

We will start of reviewing applications: April 15th, 2026.

Projected start date: August 1, 2026.

The candidate of choice will be required to pass a pre-employment background screening. employment/pre-employment-screening

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer.

Job Description:

What You'll Do

The AVPD Global Talent Management is responsible for the talent Roll-Up process with the CEO, Succession Planning and Board Reporting. Works in partnership with the CHRO and HR SVPs to provide HRSLT meeting management and facilitation support, ensuring the meeting approach set forth by the TJX CHRO is operationalized. Partners across GTM with fellow AVPs to inform GTM talent strategies and Associate engagement and development, while keeping the primary focus on the data that informs executive talent pipeline globally and executive succession planning.

Major Areas of Responsibility

• Leads, develops and maintains programmatic Executive Development and Executive Education to ensure the highest quality of development solutions designed to help executives be successful in their roles. Ensuring HRBPs/Talent Leads have the fluency, consistency and equal access to effectively support executive development.
• Provides support for the global succession planning process – inclusive of data validation and insights, facilitates and manages the divisional roll-ups to CEO to ensure alignment with expectations, is accountable for talent data and status of key position back-ups reported to the Board of Directors.
• Provides meeting management support to the CHRO for HRSLT meetings, inclusive of agenda design and meeting facilitation.
• Supports the strategy for HR succession and development strategy including ensuring TJX has an HR pipeline for now and for the future.
• Plays critical, active role on Global Talent Management leadership team; mentor, coach and support the development of the ED team / GTM Associates.

What You'll Bring

• Bachelor's degree or equivalent experience
• 8+ years leading in a Human Resources Role
• 5+ years Executive/Leadership Experience
• 3+ years leading projects or teams and developing others
• Demonstrated ability to build and maintain strong, collaborative business relationships and positively influence at all levels
• Strong business acumen, fully understands the simplicity and complexity of the TJX business model
• Experience with confidential data management
• Proficiency in data analytics
• Excellent consultant and coaching skills
• Strong communication and presentation skills (both oral and written); experience leveraging data and metrics to tell the story
• Experience in meeting design and expertise in meeting facilitation
• Highly developed leadership and management acumen and skills
• Strategic thinker with developed skill in identifying trends, themes, and skill gaps across multiple functions; ability to diagnose and propose solutions
• Curiosity; big picture and broad thinker; both critical and creative thinker and problem solver
• Highly motivated, adept at managing multiple priorities

Benefits include Associate discount; 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long-term disability; paid holidays/vacation /sick/bereavement/parental leave; EAP; incentive programs for management; auto/home insurance discounts; tuition reimbursement; scholarship program; adoption/surrogacy assistance; smoking cessation; child care/cell phone discounts; pet/legal insurance; credit union; referral bonuses. All benefits are subject to applicable plan or program terms (including eligibility terms) and may change from time to time. Contact your TJX representative for more information.

In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

CULTURE SNAPSHOT:

Broad River Retail is a privately held organization where a diverse group of people work together and espouse our core values of integrity, personal excellence, customer satisfaction, collaboration, and innovation for the purpose of ‘Furnishing Life’s Best Memories.’ At Broad River, we believe that purpose begins with identity, which is why our people are referred to as “Memory Makers.” We know that everyone who works for our Company has the power to make positive, lasting memories not only for our Guests, but also for their fellow Memory Makers, our partners, their families, and in our communities. Our vision is to be the premier Ashley Store operator, and our mission is simply to be an excellent home furnishings retailer. Our Memory Makers are the driving force that has led us to being the largest and fastest growing Ashley licensee in the U.S., to being named as the National Home Furnishings Retailers of the Year in 2024 and landing us on the Best Places to Work list three years in a row in our industry.

AT A GLANCE:

The Director of Talent Acquisition (TA) will lead the overall TA function and devise talent acquisition strategies to support the organization’s talent growth and objectives. This role requires a strategic and critical thinker with a passion for building effective relationships, a strong understanding of talent acquisition, and a commitment to fostering a data driven culture.

DAY IN LIFE AS A DIRECTOR, TALENT ACQUISITION:

Strategic Leadership: Design and implement a comprehensive talent acquisition strategy that aligns with Broad River Retail’s goals, ensuring a diverse and high-quality talent pipeline.

Team Development: Lead, mentor, and develop the talent acquisition team, fostering a culture of continuous improvement and professional growth.

Stakeholder Engagement: Collaborate with senior and executive leaders to identify workforce planning needs, customize recruitment plans, and provide updates on talent acquisition initiatives.

Recruitment Strategy: Develop and execute a comprehensive talent acquisition strategy to attract top talent across all levels of the organization.

End-to-End Recruitment: Oversee the entire recruitment process, including sourcing, interviewing, and selecting candidates, ensuring a positive and efficient candidate experience.

Data-Driven Decision Making: Utilize recruitment metrics and analytics to evaluate the effectiveness of talent acquisition strategies, making adjustments as necessary to improve outcomes. Leverage data to identify effective recruiting channels and techniques.

Employer Branding: Enhance the organization’s employer brand by promoting its values, culture, and career opportunities through various channels, including social media and industry events. Collaborate with marketing and communications teams to highlight company culture and values.

Compliance and Best Practices: Ensure that all legal and recruitment practices comply with applicable employment laws and regulations and implement best practices to ensure fairness and equity in hiring.

Market Insights: Stay informed about industry trends, labor market dynamics, and competitive hiring practices to effectively position the organization as an employer of choice.

Budget Management: Oversee TA budget, optimizing resources to meet recruitment goals while maintaining cost-effectiveness.

WHAT YOU’LL NEED TO SUCCEED:

• Bachelor’s degree in human resources, business administration, or a related field; a master’s degree is preferred.

• 10+ years of experience in talent acquisition or recruitment, with at least 5 years in a leadership role.

• Proven experience in developing and implementing successful talent acquisition strategies in a fast-paced environment.

• Strong knowledge of employment laws, regulations, and best practices.

• Excellent communication, interpersonal, and presentation skills.

• Excellent leadership, communication, and interpersonal skills.

• Ability to analyze data and use insights to form people related strategic decisions.

• Ability to analyze data and use metrics to drive recruitment performance.

• Proficiency with applicant tracking systems (ATS) and recruitment tools.

• Experience working in Paycom is a plus.

WORKPLACE ENVIRONMENT:

While performing the duties of this job the employee is:

• Ability to work independently, as well as, in a collaborative team environment.

• This role is a hybrid (3 days in office) position after training and onboarding is complete.

• Travel to stores, Distribution Centers, and other travel as necessary up to 35% of the time.

• Employees must arrange an appropriate workspace that ensures their productivity. Must be able to participate in virtual meetings, on-camera, and calls with minimal distraction.

In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to empower individuals with disabilities to undertake the essential duties and responsibilities of the position.

MEMORY MAKER PERKS & BENEFITS:

• Medical, dental, vision, and life insurance options

• Paid time off and 401K matching contribution

• Employee discount (40%) at BRR Ashley locations

• Internal Opportunities for career growth and advancement

• Competitive salary and comprehensive benefits package

• Opportunities for professional development and career advancement

• A dynamic, inclusive work environment that values diversity and collaboration

OUR COMMITMENT TO YOU:

Broad River Retail is an EEOC compliant committed to creating a place where everyone feels respected, valued, and able to reach their full potential. Regardless of race, gender, religion, sexual orientation, age, disability, or if you’re parenting the next generation of Memory Makers, we firmly believe our work is at its best when everyone feels free to be their most authentic self.

Diverse Staffing Services, Inc. is currently seeking a senior executive who will be accountable for the financial, accounting, payroll, tax, compliance, and transactional integrity of Diverse Staffing Services, Inc. and its affiliated entities. This is a builder‑operator role, not a passive finance seat.

The Group CFO will initially launch, scale, and integrate a new payroll, EOR, and workforce compliance services division while standardizing and modernizing financial operations across the Diverse enterprise. A critical component of this role is leading merger and acquisition strategy and execution, including diligence, valuation, integration, and long‑term enterprise value creation. The role is designed to ultimately assume full enterprise CFO responsibility upon the planned retirement of the current CFO.

This position requires deep experience in multi‑unit, national staffing and employment solutions, high‑volume payroll operations, and acquisition‑driven growth.

Core Accountabilities

Enterprise Financial Leadership & Strategy

• Own enterprise‑wide financial strategy across all operating entities and business lines.
• Serve as the financial right‑hand to the Owner/Managing Partner, advising on growth, risk, and capital allocation.
• Lead capital planning, cash forecasting, margin strategy, and risk modeling for a national, multi‑entity organization.
• Establish financial guardrails supporting organic growth, mergers, acquisitions, and new service lines.
• Maintain full P&L accountability for Diverse Workforce Solutions and other designated business units.
• Develop and maintain financial models supporting national staffing, payroll, EOR, and employment‑services economics.

Mergers, Acquisitions & Integration Leadership

• Lead the financial aspects of mergers, acquisitions, and strategic investments, including:
• Financial due diligence and quality of earnings analysis
• Valuation modeling and transaction structuring
• Assessment of payroll, tax, and compliance exposure
• Oversee post‑acquisition integration, including financial systems, payroll operations, reporting, and internal controls.
• Standardize financial operations across acquired entities while preserving operational continuity.
• Ensure the enterprise is transaction‑ready from a financial, audit, and compliance perspective.

Accounting, Controls & Audit

• Direct all accounting functions across the enterprise, including GL, AP, AR, revenue recognition, and close processes.
• Implement and maintain audit‑ready financials across all entities, including newly acquired businesses.
• Design internal controls aligned with payroll, EOR, co‑employment, and staffing risk exposure.
• Oversee external audits, tax reviews, lender reviews, and compliance examinations.

Payroll, Tax & Workforce Compliance

• Own high‑volume, multi‑state payroll funding and execution for national client workforces.
• Ensure compliance with:
• Federal, state, and local payroll tax laws
• W‑2 / 1099 classifications
• EOR, co‑employment, wage and hour, and staffing‑related exposure
• Lead payroll tax strategy, filings, reconciliations, audits, and remediation efforts.
• Actively monitor legislative and regulatory changes impacting staffing, payroll, and employment services.

Systems, Automation & Scalability

• Select and implement best‑in‑class payroll, HRIS, and accounting platforms capable of supporting national scale and acquisitions.
• Drive automation, data integrity, and reporting accuracy across the enterprise.
• Ensure integration across ATS, HR, payroll, billing, and finance systems, including acquired platforms.
• Partner with technology leadership on security, data governance, and system controls.

Leadership, EOS & Succession

• Serve as EOS financial seat owner for the enterprise.
• Build, mentor, and scale a high‑performing finance and payroll organization.
• Own Scorecards, Rocks, and L‑10 reporting.
• Lead CFO succession planning and transition over a planned 24‑month period.

Legal & Structural Business Partnership (Non‑Attorney)

• Interpret and advise on:
• Client MSAs, staffing agreements, and payroll/EOR contracts
• Partnership, acquisition, and entity structures
• Risk allocation and indemnification concepts
• Partner closely with external legal counsel (non‑practicing role).

Required Experience & Profile

Essential

• 12–15+ years of progressive finance leadership, including a minimum of 5 years at the C‑level.
• Proven merger and acquisition leadership, including diligence, integration, and scaling acquired entities.
• Builder mindset with demonstrated success designing systems, teams, and processes from the ground up.
• Deep expertise in multi‑state payroll tax compliance and high‑volume payroll operations.
• Experience in privately held, multi‑entity organizations, preferably within staffing or employment services.
• Strong FP&A leadership supporting growth, acquisitions, and margin optimization.

Preferred

• Documented success in financial leadership within staffing, EOR, PEO, or workforce solutions organizations.
• Experience supporting national, multi‑unit operations and transaction‑driven growth.
• Strong EOS fluency or demonstrated ability to operate within EOS.
• CPA, CMA, or MBA strongly preferred.

Diverse Staffing Services, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status or other protected status. Diverse Staffing is committed to providing jobs for veterans transitioning to civilian life.

Stites & Harbison, PLLC, a full-service law firm, is seeking a motivated, detail-oriented Legal Assistant to join our Construction and Data Center Service Groups in Lexington. In this role, you'll work directly with our attorneys on complex matters, with a heavy focus on drafting and preparing sophisticated legal agreements.

This is an in-office position, and candidates must reside within commuting distance of Lexington, Kentucky.

What You'll Do

As an integral member of the team, you will support attorneys handling moderate to complex matters. Your responsibilities will include:

• Drafting, formatting, and proofreading complex legal documents in Microsoft Word, including managing numbering schemes, cross-references, tables of contents, and tracked changes
• Preparing and organizing exhibits, assisting with discovery, and handling electronic court filings
• Maintaining organized case files and correspondence using litigation support software and internal document management systems
• Coordinating with accounting on monthly billing cycles, including compiling time entries, preparing invoices, and ensuring timely and accurate client billing
• Monitoring deadlines, managing multiple inboxes, and facilitating communication between attorneys, clients, and internal departments

What You Bring

• 5+ years of experience in a legal, administrative, or accounting environment
• Associate's or Bachelor's degree preferred
• Strong proficiency in Microsoft Word (including complex formatting), Excel, and Outlook
• Ability to learn and adapt to new software systems
• Experience with AIA software, Thomson Reuters products, Rocket Proforma, or iManage is a plus
• Strong writing, proofreading, and analytical skills
• Comfortable communicating with attorneys, clients, and outside parties on complex matters
• Ability to manage multiple priorities in a fast-paced environment with accuracy and discretion

What We Offer

We believe a supported team is a high-performing team. We offer a competitive salary and a full benefits package including health insurance, retirement plans, paid time off, and more.

Stites & Harbison is a dynamic and growing firm with 12 offices across eight states and ranks in the Top 10 "Best Places to Work in Kentucky" for 2025 in the medium company category. The firm has made the list 19 times -11 of those in the Top 10.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.

Please apply by submitting a cover letter and resume to Amy Newton ( ) with the subject line "Construction Law Legal Assistant Application." Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.

Job Summary

We are seeking a highly organized and meticulous Legal Assistant to support our Business and Transactional Practice Group. The ideal candidate will have experience with conflict checks, engagement of clients, billing, proof reading and formatting complex legal documents, and administrative tasks, ensuring seamless support of our attorneys.

Key Responsibilities

Conflict Checks and Client Onboarding:

• Assist with conflict-check process and open new client matters.
• Draft and review engagement letters.

Billing and Administrative Support:

• Prepare and process invoices, track billable hours, and manage expense reports.
• Maintain organized electronic client files within the firm's Document Management System (e.g., iManage, NetDocuments).
• Manage complex calendars, including scheduling across multiple time zones.

Document Support:

• Proofread and edit legal documents for accuracy and consistency.
• Format and finalize complex Word documents, including managing styles, table of contents, and complex formatting.
• Assist with drafting and formatting documents as needed.

Client Relations:

• Serve as a professional point of contact for clients, opposing counsel, and other third parties.

Required Qualifications & Skills

3–5+ years of legal assistant experience, preferably in Corporate, M&A, or Finance law.

Expert-level MS Word and Adobe Acrobat skills, including:

Managing styles and formatting complex documents;

Creating and updating table of contents ;

Track changes, redlines, and collaboration.

Industry Tools

Experience with billing software, conflict-check systems, Docusign, Closing Folders, or similar transaction management software.

Proficient inn AI-powered tools for document review, drafting, and research.

Soft Skills

Excellent communication, organizational, and time-management skills, ability to maintain confidentiality and work well under pressure.

Emergency Medicine opportunity Upstate New York

• Multi-specialty group seeking permanent full time ABEM/ABOEM-certified Emergency Medicine physician to join their team
• Over 45,000 emergency medicine visits annually
• 14 ten-hour shifts/month
• Double physician coverage with full time resident coverage
• Low physician/patient ratio
• $385,000 per year with Incentives
• EMR: EPIC
• Full benefits package offered including health, vision, and dental benefits, full malpractice coverage, relocation, CME & vacation time, loan repayment, employment bonus, 401k and 403b and more!
• Located 40 minutes from Ithaca, an hour from Binghamton, 90 minutes from Syracuse, and 2 hours from Syracuse
• Regional Airport offered in town with direct flights to Detroit, Orlando, Tampa, and Punta Gorda
• H1B visa sponsorship available

Outpatient Internal Medicine opportunity - Central Kentucky

• Physician-owned group seeks BC/BE Outpatient Internal Medicine Physician opportunity
• Competitive base salary offered - to be discussed with employer directly
• Joining a team of 16 physicians
• $225k signing/retention bonus
• Located 30 minutes from Lexington, 50 minutes from Frankfort, 90 minutes from Louisville
• Rich benefits package offered including health and dental, employee independent and dependent life coverage, 401k, short and long-term disability, long-term care, vacation and CME time, CME stipend and a flexible spending account
• Located 40 minutes from Frankfort, an hour from Louisville, and 80 minutes from Cincinnati
• Major airport in Lexington with non-stop flights to 17 major US cities