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Head of Digitizing Systems & Software

Our Mission

Legacybox helps families reconnect with the most meaningful moments of their lives by digitizing and preserving recorded memories. Every tape, film reel, and photo we process represents a piece of someone’s history. Our production facility depends on reliable systems and software to handle these memories with care, and our Digitizing Systems and Software team plays a critical role in making that possible.

About the Role

Legacybox is the category leader in media digitization, processing over 150,000 customer orders per year and millions of unique analog assets across film, tape, and photo formats. Our production facility operates at the intersection of legacy physical media, custom hardware, proprietary software, and an increasingly cloud-first delivery model.

We are hiring a Head of Digitizing Systems & Software to own, evolve, and future-proof the core systems that power our digitizing plant. This role is responsible for designing, implementing, measuring, and continuously improving the end-to-end digitizing systems that convert fragile analog media into secure digital assets at scale.

This is a hands-on leadership role. It blends systems engineering, applied R&D, software-hardware integration, labor optimization, and unit-economics discipline. The work spans old and new technologies and requires comfort operating in ambiguity while building durable, repeatable systems.

Key Responsibilities

Digitizing Systems Ownership

• Own the architecture and performance of Legacybox’s digitizing systems across all formats (film, tapes, photos).
• Lead the implementation of new digitizing systems designed internally, including custom hardware, software, and workflows.
• Ensure systems are reliable, measurable, scalable, and economically sound.

R&D and New System Development

• Research, prototype, and develop next-generation digitizing setups that improve quality, throughput, and margin.
• Lead R&D initiatives from concept through production rollout.
• Identify and develop new revenue-generating systems and capabilities.

Order Management System Leadership

• Help architect, build, and lead the order management system that tracks and orchestrates millions of unique physical and digital assets annually.
• Collaborate across software, production, and operations teams to support approximately 15 distinct workflows.
• Ensure system accuracy, traceability, and resilience at scale.

Profitability and Economics

• Conduct profitability analysis on new systems, workflows, and production setups.
• Model unit economics, capex tradeoffs, labor impact, and ROI for proposed changes.
• Partner with leadership to prioritize investments based on margin and strategic value.

Labor and Time Studies

• Perform detailed time studies to understand how human labor interacts with machines and software.
• Optimize workflows to balance automation, quality, throughput, and cost.
• Design systems that respect real-world production constraints.

Measurement, Monitoring, and Troubleshooting

• Define success metrics for systems performance, reliability, and quality.
• Build feedback loops to monitor system health and identify failure points.
• Lead root-cause analysis and resolution of system errors and production bottlenecks.

Forward-Looking Technology Leadership

• Advance Legacybox’s cloud-first digitizing model and file delivery systems.
• Integrate AI considerations into capture, processing, QA, and workflow optimization.
• Continuously evaluate emerging technologies relevant to digitization, automation, and asset management.

Cross-Functional Leadership

• Collaborate closely with production, operations, software, finance, and leadership.
• Serve as a technical authority and decision-maker for digitizing systems.
• Clearly communicate system tradeoffs, timelines, and outcomes to executives.

Accountability and Outcomes

This role is directly accountable for:

• Successful delivery of R&D projects into production
• Measurable improvements in throughput, quality, and margin
• Reliability and scalability of digitizing and order management systems
• Development of new systems that create incremental revenue or cost advantage

Ideal Background

• Experience designing and operating complex production systems involving both hardware and software
• Strong systems-engineering mindset with comfort spanning physical processes and digital platforms
• Proven ability to take concepts from prototype to scaled deployment
• Fluency in unit economics, ROI analysis, and operational tradeoffs
• Experience working in high-volume, asset-intensive environments
• Comfort working with legacy technologies while pushing modern, forward-looking solutions
• Pragmatic, builder-oriented leader who earns credibility on the floor, not just in planning meetings

Benefits

• Healthcare coverage that includes medical, dental, and vision plans.
• Health Savings Account eligibility.
• Short-term disability plan available after the 30-day waiting period.
• Free 24/7 access to TextCare for medical support.
• Retirement plan with employer match, available after six months for employees age 21 or older.
• Paid parental leave
• Paid time off, accrued bi-weekly.

Work Environment

This role is hybrid / onsite at Legacybox’s digitization facility in Chattanooga, where thousands of family memories are carefully handled and preserved every day. You will work closely with production leadership and frontline teams to ensure operational excellence.

Why Join Legacybox

Legacybox is growing and innovating, and our production team sits at the heart of that transformation. As Head of Digitizing Systems and Software, you will have the opportunity to shape processes, develop people, and directly impact the quality of work we deliver to hundreds of thousands of families across the country each year as we digitize their most important recorded moments. The work we do truly makes a difference, because we believe that memories matter.

Legacybox is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws.

Company: Barton Malow Builders

Job Location: Orlando, Florida / Central Florida

Position: Construction Sr. Project Manager – Higher Education

REQ ID:

OVERVIEW

Barton Malow is expanding its presence in the Greater Orlando region and is seeking a seasoned Senior Project Manager with a passion for shaping the future of higher education. This leader will guide complex campus projects from early preconstruction strategy through final closeout, ensuring each facility supports the evolving needs of students, faculty, and research communities. With a strong pipeline of university work, including academic buildings, research facilities, residence halls, athletic complexes, and student-life spaces, this role offers the opportunity to influence the next generation of learning environments across Central Florida.

As a Senior Project Manager, you’ll serve as the driving force behind project planning, procurement, field execution, cost management, and team leadership. You’ll set the tone for safety and quality on site, build strong relationships with owners and design partners, and mentor project teams while navigating the unique demands of higher education construction. This is a chance to join a collaborative, forward‑thinking team that delivers innovative campus solutions and is trusted by colleges and universities nationwide.

Please note, this position will need to be flexible with project locations within the Greater Orlando region, but initial project placement may be in the Daytona Beach area.

KEY JOB RESPONSIBILITIES:

Procurement

• Develop bidders list, including ability to analyze information in CPS and be aware of local market capabilities
• Develop overall bidding strategy for project
• Manage distribution of bidding documents and tracking of bidders, including solicitation of bidders and management of data within CPS
• Organize and conduct pre-bid meetings
• Manage bidder question process
• Manage development of work scopes and mentor others on their creation
• Develop front end documents for bidding based on project needs and requirements of owner contract
• Receive/evaluate bids and conduct post-bid reviews
• Write subcontracts, both standard subcontract orders and more complex types such as professional services or design-assist

Planning

• Initiate setup of a complex project schedule and creation of activities and logic, with no/little assistance on durations and schedule flow.
• Develop site logistics plans in conjunction with superintendent
• Set up a multi-element cash flow and manpower projection analysis at varying stages of the project
• Prepare constructability reviews to determine completeness of documents
• Review estimates prepared by preconstruction group for potential scope holes
• Initiate set up of jobsite, including mobilization of trailer and setup of jobsite staff

Field Operations

• Establish and oversee the safety plan at the jobsite; set safety culture at jobsite
• Ensure punchlist process is completed in a timely manner
• Assist with management of labor relations with field personnel, including interactions with unions
• Implement emergency crisis procedures and ensure staff is appropriately trained
• Manage owner equipment coordination process
• Facilitate Mechanical/Electrical overhead coordination or BIM process

Cost Management

• Create and manage general conditions budget. Monitor and update projections monthly
• Establish non-reimbursables based on interpretation of contract; work to minimize their usage
• Set up trade budget structure and log into Prolog
• Review budget entries of others and evaluate reports for accuracy
• Regularly monitor project costs and effectiveness of change management process
• Oversee creation of cost items in prolog and issuance to contractors
• Assist with processing changes to owner agreement
• Support job-site cash management, including monitoring of job profitability and timeliness of payment

Management

• Facilitate meetings with the project team
• Supervise and mentor project, jobsite staff
• Ensure RFIs and submittals are being appropriately processed by the engineering staff
• Ensure office procedures are implemented, including filing system, correspondence formats, start-up documents, closeout documents, and archiving
• Manage ultimate agency acceptance of the project, including serving as an interface to code officials
• Involvement in seeking repeat and new business sales
• Assist with response to RFPs and preparation of presentations for new projects
• Manage job relations and communication needs with the Architect/Engineer

REQUIRED KNOWLEDGE, EDUCATION, EXPERIENCE, SKILLS, AND ABILITIES:

• Bachelor’s degree in civil engineering, Construction Management or a related discipline
• 8 + years’ experience in GC/CM Construction Management
• Healthcare construction experience preferred
• Strong verbal and written communication skills

Company: Barton Malow Builders

Job Location: Orlando, Florida

Position: Construction Project Manager – Healthcare Market

OVERVIEW

Barton Malow is seeking a project manager to join our growing healthcare construction market across the Greater Orlando region.

Barton Malow is redefining what it means to be a healthcare construction partner. With decades of national experience, we deliver innovative, patient‑focused facilities ranging from community hospitals and academic medical centers to specialty clinics and research environments. We understand that every healthcare project is more than a building—it’s a place where care is delivered and healing happens.

By combining proven expertise with Lean practices and an unwavering commitment to safety and quality, we create high‑performing spaces that support the future of care. Whether constructing new facilities or renovating active, occupied environments, Barton Malow provides healthcare construction solutions built on excellence, efficiency, and trust.

KEY JOB RESPONSIBILITIES:

Procurement

• Develop bidders list, including ability to analyze information in CPS and be aware of local market capabilities
• Develop overall bidding strategy for project
• Manage distribution of bidding documents and tracking of bidders, including solicitation of bidders and management of data within CPS
• Organize and conduct pre-bid meetings
• Manage bidder question process
• Manage development of work scopes and mentor others on their creation
• Develop front end documents for bidding based on project needs and requirements of owner contract
• Receive/evaluate bids and conduct post-bid reviews
• Write subcontracts, both standard subcontract orders and more complex types such as professional services or design-assist

Planning

• Initiate setup of a complex project schedule and creation of activities and logic, with no/little assistance on durations and schedule flow.
• Develop site logistics plans in conjunction with superintendent
• Set up a multi-element cash flow and manpower projection analysis at varying stages of the project
• Prepare constructability reviews to determine completeness of documents
• Review estimates prepared by preconstruction group for potential scope holes
• Initiate set up of jobsite, including mobilization of trailer and setup of jobsite staff

Field Operations

• Establish and oversee the safety plan at the jobsite; set safety culture at jobsite
• Ensure punchlist process is completed in a timely manner
• Assist with management of labor relations with field personnel, including interactions with unions
• Implement emergency crisis procedures and ensure staff is appropriately trained
• Manage owner equipment coordination process
• Facilitate Mechanical/Electrical overhead coordination or BIM process

Cost Management

• Create and manage general conditions budget. Monitor and update projections monthly
• Establish non-reimbursables based on interpretation of contract; work to minimize their usage
• Set up trade budget structure and log into Prolog
• Review budget entries of others and evaluate reports for accuracy
• Regularly monitor project costs and effectiveness of change management process
• Oversee creation of cost items in prolog and issuance to contractors
• Assist with processing changes to owner agreement
• Support job-site cash management, including monitoring of job profitability and timeliness of payment

Management

• Facilitate meetings with the project team
• Ensure RFIs and submittals are being appropriately processed by the engineering staff
• Ensure office procedures are implemented, including filing system, correspondence formats, start-up documents, closeout documents, and archiving
• Manage ultimate agency acceptance of the project, including serving as an interface to code officials
• Involvement in seeking repeat and new business sales
• Assist with response to RFPs and preparation of presentations for new projects
• Manage job relations and communication needs with the Architect/Engineer

REQUIRED KNOWLEDGE, EDUCATION, EXPERIENCE, SKILLS, AND ABILITIES:

• Bachelor’s degree in civil engineering, Construction Management or a related discipline
• 4 + years’ experience in GC/CM Construction Management
• Healthcare construction experience preferred
• Strong verbal and written communication skills
• Ability to support projects across the Greater Orlando Region

Who We Are

Xceedance provides strategic operations support, technology, and data services to drive efficiencies for insurance organizations worldwide. We collaborate with insurers, reinsurers, MGAs, brokers, and captives to launch products, implement intelligent technology, deploy advanced analytics, and achieve business process optimization. Xceedance has offices in the U.S., the U.K., Poland, Australia, and India. We are committed to adding direct value in the business of insurance and help our clients to embrace change, accelerate innovation, and achieve meaningful business outcomes.

Opportunity

The Office Administrator will support the smooth and efficient day-to-day operations of the Fort Lauderdale office. This role focuses on administrative coordination, basic facilities oversight, executive scheduling support, and ensuring a professional and organized workplace environment.

The ideal candidate is detail-oriented, service-driven, and capable of handling multiple administrative tasks in a fast-paced office setting. This position is primarily execution-focused and works closely with leadership, HR, IT, Finance, and external vendors.

What You’ll Be Doing

Office Administration & Coordination

• Support daily office operations to ensure a clean, organized, and functional workspace.
• Maintain office supplies inventory and place orders as needed.
• Coordinate basic facility maintenance requests with the landlord or service vendors.
• Assist in monitoring office equipment and reporting issues.
• Manage incoming and outgoing mail, courier deliveries, and shipments.
• Maintain office records and documentation in an organized manner.

Administrative & Financial Support

• Assist with tracking office expenses and submitting invoices to Finance.
• Coordinate with Accounts Payable for vendor payments.
• Maintain vendor contact lists and basic contract documentation.
• Support asset tracking and inventory management.

Executive & Leadership Support

• Provide administrative assistance to the CEO as required, including:
• Calendar coordination
• Meeting scheduling
• Travel booking coordination
• Prepare meeting rooms and coordinate logistics for internal meetings.
• Handle confidential information with professionalism and discretion.

Event & Meeting Coordination

• Assist in organizing office meetings, leadership visits, team events, and celebrations.
• Coordinate catering, meeting room setup, and audiovisual requirements.
• Support vendor coordination for small-scale office events.

Employee Support

• Assist with employee onboarding and offboarding logistics (workspace setup, ID access coordination).
• Manage visitor check-ins and support access control processes.
• Serve as a point of contact for general office-related queries from employees.

Communication & Coordination

• Act as the first point of contact for office administration matters.
• Coordinate with IT for basic office equipment or AV-related issues.
• Support internal communications related to office operations.

What You Bring

• 3–6 years of experience supporting senior leadership in office administration, coordination, or similar support roles.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.

What You Can Expect from Us

• A collaborative, entrepreneurial environment where your ideas drive change
• Opportunities to work with cutting-edge technologies and a worldwide network of insurance experts
• A culture rooted in teamwork, integrity, continuous learning, and client success

EEO Statement

Xceedance provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal or local law. Discrimination of any type will not be tolerated.

Position: Hostess / Barista / Butler

Location: Miami, FL

Offices Hours: Monday–Friday, 9:00 AM – 6:00 PM

Occasional Saturdays & Event Overtime as Needed

Position Overview:

We are seeking a polished, proactive, and service-oriented individual to serve as the face of hospitality our Real Estate Sales center and Corporate office.

This role blends front-of-house hosting with barista and light butler duties to create a welcoming and seamless experience for guests, brokers, and team members alike.

The ideal candidate is detail-oriented, bilingual (English/Spanish), and passionate about providing exceptional service in a professional, fast-paced environment.

Hospitality & Guest Experience:

· Prepare, present, and serve premium coffee, tea, and beverages for meetings, broker presentation, sales gallery tours, and events.

· Greet guests, brokers, and clients with warmth and professionalism, ensuring they feel welcomed and attended to.

· Support the setup and execution of broker presentations, meetings, and special events in coordination with the Sales Center Manager.

Service & Setup:

· Set up food and beverage stations, ensuring all refreshments are attractively displayed and replenished as needed.

· Maintain a clean, organized, and fully stocked kitchenette and conference room at all times.

· Clear and reset spaces after meetings, ensuring the environment remains polished and guest-ready.

Inventory & Supplies:

· Monitor and restock kitchen essentials: water, ice, coffee, tea, snacks, and disposables.

· Refill daily water bottles for the sales and corporate teams.

· Track inventory levels and notify the Sales Center Manager when supplies need reordering.

· Assist with placing food and beverage orders and upload receipts to support accurate expense tracking.

Maintenance & Cleanliness:

· Ensure all coffee machines and beverage stations are cleaned and in working order daily.

· Wash, dry, and restock dishes and glassware in all kitchen areas.

· Bus, dust, and maintain cleanliness in conference rooms and offices throughout the day.

D'Leon Consulting Engineers is seeking a Financial Administrative Assistant in Los Angeles, CA

Responsibilities

• Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers
• Support preparation and distribution of offer letters and employment documentation related to payroll setup
• Coordinate new hire payroll onboarding, including tax forms, direct deposit setup, and system access
• Maintain payroll, labor, and employee status records to ensure accuracy and compliance
• Track and maintain labor costs, overhead, and administrative expenses across projects and departments
• Prepare and update cost tracking logs, summaries, and basic financial reports to support management and project teams
• Assist with invoice review, expense report processing, and reconciliation of administrative and project-related costs
• Support budgeting and cost monitoring activities by maintaining accurate financial documentation
• Maintain organized financial, payroll, and administrative records in accordance with company policies and regulations
• Assist with documentation preparation for audits, compliance reviews, and internal financial reporting
• Track and maintain employee certifications, licenses, and required training records as they relate to compliance and billing
• Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE)
• Attend internal coordination meetings and support cross-functional financial and administrative activities
• Provide administrative support to management and project teams with an emphasis on financial accuracy and reporting
• Contribute to organizational goals through accuracy, accountability, and proactive financial administrative support

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• 2–4 years of experience in accounting support, payroll administration, or financial administrative roles
• Hands-on experience with payroll processing, timekeeping, or labor cost tracking
• Basic understanding of accounting principles, cost tracking, and financial documentation
• Experience supporting invoice processing, expense reconciliation, or financial reporting
• Strong recordkeeping skills with the ability to manage confidential financial and payroll information
• Proficiency with Microsoft Excel (spreadsheets, data entry, basic formulas) and Microsoft Office Suite
• Experience with payroll systems, accounting software, or ERP platforms preferred
• Highly detail-oriented with strong organizational and time management skills
• Effective written and verbal communication skills
• Ability to work across departments and support multiple stakeholders in a professional environment
• Ability to produce accurate and timely results while maintaining a service-oriented mindset
• Knowledge or experience with SBE/DBE/MWBE or other small business certification programs preferred

D’Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

About the Position

The Shift Supervisor is responsible for planning and assigning work, implementing policies/procedures, and recommending improvements in production methods, equipment, and operating procedures. The supervisor must be able to utilize performance metrics, improve working conditions (safety, quality, productivity, and cost) and increase subordinates' skills and capabilities.

Key Responsibilities

• Perform all work in accordance with safety guidelines
• Strip quality checks and facing verifications
• Communicate issues found in the quality lab to the floor
• Verify employee’s timecard
• Participate in safety meetings, audits, and walkthroughs
• Participate in support team meetings
• Correct mistakes and make adjustments in ERP system
• Create and revise forms, DPS, and master lists
• Complete training charts & setup sheets
• Identify materials without tags
• Perform corrective actions on safety, food safety, ISO, customer complaints
• Participate in safety investigations
• Troubleshoot lines and materials
• Schedule production lines including coverage for weekends, vacations and absenteeism
• Perform ISO internal audits
• Track and reorder supplies
• Distribute PPE and tools
• Track and post slitter/operator efficiencies
• Train in procedures, safety, and quality
• Ensure safety, productivity, and quality of production floor meet established targets
• Complete performance reviews for direct reports
• Print out drop strip ID sheets
• Print and cut flag recon sheets
• Enforce and hold employees accountable to company policies and rules
• Issue employee disciplinary corrective action when necessary
• Issue DPS numbers and distribute new procedures, forms and setup sheets
• Create EPAK training units for IT
• Oversee and direct operator training efforts
• Maintain and calibrate PH meters
• Maintain quality database of all support team sheets and include price values
• Check backflush tags in ERP system and zero out after they are turned in
• Determine staffing needs for production and direct training of employees

Qualifications

Experience Required

• Satisfactorily perform each essential duty
• 5 years in manufacturing environment

Education Required

• High School diploma required
• Associate’s or Bachelor’s degree preferred

Location and schedule

The Shift Supervisor will be located at Selig’s facility in Forrest, IL. Required to cover supervision of employees in a facility that is currently 225,000 ft2. This position is eligible for straight overtime pay for hours worked in excess of the regular schedule.

The Relationships

The Shift Supervisor will report to the Production Manager in Forrest, IL. This position has 85+ direct reports.

The Company

Selig Group is a global leader in the production of induction seal liners used in food, beverage, pharmaceutical and other consumer product markets. Selig is known for its technical innovation, quality products and exceptional level of customer service. Selig is supported by the strong financial backing of CC Industries and is committed to sponsoring management-led initiatives that accelerate growth, upgrade key business processes and improve productivity. Selig is well-positioned for continued growth and profitability this year and beyond and has quickly broadened its reach to include operations in the United States, Canada, China, France, and the United Kingdom.

#LI-MF1

Opportunity Overview

Anderson Center is seeking a Forum Coordinator (Program & Event Coordinator) to support its mission of developing exceptional leaders and strengthening organizations across Greater Minnesota. As a Forum Coordinator, you’ll work alongside leaders, managers, and supervisors — helping deliver powerful leadership experiences while building your own professional toolkit in operations, event management, and executive communication.

This role plays a critical part in delivering high-quality leadership and management forums by coordinating logistics, supporting participants and teaching teams, managing core administrative processes, and ensuring a seamless experience from planning through execution and follow-up. The Forum Coordinator role reports to the Chief Operating Officer and collaborates with the Senior Forum Coordinator and the Business Development & Operations Manager.

This is a high-impact, hands-on position for a detail-oriented, service-minded professional who thrives in a collaborative, fast-paced environment and enjoys creating valuable learning experiences while supporting the operational excellence of the organization. Success in this role requires exceptional attention to detail, consistent follow-through, and pride in execution.

The Position

The Forum Coordinator is responsible for the following key objectives and areas of contribution.

Event & Program Management

Bring leadership forums to life – from venue setup to participant experience to operational support, ensuring a professional, welcoming, and well-organized experience for all.

• Take ownership of the on-site or virtual experience, ensuring every forum runs seamlessly
• Coordinate facilities, lodging, meals, transportation, and on-site logistics
• Arrange food and beverage, technology, and materials for in-person forums
• Set up and manage all required technology and support Discussion Leaders in its use
• Manage Zoom logistics, calendar invitations, and virtual session hosting
• Conduct post-forum administration, documentation, and follow-up

Participant & Client Experience

Deliver exceptional customer service and serve as a trusted point of contact for participants and partners.

• Send registration confirmations, pre-forum surveys, materials, and updates
• Respond promptly to participant questions and needs
• Welcome participants, lead group announcements, facilitate opening and closing sessions, and guide transitions throughout the forum experience
• Host evening activities and remain on site during multi-day forums, including overnight travel when required
• Ensure a positive, supportive, and professional learning environment

Operations & Administration

Support the operational backbone of Anderson Center’s programming.

• Utilize the Center’s project management system ( ) to track forum timelines, deadlines, tasks, and cross-functional coordination
• Maintain inventory and order supplies in coordination with the Senior Forum Coordinator
• Maintain data for accurate reporting, documentation, and organizational records
• Support general operations and administrative functions
• Assist with continuous improvement of forum systems and processes

Curriculum & Program Support

Coordinate the preparation and distribution of learning materials and support program development.

• Distribute curriculum materials to participants and teaching teams
• Schedule and coordinate teaching team preparation meetings
• Support customized programs and Harvard Business School curriculum management
• Collaborate with internal team members to ensure program quality and consistency

Qualifications & Qualities

Education & Experience

• Two or more years of related experience through full-time or part-time work, internships, externships, or relevant coursework
• Bachelor’s degree with strong academic performance preferred, but not required
• Opportunity to begin part-time while completing college may be available

Skills

• Strong planning, organization, scheduling, and follow-through abilities
• Demonstrated ability to manage detailed tasks accurately and consistently
• Excellent written and verbal communication skills
• Comfortable speaking in front of professional audiences and guiding group communication
• Proficiency with Zoom, Microsoft Word, Excel, PowerPoint, and Outlook
• Comfort learning and utilizing , a project management system
• Strong collaboration and relationship-building skills
• Ability to manage multiple priorities and deadlines effectively

Personal Qualities

• High initiative, reliability, and exceptional attention to detail
• Demonstrated record of achievement and accountability
• Brings an enthusiastic and professional presence to participant and partner interactions
• Team-oriented, flexible, and service-minded
• High integrity, enthusiasm, and positive attitude

Work Environment, Location & Travel

Anderson Center’s main office is located in St. Cloud, Minnesota. While some flexibility is supported when role responsibilities can be met, this position works effectively with a regular in-office presence to support collaboration, preparation, and program execution.

The Forum Coordinator will travel and be on-site for assigned Center Forums from setup through close, including occasional overnight stays. Travel provides the opportunity to build relationships and see the impact of leadership development firsthand.

Compensation, Wellbeing & Benefits

Anderson Center is committed to supporting the wellbeing, growth, and long-term success of its team members.

• Competitive compensation ($50,000–$65,000 annually, commensurate with experience)
• Comprehensive benefits package
• Mileage reimbursement
• Paid time off
• Professional development support
• Ongoing access to high-quality leadership and management education

This role offers a unique opportunity to learn alongside regional business and nonprofit leaders and gain exposure to best-in-class leadership development programming.

Who Thrives in this Role

You may be a strong fit if you:

• Gain satisfaction from making events and experiences run seamlessly
• Are energized by serving others and supporting meaningful work
• Brings positive, welcoming energy to professional environments
• Value high standards and continuous improvement
• Are excited by leadership development and professional growth
• Take pride in noticing details others might overlook
• Enjoy creating structure and clarity in complex projects
• Follow through consistently and meet deadlines without reminders

Make an Impact

As a Forum Coordinator at Anderson Center, you will play a vital role in delivering transformational learning experiences that strengthen leaders, organizations, and communities across Greater Minnesota. Your attention to detail, commitment to service, enthusiastic presence, and operational excellence will directly support the success of hundreds of leaders each year.

About the Company

Environmental Air Systems is looking for a highly organized and energetic Events Coordinator to help bring our company culture to life through engaging employee events and community initiatives.

About the Role

If you enjoy planning memorable experiences, managing event logistics, and working with vendors to create impactful programs, this role may be a great fit.

Responsibilities

Event Planning & Execution

• Coordinate company events including employee gatherings, celebrations, meetings, and special programs
• Manage event logistics such as venue selection, catering, materials, timelines, registration, and setup
• Support community outreach initiatives across multiple locations
• Ensure events reflect company culture and brand standards

Vendor & Resource Management

• Manage relationships with vendors for events, sponsorships, rentals, and promotional items
• Obtain quotes, track budgets, and manage event expenses
• Coordinate delivery of materials and event setup logistics

Employee Engagement Support

• Help manage the internal company store and swag inventory
• Support employee recognition programs and engagement initiatives
• Track event participation, feedback, and performance metrics

Qualifications

• 2+ years of experience in event coordination, hospitality, or a related role
• Strong organizational and project management skills
• Ability to manage multiple projects and deadlines
• Excellent communication and relationship-building skills
• Detail-oriented with strong follow-through
• Proficiency with Google Suite (experience with event tools like Asana is a plus)

Preferred Skills

• Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or a related field

Pay range and compensation package

Why Join Us? At Environmental Air Systems, we believe strong culture drives strong performance. This role plays an important part in creating memorable experiences for our employees and community.

Equal Opportunity Statement

Environmental Air Systems is committed to diversity and inclusivity.