Office Clerk- Incorporated Village

FlexStaff Staffing is hiring a part time Deputy Clerk to support the Village of Plandome on Long Island. This role will be 30 hours per week and hours are flexible, but ideal hours are 9-3pm Monday- Friday. This is a client service position serving the residents of their local government. The Deputy supports the Clerk-Treasurer in the performance of her/his duties. The Clerk-Treasurer works at the direction of the Mayor and is the chief records and administrative officer and chief fiscal officer of the municipality. That position is responsible for the books and records of the municipality, minutes of meetings of the Trustees, orders to pay claims of vendors, collects

property taxes, keeps the books of account and banking records for the General Fund and a Capital Projects Fund and directs the day-to-day operations of the Village. That position responds to resident requests and complaints and supports the activities of the building department in preparing building permits and certificates of occupancy. That position also serves as

the recording secretary and administrative assistant to the periodic evening meetings of the subsidiary boards (such as architecture, zoning) of the Village. The Deputy supports or stands-in for the Clerk-Treasurer in all of these functions.

The Deputy also is the primary administrative person to their Building Department, helping residents manage construction projects from plans through approvals, then inspections and ultimately the issuance of certificates of occupancy.

Requirements:

A minimum of 5 years of relevant business experience. A superior and motivated student or entry

level person will be considered.

You should:

Enjoy serving others with the utmost customer service professionalism

Handling general office organization and records management

Be willing to learn light bookkeeping skills particularly with QuickBooks or Peachtree software,

Be able to handle conflict resolution

Strong MS office skills

Have the ability to be patient and kind to when handling all matters by phone