Separators For Files Jobs in Usa
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Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm has an immediate opening for an Business Immigration Paralegal in our Atlanta, GA office. The ideal candidate will have 2-5 years experience. This is a full time, in-office, position with a competitive salary and benefits package offered.
QPWB is the largest woman and minority owned law firm in the nation. Our culture supports creative entrepreneurs and we are dedicated to providing growth and career development opportunities.
JOB SUMMARY:
Provide client service through phone calls, emails, letters, and other communication. Assist attorneys to complete tasks and manage cases.
Responsibilities:
- Prepare legal forms and assist clients with filling out forms related to immigrant and non-immigrant filings.
- Prepare packets for USCIS filing
- Draft letters, invoices, documents, reports, etc. for attorney review
- Compile filings and packages for attorney/paralegal review
- Communicate with clients in regard to updates and information/document gathering, initial intake and scheduling
- Update the case management system and other case tracking methodologies to keep files current
- Manage the oversight of incoming and outgoing mail, and ensure files are updated
- Manage and update attorney calendar
- Prepare and send correspondence as directed
- Ensure case files are created, updated, organized, and that physical and electronic files include all relevant materials and information
Requirements or Qualifications:
- Candidates must be able to work in our Atlanta office
- Preferred candidates will have 2-5 years of experience in an business immigration law firm
- Experience with preparing and filing USCIS packets
- Proven ability to handle confidential information and to demonstrate personal integrity, excellent judgment and high ethical standards
- Demonstrated strong communication, organizational, analytical and problem-solving skills with a strong attention to detail
- Excellent spelling and grammar
- Comfort and proficiency with using a computer
- Experience with MS Word, MS Excel and MS Outlook
- Excellent time management skills and demonstrated ability to manage multiple tasks and navigate competing deadlines and priorities to meet strict deadlines
Benefits:
Our firm offers competitive salaries and a comprehensive benefits package for full-time hourly employees including medical, dental & vision insurance, employer paid life insurance, employer paid short-term disability insurance, generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full-time may vary.
QPWB is an Equal Opportunity Employer.
The Senior Corporate Paralegal will support a busy and fast-paced Corporate Practice Group within a regional law firm. This position is responsible for preparing, filing, and managing a wide range of corporate governance documents, supporting corporate transactions, and coordinating due diligence and closings. The role is essential to maintaining efficient operations, ensuring compliance with regulatory requirements, and delivering high-quality support to attorneys and clients. This position requires a proactive, detail-oriented professional with extensive corporate paralegal experience.
Key Responsibilities
- Draft and file business entity documents for corporations, LLCs, and partnerships, including formation documents, amendments, board minutes, actions by consent, operating agreements, and name changes.
- Maintain, update, and organize corporate minute books and electronic corporate records.
- Prepare due diligence documentation and assist with corporate and real estate closings, including document organization, proofreading, tracking, and final execution.
- Support corporate transactions and assist with preparing documents required for compliance with federal, state, and local regulations and internal corporate governance.
- Prepare summaries for disclosure documents and coordinate execution of closing materials.
- Conduct UCC and other corporate searches and prepare related filings, including federal regulatory filings.
- Prepare and file annual reports for various business entities.
- Perform regulatory and legal research related to corporate governance and related matters.
- Utilize and support the firm’s legal technology tools, including billing systems, document management platforms, electronic records systems, and AI-based applications.
- Assist with evaluating and implementing additional legal technology solutions as needed.
Minimum Education & Experience Requirements
- Bachelor’s Degree and/or Paralegal Certificate required.
- Minimum of 10 years of corporate paralegal experience, ideally within a mid-size or large law firm or corporate legal department.
- Demonstrated experience supporting complex corporate matters and transactions.
Special Requirements
- Strong proficiency with corporate filing systems and regulatory compliance requirements.
- Experience preparing, reviewing, and organizing legal documentation for corporate entities.
- Ability to support filings across multiple jurisdictions.
Knowledge, Skills, and Abilities
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software platforms.
- Strong understanding of corporate governance, business entity structures, and regulatory filings.
- Excellent organizational skills, including the ability to manage multiple deadlines and prioritize effectively.
- Strong written and verbal communication skills.
- High attention to detail with strong proofreading skills.
- Ability to work both independently and collaboratively within a team.
- Strong customer service orientation and a professional demeanor.
- Ability to maintain confidentiality and handle sensitive information.
Additional Desired Characteristics
- Experience with electronic corporate records management and legal technology implementations.
- Familiarity with workflow automation or AI-enhanced legal tools.
- Strong judgment, problem-solving abilities, and a continuous improvement mindset.
Savino Del Bene is a Global Freight Forwarding Company headquartered in Florence, Italy. With a network of more than 295 offices and over 5,500 employees across five continents, Savino Del Bene is a leading freight forwarding company and we are currently looking for an experienced Customs Entry Writer to join our growing team. We are looking for an individual with a passion for the freight forwarding industry and customs brokerage. We are looking for TWO candidates to join our high paced team to assist in the process of clearing goods through US Customs within the United States for all import shipments in a timely, seamless and economical manner.
Essential Job Functions:
- Filing of entry/entry summaries, customer contact, electronic PGA, prior notification, electronic FCC, USDA, TSCA billing, RLF filing all over the country.
- Provide HTS to clients, ISF filing, provide clients with air and ocean import freight quotes, research for new clients, make sure files are in compliance.
- Classify all goods being imported and then request or compile the necessary documentation, including cargo-control papers, customs invoices and certificates of origin.
- Arranging for the transportation and storage of goods that have cleared customs brokers only file. Communicate with the customer service team for proper documentations.
- Know the ACE/ABI system.
- Monitor all processes and ensure compliance to all Federal regulations and custom duties.
- Coordinate with various departments and maintain compliance to all import operations.
- Prepare required documents and procedures according to company standards and ensure compliance to service requirements.
- Ensure that freight paperwork are completed and approved before transportation.
- Maintain knowledge on all industry rules and regulations and perform all custom duties.
- Uphold a strong and professional relationship with transportation agencies and sales.
- Demonstrate an emphasis on customer satisfaction per company policy
- Maintain shipment files and ensure billing is completed within a timely fashion.
- Assisting as backup for alternate accounts.
- Perform other duties as assigned.
- Must be able to work on site, this is not a remote position
- Expected to maintain conformance to ISO 9001 / ISO 14001 integrated management systems.
- Must have knowledge of the U.S. Harmonized Tariff Schedule
- Must have knowledge in food and beverage commodities as well as general commodities
- Must be able to anticipate problems and be able to liaise with governmental companies to solve them
- Must be able File and follow ISF’s
- Must have knowledge of FDA, USDA, Fish & Wildlife, EPA, and other government agencies when applicable
- Follow up with Customs and OGA, to ensure customs releases.
- Perform and Audit of the file to ensure all customs formalities have being satisfied
Preferred Qualifications
- High School Diploma or GED required.
- 2-3 years Brokerage experience
- Demonstrates excellent written and verbal communication skills
- Intermediate to Advanced PC skills - MS Office
- Highly organized
- Professional and courteous demeanor
- Displays a flexible and open minded willingness to adapt to new environments and be a team player.
- Must have good ethical standards.
Offering:
- Competitive Salary
- Great medical, dental and vision plans
- 401K with Company match
- Vacation, PTO & Sick Time
- Great Company culture, fun environment
We are seeking an experienced and highly motivated individual to join our growing team.
The candidate will be responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations.
In this role you must comply with established policies and procedures.
Job Responsibilities As an Accounts Receivable Clerk, you will be responsible for providing financial, administrative and clerical services.
This includes processing and monitoring payments, expenditures as well as preparing and monitoring the payroll system.
The Accounts Receivable Clerk will be providing these services in an effective and efficient manner, you will ensure that municipal finances are accurate and up to date, that staff is paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits.
This is a more detailed look at the 4 main types of duties the Accounts Receivable Clerk will be doing: Performing the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner Receiving and verifying invoices and requisitions for goods and services Verifying that transactions comply with financial policies and procedures Preparing, verifying and processing invoices and coding payment documents Preparing batches of invoices for data entry Data entering invoices for payment Processing backup reports after data entry Managing the weekly check run Recording all checks Preparing manual checks when required Maintaining listing of accounts receivable and payable Maintaining the general ledger and updated vendor files and file numbers Printing and distributing monthly financial reports Completing payroll functions in order to ensure that staff are paid in an accurate and timely manner Establishing and maintaining confidential casual employee file Processing TD1 forms Calculate salaries and benefits Verifying pay amounts, hours of work, deductions, etc Verifying coding and obtaining signatures Batching pay sheets for data entry Data entering payroll information Longing in and distributing pay checks Preparing and remitting source deductions and payroll tax Providing administrative support in order to ensure effective and efficient office operations Maintaining inventory files Monitoring and ordering office supplies Preparing purchase orders Preparing travel and accommodation warrants and travel advances for staff Reviewing and verifying travel claims Maintaining a filing system for all financial documents Ensuring the confidentiality and security of all financial and employee files Providing receptionist services Greeting and assisting visitors Answering phones Directing calls and responding to inquiries Collecting money and providing receipts Performing other related duties as required Job Requirements As an Accounts Receivable Clerk, you must possess knowledge of office administration and book keeping procedures, accounts payable/receivable, maintaining general ledgers, and payroll functions and procedures.
The Accounts Receivable Accounting Clerk must also have the ability to maintain a high level of accuracy in preparing and entering financial and payroll information confidentiality concerning financial and employee files.
Other requirements for the Accounts Receivable Clerk include: Minimum of 3 years’ experience in accounts payable/receivable Excellent interpersonal skills Team building skills Bookkeeping skills Analytical and problem solving skills Decision making skills Effective verbal and listening communications skills Attention to detail and high level of accuracy Very effective organizational skills and written communication skills Computer skills including the ability to operate computerized accounting programs and the MS Office Suite of products (Word, Excel, etc) and email at a highly proficient level Stress management and time management skills A degree is preferred but not required
This position is responsible for providing quality processing for secured and unsecured retail loans, including home equity loans, home equity lines of credit, lot loans, automobile, and other consumer purpose loans by remaining compliant with bank regulations.
As a Consumer Loan Processor, you will:
- Collect all documentation from lenders to prepare credit file for underwriting (credit report, income & property documentation, etc.).
- Prepare all Loan Estimates within 3 days of application and disclose to borrower in acceptable, compliant manner.
- Order all flood determinations, letter reports/title commitment, and appraisal/evaluations.
- Review reports for accuracy and address any issues that show up in reports.
- Know and understand what is needed to have files compliant.
- Update credit application to get it prepared for underwriting.
- Maintain open communication with all lenders to make sure each credit file is complete and move the file to underwriting in a timely manner.
- Observe closing deadlines and communicate with underwriters & closers to make sure loan closes on time.
- Multitask files that need to be disclosed, while getting back appraisals/title on other files and corresponding to incoming emails.
- Uphold Nicolet's philosophy and policies by maintaining appropriate controls to ensure full compliance with applicable laws and regulations, thereby fulfilling legal responsibilities and enhancing the quality of services provided by Nicolet.
- Understand and communicate the value of diversity within the workplace and to work successfully with others without regard to age, gender, race, sexual orientation, ethnicity, culture, religion, disability status, socioeconomic status, or other non-job-related classification, including a commitment to Nicolet's policies on equal employment opportunities and non-discrimination with a willingness to pursue efforts of inclusion and respect toward different perspectives.
- Performs all other duties as assigned.
Qualifications:
- High School Diploma required.
- Associate degree in business or equivalent financial services industry training preferred.
- 1-3 years retail loan processing and/or documentation experience preferred.
- 1-3 years banking experience required.
- Ability to maintain strict confidentiality.
- Working knowledge of consumer loan products and services.
- Self-motivated and resourceful with strong research skills.
- Ability to multitask between files, emails, phone calls while disclosing loans.
Benefits:
- Medical, Dental, Vision, & Life Insurance
- 401(k) with a company match
- PT0 & 11 1/2 Paid Holidays
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required for the position.
Equal Opportunity Employer/Veterans/Disabled
EastPointe Hospital is a private, free-standing psychiatric hospital for adults located in Daphne, Ala. EastPointe's clinical and medical professionals assess and evaluate adults in psychiatric crisis. Treatment focuses on stabilizing psychiatric symptoms and preventing psychiatric commitment. Adults admitted to EastPointe will have exhibited life-threatening, destructive or disabling behavior or symptoms. Each patient completes a psychiatric diagnostic evaluation and receives 24-hour clinical care for an estimated three-to-seven-day stay. The goal is for each patient to return to home or to the least restrictive level of care.
ResponsibilitiesPrimary Job Functions:
Office professional responsibilities
- Reviews documentation for any improper corrections, missing signatures, dates, times, etc. and monitors for completeness.
- Returns incomplete documentation to the program supervisor.
- Keys billing information on a daily basis from the DSR into the CSM system appropriately.
- Files documentation in the appropriate section of the consumers' records as needed.
- Completes administrative review when needed.
- Performs basic clerical functions.
- Completes census maintenance on a daily basis accurately and completely, including the \"head in the bed check\" completed at midnight.
- Completes Compliance Checklists on a daily basis.
- Makes copies and faxes information as needed and checks fax regularly.
- Assembles charts and checks records for availability of forms.
- Notifies nurses of e-signature changes.
- Upon admission, accesses and prints medication lists and medical checklists for active consumers and places on charts.
- Notifies applicable staff of emergency situations in an appropriate and timely manner.
- Ensures the cleanliness and orderliness of the units.
- Assists with pulling and locating charts and with other requests.
- Maintains the chart tracking (charge-out) system to track the location of each record.
- Ensures all charts are accounted for and filed on the chart rack at the end of each shift and all signatures have been obtained on progress notes/orders. Restraints and Seclusion observation sheets.
- Distributes office supply orders for the unit and places supply orders with the administrative assistant as needed.
- Accesses labs on a daily basis, prints reports and places on appropriate charts for review.
- Ensures unit/nursing supplies are maintained at appropriate levels.
- Keeps Dietary informed of admissions and prints dietary tickets as needed.
- Ensures that all unit copiers are working appropriately and reports issues to IT department.
- Assist with facilitating hospital phone time in professional, organized, and quiet manner.
- Serve as the back-up for the Admission Support Specialist if necessary.
- Complete \"head in the bed checks\" in the event Admission Support Specialist is unavailable.
- Support Front Desk Support Specialist as needed.
Other duties that may be performed depending on facility
- Pulls mail.
- Runs census.
- Checks for weekend admissions.
- Checks all room assignments.
- Discharges packets for receiving facilities including to ICF units to include Psychiatric evaluation, H&P, Labs and X-rays.
- Does not leave without letting nurse know.
Supervision and consultation
- Seeks supervision and consultation as needed.
- Accepts and employs suggestions for improvements.
- Actively works to enhance skills.
Customer Service Driven Care
- Treats consumer with care, dignity, and compassion
- Respects consumers' privacy and confidentiality
- Is pleasant and cooperative with others
- Works in a cooperative manner with other AltaPointe employees.
- Assists consumer and visitors as needed
- Personal values don't inhibit ability to relate and care for others
- Is sensitive to the consumer's needs, expectations and individual differences.
- Is gentle and calm with consumers, families and others as appropriate
- Works pro-actively to problem solve issues for family and consumers prior to involving supervisor or program management.
- Utilizes hospitality skills as the facility representative during all consumer and guardian encounters.
- Courteous and respectful towards consumers, visitors, and co-workers
Administrative and other related duties as assigned
- Actively participates in Performance Improvement activities.
- Actively participates in AltaPointe committees as required.
- Completes assigned tasks in a timely manner.
- Follows AltaPointe policies and procedures.
Physical Requirements:
- Continuous sitting (extended sitting) up to 2 hours at a time until break or lunch.
- Reaching forward to place paperwork on a document stand.
- Grasping to turn keys in doors throughout facility, grabbing files/paperwork
- Lifting and carrying up to 15 pounds to transport small quantity of charts various distances in facility.
- Fine manipulation/dexterity for data entry, writing and handling paperwork.
- Standing and walking frequently throughout shift and to various locations in the facility to file charts and put up supplies.
- Sitting can be in frequent bursts up to 10 minutes. Extended sitting can be up to, but limited to 1 hour.
- While filing in the medical records department, the employee may bend forward squat/lunge stoop or crouch to access the levels that are at floor waist level. Forward bending while sitting or crouching to access safe in office may be needed.
- Forward reaching, reaching out to front, and overhead reaching with up to 5 pounds to 15 is performed when filing records and charts.
- Forward reaching, overhead reaching and reaching down while filing medical record that can range up to 15 pounds.
- Lifting various ranges from the floor to overhead throughout the day with up to 15 pounds (medical records and supplies).
- Frequent pushing/pulling with a force up to 25 pounds (medical record cart) and doors throughout the facility (5 pounds).
- Step ladder climbing frequently to access higher shelves for filing and stocking/retrieving supplies.
- Strong grasp/pinch grip needed to use keys in doors and to handle medical records.
- Fine manipulation/dexterity to use computer, write and handle medical records paperwork.
- Must be able to stand for long periods of time, continuously bend, stoop, kneel, crouch, reach and lift at least 10 pounds.
- Must have visual acuity in at least one eye and manual dexterity.
- Any additional duties as assigned by management.
High school graduate or equivalent.
Preferred applicants have experience in the healthcare field, with experience relative to admissions and discharges.
Job Title: Litigation Paralegal
Location: Concord Mills Area (North Charlotte) (In-Office)
Firm: Karney Clayton Law Firm
Salary: $75,000 – $85,000 + Year-End Bonus
Caseload: 20-30 Cases
About Karney ClaytonKarney Clayton is a trial-focused personal injury law firm dedicated to helping injured motorcyclists rebuild their lives after serious crashes. This is not a factory firm. We DON'T do high-volume/low-value cases. Our cases matter, and the work we do truly helps our clients and their families. We take pride in preparing every case as if it will go to trial and building a team of professionals who are committed to excellence, accountability, and results.
We are looking for an experienced Litigation Paralegal who understands the difference between pre-litigation case management and real litigation work. If your experience is primarily demand letters and settlement negotiations, this role likely is not the right fit. We need someone who has actually worked litigation files and can step in and contribute immediately.
Position OverviewThis is a full-time, in-office position in our Charlotte office. The ideal candidate is a self-starter who takes initiative, stays organized, and works well with others.
You will play a key role in preparing cases for litigation and trial. We are looking for someone who is comfortable owning their responsibilities and who takes pride in doing high-quality work.
Your caseload will be manageable. Probably around 15-20 active litigation files, with a handful of other cases preparing to be filed. We can mix in a few pre-litigation cases if needed.
Key Responsibilities- Draft and file litigation documents including complaints, motions, discovery, and subpoenas
- Manage litigation deadlines and court calendars
- Prepare and respond to discovery requests (interrogatories, requests for production, requests for admission)
- Organize and maintain litigation files and evidence
- Coordinate depositions, hearings, mediations, and trial logistics
- Assist attorneys with case strategy and trial preparation
- Communicate with clients, opposing counsel, experts, and court personnel
- Prepare exhibits, deposition summaries, and trial binders
- 3+ years of litigation paralegal experience (personal injury preferred)
- Demonstrated experience handling active litigation files
- Experience with discovery drafting and responses
- Experience with court filings and litigation deadlines
- Strong organizational and time-management skills
- Ability to take ownership of tasks and follow through
- Strong written and verbal communication skills
- Team-oriented mindset with the ability to work with others
We are specifically seeking candidates with true litigation experience. Many PI paralegals have experience only in pre-litigation case management, which is very different from handling litigation files. Candidates should be comfortable discussing their hands-on litigation responsibilities during the interview process.
Compensation & Benefits- Salary: $75,000 – $85,000 depending on experience
- Year-End Performance Bonus
- Health Insurance
- 401(k) with Employer Match
- Generous Paid Time Off (PTO)
You may apply through LinkedIn and/or submit your resume and a brief cover email to (short and to the point, no fluff please) explaining your litigation experience and why you want to join us. Those who email me will get my attention first.
Final NoteWe are looking for someone who takes pride in their work and wants to be part of a team that takes cases seriously and fights for injured riders.
Job Summary
Capital Resource International is seeking an experienced and detail-oriented Paralegal / Legal Secretary to support our legal and recovery operations. This role focuses on assisting attorneys with litigation matters, collections activity, settlement documentation, and court filings related to revenue based financing and contractual enforcement. The ideal candidate is highly organized, deadline-driven, and comfortable working in a fast-paced, high-volume legal environment.
Key Responsibilities
- Draft, review, and format legal documents including complaints, pleadings, stipulations, acknowledgments, discovery, motions, settlement agreements, correspondence, and demand letters
- Prepare and file documents with state courts, including e-filing.
- Maintain and organize litigation and pre-litigation files, ensuring accuracy and compliance with internal procedures
- Track court deadlines, hearing dates, and follow-up actions using internal systems and calendars
- Coordinate service of process, court notices, and communication with process servers and vendors
- Communicate professionally with clients, merchants, attorneys, court personnel, and third-party partners
- Assist with settlement administration, including payment schedules, documentation, and compliance tracking
- Support attorneys and senior staff with case status updates, reporting, and file audits
- Manage incoming and outgoing correspondence and maintain accurate records
- Perform general administrative and clerical duties related to legal operations
Qualifications
- Prior experience as a paralegal or legal secretary, preferably in collections, commercial litigation, or financial services
- Working knowledge of court procedures, legal terminology, and filing requirements
- Strong written and verbal communication skills
- Excellent attention to detail and organizational skills
- Ability to manage multiple files and deadlines simultaneously
- Proficiency in Microsoft Office (Word, Outlook, Excel); experience with legal case management software preferred (Clio as well as Clio drafts)
- Experience with Google Workspace (Sheets, Docs and Calendar) a plus
- Professional demeanor and ability to handle sensitive and confidential information
Education
- Paralegal certificate, associate's degree, or equivalent legal experience preferred
Work Environment
- Fast-paced commercial legal recovery setting
- Direct support to attorneys and senior staff
- High-volume, deadline-driven workflow
Offit Kurman, a quickly growing full-service law firm, is currently seeking a Legal Administrative Assistant to join its Los Angeles, CA office supporting attorneys in the Bankruptcy, Restructuring & Credit practice group. Under general supervision, the Legal Administrative Assistant performs a variety of specialized/complex secretarial and administrative support functions for three or more timekeepers, and performs other work as required.
Responsibilities:
- Manage complex attorney schedules, including coordinating meetings, teleconferences, networking events, and court appearances.
- Draft and prepare a wide range of legal documents under attorney supervision, ensuring accuracy and adherence to legal standards.
- Oversee the new client/matter intake process, managing timely submission and proper filing of all required documentation.
- Implement and maintain efficient systems for organizing both paper and electronic client files, pleading binders, and case documents throughout their lifecycle.
- Conduct legal research, prepare, and file documents with courts and relevant agencies, following attorney guidance and complying with legal procedures.
- Serve as a key point of contact for clients, managing professional communications via phone, email, and in-person interactions.
- Process and monitor financial documentation, including expense reports, credit card reconciliations, and reimbursement requests.
- Provide backup support to reception, ensuring seamless front-office operations and maintaining a professional firm image.
- Assist in case management by organizing and maintaining case files, coordinating deadlines, and supporting attorneys in trial preparation.
- Maintain strict confidentiality of all client and case information, adhering to ethical standards and firm policies.
- Stay current with legal procedures and filing requirements, adapting processes as necessary to ensure compliance.
- Collaborate with legal teams to ensure all administrative aspects of case management are handled efficiently.
- Perform additional administrative tasks as required to support the firm's operations and attorneys' needs.
Requirements:
- Prior experience with bankruptcy litigation, including drafting legal documents, managing case files, filing motions with state and federal courts, preparing discovery materials, and organizing exhibit binders.
- Proactive work style with strong analytical skills needed for reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents.
- Ability to stay ahead of deadlines, prioritize tasks and projects, and anticipate attorney and client needs.
- Excellent production skills, capable of producing accurate work when transcribing, formatting, inputting data, editing, copying, scanning, and transmitting text, data, and graphics.
- Strong written and verbal communication skills with proficiency in grammar and spelling.
- Exceptional client service skills with a proven record of building effective relationships with internal and external clients.
Qualifying Experience:
- Bachelor's degree or equivalent experience.
- 5+ years of experience in administrative support in the legal or professional services sector.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, and attorney time entry software.
Apply now for consideration. Compensation is commensurate with experience.
Summary
This position provides high-level administrative support to litigation and transactional trademark and copyright attorneys. Must have advanced knowledge of federal court protocols and rules. To succeed in this role, candidates must be independent, have a can-do spirit, and be able to manage multiple projects and tasks. Considerable experience in litigation, trademarks, and trademark prosecution is essential in this role.
This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions, or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett's six office locations.
Responsibilities and Duties
- Prepare correspondence, memos, and other legal documents as directed.
- Assist with document review, proofreading, and editing of legal documents.
- Conduct trademark investigations about adverse parties.
- Communicate with clients and trademark team about deadlines and filings.
- Ensure the orderly management of client files; transmit physical documents to the records department.
- Create various spreadsheets and project sheets to track team assignments and client requests.
- Work closely with the docketing specialist to ensure deadlines are properly calendared.
- Handle confidential information with discretion and maintain data integrity.
- Complete conflicts checks through the electronic intake system and draft engagement letters.
- Coordinate meetings, appointments, conferences, and travel arrangements.
- Prepare monthly expense reports for attorneys.
- Assist with the preparation and filing of notices of opposition, petitions for cancellation, extensions of time to oppose, and other ESTTA filings.
- Maintain electronic files and keep attorneys updated on case status.
- Maintain accurate and up-to-date records using iManage.
- Assist with the billing and invoicing process
- Other duties as assigned.
Required Skills, Abilities, and Qualifications
- 3+ years of experience as a legal secretary in trademark law.
- Deep knowledge of trademark procedures, terminology, and concepts.
- Knowledge of court rules and civil procedures in Federal courts, including experience with e-filing; knowledge of TTAB filing procedures.
- Highly organized and able to handle a heavy IP desk, including managing calendars and prioritizing workload.
- Proficiency in MS Office Suite and legal software for document management.
- Strong organizational and time management skills with attention to detail.
- Clear and professional communication skills.
Salary
Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $85,000 - $95,000, and represents the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate's years of experience, qualifications, and skill set.
