Scioto Properties Jobs in Usa

We are seeking a dedicated, detail oriented Housekeeping and Property Care Associate to join the team at a high-end private estate with multiple residences and buildings. This position is ideal for someone who takes genuine pride in their work, notices the smallest details, and understands the standards expected in a luxury environment.

Position Overview

This role is responsible for maintaining the cleanliness, organization, and overall presentation of all interior and select exterior spaces across the property. The estate operates at a very high level of quality, and perfection, consistency, and discretion are essential.

Key Responsibilities

• Maintain immaculate interior cleanliness of multiple residences and buildings
• Detailed cleaning of living areas, kitchens, bathrooms, offices and common spaces
• Care for high-end finishes, surfaces, furnishings, and materials using proper methods
• Laundry care, including washing, folding, ironing, and proper garment handling as needed
• Organization of spaces to maintain a polished, orderly appearance at all times
• Light exterior cleaning and upkeep around entrances, patios, and outdoor living areas
• Identify maintenance or cleanliness issues and proactively communicate them to management
• Work collaboratively with other estate staff to ensure seamless operations
• Maintain strict confidentiality and professionalism at all times

Qualifications & Expectations

• Prior housekeeping or cleaning experience in a luxury home, estate, boutique hotel, or similar environment preferred
• Exceptional attention to detail with high personal standard for cleanliness and presentation
• Ability to follow established systems while also working independently
• Respectful, trustworthy, and discreet
• Physically capable of performing detailed cleaning tasks throughout the day
• Reliable with a strong work ethic
• Flexibility to work weekends or evenings when asked for private events

What We Offer

• Stable, long term employment on a private estate
• Professional and respectful work environment
• Competitive compensation based on experience
• PTO/Sick days, along with 8 paid holidays
• SEP IRA employer contribution based on annual wages
• Various other company perks

If you take pride in creating and maintaining beautiful spaces and understand the expectations of high-end private property, we encourage you to apply.

Operations Director, Property Management

Allied Resources is seeking an Operations Director who will provide strategic oversight of the property’s operations for both community and facility management to achieve the highest levels of exceptional living for residents. The opportunity provides excellent compensation and a comprehensive benefits package including medical, dental, vision, 401k with company match, and more!

A day in the life:

• Set business priorities, supervise leasing and prospect management, and overseeing maintenance performance.
• Responsible for providing assurance on completeness and accuracy of the underlying transaction data in Yardi.
• Collaborate with Facility management on outstanding maintenance issues, identifying
• reoccurring maintenance problems and developing proactive solutions.

The wish list:

• 5+ years property management, hospitality management, military or related industry.

EEO Policy:

Allied Resources complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Allied Resources does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity and expression, disability, veteran status or other status protected by law.

Job Category: Professional

Requisition Number: PROPE004148

Location: Dania, FL 33004, USA

Essential Duties And Responsibilities: include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.

• Generate revenue for community and handle resident relations
• Ensure property is rented to fullest capacity.
• Maintain community appearance and ensure repairs are noted and completed on timely basis. This requires regular community inspections and tours.
• Have strong building infrastructure knowledge
• Demonstrate best-in-class customer service skills
• Utilize marketing strategies to secure traffic (competitive rental rates, promotions, locators, etc.).
• Confirm that leasing staff techniques are effective in obtaining closure.
• Ensure deposits, rental payments and late/check charges are collected on timely basis.
• Deal with resident complaints, concerns, and requests on timely basis to ensure resident satisfaction with management.
• Develop and/or implement resident retention programs (resident functions, special promotions, monthly newsletters, etc.).
• Consistently enforce community and company policies.

Community Marketing/Leasing

• Greet prospects and qualify by covering all criteria.
• Tour community and target apartment. Highlight amenities (pool, clubroom, etc.) and close the sale.
• Process applications for approvals (i.e., credit check, rental history, etc.) and type leases. Follow-up with applicant regarding status.
• Follow-up on prospects unable to close (phone calls, \"thank you\" notes, etc.).
• Secure new residents signature(s) on appropriate paperwork prior to move-in. Orients new resident(s) to community (turns over keys, reviews community rules, regulations and procedures, point out mail boxes and review amenities, etc.).
• Monitor apartments up for renewal, send notices, and secure renewal.

Financial Management And General Administration

• Prepare annual budgets and income projections in a timely and accurate manner.
• Maintain accurate records of all community transactions and submit on timely basis (rent rolls, delinquency reports, move-in/move-outs, etc.).
• Collect and post rent (when applicable). Maintain accurate and up-to-date property accounting and collection records.
• Plan for and utilize community resources, equipment and supplies economically (obtain bids/pricing from vendors, suppliers and contractors, deal with inadequate service, etc.).
• Ensure all administrative paperwork is accurate, complete, and submitted on a timely basis.
• Prepare and/or implement procedures and systems within company guidelines to ensure orderly, efficient workflow.
• Continually monitor and analyze traffic logs, conversion ratios, budget guidelines, renewal information, marketing data, etc., to be able to give up-to-date and proper information when requested by others.
• Ensure distribution of all company or community-issued notices (bad weather, emergency, etc.).
• Give direction to and/or monitor maintenance, construction, and/or rehabilitation activities to ensure quality and expediency (Supervise apartments to ensure Service Requests for make-readies are completed and timely, etc.).
• Ensure proper response and handling of all community emergencies with staff, residents, buildings, etc. within company guidelines to minimize liabilities (criminal activity on community, employee/resident injuries, fires, floods, freezes, etc.).
• Process A/P invoices, handle petty cash and all funds.

Personnel Management

• Use consistent effective techniques and company directives to hire, orient, and train new personnel.
• Ensure effectiveness of staff through ongoing training, coaching, counseling, and guidance.
• Complete weekly/daily office staff schedules and assignments. With input from the Community Service (Maintenance) schedule maintenance staff and oversee assignments. Monitor progress of work assignments.
• Deal effectively, consistently, and on a timely basis with performance problems. Document adequately, communicate situation with Regional Manager, Human Resources, and terminate appropriately when necessary.
• Promote harmony and quality job performance of staff through support, effective leadership, and positive reinforcement.
• Ensure all administrative functions pertaining to personnel are processed on a timely basis (i.e., performance evaluations, salary reviews, time sheets, change of status forms, etc.).
• Ensure staff compliance and consistency with company policies and procedures, industry regulations, safety practices, etc.

Supervisory Responsibilities:

Directly supervises employees in the department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education And/Or Experience: Bachelor's degree (B. A.) from four-year College or University; and 3 to 4 years related experience and/or training. OneSite/Realpage and Yardi experience preferred.

Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software (RealPage/OneSite); Contact Management systems; Human Resource systems; Internet software; Payroll systems; Project Management software; Spreadsheet software and Word Processing software.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Some lifting; typically 25lbs. or less.
• Ability to climb up to four flights of stairs to access units.
• Ability to walk several acres to tour the community.
• Ability to stand for long periods.
• Ability to sit at a desk for long periods.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions (non-weather); working near moving mechanical parts; outdoor weather conditions; extreme cold (non-weather) and extreme heat (non-weather).
• The noise level in the work environment is usually moderate.
• This is a drug-free workplace.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Position Summary

The Property Management Associate (PMA) administers the property’s short-term revenue programs, oversees community-based programs, assists with implementing mall marketing programs, and manages retailer and community relations. The PMA serves as a liaison across multiple functions including but not limited to Mall Management, Business Development, Strategic Partnerships, Leasing, and Marketing.

Responsibilities

Revenue Administration

• Administer specialty leasing (retail merchandising units and kiosks) deals; prepare deal sheets & packets within Salesforce, facilitate license agreement execution, complete merchant on-boarding process, and maintain merchant files to comply with audit guidelines
• Administer strategic partnership deals including obtaining collateral, coordinating installation and removal per contracted term
• Serve as primary on-site contact for business development program; resolve complaints and communicate any issues to the GM and appropriate Business Development contact
• Ensure merchants adhere to company guidelines and visual standards
• Screen, prospect, and route business development (specialty leasing and strategic partnerships) leads to appropriate representative
• Participate in specialty leasing site visits with prospective merchants as requested
• Identify appropriate merchant placement based upon available space inventory & building code requirements
• Coordinate merchant opening and closing logistics with operations and security; coordinate install and removal of RMUs, banners, signage, and advertisements
• Work with Tenant Coordination to obtain approved drawings and municipality permits for new kiosks
• Provide proof of performance for national and local advertising deals and activations as requested
• Post and maintain collateral, coordinate installation and removal per contracted terms
• Educate merchants on rent collection system, verify payments, follow-up and collect Accounts Receivable as needed
• Collect and track specialty leasing merchant sales; calculate and bill overage & breakpoints
• Administer storage rental program, which includes negotiating new and renewal agreements, tracking occupancy, and other related activity
• Oversee merchant Insurance Program which includes, but not limited to, signing up qualifying new and existing merchants, ensuring Certificates of Insurance are current
• Oversee Holiday photo set operator/vendor, including but not limited to, being the main point of contact, coordinating set install, monitoring daily operations, tracking sales, and coordinating set removal
• Deliver violation letters and/or action notices as approved by GM and Business Development
• At the discretion of leadership, may be required to participate in the Manager on Duty (MOD) schedule during non-office hours, including evenings, weekends, and holidays. MOD coverage may include being on call, or on-site when appropriate. The on-site requirements of the MOD will be determined and approved by leadership.

Marketing, Community, Customer Experience

• Implement portfolio-wide and community programming and events
• Secure retailer participation for events (sampling, demos, offers, displays, etc.), execute event implementation, collect results and highlights, and submit Community Event Tracker
• Maintain property social media account and website, including but not limited to updates and responses
• Submit local content for digital screens
• Coordinate installation of barricade graphics and/or window displays for vacant spaces
• Administer in-mall directories to include store listing updates. Monitor content and operations of directories, digital signage, and banner program to ensure no operational issues

Miscellaneous

• Other duties as assigned

Qualifications

• High School degree or GED required; Associate’s or Bachelor’s degree preferred
• 1-3 years shopping center or retail experience
• Strong project management, organizational skills, and interpersonal skills with attention to detail
• Ability to analyze and interpret financial reports, budgets, contracts, and legal documents
• Ability to adapt to a dynamic work environment
• Supervisory and coaching skills with ability to delegate tasks
• Demonstrate effective conflict resolution and customer service skills for interaction with merchants, customers, and co-workers
• Strong working knowledge of various computer software such as Microsoft Office, Microsoft Teams, JDEdwards, Salesforce

• Looking for an Assistant Property Maintenance Manager This role requires someone who knows how to do the work and how to lead it.
• Conduct timely, constructive performance evaluations
• Assess property conditions and determine required maintenance/repairs
• Plan vendor assignments and project schedules
• Ensure maintenance and repair work is completed correctly and on time
• Assist with departmental budgeting and repair cost estimates
• Enter and code work orders and invoices in Yardi
• Maintain strong professional relationships with vendor partners
• Partner closely with Property Management and Leasing teams on maintenance needs
• Review, reconcile, and approve invoices and vendor bids
• Lead and facilitate meetings to coordinate maintenance activities and project updates
• Support additional departmental needs as assigned

Required Experience & Skills

This is both an administrative leadership role and a maintenance savvy role.

• Experience:
• Minimum 3+ years of maintenance experience
• Strong knowledge of:
• Plumbing
• Heat (steam)
• Electrical systems
• Prior people management or team leadership experience is critical

• Core Skills:
• Strong delegation, coordination, and follow through
• Excellent analytical and problem solving ability
• Highly organized with strong attention to detail
• Comfortable managing multiple priorities in a deadline-driven environment
• Clear, confident written and verbal communication
• Able to document processes and maintain accurate records

• Team Overview:
• Oversees 2 team leads
• 8 administrative coordinators
• Total direct/indirect oversight: ~10 people
• Union vendors handle plumbing, landscaping, and related services

• Systems:
• Required: Microsoft Office, Yardi
• Preferred: Zendesk,

• Language Requirements
• Bilingual is strongly preferred
• Spanish is ideal
• Mandarin, Tagalog, Vietnamese, and other language abilities are also highly valued

• Education
• High school diploma or equivalent required
• Associate or Bachelor’s degree preferred

Soft Skills & Leadership Profile (Very Important)

• Looking for someone who takes ownership and accountability
• Is proactive and detail driven
• Leads with integrity and follow through
• Communicates clearly and consistently
• Is a leader, not just a manager

“Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance”

Financial Reporting & Close

• Assist in the preparation of monthly, quarterly, and annual financial statements for all affordable housing entities, partnerships, and developments.
• Support the month-end and year-end close processes, including journal entries, account reconciliations, and variance analysis.
• Prepare and review financial reports for investors, lenders, syndicators, and government agencies in accordance with applicable standards (GAAP, HUD, LIHTC).
• Maintain general ledgers for multiple ownership entities, including LLCs and limited partnerships.

Affordable Housing Compliance & Regulatory Reporting

• Ensure compliance with LIHTC program requirements, including annual owner certifications and investor reporting.
• Coordinate preparation of HUD-required financial statements and annual audits for Section 8, HOME, and other federally assisted housing programs.
• Assist in preparation of annual tax returns for partnerships and entities (Form 1065, Schedule K-1) in coordination with external tax advisors.
• Monitor regulatory agreements, loan covenants, and ground lease obligations to ensure ongoing financial compliance.

Budget & Cash Management

• Support the annual budgeting process across the affordable housing portfolio, working closely with asset management and property operations teams.
• Monitor cash flow for individual developments, flag variances, and recommend corrective actions.
• Oversee accounts payable and receivable functions, including HAP (Housing Assistance Payment) processing and subsidy reconciliation.
• Review draw requests for construction projects and manage funding disbursements from lenders, investors, and public agencies.

Audit & Internal Controls

• Coordinate annual financial audits with external auditors; prepare audit schedules, supporting workpapers, and draft financial statements.
• Implement and maintain internal controls to ensure the accuracy and completeness of financial data.
• Identify areas for process improvement and support the implementation of efficiency initiatives.

Team Leadership & Collaboration

• Supervise and mentor accounting staff, providing guidance on affordable housing accounting principles and procedures.
• Collaborate cross-functionally with asset management, development, property management, and legal teams.
• Serve as a key point of contact for investors, syndicators, lenders, and government agencies on financial matters.

QUALIFICATIONS

Education

• Bachelor's degree in Accounting, Finance, or a related field required.
• CPA license a plus
• Minimum 10-15 years of progressive accounting experience, with at least 5 years in affordable housing, real estate, or nonprofit finance.
• Direct experience with LIHTC partnerships, HUD programs (Section 8, HOME, CDBG), and/or tax-exempt bond financing strongly preferred.
• Prior supervisory or team lead experience preferred.

Technical Skills

• Strong knowledge of GAAP and affordable housing accounting standards.
• Proficiency with property management or affordable housing accounting software (e.g., Yardi, MRI, RealPage, Sage Intacct).
• Advanced Microsoft Excel skills; experience with financial modeling and consolidation.
• Familiarity with HUD REAC submission processes and LIHTC compliance reporting is a plus.

Core Competencies

• Strong analytical mindset with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills; ability to translate complex financial data for non-finance stakeholders.
• High degree of integrity and discretion when handling confidential financial and tenant information.
• Self-starter with the ability to manage multiple priorities and deadlines in a dynamic environment.

SCI, the Leader in Real Estate Executive Search®, is seeking a Vice President of Property Operations for a highly reputable, fully integrated seniors housing owner/operator scaling its portfolio across the Midwest.

This executive will oversee a national Active Adult portfolio, directly managing a team of Regional Vice Presidents and driving occupancy, NOI, and operational performance across multiple regions. The role reports to the Managing Partner and Management Committee will help shape and execute the company’s long-term operational vision.

Our client has developed or acquired 6,500+ units and continues to expand its footprint throughout the Midwest, with multiple new communities under construction and an aggressive five-year growth plan (2,100+ units).

We’re seeking a proven multi-site operator with:

• Strong property operations leadership experience
• Seniors housing, conventional multifamily, or luxury Independent Living background
• Direct field management experience
• Track record of driving occupancy and NOI
• Lease-up and new opening experience a plus

CSP is partnering with a well-established, reputable real estate firm in their search for a highly motivated Leasing & Property Management Administrator. This individual must demonstrate professional integrity, attention to detail, and be able to multi-task while maintaining superior accuracy. This position requires an individual who can demonstrate a breadth of knowledge of real estate concepts and terms.

Key Responsibilities:

• Prepare lease confirmatory documents, assignments, renewals, extensions, amendments, lease abstracts and termination documents

• Prepare all applicable written notices regarding tenant obligations for move-ins and move-outs

• Coordinate and schedule maintenance requests

• Respond to tenant complaints, assist with monitoring/directing/tracking of in-house service items

• Serve as liaison between property managers, leasing agents, tenants, and contractors

• Send out monthly statements to tenant base

• Request and maintain gross sales reports

• Enter new leases, renewals and modifications into accounting software

• Back up support for current administrative team

• Perform other duties as assigned

Qualifications:

• Minimum of three (3) years of experience in the real estate field

• Proficiency in MS Office

• Knowledge of Yardi a plus

• Strong problem-solving and time management skills and having the ability to meet demanding deadlines

ServiceMaster Restore is committed to helping our communities rebuild after a disaster, helping businesses get back to work, and helping our neighbors restore their homes to pre-loss conditions. Our company is locally owned and employs team members who in the very communities we serve. We're committed to helping make our neighborhoods whole again after the worst happens. This position is the gateway to a career in disaster restoration.

Competitive benefits and wages that include:

• Opportunity for bonus
• Paid Time Off
• Medical Benefits
• Dental Benefits
• 401K Plan
• Uniforms and Training provided
• And more

When the going gets tough, our Restoration Technicians step in to save the day. Our mission is -- and has always been -- to get people back to working order as quickly as possible. If you want to be in the business of making bad days better, if you're someone who likes working with your hands, being on-the-go, and never having the same day twice, then we have the perfect opportunity for you.

• Performs hands-on property damage repair to include water extraction, pack-out of contents, removing/disposing of non-salvageable materials, light construction, demolition, and cleaning as directed by supervisor.
• Completes assigned jobs according to company processes while maintaining quality control on each job.
• Captures photo and video evidence and records data related to of the project during various phases.
• Sets, monitors and documents equipment used on projects to ensure its efficient and safe use.

• Move up to 70 pounds often, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Must be able to wear respirator and safety gear when job conditions warrant

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Compensation: $13.00 - $15.00 per hour