Recruiting Scheduler
Job Description
Recruiting Scheduler Location: Oakland, CA Duration: 3+ Month Contract Pay: 20.68/hr, W 2 Part time: Work hours: Either 9:00 AM – 2:00 PM or 10:00 AM – 3:00 PM PST Location: Local candidates are preferred.
If converted to a direct hire, the role would move to hybrid (2 days onsite).
Otherwise, the contract role would remain fully remote.
Responsibilities: Coordinate interview scheduling across recruiters, hiring managers, and panel members Manage calendar logistics for virtual and onsite interviews Maintain standardized interview communication templates Ensure timely candidate follow-up and clear interview instructions Track interview status and escalate scheduling issues as needed Coordinate onboarding logistics for contractors and independent workers Ensure completion of required documentation and access requests Partner with HR, IT, and managers to support start-date readiness Track contract start and end dates for compliance awareness Maintain accurate ATS data and status updates Support basic recruiting metrics and reporting Assist with process documentation and updates Identify opportunities to streamline workflows Required Skills: Strong organizational and coordination skills Comfort managing multiple workflows with shifting priorities Clear written and verbal communication Familiarity with ATS and HR systems Process-oriented mindset with attention to detail Preferred Skills: Interview scheduling turnaround time Candidate and Hiring Manager experience Accuracy of ATS data Onboarding readiness for contractors and new hires
If converted to a direct hire, the role would move to hybrid (2 days onsite).
Otherwise, the contract role would remain fully remote.
Responsibilities: Coordinate interview scheduling across recruiters, hiring managers, and panel members Manage calendar logistics for virtual and onsite interviews Maintain standardized interview communication templates Ensure timely candidate follow-up and clear interview instructions Track interview status and escalate scheduling issues as needed Coordinate onboarding logistics for contractors and independent workers Ensure completion of required documentation and access requests Partner with HR, IT, and managers to support start-date readiness Track contract start and end dates for compliance awareness Maintain accurate ATS data and status updates Support basic recruiting metrics and reporting Assist with process documentation and updates Identify opportunities to streamline workflows Required Skills: Strong organizational and coordination skills Comfort managing multiple workflows with shifting priorities Clear written and verbal communication Familiarity with ATS and HR systems Process-oriented mindset with attention to detail Preferred Skills: Interview scheduling turnaround time Candidate and Hiring Manager experience Accuracy of ATS data Onboarding readiness for contractors and new hires