Sdac Singapore Jobs in Usa

SDAC is seeking a Senior Project Manager with 10+ years of heavy civil and site utilities construction experience, including proven success leading teams on complex DOT roadway projects from start to finish. This role focuses on large-scale earthwork, concrete paving, roadway construction, and underground utility installation.

This position manages the full lifecycle of heavy civil construction projects, including roadway construction, site utilities, grading, mass earthwork, stormwater systems, and water and sewer installation.

We’re looking for a hands-on heavy civil leader who understands grading, underground utilities, concrete operations, production management, cost control, and schedule execution — and can confidently lead both field and office teams from preconstruction through closeout.

What You’ll Do

• Lead multi-million-dollar heavy civil construction projects end to end
• Manage budgets, schedules, forecasting, and manpower
• Oversee Project Managers, Superintendents, and field teams
• Coordinate with DOT agencies, municipalities, engineers, and owners
• Ensure safety, quality, and contract compliance

What You Bring

• 10+ years heavy civil project management experience
• Strong DOT / municipal infrastructure background
• Extensive experience with grading, mass earthwork, underground utilities, and concrete paving
• Proven record delivering large civil projects on time and on budget
• Must be able to travel to multiple sites and states for extended periods
• Bachelor’s in Civil Engineering or Construction Management preferred

What We Offer

• Competitive compensation
• Medical, Dental & Vision
• 401(k) with 100% vested employer contributions
• Generous PTO
• Company-paid life insurance
• Short & Long-Term Disability

SDAC is an Equal Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

About SHEIN

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, SHEIN remains committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry. Founded in 2012, SHEIN has more than 16,000 employees operating from offices around the world and continues to expand operations globally. Join SHEIN and be the future!

Position Summary

We are seeking a highly skilled Project Manager to lead the implementation of automation systems in our warehouse operations. This role involves independently managing complex, cross-functional projects from concept through completion, collaborating with internal teams and external vendors to ensure successful delivery. The ideal candidate will have strong technical knowledge of automation systems, experience in engineering solutions, and a proven ability to lead projects with tight deadlines.

Job Responsibilities

• Manage the full lifecycle of challenging warehouse automation projects, ensuring alignment with business objectives.
• Lead and contribute to engineering reviews, providing input on systems architecture, facility processes, and automation components.
• Partner with internal stakeholders and external vendors to prioritize projects, set milestones, and maintain schedules.
• Proactively identify and resolve project risks, dependencies, and bottlenecks.
• Oversee the execution of systems and automated equipment designs, ensuring compliance with safety and performance standards.
• Lead installation, throughput, and safety qualifications for automated equipment.
• Facilitate effective meetings, driving technical and business discussions to ensure alignment and progress.
• Provide regular project status updates, risk analyses, and mitigation plans to leadership.
• Manage change orders, purchase orders, and invoicing for automation projects.
• Build strong relationships with internal and external teams to enhance project execution.
• Identify and implement process improvements that drive efficiency across engineering and cross-functional teams.

Job Requirements

• Bachelor’s degree in industrial engineering, Mechanical Engineering, or other STEM-related field.
• 8+ years of experience in project management, process engineering, or implementing automation systems.
• Proficiency in CAD software (AutoCAD, REVIT, BIM 360).
• Strong experience in managing cross-functional projects involving automation, material handling, or integrated systems.
• Excellent problem-solving skills with the ability to lead technical teams and drive high-impact solutions.
• Familiarity with Six Sigma and Lean Manufacturing principles.
• Experience with automation solutions such as conveyors, sorters, high-speed manufacturing lines, and robotic cells.
• Proficiency with project management tools (Microsoft Project, Smartsheet).

Benefits and Culture

• Healthcare (medical, dental, vision, prescription drugs)
• Health Savings Account with Employer Funding
• Flexible Spending Accounts (Healthcare and Dependent care)
• Company-Paid Basic Life/AD&D insurance
• Company-Paid Short-Term and Long-Term Disability
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
• Employee Assistance Program
• Business Travel Accident Insurance
• 401(k) Savings Plan with discretionary company match and access to a financial advisor
• Vacation, paid holidays, floating holidays, and sick days
• Employee discounts

SHEIN is an equal opportunity employer committed to a diverse workplace environment.

About SHEIN

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, with more than 16,000 employees operating from offices around the world, SHEIN is committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry.

Position Summary

We are looking for the Director of Industrial Engineering (Project Execution) who will be responsible for leading large-scale MHE installation and automation projects across the warehouse and logistics network. This person will oversee strategic planning, procurement, installation, integration, commissioning, and operational handover of AS/RS, conveyor networks, goods-to-person systems, AGVs, AMRs, and related technologies and ensure projects meet timelines, budgets, safety standards, quality requirements, and ROI targets, driving operational excellence and innovation across multiple facilities.

Key Responsibilities

Project Portfolio & Strategic Management

• Manage portfolio of automation projects (AS/RS, conveyors, G2P systems, AGVs, ancillary technologies) aligned with corporate strategy and capital constraints.
• Monitor KPIs: schedule adherence, budget variance, quality, safety compliance, ROI.
• Allocate resources strategically across concurrent multi-site projects.
• Drive process improvements in project delivery methodology.
• Support automation roadmaps and long-term supply chain strategy.

Cross-Functional Leadership

• Lead engineering, procurement, operations, installation, and IT teams across all phases.
• Coordinate project activities from design/procurement through commissioning.
• Manage vendor, contractor, and stakeholder relationships.
• Foster collaboration between departments and external partners.
• Mentor team members on best practices and technical skills.
• Manage organizational change during automation implementations.

Planning, Scope & Schedule Management

• Develop charters, scope, specifications, and integrated timelines.
• Establish budgets and manage financials through execution.
• Identify/mitigate risks and manage scope changes.
• Maintain full project documentation and compliance records.

Vendor & Supplier Management

• Select and manage relationships with MHE vendors and automation providers.
• Assess vendor performance on quality, delivery, cost, support, and innovation.
• Negotiate contracts to optimize value.
• Coordinate cost reduction and supplier consolidation initiatives.
• Manage disputes and performance issues; participate in new technology evaluation.

Technical Oversight & Integration

• Ensure system design meets operational workflows and facility requirements.
• Oversee installation, software configuration, and integration with WMS/ERP systems.
• Validate designs, approve technical specs, and oversee acceptance testing.

Operations Handover & Early Support

• Deliver SOPs, maintenance protocols, and troubleshooting guides.
• Provide training and technical support during ramp-up.
• Monitor early performance and drive optimization.

Financial & Business Case Management

• Develop budgets, control expenditures, and analyze variances.
• Present financial performance and ROI analyses to leadership.
• Manage capital allocation across projects.

Job Requirements:

• Bachelor’s in Industrial, Mechanical, Manufacturing Engineering, Supply Chain, or related; Master’s preferred.
• 10+ years in project management/supply chain operations; 7+ years in warehouse automation/MHE projects.
• Proven success managing multi-million-dollar capital projects on time and within budget.
• Expertise in AS/RS, conveyors, AGVs, goods-to-person systems, WMS/ERP integration.
• PMP or equivalent certification; strong leadership, strategic thinking, vendor management, and communication skills.

Working Conditions

• Office-based with 20–30% travel to project sites.
• Work in warehouse/manufacturing environments; PPE required.
• Occasional evening/weekend work during launches.

Benefits and Culture

• Healthcare (medical, dental, vision, prescription drugs)

• Health Savings Account with Employer Funding

• Flexible Spending Accounts (Healthcare and Dependent care)

• Company-Paid Basic Life/AD&D insurance

• Company-Paid Short-Term and Long-Term Disability

• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)

• Employee Assistance Program

• Business Travel Accident Insurance

• 401(k) Savings Plan with discretionary company match and access to a financial advisor

• Vacation, paid holidays, floating holidays, and sick days

• Employee discounts

• Free swag giveaways

• Annual Holiday Party

SHEIN is an equal opportunity employer committed to a diverse workplace environment.

Job Title: Senior Maintenance Manager

Reports to: Sr Director- Industrial Engineering

Job Location: Whitestown, IN (USA)

Job Status: Exempt, FT

About SHEIN

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, with more than 16,000 employees operating from offices around the world, SHEIN is committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry.

Position Summary:

We are seeking an experienced Senior Maintenance Manager to oversee the maintenance and reliability in our high-volume fulfillment center. This role is responsible for leading a team of maintenance technicians, ensuring optimal performance of automated material handling equipment, robotics, conveyors, sortation systems, and facility infrastructure. The ideal candidate will have a strong background in industrial maintenance, automation, and preventive maintenance strategies to minimize downtime and maximize operational efficiency.

Job Responsibilities:

· Lead and develop a team of maintenance technicians and engineers, fostering a culture of continuous improvement.

· Oversee maintenance, repair, and reliability of automated warehouse systems, including conveyors, sorters, robotics, AGVs, and WCS.

· Implement preventive and predictive maintenance programs to optimize equipment uptime and efficiency.

· Drive the implementation and continuous improvement of maintenance management systems (CMMS) to streamline workflows, reporting, and asset management.

· Analyze maintenance data to identify trends and drive reliability improvements.

· Lead and support maintenance projects, including end-of-life equipment replacements and growth/expansion initiatives.

· Collaborate with operations, engineering, IT, and OEMs to troubleshoot complex technical issues and ensure seamless system integration.

· Maintain compliance with safety standards and regulatory requirements.

Job Requirements:

· Bachelor’s degree in Engineering (Mechanical, Electrical, Industrial) or equivalent technical experience.

· 10+ years managing industrial maintenance operations in automated warehouses, distribution centers, or manufacturing environments.

· Expertise in PLC troubleshooting (Siemens, Allen-Bradley, etc.), electrical systems, and automation technologies.

· Hands-on experience with conveyors, robotics, sortation systems, and AS/RS.

· Proven experience in the implementation and effective use of maintenance systems (CMMS) and in leading maintenance-related projects..

· Strong problem-solving skills and ability to minimize operational disruptions under pressure.

Benefits and Culture

· Healthcare (medical, dental, vision, prescription drugs)

· Health Savings Account with Employer Funding

· Flexible Spending Accounts (Healthcare and Dependent care)

· Company-Paid Basic Life/AD&D insurance

· Company-Paid Short-Term and Long-Term Disability

· Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)

· Employee Assistance Program

· Business Travel Accident Insurance

· 401(k) Savings Plan with discretionary company match and access to a financial advisor

Vacation, paid holidays, floating holidays, and sick days

· Employee discounts

· Free swag giveaways

· Annual Holiday Party

SHEIN is an equal opportunity employer committed to a diverse workplace environment.

Job Title: Director of Operations

Reports to: Sr Director of Warehouse Operations

Job Location: Whitestown, IN (USA)

Job Status: Exempt, FT

About SHEIN

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, with more than 16,000 employees operating from offices around the world, SHEIN is committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry.

About the Role

We are looking to add a Director of Operations to our dynamic team for Whitestown IN location. This role is critical to SHEIN’s mission of delivering exceptional e-commerce experiences, ensuring that our supply chain supports rapid growth and customer satisfaction. You will play a key role in aligning operational strategies with business goals, driving innovation, and fostering a culture of safety and excellence.

Job Responsibilities

• Oversee all aspects of warehouse operations, including receiving, inventory management, picking, shipping, and returns, ensuring efficiency, accuracy, and scalability.
• Develop and execute strategies to meet key performance metrics and align with SHEIN’s growth objectives for our U.S. fulfilment centers.
• Implement best practices for process optimization, operational consistency, and workforce management to drive continuous improvement.
• Collaborate with cross-functional teams—including IT, engineering, automation, and analytics to integrate technology-driven solutions that enhance performance and ROI.
• Foster a culture of safety, compliance, and operational excellence by adhering to OSHA regulations and implementing robust training and development programs.
• Analyze financial performance, manage budgets, and present insights to leadership, ensuring data-driven decision-making and transparency.
• Stay at the forefront of logistics innovations and industry trends to drive improvements in efficiency, cost savings, and customer satisfaction.

Job Requirements

• Bachelor’s degree in logistics, supply chain management, business administration, or a related field (preferred).
• A minimum of 10 years of experience managing automated distribution centers, ideally with an e-commerce retailer.
• Proven track record of leading large-scale teams and managing 24*7 operations.
• Proven hands-on experience with automation in high-volume distribution or warehouse operations.
• Expertise in process optimization, warehouse technology, and regulatory compliance.
• Proficiency in warehouse management systems (WMS), data analytics, and Microsoft Office Suite.
• Strong leadership, problem-solving, and communication skills, with the ability to inspire and drive performance.
• Black Belt certification or equivalent experience in Lean Six Sigma methodologies is a plus.

Benefits and Culture

• Healthcare (medical, dental, vision, prescription drugs)
• Health Savings Account with Employer Funding.
• Flexible Spending Accounts (Healthcare and Dependent care)
• Company-Paid Basic Life/AD&D insurance
• Company-Paid Short-Term and Long-Term Disability
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
• Employee Assistance Program
• Business Travel Accident Insurance
• 401(k) Savings Plan with discretionary company match and access to a financial advisor
• Vacation, paid holidays, floating holidays, and sick days
• Employee discounts
• Free swag giveaways

Equal Opportunity Statement

SHEIN is an equal opportunity employer committed to a diverse workplace environment.

Office Hub is the world’s leading marketplace for flexible workspaces — from coworking hubs to serviced offices and shared spaces. Proptech is our game; our cutting-edge platform combined with next-level customer service has made us the ultimate disruptor in the real estate industry.

With teams across Sydney, Singapore, London, Dallas, Toronto, Angeles, Karachi and Bangalore, we’ve helped over 300,000 companies find their dream office spaces... And we’re just getting started!

What’s the Opportunity?

This is a rare chance to kick-start your career at a fast-growing global company. As part of our dynamic Sales team, you'll work across inbound opportunities with one mission: help tenants find their perfect office space. It’s busy, it’s fast but you’ll learn and laugh every single day.

After full training, you’ll be set up for success doing what you do best:

• Respond to enquiries from businesses looking for office space across your local market (and globally!).
• Book tours for clients to view suitable offices.
• Manage and update our CRM like a pro: qualifying leads, recording feedback, and keeping everything sharp.
• Own your pipeline: chase feedback, drive deals, and celebrate wins.
• Negotiate like a boss: overcome objections with quick thinking and creativity.
• Stay connected with clients and workspace partners to boost engagement and success.
• Assist in onboarding new workspace partners, ensuring a smooth and professional experience.
• Deliver 5-star customer service; we want to hear your smile over the phone!

Who Are We Looking For?

• Excellent communicator, both on the phone and in writing
• A “phone warrior” and “keyboard ninja”
• Naturally curious and always keen to learn
• Enthusiastic, positive, and passionate
• Resilient, ethical, and values-driven
• Ambitious self-starter and committed to excellence

Bonus points for:

• A good sense of humour — we love a good laugh!
• A natural competitive spirit

What Are the Perks?

• Base salary + commission structure + health benefits
• Hands-on experience in business, commercial real estate, and sales
• Modern offices in a prime location
• Hybrid working: 4 days in the office, 1 day work-from-home
• Inclusive, supportive, and high-energy team environment
• Regular team celebrations, travels and fun outings
• Career opportunities in a booming industry and international growth company

A bit more about us!

Office Hub came to life in Australia in 2014 to provide tenants and workspaces with independent expertise, genuine advice and a bit of light-hearted banter every now and again as we make the perfect match between tenants and workspaces.

We’ve been likened to Airbnb, we’ve been dubbed the Tinder of office spaces – whichever way you look at it, we’re not your usual commercial broker!

Location: On-site in Upstate NY (Relocation from Canada welcome!)

Please note: We are only considering W2 candidates at this time. Applications from third-party vendors or C2C arrangements will not be considered.

ADVENT Engineering is an engineering and consulting firm providing expertise to the pharmaceutical and biotechnology industries. Headquartered near San Francisco, California, and with operations in the Eastern and Western US, Canada and Singapore, our company is involved in almost every facet of global pharmaceutical and biotechnology facility design and process engineering and quality system projects.

ADVENT's services include process engineering, automation engineering, project engineering, facility/system design, start up and commissioning, validation and compliance consulting for distinguished and successful biotechnology and pharmaceutical manufacturing companies.

The successful candidate will work with a group of engineers involved in the design, automation, commissioning and start-up of various processes, systems and facilities. A combination of strong technical aptitude, automation engineering skills and technical writing are the desired skill set.

This is an outstanding opportunity to join our growing team!

Full-Time | Onsite

About the Role:

We are seeking a detail-oriented and technically proficient Process Engineer who will work with a group of engineers involved in the design, automation, commissioning and start-up of various processes, systems and facilities. A combination of strong technical aptitude, automation engineering skills and technical writing are the desired skill set.

Responsibilities

• Work with Upstream equipment
• Fermentation
• Process optimization
• Process scale-up or scale-down studies
• Commissioning and Qualification
• Protocol generation and execution
• Data analysis
• Report writing
• Author SOPs
• Great communication skills (presenting, and writing)
• Protein expression/purification
• GxP (GDP, GLP, or GMP a major asset)

Minimum Requirements

• Bachelor’s or master’s degree in Biochemistry, Biology, Mechanical Engineering, Chemical Engineering, Biochemical Engineering, or related discipline.
• Required: 3+ years of experience in the biotech-pharmaceutical academic or industrial environment.
• Bioprocess experience preferred
• Fill finish experience preferred
• Basic knowledge of upstream/downstream drug substance manufacturing.
• Basic knowledge of regulatory compliance inclusive of cGMP, OSHA, EPA, FDA regulations. Familiarity with ICH guidelines and EMA regulations is a plus.
• Basic technical writing with proficiency in Excel, PowerPoint, Visio, Word, Sharepoint, etc. in addition to experience working within shared work environments.
• Demonstrated experience with manufacturing processes and equipment such as CIP systems, bioreactors, filtration skids, chromatography and lyophilization equipment.
• Basic knowledge of the Commissioning and Qualification.
• Travel within USA as needed for the projects.

Perks & Benefits:

• Competitive salary
• Full health, dental, vision, and retirement benefits
• Tuition reimbursement, PTO, and more

About SHEIN

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, SHEIN remains committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry. Founded in 2012, SHEIN has more than 16,000 employees operating from offices around the world and continues to expand operations globally. Join SHEIN and be the future!

Position Summary

The Senior Marketplace Logistics Manager will play a key role in building and managing relationships with third-party logistics providers (3PLs) and vendors that utilize SHEIN’s platform to deliver products and provide total logistics solution to merchant. This individual will work closely with internal teams, such as business development, merchant management, and product management, to optimize logistics processes and improve overall fulfillment performance. The ideal candidate will possess strong experience in logistics vendor management, data-driven operations, and marketplace or e-commerce logistics solutions.

Job Responsibilities

Logistics Partner Management

• Build, manage, and develop relationships with 3PLs that utilize SHEIN’s vendor services to support marketplace operations.
• Conduct regular performance reviews with logistics partners, evaluating service quality, cost-effectiveness, and on-time deliveries.
• Provide guidance and education to logistics partners and 3PLs on U.S. transportation compliance standards and regulations.

Fulfillment Solution Development

• Partner with the seller business development team to identify and implement efficient logistics solutions tailored for marketplace operations.
• Optimize logistics and shipping models to minimize fulfillment costs for merchants while ensuring service quality and timeliness.

Performance Optimization and Issue Management

• Collaborate with the business development team to identify and resolve logistics performance challenges, such as delays and quality issues.
• Develop and execute improvement strategies to enhance fulfillment performance and improve the customer experience.

Monitoring and Analytics

• Work closely with the data team to develop logistics monitoring systems, dashboards, and performance scorecards for tracking partner and platform-level efficiency.
• Conduct regular business and performance reviews with logistics vendors, leveraging data insights to identify opportunities for improvement.

Creating Merchant Fulfillment Standards

• Work collaboratively with the Merchant Management and Governance teams to establish clear and standardized fulfillment and delivery criteria for all merchants and vendors.
• Mitigate risks related to pickup and transportation by establishing and enforcing operational protocols and clearly defined expectations for logistics vendors and merchants.

System Optimization (TMS)

• Partner with the Transport Management System (TMS) Product Manager team to continuously enhance and adapt TMS capabilities to meet the evolving logistics needs of the marketplace.
• Ensure the system effectively supports order allocation, seamless information flow, and transparency in logistics data across the platform.

Job Requirements

• A Bachelor’s degree or higher in Supply Chain Management, Logistics, Business Administration, or a related field. Advanced degrees are a plus.
• 8+ years of proven experience in logistics vendor management, logistics operations, or logistics procurement. Prior experience in developing and managing marketplace or e-commerce logistics solutions is highly preferred.
• Demonstrated expertise in analyzing logistics data and implementing data-driven strategies to optimize supply chain performance.
• Exceptional analytical and problem-solving skills with a strong ability to interpret complex data and turn insights into impactful, actionable outcomes.
• Outstanding stakeholder management skills, with a proven ability to collaborate effectively across cross-functional teams and build strong partnerships with vendors and internal teams.
• Familiarity and hands-on experience with Transport Management Systems (TMS) or other logistics data systems is highly desirable.
• Fluency in English is required; proficiency in Chinese is preferred and will be considered an advantage for the role.

Benefits and Culture

• Healthcare (medical, dental, vision, prescription drugs)
• Health Savings Account with Employer Funding
• Flexible Spending Accounts (Healthcare and Dependent care)
• Company-Paid Basic Life/AD&D insurance
• Company-Paid Short-Term and Long-Term Disability
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
• Employee Assistance Program
• Business Travel Accident Insurance
• 401(k) Savings Plan with discretionary company match and access to a financial advisor
• Vacation, paid holidays, floating holidays, and sick days
• Employee discounts
• Free weekly catered lunch
• Free swag giveaways
• Annual Holiday Party
• Invitations to pop-ups and other company events
• Complimentary daily office snacks and beverages

Pay range: $130,000 min - $185,000 annually, plus bonus

SHEIN is an equal opportunity employer committed to a diverse workplace environment.

Job Title: Warehouse Manager

Location: Dallas, TX

Job Type: Full-Time

Salary Range: USD $120,000 - $145,000 (Base Pay Range)

Job ID#: 152472

Role Summary

The Warehouse Manager is responsible for leading all warehouse operations, including material receiving, storage, internal material movement, picking and shipping preparation. This role focuses on ensuring a safe, accurate and efficient warehouse environment, supporting production needs through timely internal material flow and driving continuous improvement in warehouse processes and systems.

Primary Responsibilities

• Lead, coach and develop warehouse supervisors, material handlers, forklift operators and shipping/receiving personnel.
• Oversee daily warehouse activities including receiving, put-away, staging, picking, line feeding and shipping preparation.
• Ensure efficient internal material flow to support continuous production operations.
• Maintain optimized warehouse layout, storage methods, and slotting based on operational requirements.
• Ensure high inventory accuracy through cycle counts, reconciliation, root-cause analysis and corrective actions.
• Maintain proper lot control, traceability and documentation in alignment with manufacturing standards.
• Manage WMS functionality, resolve system or transactional issues and drive continuous process improvements.
• Coordinate closely with Production, Planning, Quality, Procurement and Logistics to support material availability and manufacturing needs.
• Monitor labor, equipment, consumables and other warehouse operating costs; support cost-saving initiatives.
• Track and improve key warehouse KPIs such as dock-to-stock time, picking accuracy and inventory accuracy.
• Enforce OSHA and company EHS requirements; lead safety training, audits and corrective actions.
• Ensure compliance with ISO and internal quality standards within warehouse operations.
• Support lean initiatives, 5S practices and overall warehouse efficiency improvements.
• Perform other duties as assigned to support operational excellence.

Qualifications & Experience

• 5+ years of warehouse management experience in a manufacturing environment.
• Proven experience managing a warehouse team of at least 60 employees.
• Strong knowledge of warehouse operations, material handling and inventory control.
• Experience with ERP/WMS systems (SAP preferred).
• Background in lean principles, 5S or continuous improvement methodologies.
• Effective leadership, communication and cross-functional collaboration skills.
• Ability to work under pressure in a fast-paced production environment.
• Flexibility to work extended hours or shifts based on operational needs.
• Forklift certification is a plus.

About Us:

Founded in 2009, IntelliPro stands as a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. With a dynamic presence in the USA, China, Canada, Singapore, Philippines, UK, India, Netherlands, and Germany, we continue to lead the way in global talent solutions.

IntelliPro, a global leader in connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, or gender identity. national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at : The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

Join Our Mission to Bridge the Digital Divide - Through AI!

Position: Programs Manager (AI Curriculum - Higher Ed) - Austin, Texas (Hybrid or Remote)

Salary Range: USD 55,000 - 75,000 annually (with a 3-month probation)

Location: Preference for Austin, Texas; remote possible

Travel: Occasional travel required with reasonable notice and accommodations

About Us

Sustainable Living Lab USA (SLL LLC USA) is part of a global movement, HQ in Singapore, offices in India, Indonesia, Japan, and the USA, to make technology inclusive, accessible, and sustainable. We design and deliver innovative education programs that equip learners with essential digital and AI skills - from US community colleges to grassroots organizations worldwide.

About the Role

We’re seeking a dynamic, articulate, and adaptable Programs Manager (AI Curriculum for HigherEd)to support the global expansion and US localization of our AI education programs.

This role involves delivery, curriculum creation, and program development, ideal for someone confident in discussing AI with non-technical audiences, passionate about learning, and eager to influence AI upskilling’s future. You’ll lead technical Train-the-Trainer (TTT) sessions with professors from community colleges and universities both virtually and in-person helping them develop/integrate technical AI concepts as part of their certifications/degrees.

This role blends delivery, curriculum design, and program development, ideal for a flexible, self-motivated individual with a growth mindset who thrives in ambiguous environments, constantly finding solutions to new problems.

Key Responsibilities

1. AI Programs Training & Facilitation (TTT Model)

• Lead virtual and in-person technical Train-the-Trainer (TTT) workshops across US, supporting partners in vocational education and workforce institutions worldwide.
• Ensure participants understand the content and are equipped to customize it for local contexts and learner needs.
• Develop and implement standardized training regimens and SOPs tailored for cross-cultural, regional, and state-wide implementation partners.
• Translate core AI, ML, DL, and Python concepts into engaging, beginner-friendly lessons sensitive to language diversity and digital fluency levels - but also able to deliver technical concepts like Maths for AI, Data science, and Agentic AI topics in depth.
• Conduct engaging and informative training sessions utilizing a standardized curriculum.

2. US Programme & Business Development (SMEs, Colleges, Universities, K12, communities)

• Manage the continuity and expansion of SLL's US programs, particularly within its extensive network of 140+ community colleges and universities spanning 40+ states.
• Work with the team to position SL2 as a leading partner in AI and emerging tech education for the US community college and vocational sector.
• Scale educational programs with school districts, community colleges, and universities, focusing on out-of-school programs and boot camps.
• Scale AI Community Engagements with clubs, societies, and foundations.
• Identify and articulate compelling use-case stories for workforce development partnerships.
• Support engagements with colleges, government agencies, and employers to co-develop bespoke AI education pathways.

3. Content Development and Productization

• Collaborate with internal teams to evolve and update existing programs and co-create new offerings.
• Lead the creation of slide decks, training decks, and other content as a core part of the role.
• Contribute to productizing key experiential learning offerings such as hands-on coding challenges and platform-based simulated work experiences.
• Help localize material for US-based institutions, aligning with skills frameworks and employer demand.
• Co-deliver experiential coding/skilling events, ensuring the core product is designed for global scalability and is adaptable to various educational levels, including tailoring project focus for different competitions for community college and university students.

What We're Looking For

• HigherEd/SME Training Experience: Minimum of 3 years in Higher Ed, training, or facilitation working with HigherEd/SMEs, including at least 2 years focused on technical or digital skills. Experience working across cultures and time zones is highly valued.
• Tech & Learning Aptitude: Intermediate to high knowledge of Python and AI/ML/DL/Agentic AI/Maths for AI/Data concepts. Strong personal interest in the evolving AI landscape and comfort with explaining complex topics to beginners. Experience or enthusiasm for Vibe Coding, digital hackathons, or collaborative prototyping is a plus.
• Communication & Facilitation: Fluent, clear-spoken English and strong public speaking skills. Able to adjust tone, pace, and clarity based on audience (e.g., teachers vs. college professors vs. workforce leaders). A strong presence on MS Teams/Zoom or in person - whether running a classroom session, hackathon, or partner presentation.
• Mindset & Tools: Adaptable, self-motivated, and collaborative. Skilled in using tools like Zoom, Google Workspace, and Teams, and eager to learn new platforms and facilitation techniques.
• Location & Eligibility: Preference for candidates based in Austin, TX, but open to strong remote applicants. Must be authorized to work in the US.

Why Join Us?

• Make Global Impact: Empower teachers and workforce educators across continents to teach AI confidently and contextually.
• Shape the Future of the US Workforce Skilling: Co-create impactful AI programmes for colleges and workforce partners across the US.
• Creative & Collaborative Culture: Work with a mission-driven team that values experimentation, equity, and lifelong learning.
• Featured Benefits: Medical insurance (100% employer contribution), 14 days annual leave, 14 days medical leave, and paternity and maternity leave. We request that the candidate to have their own device.

Ready to Apply?

Send your resume and a short, authentic cover letter to with the subject line: “Programs Manager (AI Curriculum) - U.S.” Please write authentically, and use AI tools with discernment.

Please include:

• Your expected monthly salary in USD
• Your current location and time zone
• Your availability to start
• Any accommodation requests (if applicable)

SLL LLC USA is an Equal Opportunity Employer. We celebrate diversity and are committed to building an inclusive workplace. If you need accommodations during the application process, please let us know.

Mandarin Speaking! Executive Personal Assistant to CEO, Global Internet Entertainment Company, Boston, Mass.

The CEO of a highly successful global internet entertainment company, based in Singapore is opening an office in Boston and is looking for an Executive Personal Assistant to handle all things administratively. He’s looking for a true” right hand” strategic partner, taking as much off his plate as possible so he can focus on the growing business. This is an exciting opportunity to be a key player on the team, helping to make sure the CEO is well-organized, on task and prepared for scheduled meetings and events. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW principal or CEO and MUST be bi-lingual, Mandarin/English. The ideal candidate is very tech savvy, embraces AI in workflow, is a creative thinker and a true problem-solver providing “high touch” superlative support on all fronts-a force multiplier. The firm is primarily remote so this is a hybrid position working with the CEO in person in Boston as needed with the ability to work from home depending on his schedule. Some travel with him required.

About the Job

• Manage the CEO ‘s busy calendar and coordinate scheduling meetings and commitments, personal and professional
• Optimize the CEO’s time and priorities, acting as gatekeeper
• Coordinate global travel and logistics, including detailed itineraries, personal and professional
• Expenses
• Prioritize emails and craft emails and any other correspondence on his behalf
• Be liaison to internal and external stakeholders; plan meetings including all logistics and collateral materials
• Plan dinners, special events
• Special ad hoc projects; personal work

About You

• 5+ years supporting a HNW, C-Suite executive
• Bachelor’s Degree. ;Bi-Lingual, Mandarin/English
• Proactive and anticipatory mindset – always ten steps ahead
• High emotional intelligence and strong judgment; able to act independently
• Ultra-organized and detail-oriented with a “high touch”service mentality and great project management skills
• Google Workplace, Microsoft Office Suite; Very tech savvy; Uses AI now to enhance daily processes
• Strong communicator, diplomat, and relationship-builder
• Discreet, and trustworthy
• A warm engaging personality that thrives in a fast-paced environment that is growing and has a worldly global perspective.

Base salary plus discretionary bonus, Comprehensive health benefits, 401K Match

About SHEIN

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, SHEIN remains committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry. Founded in 2012, SHEIN has more than 16,000 employees operating from offices around the world and continues to expand operations globally. Join SHEIN and be the future!

Position Summary

The Senior Logistics Specialist plays a critical role in managing and optimizing Middle-Mile logistics, reverse logistics, and linehaul planning. This position is responsible for tracking performance metrics, conducting root cause analysis, and driving process improvements through Invent & Simplify initiatives. The ideal candidate will have strong documentation and project management skills, enabling effective cross-functional collaboration and strategic decision-making.

Job Responsibilities

• Optimize Middle Mile performance and ensure efficient transport flow.
• Plan capacity in line with volume forecasts and operational needs.
• Analyze transportation bottlenecks and implement efficiency solutions.
• Develop new metrics to measure success and identify deep dive opportunities.
• Oversee reverse logistics for cost-effective and efficient returns.
• Enhance return visibility and reduce waste in logistics processes.
• Monitor key transportation KPIs and drive performance improvements.
• Simplify processes, maintain documentation, and ensure policy alignment.
• Lead projects to optimize logistics operations and present insights to leadership.

Job Requirements

• 3+ years in transportation, logistics, or supply chain operations.
• Bachelor’s degree in Logistics, Supply Chain, Business, or related field preferred.
• 3+ years of experience in transportation, logistics, supply chain, or network planning.
• Strong analytical skills with expertise in performance tracking, capacity planning, and KPI management.
• Experience in reverse logistics strategy development and process optimization.
• Proficiency in transportation management systems (TMS), data analytics tools, and reporting dashboards.
• Strong documentation and technical writing skills for SOPs and process standardization.

Benefits and Culture

• Healthcare (medical, dental, vision, prescription drugs)
• Health Savings Account with Employer Funding
• Flexible Spending Accounts (Healthcare and Dependent care)
• Company-Paid Basic Life/AD&D insurance
• Company-Paid Short-Term and Long-Term Disability
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
• Employee Assistance Program
• Business Travel Accident Insurance
• 401(k) Savings Plan with discretionary company match and access to a financial advisor
• Vacation, paid holidays, floating holidays, and sick days
• Free weekly catered lunch
• Free swag giveaways
• Annual Holiday Party
• Invitations to pop-ups and other company events
• Complimentary daily office snacks and beverages

Pay range: $75,000 min -$110,000 annually, plus bonus

SHEIN is an equal opportunity employer committed to a diverse workplace environment.

About Williams-Sonoma DC - Lakeland, FL

Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams’ single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams – Sonoma, Pottery Barn and West Elm.

Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources, or home delivery – and are looking for a job with a strong opportunity for gaining new skills and for advancement – our Supply Chain Organization could be just the place for you.

Williams-Sonoma, Inc Supply Chain Overview

By managing resources responsibly, caring for our people, and uniting around our values, we lead our industry and are proud to be recognized for our continuous action and progress in the following areas: Barron's 100 Most Sustainable Companies; Forbes Best Employers for Women and Diversity; Newsweek America's Most Responsible Companies; and USA Today Customer Service Champions. These honors reflect that we are truly a people-first organization.

• Over 4,000 Full-Time Associates across the Supply Chain
• 14.5M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following:
• Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs.
• Small package eCommerce distribution centers located in Mississippi and Arizona totaling 3.2M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in Mississippi
• Sutter Street Manufacturing upholstery factories located in North Carolina and Mississippi totaling with over 1,400 full-time employees producing approximately $900 million to $1 billion in sales of upholstered furniture
• Transportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN
• 700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey

The Operations Manager – Final Mile Hub is located in Lakeland, FL.

You'll be excited about this opportunity because you will....

• Lead, coach, and develop company associates and foster a culture of accountability and high performance. Oversee labor scheduling, shift planning and attendance tracking. Monitor employee productivity and operational efficiency, identifying and addressing performance gaps. Conduct regular safety meetings, training sessions, and compliance audits to maintain workplace safety and operational excellence
• Build, maintain and manage relationships with third-party delivery partners (3PLs), independent contractors, and company employees to ensure adherence to company policies and procedures
• Oversee daily final-mile delivery operations, ensuring efficiency, cost control, and adherence to Final Mile performance metrics. Monitor route optimization strategies to improve delivery speed and delivery quality while reducing operating costs. Conduct weekly performance reviews of third-party partners and review contracts to ensure alignment with business objectives
• Drive a customer-centric culture by improving complete, on-time delivery, reducing damages, and improving upon returns and replacement rates. Manage escalations and determine resolution to maintain high service standards and customer satisfaction
• Oversee the maintenance and organization of the warehouse, ensuring compliance with OSHA regulations and company safety policies. Conduct regular safety inspections, risk assessments, and accident investigations, implementing corrective actions as needed
• Maintain inventory control processes, ensuring accurate tracking of shipments and minimizing loss or damage. Ensure dock flow efficiency, optimizing staging areas and coordinating with delivery schedules
• Develop and execute contingency plans for seasonal demand, weather disruptions, and other logistical challenges

Check out some of the required qualifications we are looking for in amazing candidates….

• High School Diploma or Equivalent, and 3 - 5 years of furniture/final mile distribution or manufacturing management/leadership experience
• In lieu of a degree, 6-8 years of progressively responsible furniture/ final mile distribution leadership experience
• This is an onsite and in office role
• Strong ability to communicate effectively (written or verbal), with excellent interpersonal and customer relations skills
• Must be highly organized and process oriented
• Ability to complete multiple tasks consistently and on time
• Warehouse Management System experience
• Solid understanding of Safety and OSHA standards
• Exceptional organizational and time management skills to successfully respond to urgent situations
• Ability to adapt and change processes to keep pace with the evolving business requirements
• Strong technical skills included but not limited to Microsoft Access, Excel, Word, PowerPoint

We prefer some of these qualities as well….

• Six Sigma Black Belt or demonstrated Lean Manufacturing experience
• Knowledge and execution of Final-mile delivery models, including white-glove service and same-day or multi-day delivery routing
• Exposure to furniture manufacturing, distribution and/or big box distribution
• Final Mile Transportation carrier contract negotiations or procurement experience
• Expert understanding Safety and OSHA standards
• Bilingual in Spanish

Review these physical requirements, as they play a major part in this role….

• While performing the duties of this job, the associate is required to stand, walk, talk and hear
• Associates must be able to move, lift or carry heavy objects or materials up to 50-100 pounds

Our company benefits are second to none in the industry….

• Generous discount on all Williams-Sonoma, Inc. brand products
• 401(k) plan and other investment opportunities
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations)
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance
• For more information on our benefits offerings, please visit
• To learn more about our Supply Chain culture and regional associate events, please visit: (Login credentials may be required)

EOE

Our mission is to get customers to the future faster, from anywhere. Headquartered in Singapore, ENNOVI has a global presence across North America, Europe, SEA and China, where all its activities are socially responsible, with minimal environmental impact. Learn more at Join Us

At Ennovi, we envision a future of electrification and innovation and strive to create an inspiring workplace where our employees are integral to shaping that future. We offer a dynamic, collaborative and inclusive culture that encourages continuous learning, professional growth, and a sense of purpose. As a part of the Ennovi team, employees experience the excitement of being at the forefront of cutting-edge technologies and contributing to a sustainable future.

Our commitment to the transformation is epitomized by our five pillars: Speed, Innovation, Best Talent, Global Reach, and Sustainability. This entails navigating exponential market changes through agile structures, fostering innovation across all aspects of our business, strategically expanding our global footprint, championing sustainability initiatives and nurturing a winning team.

Privacy Policy

Ennovi is an equal opportunity employer in conformance with all applicable laws and regulations to individuals who are qualified to perform job requirements. The Company administers its personnel policies, programs, and practices in a non-discriminatory manner in all aspects of the employment relationship, including recruitment, hiring, work assignment, promotion, transfer, termination, wage and salary administration, and selection for training.

By applying to this job posting, you agree with and acknowledge our privacy policy.

Job Summary

We are seeking a Molding Process Engineer to join our team in the Medical Business.

The Molding Process Engineer reports directly to the Engineering Manager and will be responsible for the support of all internal moulding activities that include product development, validation, qualification and implementation of processes, methods and equipment. Strong process development capabilities are essential.

Ennovi Medical is your end-to-end customized solutions partner, empowering OEMs to harness AI-driven technologies and accelerate innovation for medical devices.

Main Responsibilities

• Develop, validate, and optimize injection molding processes for new and existing medical products.
• Collaborate with tooling, quality, and production teams to ensure robust mold designs and process capability.
• Lead root cause analysis and corrective actions for molding-related defects and process deviations.
• Support mold qualifications, including IQ/OQ/PQ protocols and documentation.
• Monitor and analyse process data to drive continuous improvement and reduce scrap and downtime.
• Specify and implement process controls to enhance molding performance.
• Maintain compliance with GMP, ISO 13485, and FDA requirements.
• Train operators and technicians on molding best practices and troubleshooting techniques.
• Participate in cross-functional teams for new product introductions and engineering changes.

Qualifications & Skills

• Bachelor’s degree in mechanical, Industrial, or Plastics Engineering or equivalent (5 years in relevant experience)
• Minimum of 3 years of experience within a Plastics/Polymer processing
• Experience with functioning in a highly regulated environment
• Strong understanding of Polymer technology and test methods
• Strong written and verbal communication skills
• Demonstrated experience in manufacturing medical devices using various manufacturing technologies
• Excellent process development capabilities
• Experience and proficient with Data Analysis, Root Cause Analysis and Statistical Method Application.
• Six Sigma Greenbelt and Lean Process Background
• Experience working with insert molding
• RJG Master Molder certification or equivalent.
• Experience with automation and robotics in molding operations.
• Familiarity with ERP and MES systems.

Automation CSV Engineer (Biotech/Pharma)

Location – California Bay Area

Please note: We are only considering W2 candidates at this time. Applications from third-party vendors or C2C arrangements will not be considered.

ADVENT Engineering is an engineering and consulting firm providing expertise to the pharmaceutical and biotechnology industries. Headquartered near San Francisco, California, and with operations in the Eastern and Western US, Canada and Singapore, our company is involved in almost every facet of global pharmaceutical and biotechnology facility design and process engineering and quality system projects.

ADVENT's services include process engineering, automation engineering, project engineering, facility/system design, start up and commissioning, validation and compliance consulting for distinguished and successful biotechnology and pharmaceutical manufacturing companies.

The successful candidate will work with a group of engineers involved in the design, automation, commissioning and start-up of various processes, systems and facilities. A combination of strong technical aptitude, automation engineering skills and technical writing are the desired skill set.

This is an outstanding opportunity to join our growing team!

Position Overview

We are seeking an experienced Sr. Automation CSV Engineer to support a complex automation system migration project at a large, regulated biotechnology/pharmaceutical manufacturing site in the California Bay area. The ideal candidate will bring deep, hands-on expertise in PCS and MES system migration, validation, and implementation, with a strong preference for experience in Rockwell and PharmaSuite environments.

This role requires a senior-level engineer capable of independently executing and leading CSV and automation activities while collaborating closely with cross-functional teams.

Key Responsibilities

• Lead and execute CSV and automation activities for PCS/MES system migration projects
• Support implementation, migration, commissioning, and validation of:
• PCS systems (Rockwell, Honeywell)
• MES systems (PharmaSuite, POMSnet)
• SCADA and PLC platforms
• Author, review, approve, and execute CSV lifecycle documentation, including:
• Validation Plans
• Risk Assessments
• Test Protocols (IQ/OQ/PQ)
• Traceability Matrices
• Validation Summary Reports
• Ensure compliance with SDLC, 21 CFR Part 11, Annex 11, Data Integrity, and GAMP 5
• Manage and document software changes throughout the SDLC per site procedures
• Support programming, configuration, commissioning, and validation of Rockwell and PharmaSuite platforms
• Collaborate with automation, IT, QA, and manufacturing teams
• Support troubleshooting, root cause analysis, and deviation investigations as needed
• Communicate effectively with stakeholders at all levels

Required Qualifications

• 8+ years of experience in CSV and Automation within a regulated biotech/pharma environment
• Hands-on experience with implementation, migration, and validation of:
• PCS (Rockwell and/or Honeywell)
• MES (PharmaSuite, POMSnet)
• SCADA/PLC systems
• Strong, hands-on expertise with Rockwell and PharmaSuite (required)
• In-depth knowledge of:
• SDLC
• 21 CFR Part 11 / Annex 11
• Data Integrity
• Computerized System Validation (CSV)
• Ability to work independently and collaboratively in team environments
• Excellent verbal and written communication skills

Preferred Qualifications

• Familiarity with S88 Batch Standard
• Experience with Rockwell software object development
• MES recipe authoring and testing experience
• Experience with Kneat

Additional Information

• This position requires 100% onsite support in California
• Long-term project opportunity in a regulated manufacturing environment

Need local Denver, CO based consultants

In-Person interview required for final round

About R Systems:

R Systems is a leading digital product engineering company that designs and develops chip-to-cloud software products, platforms, and digital experiences that empower its clients to achieve higher revenues and operational efficiency. Our product mindset and engineering capabilities in Cloud, Data, AI, and CX enable us to serve key players in the high-tech industry, including ISVs, SaaS, and Internet companies, as well as product companies in telecom, media, finance, manufacturing, and health verticals. We Are Great Place to Work Certified in 10 countries with a full-time workforce [India, USA, Canada, Poland, Romania, Moldova, Indonesia, Singapore, Malaysia & Thailand]! We are recognized as one of the Best Tech Brands 2024 by the Times Group and India's Top 500 Value Creators 2023 by Dun & Bradstreet.

Job Description:

Seeking a reliable, highly organized Office Coordinator to support day today administrative operations, provide coordination support for projects, and assist with office management activities. This role provides direct administrative support to a Vice President and their direct reports and works closely with project managers and internal teams to keep work organized, moving forward, and on track.

Required Qualifications

• 3–5 years of experience in administrative, office coordination, and/or project support roles
• Experience supporting a senior leader (Senior Director or VP level)
• Demonstrated ability to manage competing priorities, multitask effectively, and operate with minimal direction

Must Have:

Executive & Administrative Support

• Experience supporting a VP/Directorlevel leader (ideally multiple leaders)
• Complex calendar management, including conflict resolution, prioritization, and timezone coordination
• Meeting coordination, including agendas, logistics, notes/minutes, and action item tracking
• Expense report preparation, submission, and tracking
• Preparation of routine materials such as presentations, reports, and organizational updates
• Proven ability to handle confidential information with professionalism and discretion

Organization, Prioritization & Execution

• Strong organizational skills with the ability to prioritize competing demands
• Ability to manage multiple tasks and shifting priorities with minimal supervision
• High attention to detail and strong followthrough to ensure closure
• Comfort working independently in a fastpaced environment

Office Operations / Onsite Support

• Support daily office operations and logistics (visitors, conference rooms, supplies)
• Coordinate office supplies and workspace need, including requests, replenishment, and vendor support
• Serve as a point of contact for routine office inquiries and requests
• Assist with basic facilities coordination, including ticket submission, followup, and escalation
• Onboarding coordination for new hires (workspace, equipment requests)

Communication & Stakeholder Management

• Clear, professional written and verbal communication skills
• Confidence interacting with executives and crossfunctional teams
• Ability to follow up, escalate appropriately, and ensure timely resolution
• Professional presence with a strong customerservice mindset

Tools & Technology

• Strong proficiency in Microsoft Outlook
• Working knowledge of Word, Excel, PowerPoint
• Ability to quickly learn and adapt to internal tools and systems (ticketing, travel/expense, collaboration tools)

NICE TO HAVE

Project / Program Support

• Experience supporting a PMO or program environment and tracking multiple workstreams
• Familiarity with basic project artifacts (action trackers, status updates, RAID logs)
• Comfort maintaining cadence and nudging stakeholders to ensure progress

Process Improvement / Operational Excellence

• Experience improving admin/office processes (templates, playbooks, repeatable workflows)
• Ability to build simple tracking systems (Excel lists, SharePoint libraries)
• Continuous improvement mindset (identifies friction and proposes solutions)

Advanced Tools

• SharePoint
• MSFT Project, Jira

Why Join R Systems?

• Frequent Internal Hackathons: Engage in dynamic competitions with exciting prizes to keep your skills sharp.
• Cultural Celebrations: Strengthen our familial bonds through shared celebrations, fostering a sense of community.
• Diverse Project Exposure: Work on a variety of projects across sectors like Healthcare, Banking, e-commerce, and Retail, collaborating with leading global brands.
• Centre of Excellence (COE): Benefit from technical guidance and upskilling opportunities provided by our team of technology experts, helping you navigate your career path.
• E-Learning Platform: Gain access to comprehensive e-learning platforms coupled with a robust mentorship program to enhance your skills.
• Open Door Policy: Embrace a culture of mutual support, respect, and open dialogue, promoting a collaborative work environment.

If you are passionate and excited about working in a fast-paced, innovative environment, we would love to hear from you!

#LI-AP2

R Systems is an equal opportunity employer that does not discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, age, or any other characteristic protected by law. We strive to build a team that reflects the diverse communities we serve, and we actively encourage applications from individuals of all backgrounds and experiences. Our commitment to equal opportunity extends to all aspects of employment, including recruitment, hiring, training, promotion, and benefits.

Employers have access to artificial intelligence language tools ( AI ) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Over the span of more than 16 years, Miramar Global Executive Search has grown to become one of the most respected and highly recommended Executive Search and Recruiting firms in the country.

Miramar Global is a leader in executive search, talent acquisition and high performance leadership coaching. We help the greatest companies fulfil their ambitions by providing world-class talent. Serving the most innovative companies in the world across technology, automotive, science, industrial and consumer markets, we combine deep commercial insight with leading-edge head-hunting capabilities to deliver high performing talent that sets our clients apart.

Operating from our offices in North America, London, Dubai, Zurich, Singapore and Cape Town, we deliver a unified global service. Companies hire us to identify, assess and recruit ‘best in class’ forward thinkers that will future-proof their business whilst driving continued success and growth. We assist our customers to outpace their competition through delivering executive teams with a combination of diversity, creativity, technical prowess and commercial rigor. Our goal is to deliver innovative talent solutions that challenge thinking, whilst bringing creativity and effectiveness in a recruitment process.

Location: New York, NY (Midtown Manhattan office 2-3 days per week)

Role: Executive Search and Recruiting, Senior Candidate Management, Team Management, Search Delivery Excellence

Salary: Commensurate with Experience

ROLE OVERVIEW

You will be responsible for managing senior searches for the US business, working closely with the US Managing Partner and Principals. You will collaborate closely with the search team, provide strategic guidance, optimize search processes to enhance efficiency and effectiveness and drive delivery excellence throughout.

You are an integral part of Miramar’s success in delivering exceptional candidate and client experiences. As part of the engine room for the business you will be providing insightful information, through a variety of tasks, including industry research, headhunting, candidate qualification, process management and client co-ordination.

As a Principal, you will lead client delivery with our Partners. This role requires at least 5 years of retained executive search experience ideally.

KEY RESPONSIBILITIES

• This role is critical to the continued success of the US business, responsible for developing and implementing best practices for search operations, focusing on streamlining processes, enhancing efficiency, and delivering exceptional candidate & client experiences.
• Lead the search delivery team, providing guidance, coaching, and mentoring to ensure consistent high-quality delivery across all search assignments.
• Collaborate with search partners and consultants to understand client requirements, develop customized search strategies, and deliver successful outcomes.
• Drive continuous improvement initiatives, regularly assessing and enhancing search methodologies, tools, and technologies to stay ahead in a competitive market.
• Implement performance metrics and track key performance indicators (KPIs) to monitor and evaluate search delivery effectiveness, providing regular reporting and insights to leadership.
• Foster a culture of excellence, knowledge sharing, and learning within the search delivery team, promoting professional growth and development opportunities.
• Stay updated on industry trends, market insights, and emerging best practices, leveraging this knowledge to drive innovation and operational excellence.
• Collaborate with internal stakeholders to improve cross-functional collaboration, ensuring effective communication and coordination between search delivery and sales principals.
• Build relationships with senior candidates within selective industry specializations, building long term relationships and candidate pipelines.
• Managing client search kick-off meetings, leading the development of the search strategy, overseeing, and leading project timescales and running regular assignment update sessions with clients.
• Conduct all interviews with senior executives on assigned searches.
• Manage and support candidates through the interview process, providing them with an exceptional service and after care.
• To act as a mentor and guide to delivery team members, and a business partner to the wider organization.
• Be a ‘Miramar - best practice champion’ – driving process orientated global standards, continuously focusing on customer experience and satisfaction.
• Ensure the Invenias database is accurate and up to date at all times.

PREVIOUS EXPERIENCE

• Proven experience in executive search, including search delivery & operational excellence. (Ideally the successful candidate will have at least 3-5 years of experience working at a Retained Executive Search firm).
• Strong knowledge of executive search processes, methodologies, and best practices.
• Demonstrated leadership skills with the ability to lead, inspire, and mentor a team.
• Excellent communication and interpersonal skills, with the ability to engage with clients, candidates, and internal stakeholders effectively. Analytical mindset with the ability to drive data-driven decision-making and performance improvements.
• Exceptional organizational skills and attention to detail, capable of managing multiple projects simultaneously.
• Proficient in using search tools, databases, and technology platforms.
• Results-oriented mindset with a focus on delivering exceptional candidate experiences and achieving business objectives.
• Demonstrated ability to adapt to changing priorities and navigate in a fast-paced, performance focused environment.

ABOUT US

• Miramar is an open and entrepreneurial environment, we enjoy working together and actively nurture a cohesive, high-performance culture.
• Everyone in the business meets for virtual ‘townhalls’ every two weeks. We regroup and connect as a global company, discuss projects, themes, news and share successes from around the business.
• Each staff member has a bespoke business and personal development plan, supported through regular meetings with their Regional Partners and our Global Operations Director.
• The company enjoys regular socials, including key events during summer and winter. Annual trips to the UK Headquarters.

PERSONAL DEVELOPMENT

We will take an active role in supporting and developing your career, with regular one to one sessions, monthly performance meetings and regular training workshops. We use professional performance coaches and leading figures to support the Miramar team in ensuring positive wellbeing and productivity.