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Global Am Law 100 law firm is seeking a Legal Assistant to support 2 litigation attorneys and 1 real estate attorney. The firm is best known for its strong complex commercial litigation practice, employment defense work, and broad industry-focused services across the U.S., Asia, and Europe. The Legal Assistant will handle all aspects of litigation and trial preparation support, including document management, court filings, scheduling, and client coordination.

RESPONSIBILITIES

• Draft, edit, and proofread pleadings, discovery, motions, and correspondence, ensuring compliance with court rules and deadlines.
• Electronically file documents in State and Federal Courts, including last-minute and complex filings.
• Manage and monitor attorney calendars, court deadlines, and schedules, ensuring reminders and updates are communicated proactively.
• Handle client communications and serve as a liaison between clients, courts, and internal teams with professionalism.
• Organize and maintain case files (both electronic and physical), including discovery and trial binders.
• Assist in trial preparation: prepare exhibit lists, witness files, coordinate logistics, and provide on-site trial support when needed.
• Process incoming and outgoing mail; coordinate with couriers and overnight delivery services to meet filing and service deadlines.
• Arrange attorney travel and prepare detailed, accurate expense reports.
• Accurately record billable time and assist with timekeeping and billing processes.

REQUIREMENTS:

• Minimum 5 years of legal assistant experience, with at least 3 years focused on litigation and trial support in a large law firm environment.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal technology tools (iManage/FileSite, e-filing platforms, time entry systems}.

The ideal candidate will be responsible for assisting attorneys in all stages of litigation matters. This candidate should feel comfortable conducting research, doing data entry, scheduling, maintaining case files, and completing other ad-hoc requests, as needed.

Duties/Responsibilities:

• Legal fact and basic legal research
• Review and prepare documents
• Assist with case management
• Organize and electronically file pleadings
• Coordinate and schedule calendars
• Time entry and billing

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Ability to maintain confidential information

Education and Experience:

• Bachelor's degree or equivalent
• 2+ years as Litigation and/or Workers' Compensation Paralegal preferred
• Ability to work overtime
• Detail-oriented and professional
• Paralegal certification preferred but not required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Must be able to lift to 20 pounds at times.

Position Type/Expected Hours of Work:

• Full-time position with a 40-hour work week
• Workdays are Monday through Friday with a 8 hour/day schedule between the hours of 8:30 a.m. to 5 p.m.
• Occasional evening and weekend work may be required as job duties demand

Travel: No travel required

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Commercial Real Estate Paralegal

Location: Washington, DC 20024

Salary/Payrate: $115-120K and AWESOME benefits!!!

Work Environment: Hybrid - Mondays and Fridays are remote

Hours: 9AM - 5PM with 1 hour lunch

Term: Permanent / Fulltime - non-exempt

Bachelor's degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets hired

Interview Process: 1 Virtual and 1 Onsite Interview

What you need to know:

• Team of 3
• Culture is extremely important where everyone is treated equally. Paralegal will be involved in all meetings and communications.
• Experience closing $1M+ deals.
• Will be responsible for real estate binders.
• Joint Ventures, Mergers and Acquisitions, and Hospitality

Job Description:

Real Estate Paralegal to support the firm's Real Estate and Corporate Transactions Practice Group. This position will be in the Washington, DC office. This is a non-exempt position.

This position will be responsible for assisting the real estate and corporate transactions team with transactional matters, conducting and coordinating due diligence in a variety of commercial real estate and hospitality asset transactions, including acquisitions, dispositions, joint ventures, real estate development, loan transactions, private equity transactions, and general corporate matters. This position will work closely with attorneys, clients, and third-party diligence providers in reviewing, summarizing and addressing diligence issues for closing. The ideal candidate will also take the lead in training others in these disciplines.

Responsibilities/Essential functions:

• Conduct title, survey and zoning reviews for commercial real estate transactions, including, but not limited to, preparation of comprehensive summaries and document abstracts, title objection letters, estoppels, subordination, non-disturbance and attornment agreements, releases, notices and other related documents.
• In connection with the title, survey and zoning review process, communication directly with title agents, surveyors and zoning parties to negotiate policies, finalize surveys and finalize zoning reports. Prepare title and survey memos.
• Communicate directly with clients to coordinate signatures, collect documents, and other duties as needed.
• Assist corporate real estate attorneys with closing and organizational document production; assist attorneys with preparation of due diligence materials, closing binders and other associated deliverables.
• Assist commercial real estate attorneys with the formation, modification and maintenances of corporate entities.
• Assist commercial real estate attorneys with lease agreements, amendments, assignments, and related documents.
• Draft, maintain and distribute closing checklists and key dates lists to track completion of closing items and deadlines.
• Generally assist in matters involving commercial real estate, hospitality assets, joint ventures, mergers and acquisitions (M&A), and other corporate and real estate duties as assigned.
• Prepare, redact and redline legal documents under the supervision of attorneys, including organizational and acquisition/disposition documents.
• Manage filing systems both electronically and physical files for the corporate/real estate groups.
• Advise attorneys and clients on ALTA title insurance standards, NSPS survey standards and applicable zoning ordinances.
• Highlight diligence issues raised after review, and act as a resource to attorneys in determining appropriate resolution.
• Review recordable transaction documents and ensure they are in appropriate form.
• Maintain a log of any post-closing title, survey and zoning obligations and proactively ensure all are completed as and when required.
• Assemble and organize page packets for client execution; ensure timely delivery and receipt of all executed signature pages and required documents for closings.
• Manage and monitor electronic signature workflows of documents through DocuSign.
• Draft, maintain, and update closing checklists; track deal deadlines to support on-time closings.

Education and Experience:

• Bachelor's degree and equivalent work experience required.
• Minimum of 1-2 years of commercial real estate transactional experience with a strong understanding of the commercial real estate process.
• Experience in reviewing due diligence for commercial real estate closings, including title, survey and zoning review (big law preferred).
• The ideal candidate will have experience with acquisitions and the formation of entities in connection with transactions.
• Commercial, not residential, experience is a must.

Knowledge, Skills and Abilities:

• Extensive experience in title, survey and zoning matters relating to commercial real estate.
• Exceptional attention to detail and a high level of accuracy.
• Proven ability to work independently and spot key issues.
• Proficient in organizing and prioritizing multiple assignments and managing deadlines efficiently.
• Strong and effective verbal and written communication skills, particularly in advising internal teams and negotiating with external parties.
• Demonstrated success in training others.
• Comfortable engaging with various personalities, both internally and externally, to work collaboratively across teams
• Proficiency in Microsoft Office Suite, including Excel.
• Proficiency in DocuSign, Kofa PDF, and Litera Compare (or similar).

Please connect with me on LinkedIn as well @Jamie (Voss) Rogers

Job Title: Bankruptcy Litigation Legal Administrative Assistant

Location: Atlanta GA 30326

Salary/Payrate: $85K-$95K annually and AWESOME benefits!!!

Work Environment: 100% Onsite

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Creditor bankruptcy experience is required

3+ years of bankruptcy experience

Chapter 11, 13, restructuring, debtor/creditor issues

Responsibilities:

• Complete understanding of the litigation process.
• Prepare and format briefs, pleadings, correspondence, and other legal documents.
• Regularly and accurately proofread all documents to ensure accuracy and completeness before distribution or filing.
• File legal documents with state and federal courts (electronic and traditional filings).
• Mail, fax, copy, and/or arrange for delivery of documents to clients, witnesses, opposing counsel and court officials.
• Coordinate and participate in document production.
• Assist with trial preparation including preparation of trial books and exhibits.
• Communicate with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed.
• Update and maintain client files electronically in the document management system
• Maintain attorney calendars through Outlook (i.e. scheduling appointments, depositions, calendaring due dates, etc.).
• Prepare and process conflict checks and new client/matter requests.

Requirements:

• Ability to accurately format documents that adhere to firm standards for format, style and quality, including table of contents and table of authorities.
• Georgia state and federal electronic court filing experience; i.e PeachCourt, Odyssey, and PACER.
• Minimum of 5 years of experience as a legal Assistant.
• Strong skills in MS Outlook, Word, and Excel, familiarity with PowerPoint, iManage Elite 3E, and InTapp knowledge is a plus.

Minimum Acceptable Qualifications:

• Bachelor's Degree preferred.
• 3+ years litigation legal assistant experience.
• Must know creditors' rights and bankruptcy procedures and terminology.
• Excellent organizational skills with the ability to effectively communicate both orally and in writing.

The Legal Secretary provides comprehensive administrative and legal support to litigation attorneys in a fast-paced environment. This role is responsible for managing case documentation, court filings, calendaring deadlines, and ensuring smooth day-to-day operations of the litigation practice. The ideal candidate is highly organized, detail-oriented, and experienced in court procedures and legal document preparation.

Location: Wilmington, DE

Salary: $80,000 - $85,000

Key Responsibilities

• Prepare, format, proofread, and revise legal documents including pleadings, motions, discovery, subpoenas, correspondence, and trial materials
• File documents electronically (e-filing) in state and federal courts in compliance with court rules and deadlines
• Maintain attorney calendars, including tracking court dates, hearings, depositions, and filing deadlines
• Coordinate service of process and communicate with courts, clients, opposing counsel, and vendors
• Organize and maintain physical and electronic case files
• Assist with trial preparation, including exhibit binders, witness lists, and trial notebooks
• Schedule depositions, mediations, and client meetings
• Process billing entries, expense reports, and time tracking as needed
• Handle confidential and sensitive information with professionalism and discretion

Qualifications

• 3+ years of litigation secretarial experience (law firm experience preferred)
• Strong knowledge of state and federal court procedures and rules
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Experience with e-filing systems (state and federal courts)
• Strong typing, formatting, and document production skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet strict deadlines
• High level of attention to detail and organizational skills

Offit Kurman, a full-service law firm, seeks an experienced Commercial Litigation Paralegal to join our team in New York City. This role requires strong eDiscovery expertise and offers an opportunity to contribute to commercial litigation matters alongside a team of dedicated legal professionals.

Key Responsibilities:

• Provide comprehensive litigation support, including case management from inception through trial.
• Manage and organize large volumes of documents and evidence, both electronically and in hard copy.
• Assisting with electronic discovery processes, including document review and management of digital evidence.
• Prepare and draft documents including pleadings, motions, interrogatories, affidavits and case summaries.
• Draft discovery requests and responses, deposition summaries, and other substantive legal documents.
• Maintain case files and ensure all documentation is accurately updated and stored.
• Assist attorneys in preparing for trials, hearings, and depositions, including creating exhibits, witness lists, and trial binders.
• Conduct factual and legal research, as needed.

Qualifications:

• Minimum of 6 years of experience as a litigation paralegal
• Proficiency in eDiscovery tools and software (such as Relativity, Concordance or similar platforms).
• Excellent organizational skills with attention to detail and the ability to manage multiple priorities under tight deadlines
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Willing to come to the office four days a week (One day hybrid) after a 60-day period

*Agencies should reach out to Leigh before sending any candidates.

Litigation Secretary

Location: Birmingham, Michigan

About Berry Moorman PC

Berry Moorman PC is a well-established Michigan law firm known for its litigation practice, professionalism, and collegial culture. We value excellence, efficiency, and respect for work-life balance, principles that guide how we support both our clients and our team.

Position Overview

Berry Moorman PC is seeking an experienced Litigation Secretary to provide high-level support to attorneys handling complex litigation matters. This role is ideal for a skilled legal professional who appreciates a balanced, structured workday. Notably, this position offers a 7-hour workday, exclusive of lunch, which is uncommon in the legal profession.

Key Responsibilities

• Proofread, revise and prepare litigation documents, including pleadings, motions, briefs, discovery materials, and correspondence
• Electronically file documents in state and federal courts, ensuring compliance with applicable court rules and deadlines
• Manage attorney calendars, court schedules, deadlines, and reminders
• Coordinate service of process and document production
• Maintain accurate and well-organized electronic and physical case files
• Communicate professionally with clients, court personnel, and opposing counsel
• Assist with trial preparation, including exhibits and hearing materials
• Provide general administrative and litigation support as needed

Qualifications

• Minimum of 5 years' experience as a Litigation Secretary
• Strong working knowledge of Michigan and federal court rules and procedures
• Familiarity with real estate and transaction documents a plus
• Proficiency in Microsoft Word, Outlook, and legal document formatting
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities
• Professional, dependable, and discreet

Compensation & Benefits

Berry Moorman PC offers a competitive compensation and benefits package, including:

• 7-Hour Workday – A rare and meaningful benefit in the legal industry
• Health Insurance (if needed)
• Life Insurance
• Short-Term & Long-Term Disability (STD/LTD)
• Paid Time Off (PTO)
• Stable, professional, and respectful work environment

Robbins Schwartz seeks an attorney with 2+ years of applicable experience to join as an Associate. At Robbins Schwartz, our attorneys provide practical and efficient representation to school districts, community colleges, municipalities and other public entities.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Perform a variety of difficult and complex legal work and operate with substantial

discretion and minimal direction or supervision.

• Research and analyze the law on complex issues including employment related concerns.

• Synthesize legal research and analysis into a coherent written memorandum or brief for

submission to a client, court or arbitrator

• Appear in a court of law, arbitration or other judicial tribunal on behalf of the Firm's

client, and present well-reasoned arguments to the judicial body.

• Analyze and summarize complicated legal documents, including contracts, and

suggesting alterations to those documents.

• Perform discovery of various electronically stored data and hard copies of information in

preparation for litigation.

• Attend meetings with clients and/or opposing counsel/advocate as necessary.

• Negotiate with outside parties on contractual issues and legal disputes, including

settlement conferences.

• Anticipate and mitigate potential legal problems within the law firm or for a client, and

develop strategies to avoid costly litigation and reduce potential areas of risk.

• Perform due diligence in legal matters concerning contracts and agreements

• Find ethical solutions to legal matters.

• Build relationships with clients based on trust.

• Commitment to abiding by local, state, and federal laws and behaving ethically.

REQUIRED QUALIFICATIONS:

• Juris Doctor degree from an American Bar Association accredited law school.

• Admission to the bar in the state in which you intend to practice.

Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Robbins Schwartz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: San Diego, CA 92101

Salary/Payrate: $95K-$105K (some flex for the right candidate) annually and AWESOME benefits!!!

Work Environment: Hybrid (1 days WFH)

Term: Permanent / Fulltime

Bachelor's degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Legal Assistant will provide comprehensive administrative support to multiple Partners, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff while observing confidentiality of client and other firm matters.

Job Responsibilities:

• Calendar Management: Track litigation deadlines, and confirm deadlines and docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
• Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Heavy court filings at state, federal, and appellate level and in many different venues; prior involvement in Class Action cases is a must; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages and maintain and retrieve files.
• Administrative duties include but not limited to opening new files, requests conflict of interest checks and maintains on-line and hard-copy files. Conducts periodic reviews for possible storage of older files; prepares files to be closed.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.

PREFERRED QUALIFICATIONS:

Excellent communication and time management skills.

Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

Detail-oriented and highly organized.

Ability to work independently, manage large workloads, and keep deadlines.

EDUCATION AND EXPERIENCE:

Minimum of 5 years' experience a working in employment and labor law matters

Law firm experience preferred

Deep knowledge and expertise in employment and labor laws on federal, local and state level

We are looking for an experienced legal assistant with a minimum of five years' experience working in a law firm to join our team on a full-time basis to support our Managing Partner and paralegal team. This position is in person / in office. This position requires a highly motivated and energetic person with a high degree of accuracy, excellent grammar, proofreading and organizational skills. Candidate should have the ability to arrange workload in order of importance, as well as a willingness to undertake additional responsibilities and assist others when needed. This role requires a proactive individual with exceptional organizational skills and a meticulous approach to managing deadlines. The ideal candidate will be a problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail.

Qualifications:

· 5+ years of experience as a legal assistant in a law firm

· Proficient in Microsoft 365 Office Suite (Word, Outlook, PowerPoint, and Excel)

· Proficiency with Smokeball or similar case management software

· Superior organizational skills

· Able to prioritize tasks in a fast-paced environment

· Keen attention to details

· Calendar and deadline management skills

· Excellent verbal and written communication skills

· Effective problem-solving abilities

· Collaborates and cooperates with other staff members

· Proactive attitude toward work

Roles & Responsibilities:

· Organize emails and other case-related documents into case folders within the document management system.

· Coordinate scheduling and extensive calendar management.

· Draft, edit, format, and finalize documents.

· Request documents from clients.

· Assist in document management; drafting, proofing and editing correspondence, memos, briefs, forms, engagement letters and document assembly in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.

· Proofread and edit documents to ensure accuracy and professional appearance.

· Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition.

· Maintains attorney calendars and deadline reminders, including but not limited to appointments and follow-up dates.

· Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.

· Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.

· Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.

· Attend staff meetings, training sessions and other required employee meetings.

· Copying, typing, scanning, faxing and any other general office duties as needed.

· Maintains confidentiality in all firm and client matters.

· Assists with other firm work as directed by attorney or paralegal.