Sole Source Letter Example For Procurement Jobs in Usa

Summary:

The Compliance Specialist – Procurement Services Department- supports NTTA’s mission by ensuring that all purchasing, contracting, and vendor-management activities adhere to applicable laws, internal policies, and public-sector procurement standards. This role plays a critical part in safeguarding the integrity and transparency of NTTA’s procurement operations by reviewing procurement processes, monitoring contract compliance, and verifying that competitive bidding, evaluation, and award procedures are followed consistently and ethically.

Starting Rate: $65,058/annually - $85,602/annually

Applicants are required to be eligible to lawfully work in the United States immediately. This position is not available for H1-B visa sponsorship.

Responsibilities:

• Oversee contract compliance, contract negotiation, administration, modifications, renewals, extensions, and formal close-outs or terminations.
• Develop short and long-term contract compliance strategies in collaboration with business units to align procurement with organizational goals.
• Serve as a subject matter expert for stakeholders on complex policy clarity and ensure all contracts meet NTTA policy and standards.
• Maintain a centralized tracking system for reporting, memberships, and expirations report to prevent service lapses and ensure organization accountability.
• Identify and report operational risks related to non-compliance or undocumented changes.
• Conduct regular reviews of reports, contract compliance, and system maintenance reports to ensure compliance and data integrity.
• Evaluate contract amendments, extensions, and change orders for compliance with procurement rules and spending thresholds.
• Provide guidance and technical support for all procurement platforms.
• Utilize lean analysis and workflow evaluations to identify automation opportunities and optimize contract compliance processes.
• Coordinate the end-to-end document lifecycle, ensuring records integrity and the systematic archiving of physical and digital assets, for audit and reporting purposes.
• Extract system data to generate performance reports and actionable insights for management.
• Act as the liaison between internal and external stakeholders to resolve disputes and streamline the approval process.
• Provide technical recommendations for document control and workflow analysis to improve procurement efficiency.
• Support the vendor process within procurement platforms to maintain strong relationships, increase efficiency and ensure business needs.
• Coordinate procurement projects, public information request, and purchase order processing and management.
• Support with procurement projects and purchase order processing and management.
• Monitor regulatory changes affecting public procurement and advise procurement leadership of necessary updates to policies or procedures.
• All other duties as assigned by the Director.

Qualifications:

Minimum:

• Bachelor’s degree in information systems/computer science/supply chain management
• Three to five years related experience.
• Expert-level proficiency in the Microsoft Office suite

Preferred:

• Workday experience

About NTTA: NTTA is a political subdivision of Texas created to acquire, construct, maintain and operate toll roads in North Texas. As a customer-driven organization, NTTA delivers a safe and reliable toll system for millions of customers each year in one of the fastest growing regions in the United States. NTTA is a vibrant organization with a highly qualified, energized and engaged team focused on achieving Excellence and we are looking for talented individuals to join us.

Our mission: We are committed to providing a safe and reliable toll road system, increase value and mobility options for our customers, operate the Authority in a businesslike manner, protect our bondholders, and partner to meet our region's growing need for transportation infrastructure.

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Provide professional services in support of unit management in field as specified in the particular job posting. Focus will be in a professional field such as Communications, Marketing, Customer Service, Academic Administration, Event Management, Procurement, etc. Specific duties will be determined based on assignment and unit needs. This position will interact on a consistent basis with: unit management and staffThis position typically will advise and counsel: unit management and staffThis position will supervise: NA

Job Duty 1 - Support the procurement team in executing various procurement processes, including vendor selection, purchase order creation, and contract management.

Job Duty 2 - Perform other duties as assigned.

Job Duty 3 - Ensure that all procurement documentation, including purchase orders, contracts, and invoices, are accurately maintained and easily accessible for review and audits.

Job Duty 4 - Liaise with suppliers and internal teams to coordinate the timely delivery of goods and services, addressing any delays or issues that arise.

Job Duty 5 - Track procurement expenditures against the budget, reporting any discrepancies and assisting in the implementation of corrective actions.

Job Duty 6 - Assist in evaluating supplier performance by gathering feedback from internal stakeholders and analyzing delivery timelines, quality, and service levels.

Job Duty 7 - Compile and prepare reports on procurement activities, including spending trends, supplier performance, and compliance with policies and procedures.

Job Duty 8 - Serve as a point of contact between suppliers and internal departments, facilitating communication and ensuring that procurement-related inquiries are addressed promptly.

Job Duty 9 - Support the onboarding and training of new procurement staff, providing guidance on procurement processes and best practices.

Job Duty 10- Attend procurement meetings and contribute to discussions regarding procurement strategies, supplier evaluations, and process improvements.

Educational Requirements
Bachelor's Degree in related field or equivalent combination of education and experience

Other Required Qualifications
Position requires the ability to pass a drug/alcohol pre-screening; may require working competently with dangerous materials and in a dangerous environment, such as around or on rotating machinery, live electrical circuits, hazardous materials, high-pressure liquids and gas, and bot surfaces. In addition, it may require lifting heavy objects of up to 75 pounds, and working in confined spaces, noisy environments, and elevated locations (such as climbing extension ladder and other types of ladders; or using scaffolding) either inside or outside of a building. During adverse weather, activities may require extensive after hours work or callback. This job may require wearing a full-face respirator in accordance with Georgia Tech campus policies and procedures. This job will require some evening hours and hours during peak times, as well as being a part of an on-duty rotation.

Required Experience
Up to two years of job related experience

SKILLS
This job requires application of professional principles, processes and practices; application of regulations; utilization of basic and advanced computer applications including those specific to areas of responsibility; communication skills.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individuals race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

As the Senior Project Manager (Mechanical Procurement), you will lead complex HVAC/mechanical procurement programs while mentoring and developing junior team members. In addition to owning project buyout through closeout, you will strengthen supplier partnerships, drive continuous improvement in procurement processes, and help expand intercompany sales opportunities and national/strategic agreements.

The Specifics of the Role

• Lead mechanical procurement strategy for multiple projects and/or high-complexity packages; set priorities, standardize approach, and ensure consistent execution.
• Perform full Project Manager duties from award through closeout, including contracts/POs, submittals, releases, expediting, change management, invoicing, and closeout deliverables.
• Serve as a senior relationship manager for key OEMs, reps, and suppliers; negotiate strategic pricing, service/startup support, and delivery commitments.
• Coach, mentor, and develop Project Engineers/Project Managers: provide training, review work products (bid tabs, submittals, POs), and support growth plans.
• Partner with leadership to identify and pursue new mechanical procurement revenue opportunities (preferred vendor programs, national agreements, intercompany initiatives).
• Proactively manage risk on long-lead and high-impact items; develop mitigation plans and communicate status/escalations to stakeholders.
• Improve procurement tools and processes (templates, standard terms, lessons learned, closeout checklists) and share best practices across the team.

Requirements

• Strong knowledge of mechanical construction and HVAC systems/equipment with the ability to lead procurement across design, fabrication, logistics, and field interfaces.
• 5+ years of procurement experience preferred; typically 8+ years in mechanical/HVAC procurement, estimating, project management, or related roles with increasing responsibility.
• Demonstrated leadership experience mentoring others and driving results across multiple concurrent projects.
• Advanced negotiation and contract skills; able to balance schedule, cost, risk, and relationship considerations.
• Strong organizational, communication, and stakeholder-management skills; proficient with Excel and PM/procurement systems.

Some Things You Should Know

• Our clients and projects are nationwide – Travel will be required.
• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!
• This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Midwest – Midwest Contractor (#1).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
• 2025 ENR Top 25 Data Center Builders – Data Center Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Job Title: Senior Procurement Analyst

Location: Northbrook, IL - 3 days on-site

Duration: 6 month contract to permanent hire

Pay Rate: $50 to 60/hour, depending on experience. Weekly pay every Friday.

Qualifications:

• Bachelor's degree in Business, Supply Chain Management, or a related field
• Minimum of 5+ years of experience in procurement, with a focus on system implementations and process improvements
• Strong knowledge of Coupa software and SAP procurement modules
• Excellent project management skills, with a proven track record of successful software implementations
• Extensive experience with supplier enablement

Job Summary:

We are seeking a highly skilled Senior Procurement Analyst to join a large manufacturing client local to the Northbrook area. The successful candidate will be responsible for leading the implementation of Coupa software while also supporting SAP process enhancements. They will be in charge of onboarding suppliers as well. This role requires a strategic thinker with strong analytical skills and a deep understanding of procurement processes and systems.

Key Responsibilities:

• Evaluate and manage relationships with key suppliers to ensure optimal performance and value.
• Negotiate contracts and agreements to achieve cost savings and service improvements.
• Monitor supplier performance and address any issues or concerns.
• Lead the end-to-end implementation of Coupa software, ensuring seamless integration with existing systems.
• Collaborate with cross-functional teams to gather requirements, configure the system, and conduct user training.
• Develop and execute a project plan, including timelines, milestones, and deliverables.
• Monitor and report on project progress, addressing any issues or risks promptly.
• Identify opportunities for process improvements within the SAP procurement module.
• Collaborate with IT and business stakeholders to design and implement enhancements.
• Conduct testing and validation of new processes to ensure accuracy and efficiency.
• Provide ongoing support and training to users on SAP procurement processes.
• Analyze procurement data to identify trends, opportunities, and areas for improvement.
• Develop and maintain dashboards and reports to provide insights to senior management.
• Support decision-making with data-driven recommendations.
• Ensure procurement activities comply with company policies and regulatory requirements.
• Identify and mitigate risks associated with procurement processes and systems.

Job ID: 521673

CRH is a leading global diversified building materials group, employing over 75,800 people at more than 3,160 locations in 29 countries. CRH is the leading building materials company in North America and the world. We manufacture and distribute a diverse range of superior building materials, products, and solutions, which are used extensively in construction projects of all sizes.

Job Summary

Ensuring that implemented procurement processes, technology and enablers are consistent with the business objectives. Providing a robust user friendly, efficient and effective 'digital procurement' experience, specifically related to procurement performance, pipeline creation and management, and value reporting process areas. In addition, provide ad-hoc reporting and analysis in conjunction with the Procurement Performance & Value mgr. as required to support management reporting

Job Location

This role is based at our corporate office in the Perimeter area of Atlanta, GA – hybrid work schedule

Job Responsibilities

• Manage the monthly value reporting cycle – transforming data for reporting
• Identify and drive best in class procurement processes and technology relating to procurement performance, pipeline and value reporting
• Drive continuous improvement along the entire pipeline and value reporting process, tools and data structure
• Engage and collaborate with procurement team members from across the organization as well as with IT and BI teams
• Drives reporting, action tracking, and process/systems analysis activities under agreed reporting frames to support procurement decisions

Job Requirements

• He or she is educated to a degree level
• 3 or more years’ experience, preferably in international setting
• Willing to cooperate in international projects
• Expert in Excel & various technologies to manage and transform data structures
• Experience with SAP Ariba and similar tools for procurement value reporting & pipeline management
• Analytical skills
• Communication skills
• Customer focus
• Target oriented
• Problem solving
• Collaborative
• Expert knowledge of the use of technology as an enabler for enhancing procurement processes – specifically related to procurement performance, pipeline and value reporting activities
• Good business, commercial and financial acumen
• Able to build and maintain relationships at all levels of an organization, across all business functions and to work effectively with a diverse range of stakeholders, both internal and external
• Strong interpersonal and communication skills with sufficient gravitas and credibility to be able to influence stakeholders at all levels (both internal and external)
• Good planning and organizing skills
• Act as an interface to Divisional and OpCo IT
• Very strong analytical and process improvement skills
• Occasional travel will be required for team meetings
• Fluent in English

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

CRH is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran

Procurement Manager – Manufacturing Industry

Berks County, PA (on-site)

The Procurement Manager opportunity is with a multi-billion dollar manufacturer with consistent growth, great company culture, and career development. This role will be responsible for systematic evaluations of commodities, spend, and suppliers in order to reduce risk and provide favorable value throughout the organization. Candidates should have a Bachelors degree and 5+ years of procurement/purchasing experience with a large organization.

Job Responsibilities:

• Develop and implement purchasing strategies
• Managing daily procurement department activities, supervise staff, and allocate assignments
• Manage supplier relationships, negotiating contracts, process, timelines, etc.
• Coordinating with inventory control to determine and management inventory requirements
• Ensuring that all procured items meet the required quality standards and specifications
• Project Management and continuous improvement of purchasing systems and processes; removes non-value added and manual tasks to achieve optimal performance
• Employee training on purchasing process and how to use the purchasing system
• Negotiates advantageous pricing, terms, warranties, delivery and handling obligations, and penalties for late delivery
• MRP System updated regarding order status, pricing, lead-times, delivery coordination, etc.
• Coordinates with Supplier development and quality to achieve cost of quality goals and reimbursement success
• Commodity Management support to achieve departmental goals including Supplier selection, RFP’s, RFQ’s for team evaluation
• Global risk management identification and research that could impact the supply, delivery, and customer demand
• Monitors and analyzes supplier performance, developing and implementing action plans to improve as needed
• Understand current industry and government regulations governing sustainability
• Reviews and evaluates pricing changes for company impact
• Participate on new product teams as required, coordinating supplier pre-approvals, quotes, and new product entry into the MRP system
• Manage the processing of invoices, packing lists and other order history documents
• Manage and trend base material Price Indices for various materials.
• Audits and pre-qualifies vendors in conjunction with the Supplier Quality group for company compliance with diversity goals, cGMP and ISO and other certification requirements
• Develops departmental KPI’s to ensure process control and continuous improvement
• Supervisory responsibilities including:
• In conjunction with Director of Procurement, hires and manages Procurement staff as assigned
• Administers everyday activities of purchasing staff and provide training to staff to ensure compliance to cGMP
• Conducts performance evaluation conversations and coaching
• Ensures compliance to all purchasing policies
• Analyze all vendor performance to improve purchasing process
• Develops and maintains professional relationships with suppliers and prepare reports for purchasing department and provide effective interface with all departments
• Monitors all purchasing activities and design various cost-effective methods according to demands
• Manages supplier contracts
• Supervises audit activities for departmental compliance with cGMP, ISO9001, IATF 16949 and all other certification requirements.
• Performs other duties as required by Management

Experience and Qualifications:

• Bachelor's degree, preferably in Supply Chain/ Business/ Engineering or related field; equivalent level of education, training and experience may be considered
• 5+ years of experience at a supervisory, management, or senior professional level role with emphasis on purchasing, procurement, or materials management
• Broad knowledge and understanding of business costing, economics, and commercial awareness
• Ability to read and interpret drawings, material specifications, pricing indices, etc.
• Strong supervisory and leadership skills; builds positive working relationships with staff; can effectively lead, coach/mentor and develop clerical and support staff

The opportunity:

We have an opportunity for an Area Wood Fiber Procurement Manager at our Cottonton, AL, office to lead all Open Market team activities to develop and execute the virgin fiber sourcing strategies aggressively and proactively. This process includes maintaining the lowest cost and highest quality fiber sourcing in support of the mills' projected needs across the annual cycle while maintaining the highest compliance with safety and environmental requirements. In this process, the candidate must provide key leadership and develop organizational talent to promote an aggressive, data focused organization capable of relentlessly seeking productivity enhancements resulting in bottom line savings to the company.

How you will impact WestRock:

• Lead, promote, and enhance the safety culture.
• Develop and execute sound, aggressive strategies built on mill requirements, solid analysis, and robust market data.
• Develop, lead, and maintain solid market awareness to support both strategic development and tactical decisions.
• Execute the fiber supply plan with precision and high sense of urgency, remaining flexible to adjust strategy and tactics given changes in market conditions and/or mill operations to sustain lowest cost and high quality.
• Communicate effectively related to fiber supply operations, strategies, and status of execution with all stakeholders including mill management, mill operations, mill fiber supply team and upper management.
• Hold team and contractors to high standards for operational execution, including accuracy, timeliness, safety, productivity, and quality.
• Proactively develop and manage both capital and expense plans that support and enhance the fiber supply system.
• Identify and support opportunities to increase productivity and efficiency across the region.
• Develop talent to continually provide opportunities for “high potential” individuals to increase leadership "bench strength" for the organization.

What you need to succeed:

• 5+ years related work experience.
• Bachelor’s degree in forestry or related field.
• Lead, promote, and enhance the safety culture of Smurfit Westrock.
• Advanced computer skills, Excel, PowerPoint, MS Word, Outlook, and other software
• Demonstrated capability to develop tactical plans with aggressive strategy built on mill requirements, solid analysis, and robust market data.
• Ability build and track financial forecasts and budgets.
• Maintain solid market awareness and utilize it to support both strategic development and tactical decisions.
• Execute the fiber supply plan with precision and high sense of urgency, remaining flexible to adjust strategy and tactics given changes in market conditions and/or mill operations to sustain lowest cost and high quality.
• Communicate effectively related to fiber supply operations, strategies, and status of execution with all stakeholders including peers, direct reports, and upper management.
• Hold direct reports to high standards for operational execution, including accuracy, timeliness, safety, productivity, and quality.
• Ability to develop talent to increase leadership "bench strength" for the organization.

What we offer:

• Corporate culture based on integrity, respect, accountability and excellence
• Comprehensive training with numerous learning and development opportunities
• An attractive salary reflecting skills, competencies and potential
• A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.

The Opportunity

Broadreach Recruitment is supporting an international design-led manufacturing business in the appointment of a Procurement Project Manager to join their Operations team in Los Angeles.

This role is not a traditional buyer or purchasing position. We are looking for someone with experience in furniture OEM, interior fitout, or design-led manufacturing, ideally within custom or bespoke product environments.

The procurement function focuses on coordinating outsourced manufacturing, managing materials and production schedules across multiple suppliers. You will need to understand bills of materials (BOMs), product drawings, and how manufactured products are assembled, while using ERP/MRP systems to organise purchasing and project timelines.

Candidates whose experience is primarily in retail buying, commodity purchasing, or transactional procurement are unlikely to be suitable for this role.

The Role

You will act as the central procurement owner across assigned projects, working closely with Project Managers, Operations and suppliers to align purchasing with project timelines and budgets.

Key responsibilities include:

• Managing all procurement activity across live projects
• Acting as procurement gatekeeper for scope, cost and timelines
• Planning and releasing purchase orders via ERP/MRP systems
• Driving cost-effective buying strategies to protect margins
• Ensuring Deliver In Full On Time (DIFOT) performance
• Maintaining structured weekly supplier communication
• Proactively managing lead times and supply chain risk
• Maintaining accurate reporting and procurement documentation

Performance Targets

This role operates with clear operational KPIs, including:

• DIFOT target: 95%
• 95% milestone adherence
• Snag cost target: 0.5% of sales
• Zero communication complaints
• 7-day average punch item completion

About You

Essential:

• Proven procurement or supply chain experience
• Strong ERP/MRP system experience
• Experience working within project-based manufacturing environments
• Strong organisational and analytical capability
• Excellent communication and vendor management skills

Desirable:

• Experience in furniture, engineered products, interiors or manufacturing
• Understanding of product drawings and technical specifications

You are:

• Detail-driven
• Commercially aware
• Process-oriented
• Comfortable operating against measurable KPIs
• Proactive and solution-focused

Additional Details

• Based in Los Angeles
• 07:30am – 4:30pm, Monday–Friday (42.5 hours per week)
• Exempt position
• Driver’s license and own vehicle required (mileage reimbursed)
• Employment is at-will

Job Description

Indian River State College is seeking a detail-oriented and service-focused procurement professional to support the College’s Purchasing Department. Under minimal supervision, this role assists with daily purchasing activities, coordinates procurement processes from requisition to purchase, and serves as a Purchasing Agent to ensure accurate, timely, and compliant transactions.

This position collaborates with College departments and external vendors to support effective purchasing decisions, maintain strong vendor relationships, and ensure compliance with applicable regulations and institutional policies. The ideal candidate brings strong organizational skills, sound judgment, and a commitment to supporting the College’s mission through dependable procurement services.

About Us

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.

At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

What We Offer

At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:

· Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).

· Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.

· Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.

· Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.

· Perks & Discounts: Reduced rates on services and tickets to local attractions.

· Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

JOB SUMMARY:

Under minimal supervision, this position assists in the procurement process for the Purchasing Department of the College. Duties include: working collaboratively to provide quality procurement services to College employees by directing and coordinating phases of procurement; making purchases on behalf of the College on a daily basis; and acting as a Purchasing Agent on every level with purchasing quotes to ensure a smooth transition from requisition to purchase.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Manage vendor relationships, including negotiating terms and maintaining effective, professional communication.
• Request, receive, and evaluate vendor quotes in compliance with Florida Statutes and State Board Rules, selecting the vendor that best meets institutional needs based on experience and established guidelines.
• Review requisitions and determine the appropriate processing method by considering cost, timeline, constraints, existing contracts, and competitive bidding requirements.
• Verify purchase prices and all associated costs with vendors and internal departments to ensure accuracy and adherence to policy.
• Oversee the transition from requisitions to purchase orders to ensure accuracy and compliance with accounting requirements.
• Monitor orders and requisitions, performing necessary follow-up and preparing related correspondence, reports, findings, and recommendations.
• Create, maintain, and monitor required purchasing and procurement reports.
• Perform year-end purchasing functions, including purchase order closing, rollover, reporting, and related documentation.
• Assist the Purchasing Director with purchasing activities, bid preparation, and bid process management.
• Maintain the vendor table in compliance with postal and IRS regulations, including completing and submitting 1099 MISC forms.
• Review and approve online purchase requests and provide support to College personnel on online purchasing entries.
• Prepare, document, and assemble bid materials and meeting minutes for the District Board of Trustees.
• Ensure accurate recording, organization, and retention of all procurement-related records, including vendor files, purchase orders, change orders, and contracts
• Complete all other related duties and responsibilities assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Bachelor’s degree in Business, Accounting or a related field from an accredited institution with a minimum of two (2) years of proven work experience in purchasing;
• Ability to travel periodically to other IRSC campuses and locations as needed;
• Excellent business aptitude with strong attention to detail;
• Possess a working knowledge of suppliers and vendors;
• Proven work experience with Microsoft Office and Windows based applications as well as experience in completing data entry;
• Strong interpersonal and organizational skills;
• Strong communication skills – both verbal and written;
• Professional appearance and demeanor
• Extensive business work experience
• Knowledge of purchasing processes and corresponding accounting concepts;
• Ability to work independently, be self-motivated as well as work with a team;
• Ability to work diplomatically and professionally with individuals from diverse backgrounds, including the public, students, faculty, staff, and administrators;
• The following qualifications are preferred:
• Prior work experience with an integrated accounting system;
• Professional Certification (i.e. CPPB,CPPO, CPM)

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

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• Candidates must have recent, direct Coupa experience in the required modules
  
• Strong communication skills are critical due to global stakeholder interactions.
  
• Understanding of P2P process flows
  
• Real?world Coupa functional configuration experience
  
• Troubleshooting examples across modules and integrations
  

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• P2P (Procure?to?Pay)
  
• Supplier Information Management (SIM)
  
• Core Platform
  
• Coupa Risk Assess (CRA)
  

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• Manage and maintain Coupa P2P, SIM, Core, and CRA modules
  
• Approx. 80% functional / 20% technical
  

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• Catalog management
  
• Project & non?project procurement
  
• Approval workflows
  
• Supplier collaboration (CSP, cXML, SAN)
  
• Accrual processes
  

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• Oracle ERP
  
• Workday
  
• Vertex
  
• ServiceNow
  

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• Troubleshoot system/integration issues and provide clear business?level explanations of root causes and recommended solutions
  
• Partner with global cross?functional stakeholders (US, EMEA, etc.) to deliver enhancements in an Agile environment
  
• Identify and drive process simplifications and best practices to improve user experience and adoption
  

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• SIT/UAT testing
  
• Documentation
  
• Release readiness activities
  

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• Bachelor's or Master's degree in Computer Science, Information Systems, or related field
  
• 5+ years hands?on Coupa experience with:
  
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  • P2P
    
  • SIM
    
  • Core
    
  • CRA
    
  
  
  
• Experience supporting Oracle ERP Coupa integrations
  
• Strong analytical, interpersonal, and communication skills
  
• Ability to manage multiple priorities in a fast?paced, globally distributed environment
  
• Ability to work independently with minimal supervision
  

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• Experience implementing/supporting global P2P or Supplier Management processes
  
• Familiarity with Agile delivery frameworks
  
• Experience with Coupa configuration, workflow design, or data analysis